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Grant Agreement number: 854200 — ESTROM2 — REC-AG-2018/REC-RDIS-NRCP-AG-2018 Mall SAUL KULTUURIMINISTEERIUM SUUR-KARJA TN 23 15076 TALLINN ESTONIA European Commission Directorate-General for Justice and Consumers Programme and Financial management MO59 4/021 B-1049 Brussels Belgium Subject: Rights, Equality and Citizenship Programme Project: 854200 — ESTROM2 Amendment request: AMD-854200-2 Dear Madam/Sir, In connection with the above-mentioned project, I request the attached amendment. It concerns the following changes: 1. Change of Annex 1 (description of the action) 2. Change of the action’s duration 3. Change of the reporting periods These change(s) are necessary for the following reason(s): On 12 March, Estonian Government declared an emergency situation from 13 March to 1 May 2020 to combat the spread of the coronavirus in Estonia. On 30 April 2020, the Government extended the emergency situation until 17 May 2020. Restirctions remain after the end of the emergency situation. Public meetings may be held indoors if the 50 per cent capacity rule is observed. As of 18 May, up to 10 persons may participate, as of 1 June , 50 persons, and as of 1 July, 500 persons. To be able to carry out all planned activities we request an extension of the project period until 30 September 2020. The request is accompanied by the following supporting document(s): Annex 1 Yours faithfully, Tarvi Sits Secretary General 1  Grant Agreement number: 854200 — ESTROM2 — REC-AG-2018/REC-RDIS-NRCP-AG-2018 Amendment Reference No AMD-854200-2 EUROPEAN COMMISSION Directorate-General for Justice and Consumers Programme and Financial management AMENDMENT Reference No AMD-854200-2 Grant Agreement: 854200 — Activation and capacity building of Roma integration stakeholders (ESTROM2) The parties agree to amend the Grant Agreement as follows ('Amendment'): 1. Change of Annex 1 (description of the action) Annex 1 is changed and replaced by the Annex 1 attached to this Amendment. 2. Change of the action’s duration The duration of the action in Article 3 of the Specific Agreement is changed to 15 months. 3. Change of the reporting periods The reporting period is changed. This implies the following changes to the Grant Agreement: • The reporting periods in Article 15.2 are replaced by: - RP1: from month 1 to month 15 All other provisions of the Grant Agreement and its Annexes remain unchanged. This Amendment enters into force on the day of the last signature. This Amendment takes effect on the date on which the amendment enters into force, except where a different date has been agreed by the parties (for one or more changes). 1 Grant Agreement number: 854200 — ESTROM2 — REC-AG-2018/REC-RDIS-NRCP-AG-2018 Amendment Reference No AMD-854200-2 SIGNATURES For the coordinator For the Commission [--TGSMark#signature-994060075_75_210--] [--TGSMark#signature-service_75_210--] Enclosures: Annex 1 2  Grant Agreement number: 854200 — ESTROM2 — REC-AG-2018 / REC-RDIS-NRCP-AG-2018 EUROPEAN COMMISSION Directorate-General for Justice and Consumers – Programme and Financial management GRANT AGREEMENT DATA SHEET Grant Agreement (GA) No: 854200 Acronym: ESTROM2 Title: Activation and capacity building of Roma integration stakeholders Call/Topic: Restricted call for proposals to support National Roma platforms Type of action: REC Action Grant Granted by: European Union Consortium agreement required: No Collaboration agreement required: No Coordination agreement required: No Entry into force date: 18 July 2019 Duration (in months): 15 Starting Date: 1 August 2019 End date: 31 October 2020 GA suspensions: No Reimbursement rate: 95.00% of the action's eligible costs Total costs (including non-EU funded) Total costs Maximum grant amount Forms of costs 63 281.94 63 281.94 60 117.84 Flat rate, actual 1 Grant Agreement number: 854200 — ESTROM2 — REC-AG-2018 / REC-RDIS-NRCP-AG-2018 Prefinancing and guarantees: Financial guarantee required: No Prefinancing amount Financial guarantee Amount 48 094.27 0.00 Bank account (IBAN, BIC) for payments: EE932200221023778606 Reporting periods: No Month From Month To 1 1 15 Obligation to keep records (in years): 5 Right to carry out reviews (up to number of years: 5 Right to carry out audits (up to number of years): 5 Extension of audit findings from other grants to this grant (no later than number of years): 5 Evaluation of the impact of the action (up to number of years): 5 List of beneficiaries and affiliated entities: Beneficiary/ Role PIC Full official name CountryTotal costs Max. Max Grant Start Date End Date affiliated (including reimb. Amount entity non-EU rate funded) 1 - KuM CO 994060075 KULTUURIMINISTEERIUM EE 63 281.94 95.00% 60 117.84 GA options: List of amendments: 1 2  Part B Contents 1. Definition of the problem, needs assessment and objectives of the project ...................................... 2 2. Relevance and justification ............................................................................................................... 4 3. Expected results ............................................................................................................................... 4 4. European added value ...................................................................................................................... 5 5. Methodology ..................................................................................................................................... 5 6. Timeline by work package................................................................................................................. 5 7. The partnership and the core project team ....................................................................................... 6 8. Subcontracting .................................................................................................................................. 6 9. Monitoring of the project implementation; risks and measures to mitigate them ............................... 6 10. Evaluation of the project activities, deliverables and results ........................................................... 7 11. Dissemination strategy and communication tools ........................................................................... 7 12. Sustainability and long-term impact of the project results ............................................................... 8 13. Ethical issues related to the project ................................................................................................ 8 14. Mainstreaming ................................................................................................................................ 8 15. Description of child protection policy ............................................................................................... 8 16. English translation of the abstract ................................................................................................... 9 1 1. Definition of the problem, needs assessment and objectives of the project What are the problems and/or the current situation? Which are the needs that the project aims to address? In relation to these problems and needs, what are the major objectives that the project should attain? Who are the target group(s) of your activities and why were they chosen? Note: You are expected to provide here a needs assessment for your proposed activities. Such needs assessment should include relevant and reliable data and should contain a robust analysis clearly demonstrating the need for the action. The applicant can refer to existing research, studies, previous projects which had already identified the need. The needs assessment must make it clear to what extent the action will meet the need and this shall be quantified. You are requested to be specific and focus on the actual needs that your project will aim to address and not limit the analysis to general statements and information about the problems and needs of the target group in general. As of March 2018, according to Estonian Population Register 655 Roma live in Estonia constituting 0,05% of the total population. 209 Roma live in municipality of Valga (1,7% of population), 70 in Tallinn and 68 (0.02%) in Tartu (0.05%). The small number Roma does not form a unite community, but is diversified and fractured, living scattered throughout Estonia. The Roma live in 38 different municipalities out of 79, in most of them the number of Roma inhabitants remains below 10. The cultural self-confidence of the Roma people is weak and openness towards integration generally low, especially among the elderly. The relations between Roma and non- Roma can be characterized as cautious and the level of mutual trust between the communities is relatively low. According to the study “The Estonian Roma – a sense of belonging and participation in society” also confidence of the Roma towards different state institutions (the Government, the President, the Parliament) and local self-governments was very low, respectively 20% and 15 % had some trust in these institutions. The study also showed the limited overall knowledge of the role and responsibilities of these institutions among the respondents. Also participation in political life was extremely low among the respondents: only 12% voted in parliamentary, 19% in local and 3% in elections of European Parliament. Only 11% participate in any of the civil society organizations. At the same time, the study highlighted, that Roma people are generally well-rooted in Estonia: 92% consider Estonia as the country where they feel themselves most at home, 75% feel like part of Estonian society and 66% feel common part with Estonians. Vast majority of the respondents highly value Estonian culture. Still, most respondents (66%) perceived a threat to the Roma culture and 57% felt that preserving of their national cultural identity is difficult in Estonia. Nonetheless, 76% of respondents agreed that there is enough space for many different cultures and languages in Estonia and 34% found that learning of Estonian language could lead to the loss of Roma culture and assimilation. According to the Estonian Population Register (as of January 2018) the level of education and consequently employment level of the Estonian Roma is very low compared to the rest of society. Only 14% of Roma have upper-secondary or vocational education. As managing in contemporary society without high-school diploma is very difficult even without the presence of prejudiced discrimination, keeping Roma children in school system is the biggest concern also in Estonia. A rather insignificant attitude among Roma towards education was referred to by a study “Situation of Roma youth in Estonia: education and working environment”. The study highlights: …compared to other national minorities in Estonia the Roma are on different position towards education and employment. The necessity of education is not generally acknowledged and it is not perceived as the mos t important precondition to succeed in practical life. The young people are severely affected by the standpoints of their parents and the Roma are rather passive towards improvement of their living standard, they have no attainments necessary to make progress in the society. The study stressed the need for closer co-operation among all integration stakeholders on national, regional, and local level as well as better organization into Roma NGOs, mapping and clear expression of their expectations. Roma civil society organizations registered in Estonia are weak, their operational capability is limited and membership still low. The organizations do not involve nor represent all Roma groups living in Estonia. Confidence building is based on continuous dialogue and co-operation between all parties. Lack of competent partners among the small but fragmented Roma community as well as lack of pro- Roma organizations is the second burning issue regarding Roma involvement and integration. Estonia has no separate Roma integration strategy. All objectives set in Estonian integration strategy up to 2020 as supporting the awareness of a common information space and cultural diversity, supporting everyday contacts, communication and involvement in society, supporting native languages and cultures of ethnicminorities, creating opportunities for less integrated Estonian permanent residents with a foreign background for increasing their social activity and supporting their integration, promotion of equal treatment on labour market, supporting the integration on legal and political basis as well as adaption programs for new arrivals are all relevant for Roma integration as well. All educational, social and labour market services are provided on an individual basis in Estonia. Generally, the Roma are well aware about available social benefits, but awareness of the existing services which, in essence, are more sustainable than the use of the system of social benefits, are rather limited. Thus, rise of awareness among the Roma about available integration, educational, social, health and labour market services, as well as understanding of the urgency of personal initiative and commitment must be further supported among the Roma. In this respect the role of Roma community leaders and Roma NGOs cannot be underestimated by building mutual trust and commitment as well as ensuring that all available services would reach the Roma community and Roma would participate in those services. The few existing Roma organizations include today mainly one (and the smallest) Roma group, identification and 2 empowerment of future advocates/spokespersons from different Roma groups must be continuously supported and their co-operation with organizations of other Estonian national minority and other NGOs must be encouraged. Estonian Roma Platform project ESTROM 1 was the first comprehensive project directed specifically at the Roma people in Estonia. The project’s main effect was the primary activation of the Roma youth, achieving direct contact with different Roma groups within different parts of Estonia and the inclusion of the Roma from different parts and different Roma groups within Estonia, although not all groups and districts are included yet. The attitude towards integration among the young Roma became more positive and the willingness to participate in dialogue increased, the knowledge about the history of one’s own people and culture improved as did respecting the value of it. Most of the participants in the project’s activities showed interest and readiness to participate also in the future. The knowledge and skills required for dialogue by stakeholders also improved a little as well as the motivation and capability to participate in decision making processes. Achieving the further aim of a network of vibrant, with competent leadership Roma organisations, which would be string and efficient partners for state and municipal governments, certainly requires systematically continuing with similar activities for several years. The utilisation of Roma mediators in the future also requires additional efforts for finding suitable people, motivating and training them, just like developing dialogue between stakeholder groups. Objectives of the project: 1. Further identification of relevant stakeholders for Roma inclusion at local level and preparations of employment of Roma mediators in the future and build capacity of the identified young Roma and possible pro-Roma activists through trainings and foster creation and empowering of Roma civil society where different Roma groups are involved. During the Roma Platform project ESTROM carried through in 2017/2018, dialogue partners at municipal governments where Roma live in greater number were identified and initial direct contacts were achieved with different Roma groups within Estonia. This process must continue as all groups of the fragmented Roma community in Estonia are not yet involved and capacity building for active involvement of Roma people as well as other partners to the dialogue is a long process. The trainings carried out in the fram ework of the finished project showed that a lot of attention must be paid primarily to raising of self-esteem and motivation and to encouraging the young Roma to take more responsibility and increase initiative. In addition to this, also a training on project implementatio n (a training about project planning and design was organized in 2018), establishment and management of NGOs, as well as available integration, social and labour market services. One of the side effects of the trainings will be identification of the better motivated and more advanced young Roma to offer further trainings. Individual trainings will be offered for 3 young Roma activists in NGO management in areas such as team building and teamwork, self-management, social and employment services. 2. Rising visibility of the National Roma Integration Council and strengthening its co-operation with local authorities and Roma people. The National Roma Integration Council which was created in December 2015 by the Ministry of Culture. The Council involves representatives form relevant ministries and local governments, representatives of all three registered Roma organizations as well as the Integration Foundation. The aim of the Council is to encourage and facilitate dialogue, promote mutual learning and cooperation between the stakeholders, as well as discuss the problems related to Roma integration and offer solutions to these problems. To facilitate the co-operation between local authorities and local Roma communities, consultations of the National Roma Integration Council with local authorities and institutions like schools, the Unemployment Security Fund and representatives of local Roma groups are planned in municipalities (at least 2 on-site meetings, up to 25 participants each). One of the meetings will be organized in Valga and the local government officials and representatives of Roma people from the twin city Valka (Latvia) will be invited to the meeting to jointly seek solutions for common challenges in connection with Roma integration in this area. Contacts will be encouraged with local Roma, and municipalities will be informed of the Roma mediation system and its potential for Roma integration. The homepage for National Roma Platform will be updated and new information materials translated and added. To commemorate the Roma holocaust victims, raise awareness and increase understanding about Roma history in Estonia, a special event will be organized on Roma Holocaust Day at Roma Holocaust memorial in Kalevi-Liiva (50 participants). To celebrate and promote Roma culture and highlight the discrimination that Roma face in many areas of life International Roma Day will be celebrated within Roma community as well as with general public: concert and exhibition of Roma artist will be organized with close co-operation with Roma people. The event will be carried out as a project that was planned during the 2017/2018 Roma Platform trainings. Additional money for implementation will be applied from other available funds by the participants of the training. 3. Support mutual learning and exchange of best practices between the Baltic States in Roma school mediation and pedagogue’s best practices in teaching Roma children. Initial training seminar for teachers working with Roma pupils was organized in the framework of the Roma Platform project in 2018 focusing on Roma language and family traditions. As only about 50-60 pupils with Romani as mother tongue learn each schoolyear in Estonian basic schools, Estonian teacher’s practice with Roma children is little and intermittent (there are no teachers having worked with Roma families for many years), thus a new information on best practices of other countries will be useful and co-operation with Latvian colleagues having much more experience in this field is welcome. Up to 5 Latvian colleagues as well as school mediators will be invited to the teacher’s seminar to share their practices with Estonian teachers. 4. Provoking and inspiriting multilateral co-operation between the young Roma and Roma women at national level as well as between the three Baltic States. To encourage co-operation between the different Roma groups and formation of Roma civil society in Estonia, closer co-operation of Estonian Young Roma with their Baltic peers will be encouraged. To inspirit the national and Baltic co-operation and motivate Roma youth to co-operate, 5 young Estonian Roma will participate in youth workshop “Sare Khetene 2020” in Latvia (3 days). 3 2. Relevance and justification How does your project address the call priority under which you are applying? What is the project's contribution in this area? What are the innovative aspects of the project? The project first and foremost aims to empower Estonian Roma people, especially youth and women through training and networking for being more capable for participation in decision-making processes and mutual confidence building between Roma and non-Roma communities, as well as facilitate the process by continous dialogue between the National Roma Integration Council and local governments and institutions where Roma live. The project will be implemented taking into account the national context: a small number of Roma, not open to integration and lack of mutual trust and continuous dialogue within the Estonian Roma community, as well as with other integration stakeholders. At present, the capability of Roma for participation in dialogue is low, but their motivation for that has grown during the latest years. Education level of Estonian Roma is low: according to the last census from 2011, less than half of Estonian Roma has basic education or higher. Creation and extension of relevant network of the fragmented and dispersed Roma community presumes making personal contacts and persuasion of the target group. The main target group are young Roma from different Roma groups and regions of Estonia who have obtained at least basic education and thus having already experienced success, with a view to develop a lively network of young Roma activists, future Roma mediators/assistants or/and spokespersons, who are ready and able to support and encourage the other (young) Roma in obtaining education, finding job, getting social welfare and other services etc. From the other side, contacts and on-going consultation process will be established between local authorities and institutions and Roma as well as authorities and institutions will be provided necessary information and understanding of Roma culture and tradition, as respect for Roma culture is essential prerequisite for mutual trust and Roma inclusion. As there are about 300 different national minority organisations in Estonia, as well as about 20 umbrella organisations the experience, their experience and competence shall be better used to create a strong Roma civil society in Estonia. Representatives of other national minority organisations as well as Estonian NGOs as well as speakers from Latvia will be involved in trainings. Co-operation with neighbouring countries, especially with those who are socio-economically closer and having the same Roma groups, is planned. Estonian Roma need more inspiration and encouraging positive examples about how the Roma elsewhere work for their community and how it pays off. The information collected in the course of the project implementation will be used for planning of the new Estonian integration strategy up to 2030 and it also feeds reporting at all levels. 3. Expected results What are the expected results of the project? Who will benefit from these results and how? How will the target groups of the project benefit concretely from the project results and what shall change for them? How will these results contribute to achieving the objectives of the call priority under which you are applying? Note: Results are immediate changes that arise for the target groups after the completion of the project (e.g. improved knowledge, increased awareness). Results must be distinguished from deliverables, which are produced with the resources allocated to the project, e.g. training courses, conferences, leaflets. Co-operation and dialogue between local self-governments, state and Roma people is fostered. As a result of the project, existing Roma organisations will be empowered to be better prepared for effective dialogue and networking, creation of new organisations to cover all Roma groups in Estonia is fostered. Awareness, attitudes and competences necessary for effective dialogue and cooperation of all stakeholders, especially Roma, are increased. The young Roma are better aware on functioning of civil society, on administrative management and legislation, civil society institutions, on Roma history and culture, their cultural identity is stronger. They have obtained basic team work and project writing and implementing skills (the project for International Roma Day celebration will be implemented and additional finances for that will be applied from the available national funds), the basic knowledge of NGO management and knowledge about the access to available financial resources from national and local funds as well as available integration, social and labour market services. General inner motivation for change. Estonian Roma activists have obtained better skills on maintaining of civil society organisations, in submitting project applications and implementing projects, their cooperation skills have improved. The attitudes towards Roma integration have become more favourable among all stakeholders and initiative and willingness to co-operate is increased. More confidence between the dialogue partners for Roma integration in municipalities, where most of the Roma live, is built. The dialogue and co-operation between all relevant stakeholders in these areas is ongoing. 4 4. European added value What is the project's added value at European level? How will you ensure that the project methodology and/or deliverables and/or results will be transferable at European level? Note: European added value of actions, including that of small-scale and national actions, shall be assessed in the light of criteria such as their contribution to the consistent and coherent implementation of Union law, and to wide public awareness about the rights deriving from it, their potential to develop mutual trust among Member States and to improve cross-border cooperation, their transnational impact, their contribution to the elaboration and dissemination of best practices or their potential to contribute to the creation of minimum standards, practical tools and solutions that address cross-border or Union-wide challenges. Estonia with very small number of Roma (constituting 0.05% of the total population) who are divided between three groups (Laloritka, Lotfitka and Xaladytka Roma) and live scattered throughout Estonia is rather exceptional country in the European Union. Still, the experience of building Roma civil society where different Roma groups and clans are involved and co-operating with non-Roma society for better inclusion of Roma people can be applied in other member states as well. As the civil society of Estonian Roma is practically non-existent, positive role models from neighbouring countries are necessary and motivating for Estonian Roma. Further contacts and co-operation with Latvian and Lithuanian young active Roma will be promoted. 5. Methodology Outline the approach and methodology. Explain why this is the best approach to attain the objectives and the proposed results. Explain the structure and complementarity of the work packages. Roma inclusion in Estonia is hindered from the by the lack of mutual trust between the Roma and rest of society, including state and local government institutions. Thus the project is focused on confidence building through personal contacts and awareness rising and stigma reduction. On one hand, the awareness of Roma people about the functioning of the society and available services for cultural and socio-economic integration will be risen as well as their motivation, initiative and responsibility for inclusion will be encouraged, on the other hand the awareness about Roma tradition and respect for Roma culture will be developed through seminars and dissemination of relevant information through project web-site and by facilitating personal contacts with and between Roma people. 6. Timeline by work package Provide in a structured manner the timing of the activities per Work package by using, for instance, a Gantt chart. Work package 1 Months 1-15 Project management and co-ordination, financial management. Work package 2 Month 1 necessary statistical data will be purchased from the Population Register to identify the number of Roma by sex, age, residence, education, socio-economic status and place of residence. A kick off meeting for National Roma Integration Council and other relevant project partners will be held (no costs). Months 1-15 Project web-site will be up-dated. Month 2-15 Consultations between the National Roma Integration Council, local self-governments and Roma people. Month 3-6 Roma Holocaust Day Commemorations are held. Month 14 Celebration of International Roma Day. Work package 3 Month 4 Seminar for teachers working with Roma pupils will be held . Month 2-15 Individual trainings for advanced young Roma leaders will be organised. Month 2-15 Trainings for Roma youth 2 trainings for 20 people. Month 12-15 Participation of 5 Estonian active young Roma in workshop "Sare Khetene 2020" in Latvia. 5 7. The partnership and the core project team Describe the partnership of organisations implementing the project (applicant, partners). Explain how the partners were selected, and why is this partnership the best to attain the objectives of the project. Describe the value of the partnership, its strengths/weaknesses, the organisational arrangements within the partnership and how you will ensure coordination within the partnership. Introduce the persons of the core project team and list the CVs (to be attached to the application) of the key people working in the project (project manager, financial manager and the key experts). Describe the partnership of organisations implementing the project (applicant, partners). Explain how the partners were selected, and why is this partnership the best to attain the objectives of the project. Describe the value of the partnership, its strengths/weaknesses, the organisational arrangements within the partnership and how you will ensure coordination within the partnership. Introduce the persons of the core project team and list the CVs (to be attached to the application) of the key people working in the project (project manager, financial manager and the key experts). The project is mono-beneficiary. The Ministry of Culture which also functions as a National Roma Contact Point has overall responsibility for integration and project implementation. The Ministry of Culture will recruit a part-time project assistant. Excellent skills in Estonian and Russian and good language skills in English, experience in project management and preferably in work with national minorities are required. The assistant will organise seminar and trainings, prepares necessary contracts, monitors that all actions are implemented according to the agreement between the European Commission and the Ministry of Culture and prepares necessary deliverables to be uploaded into the participant portal. Overall responsibility of the project implementation lies on the Ministry of Culture, cultural diversity advisor Ms Mall Saul will be the project co-ordinator. The project application was compiled by Mall Saul who is also responsible for Roma integration issues. The objectives and activities were agreed and consulted with the Roma Integration Council which is operating by the Ministry of Culture in advisory capacity and consists of the representatives of government institutions, local self-governments and Roma organisations. Homepage of the Ministry of Culture https://www.kul.ee/en CV of the project co-ordinator Mall Saul is attached. 8. Subcontracting If applicable, explain the reasons for any subcontracting in your project. Not applicable. 9. Monitoring of the project implementation; risks and measures to mitigate them How will you ensure that the project is implemented as planned and what methods will you use to monitor its progress? What are the potential risks and what action do you plan to undertake to mitigate them? The biggest risk lies in the discipline and motivation problems of the participants to actively participate in the training and finish them. Finding suitable participants, bearing in mind that different Roma groups were included is a great challenge. Many direct contacts were achieved with Roma in the course of the Roma Platform activities in 2018. Thus, contracts as well as lessons learnt form the first phase of the Roma Platform project carried out in 2017/2018 can significantly hedge the risks. A cultural programme will be included in trainings and events. To mitigate the risks the participants agree on the rules that are followed during the training. The training programmes will be put together so that it is easy for the participants to maintain their attention, the programmes are interactive and possibility to meet the peers from neighbouring countries is also a good motivator for participation. Due experience obtained during ESTROM 1 Project in 2018 the critical risks involved in Project implementation are significantly lower. Direct contacts established with Roma during the youth trainings carried through in 2018 will be used to invite the better motivated young Roma to trainings. Many of the former participants gave the feedback that they would like to continue participating at the trainings in the future, some Roma who have heard about the events have contacted the Ministry and expressed their wish to join in the future. Training programmes will be put together so that it is easy for participants to maintain their attention: sessions will be not too long and each session involves acivating activities. Active learning methods will be used which involves the partcipants directly in the learning process. Lecture as a training method is avoided. All group trainings are organised on week-ends, training days will start late in the mornings, sessions are relatively short. Cultural programmes are added to all trainings and some time for socializing is foreseen in the programme. Possibilities to meet the peers from neighbouring countries is a good motivator for participation. The most active participants in trainings are invited to Sare Khetene 2020 workshop in Latvia. 6 10. Evaluation of the project activities, deliverables and results How will the project activities, the deliverables and the results be evaluated, and by whom? Explain which quantitative and qualitative indicators you propose to use for the evaluation of the reach and coverage of project activities and project results. Explain what data will be collected, according to what method and at what moments, including feedback from project participants (satisfaction surveys, evaluation forms, etc). How will findings be analysed and reported and how will they be used. Note: For the evaluation of the activities you will be requested to use the participation evaluation questionnaire to be provided by the Commission. You must identify which indicators you will use from the list provided in the Indicators excel sheet and include them in the indicators of your project. You will be asked to report on those indicators as part of the project's Final Report. Where relevant, data must be disaggregated by gender and by age. The overall evaluation of the project will be exercised by the Ministry of Culture together with the National Roma Integration Council. The Council will get the information about the project course and the results of the activites carried through in the beginning, in the middle and at the end of the project. The quantitative indicators are the number of participants (divided by groups: Roma, civil servants, NGOs). The experience gained during the course of the trainings carried out in the framework of the first Roma Platform Project in 2017-2018 showed that the participants will generally not return the evaluation sheets and the best feedback will be given during the discussions at the end of the activity. The assessment given orally is much more substantive and detailed and less formal. At trainings also evaluation pie was used and worked fairly well. Thus evaluation pies and non-formal discussion between the participants, trainers and organisers will be used for evaluation and future planning especially for the technical organisation of trainings and events ( starting time, meal and accommodation preferences, training methods). The experience showed that the participants do not hesitate expressing their opinions orally and during the discussion they also learn to better justify their assessments. The assessments of the pervious Roma Platform project were used for designing of the ESTROM 2 Project (for example the necessity to address the rise of general motivation and intiative, self-reliability and responsibility in the process of integration of Estonia’s young Roma). 11. Dissemination strategy and communication tools How do you plan to disseminate (actively spread) information about the project, its activities and its results? Please specify in particular:  Communication needs and objectives: What are the communication needs and objectives of the project?  Target groups and multipliers: What are the target groups? Which stakeholders or other organisations could possibly be supporters and multipliers of the communication activities?  Key messages: Which messages will the activities convey in order to meet the communication objectives?  Distribution channels/tools: Which communicationchannels/tools will be used to convey the messages to your target groups and multipliers?  How will your dissemination strategy facilitate further use and transferability of the project results? The main target groups of the project results are Roma people and other integration stakeholders: the public officials and policy makers at all levels, social workers and teachers. The results of the project will be distributed via special web-site as well as on the web sites and information bulletins of the participating ministries and local self-governments. The results will be distributed to the media. Unfortunately the Roma people do not feel yet comfortable to be exposed in the media, thus inviting media to participate in project activities is unacceptable for most Roma participants. The media will be informed about the project as well as teacher’s seminar and consultations in local self-governments. The key message is: Roma people are ancient part of Estonian society and they need more support and openness from the rest of the society for better integration, which is mutually beneficial for both communities. The results of the Project will be published on the Projects web-site as well as in the Information Bulletin of the Ministry of Culture (that will be distributed to all Estonian cultural institutions and other subscribers) and sent to all municipalities where bigger number of Roma live. Media will be informed about Project activities in co-operation with the Communication Department of the Ministry of Culture through all their usual channels (TV, writing press, radio) and invited to participate the events. 7 12. Sustainability and long-term impact of the project results What is planned as follow-up of the project after the financial support of the European Union has ended? How will the sustainability of the project's results be assured? Are the project results likely to have a long-term impact? How? Note: In this part you should not list activities or deliverables of your project, but you should focus on the expected long-term impact of your project. The long-term impact refers to long-term socio-economic consequences that can be observed after a certain period following the completion of the project and may affect either the target groups of the project or other groups falling outside the boundary of the project, who may be winners or losers. The project aims setting up a strong and sustainable network of Roma integration stakeholders covering all areas in Estonia where Roma live in considerable number, and in where different Roma groups as well as all other integration stakeholders are involved. Building of mutual trust is crucial and the role of Roma civil society in this process cannot be overestimated. Therefore, the main focus is put to empowerment of Roma civil society as this is the weakest link in the chain right now. Secondly, the awareness of other stakeholders will be increased. These competencies and growing trust between the parties are the basis for long-term positive changes. 13. Ethical issues related to the project Describe any ethical issues which you could come across during the implementation of your project, including with regard to interactions with target groups or persons benefiting from the project, and present your strategy to address them. There were no considerable ethical issues aroused during the first Roma Platform project in 2017-2018. The rules for protection of personal data will be strictly followed. 14. Mainstreaming How do you plan to ensure mainstreaming of equality between women and men and the rights of the child, and respect of the Charter of Fundamental Rightsin the activities of your project? All activities are designed for both, men and women equally and gender balance will be taken into account throughout the project. As (Roma) women tend to be socially more active, the vast majority of the project participants will be also women. The articles of the Charter of Fundamental Rights will be respected. Under aged children are not involved as a direct target group of the Project. 15. Description of child protection policy If applicable If the applicant and/or any of the partners work directly with/have contact with children, provide a description of the child protection policy of these organisations, covering the following topics:  purpose of the child protection policy;  application of the policy (applicable to which staff, in which situations);  responsibility: who is responsible for ensuring that the policy is adhered to;  description of recruitment and screening processes with regard to child protection policy (details of training on child protection policy and rights of the child, screening, vetting (criminal background check). Preventing harm to children: processes exist to help minimise the possibility of children being abused by those in positions of trust. Non applicable. The target group of the project does not involve minors. 8 16. English translation of the abstract If applicable Non applicable. 9  History of changes between your proposal and Annex I to the Grant Agreement "Description of the Action" Please state whether you have made any changes in the data entered in on-line forms in the participant portal (which will become part A of the Description of the Action) when compared to part B of the original proposal (Description of work packages and activities). Changes suggested in YES 1) Additional explanations to “Critical Risks” the Evaluation section as well as Annex 1 Part B section 9 Summary Report “Critical Risks” about mitigation of the risks were added. 2) Additional information on quantitative indicators and evaluation was added to Annex1 Part B section 10. 3) Additional information about spreading the Project’s Results was added to Annex 1 Part B section 11. Other changes YES 1) WP1 deliverable was changed to minutes of the kick-off meeting and list of participants. 2) Explanations of the leading role in joint activities with Latvia were added WP 3 as well as under “Deliverables” section D8 (D3.2) and D10 (D.3.4). 3) The time of the joint Workshop Sare Khetene 2020 in Latvia was changed in section 6 after re-consulting Latvian partner. 4) Project duration in months was changed from 12 to15. Please state whether you have made any changes in part B of the Description of the Action when compared to part B of the original proposal (General Description of the project and applicant organisation). Changes suggested in NO No of section/page(s), concise description of the the Evaluation change(s) Summary Report Other changes YES Section 6 Timeline by work package was changed from 12 to 15 months. Note: Please note that changes to your original proposal should be limited to modifications suggested in the Evaluation Summary Report. We strongly advise against any other changes at this point as they may lead to the Commission considering the modified proposal as not compliant with the one recommended for funding and terminating the grant agreement preparation. Should you wish to introduce some modifications nevertheless (e.g. as a result of "force majeure" changes that occurred since the date of your original proposal), these must be indicated in the table. Failure to clearly signal any changes made to your proposal may lead to termination of the grant agreement preparation or – at any point following the signature of a grant agreement – to the termination of the grant agreement 10 by the Commission. In accordance with Art. 34.3.1 (i)(ii). 11