HYDROGRAPHIC SERVICES AND STANDARDS COMMITTEE (HSSC)

IHB File No. S3/8151/HSSC CIRCULAR LETTER 37/2015 01 June 2015 HYDROGRAPHIC SERVICES AND STANDARDS COMMITTEE (HSSC) 7th Meeting, 10-13 November 2015, Busan, Republic of Korea Reference: IHO CL 07/2015 dated 16 January - Outcome of the sixth Meeting of the Hydrographic Services and Standards Committee (HSSC) Dear Hydrographer, 1. The 7th meeting of the Hydrographic Services and Standards Committee (HSSC-7) will take place from 10 to 13 November 2015 in Busan, Republic of Korea, kindly hosted by the Korea Hydrographic and Oceanographic Administration (KHOA). 2. This letter provides general information on the meeting and sets out a draft agenda and timetable. 3. Participation in HSSC-7 is open to all IHO Member States, and up to two delegates each representing Observer States and International Organizations accredited by the IHO. 4. HSSC-7 will include a half-day open session for Stakeholders’ input and discussion. The IHO Stakeholders’ Open Session will take place in the afternoon of Thursday 12 November 2015. The programme of the session will be based on presentations proposed by IHO Stakeholders in response to the call for abstracts posted on the IHO website at: www.iho.int > External Liaisons > External Stakeholders > Section on IHO Stakeholder Meetings / Réunions des parties prenantes de l'OHI (Link). The detailed programme of the session will be made available there in due course. Those attending the IHO Stakeholders’ Open Session are also welcome to observe the whole HSSC meeting if they wish to do so. The deadline for the submission of abstracts is 31 August 2015. 5. Venue and Accommodation. The meeting will be held at the Commodore Hotel in Busan. General and logistical information, such as details of available hotels and visa requirements, and the registration form for HSSC-7 have been posted on the IHO website (www.iho.int > Home > Committees & WG > HSSC > Section “Next Meeting” - Link). 6. Attendees should book their chosen hotel at their earliest convenience. 7. Registration forms for all delegates intending to participate in HSSC-7 should be submitted to the HSSC Secretariat ([email protected], [email protected]), copy to KHOA ([email protected]) by 31 August 2015. 8. HSSC Chair Group meeting. HSSC-7 will be preceded by a meeting of the HSSC Chair Group in the afternoon of Monday 9 November, from 1400 to 1630. In addition to the Chair of HSSC, this meeting will comprise the Chairs of HSSC Working Groups (WGs), the Vice-Chair, the Secretary and the Assistant Secretary of HSSC. If the Chair of an HSSC WG cannot be present at the HSSC Chair Group Meeting and/or at the HSSC Meeting, he/she is requested to make appropriate arrangements (through the Vice-Chair, Secretary or a representative of any IHO Member State) for the WG to be represented and to inform the HSSC Secretary accordingly. 9. Actions arising from HSSC-6. The current status of actions arising from HSSC-6 (Viña del Mar, Chile, 11- 14 November 2014 - see reference), is available on the IHO website (www.iho.int > Committees & WGs > HSSC > HSSC-6 > Post Meeting Documents [Actions…] (Link)) or directly as Document HSSC7-03B (Link). Some actions are still pending. Those nominated for actions that remain outstanding are kindly requested to take action as necessary and report the status to the HSSC Secretariat at ([email protected]) as soon as possible. 10. Draft Agenda and Timetable for HSSC-7. A draft agenda and timetable for HSSC-7 is provided in Annex A. Associated documents, where known, have been listed. Member States are kindly requested to review the draft agenda and programme and provide any comments or proposals for new or amended subjects to the HSSC Secretariat by 31 August 2015. If necessary, a revised draft agenda and timetable will be prepared and posted on the IHO website. 11. Submission Deadline for HSSC-7 Documents. Documents intended for consideration at HSSC-7 should be submitted to the HSSC Secretariat in accordance with the “Instructions for the Submission of Reports and Proposals for Consideration by HSSC”, as follows: Submission Deadline Papers in support of Agenda items No later than 22 September 2015 (7 weeks before (including reports from WG Chairs and proposals for new commencement of the work programme items) meeting) Papers providing comments or proposed amendments to No later than 20 October proposals contained in meeting papers 2015 (3 weeks before commencement of the Such supplementary submissions should contain meeting) a maximum of 4 pages Documents received after 20 October 2015 will be considered as information papers only. 12. All documents will be posted on the IHO website (Home > Committees & WG > HSSC > Section “Next Meeting” - Link) as and when they are received. Delegates are kindly requested to circulate these documents amongst their relevant subject matter experts and consolidate any appropriate comments to allow effective decision making at the meeting of the HSSC and avoid, as far as is practicable, the need to defer decisions to allow further post-meeting technical consultations. 13. Miscellaneous. The current list of HSSC contacts is kept updated on the IHO HSSC webpage (Link). Any changes should be forwarded to the HSSC Secretariat at the earliest opportunity. 14. According to the arrangements outlined at HSSC-6, the 8th HSSC meeting is planned to be held at the IHB in Monaco in November 2016 and the 9th HSSC meeting is planned to be held in Canada in November 2017. Proposals for hosting subsequent meetings to be held in 2018 (HSSC-10) and 2019 (HSSC-11) are welcome at any time and preferably not later than at HSSC-7. On behalf of the Directing Committee Yours sincerely, Gilles BESSERO Director Distribution: IHO Member States Accredited International Organizations Chair and Vice-Chair of HSSC Chairs and Vice-Chairs of HSSC WGs and Project Team(s) Other HSSC Contacts Other IHO Stakeholders Annex: Note: all the documents are provided in the working language of the HSSC only (English) A. Draft Agenda and Timetable  Annex A to IHO CL 37/2015 7th HSSC Meeting Commodore Hotel, Busan, Republic of Korea, 10-13 November 2015 DRAFT AGENDA AND TIMETABLE Notes: a/ Potential presenters of papers shown in brackets (). b/ Proposals for updating the Programme of Work will be initially reviewed under the relevant agenda item covering each WG in turn and then, finally approved under agenda item 10. c) The original numbering of documents will be retained even if documents are subsequently tabled under new or adjusted agenda items. d) Please refer to the HSSC-7 List of Documents to check the latest version of the documents. HSSC7-XX Rev n means that a new version of document HSSC7-XX has been made available but that it does not affect the draft agenda and timetable. Monday HSSC CHAIR GROUP 9 Nov 1400 - ~1630 HSSC Chair Group Meeting (Chair and Vice-Chair of HSSC, Chairs of HSSC Working Groups (WGs), Secretary and Assistant Secretary of HSSC) Tuesday HSSC-7 10 Nov 0900 Welcome address by Mr Keonsoo SOHN, Director General of KHOA 0915 1. Opening and Administrative Arrangements Docs: HSSC7-01A List of Documents (IHB) HSSC7-01B List of Participants (IHB) HSSC7-01C HSSC – List of Contacts (IHB) HSSC7-01D TORs for HSSC and related Working Groups (IHB) 0920 2. Approval of Agenda Docs: HSSC7-02A Agenda and Timetable (IHB) 0930 3. Matters arising from Minutes of 6th HSSC Meeting Docs: HSSC7-03A Minutes of HSSC-6 (IHB) HSSC7-03B Status of Actions List from HSSC-6 (IHB) 4. HSSC Administration Docs: HSSC7-04.1A Programme Performance Indicators for HSSC (IHB) 1030 Group Photo and Coffee Break  5. Reports by HSSC Working Groups 1100 5.1 S-100 (S-100WG) Docs: HSSC7-05.1A Report and Recommendations of S-100WG (S-100WG Chair) HSSC7-05.1B Report on S-100 Registry Management and Way Forward (S-100WG Chair/UK/IHB) 1230 - 1345 Lunch 1400 5.2 Data Protection Scheme (DPSWG) Docs: HSSC7-05.2A Report and Recommendations of DPSWG (DPSWG Chair) 1430 5.3 ENC Standards Maintenance (ENCWG) Docs: HSSC7-05.3A Report and Recommendations of ENCWG (ENCWG Chair) 1530 Coffee 1600 5.4 Revision of S-66 Docs: HSSC7-05.4A Report of HSSC Project Team on S-66 (Project Team Leader) 1615 5.5 Nautical Information Provision (NIPWG) Docs: HSSC7-05.5A Report and Recommendations of NIPWG (NIPWG Chair) 1730 END OF DAY ONE 1800 - 2000 Social event (subject to confirmation by KHOA) Wednesday HSSC-7 (continues) 11 Nov 5. Reports by HSSC Working Groups (continued) 0900 5.6 Nautical Cartography (NCWG) Docs: HSSC7-05.6A Report and Recommendations of NCWG (NCWG Chair) 1030 Coffee Break 1100 5.7 Data Quality (DQWG) Docs: HSSC7-05.7A Report and Recommendations of DQWG (DQWG Chair) 1130 5.8 Tides, Water Level and Currents (TWCWG) Docs: HSSC7-05.8A Report and Recommendations of TWCWG (TWCWG Chair & SCWG Chair) 1230 - 1345 Lunch 1400 5.9 Hydrographic Dictionary (HDWG) Docs: HSSC7-05.9A Report and Recommendations of HDWG (HDWG Chair)  1430 6. Inter-Organizational Bodies 6.1 IHO-IAG Advisory Board on the Law Of the Sea (ABLOS) Docs: HSSC7-06.1A Status Report on ABLOS activities (ABLOS Chair) 1500 7. Decisions of other bodies affecting HSSC 7.1 IRCC (incl. MSDIWG) Docs: HSSC7-07.1A IRCC activities affecting HSSC (including MSDI) (IRCC) 1530 Coffee break 1600 7.2 IMO Docs: HSSC7-07.2A Report on IMO activities affecting HSSC (including e- navigation) (IMO/IHB) 1630 7.3 IEC Docs: HSSC7-07.3A IEC activities affecting HSSC (IEC) 1700 Break into drafting groups (if required) 1800 END OF DAY TWO Thursday HSSC-7 (continued) 12 Nov 0830 Consider work of drafting group(s) (if required) 7. Decisions of other bodies affecting HSSC (continued) 0900 7.4 Inland ENC Harmonization Group (IEHG) Docs: HSSC7-07.4A Status Report on Inland ENC Development and Standardization (IEHG) 0930 7.5 CIRM Docs: HSSC7-07.5A CIRM activities affecting HSSC (CIRM) 1000 7.6 IALA Docs: HSSC7-07.6A IALA activities affecting HSSC (IALA) 1030 Coffee Break 1100 7.7 ISO Docs: HSSC7-07.7A ISO activities affecting HSSC (ISO/IHB) 1130 7.8 OGC Docs: HSSC7-07.8A OGC activities affecting HSSC (OGC) 1200 7.9 IOGP Docs: HSSC7-07.9A IOGP activities affecting HSSC (IOGP) 1230 END OF DAY THREE  1230-1345 Lunch IHO Stakeholders’ Open Session 1400 Open Session starts 1530 Coffee Break 1600 Open Session continues 1700 Open Session closes 1715 - ~1830 Chair Group Meeting Preparation of List of Actions and review of draft HSSC Work Plan Friday HSSC-7 (continued) 13 Nov 7. Decisions of other bodies affecting HSSC (continued) 0900 7.10 JCOMM Docs: HSSC7-07.10A JCOMM activities affecting HSSC (JCOMM) 0920 7.11 RTCM Docs: HSSC7-07.11A RTCM activities affecting HSSC (RTCM) 0940 8. Review of new developments and other information papers (~ 10-15 min each) 1030 Coffee Break 1100 9. Liaison with External Stakeholders Docs: HSSC7-09A Status of potential Stakeholders’ events in 2016 (IHB) 1115 10. Review and Endorsement of HSSC Work Plan and List of Actions Docs: HSSC7-10A Status report on IHO Publications on Standards and Specification (IHB) HSSC7-10B Draft HSSC Work Plan (IHB) 1230-1345 Lunch 1400 11. Any other business 12. Date & Location of the next meetings HSSC-8: Tentative date: 14-18 November 2016 - IHB, Monaco HSSC-9: November 2017 - Canada (subject to confirmation) HSSC-10: November 2018 - Venue depending on proposals from Member States (IHB, Monaco as back up option) HSSC-11: November 2019 - Venue depending on proposals from Member States (IHB, Monaco as back up option) 13. Closure of the Meeting  ~1500 END OF THE MEETING From 1500 Busan City Tour (optional, subject to confirmation by KHOA)