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BASEL, ROTTERDAM AND STOCKHOLM CONVENTIONS Secretariat of the Basel, Rotterdam and Secretariat of the Rotterdam Stockholm Conventions Convention United Nations Environment Programme Food and Agriculture Organization International Environment House 1 of the United Nations 11–13, Chemin des Anémones Viale delle Terme di Caracalla CH 1219 Châtelaine, 00153 Rome, Italy Geneva, Switzerland Tel: +39 06 5705 2061 Tel: +41 (0) 22 917 8218 Fax: +39 06 5705 3224 Fax: +41 (0) 22 917 8098 E-mail: [email protected] E-mail: [email protected] 22 July 2022 Subject: Omnibus funding request for participants’ travel for the governing and subsidiary bodies meetings as well as other related meetings under the Basel, Rotterdam and Stockholm conventions in 2022 and 2023 Dear Sir/Madam, The face-to-face segment of the meetings of the conferences of the Parties to Basel, Rotterdam and Stockholm (BRS) conventions, which took place in Geneva from 6 to 17 June 2022, decided to hold the next meetings of the conferences of the Parties from 8 to 19 May 2023 in The Bahamas. Furthermore, subsidiary bodies meetings as well as other related meetings under the Basel, Rotterdam and Stockholm conventions are to take place in 2022 and 2023, ahead of these governing body meetings. Full and effective participation of developing-country Parties in these meetings, in particular least developed countries and small island developing States, and Parties with economies in transition, is vital. It ensures that the views of these groups are adequately reflected in the respective outcomes of these meetings. In accordance with the above, I am writing this letter in anticipation for your valuable contributions to support the participation of eligible participants in the following meetings, in the order of their sequence: - Fifteenth meeting of the Basel Convention Implementation and Compliance Committee (ICC-15), scheduled to take place from 14-17 November 2022 in Geneva, Switzerland as it relates to the costs of travel of sponsored representatives of Parties concerned by a specific submission to the Committee; - Thirteenth meeting of the Open-ended Working Group of the Basel Convention (OEWG- 13), scheduled to take place from 21-23 February 2023 in Geneva, Switzerland; - Regional preparatory meetings (RPMs) for the BRS COPs, which are scheduled to be held in four UN regions between mid-March and mid-April 2023; - Meetings of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions (BRS COPs) in 2023, scheduled to take place from 8 to 19 May 2023 in The Bahamas. To: Basel Convention Focal Points, Rotterdam and Stockholm conventions Official Contact Points cc: Basel, Rotterdam and Stockholm conventions bureaux members Basel Convention Competent Authorities Rotterdam Convention Designated National Authorities Stockholm Convention National Focal Points Geneva-based permanent missions to the United Nations Chief, UNEP Contributions Service Secretariat of the Basel, Rotterdam and Stockholm Conventions Page | 2 We face an exceptionally short time frame between the conclusion of the face-to-face segment of the BRS COPs in 2022 and the COPs in 2023. In addition, the Enterprise Resource Planning software for the UN, UMOJA, imposes further constraints as to when we can start processing travel arrangements for eligible participants and the UN financial rules and policies determine when at the latest the travel requests needs to be finalised. Accordingly, the conferences of the Parties, pursuant to decisions BC-15/30, RC-10/16 and SC-10/26 on the programmes of work and budgets for the conventions for the biennium 2022-2023, urged Parties, and invited others in a position to do so, to contribute, as a matter of urgency and as early as feasible, to the conventions’ special trust funds for voluntary contributions with a view to ensuring the full and effective participation of developing-country Parties, in particular least developed countries and small island developing States, and of Parties with economies in transition in the meetings of the conferences of the Parties and its subsidiary bodies. Early receipt of funding is equally critical for other subsidiary body and other meetings in the run up to the BRS COPs. The budget sought for these meetings is contained in the below table (all figures are expressed in United States dollars and include 13 per cent programme support costs). We would need to receive your pledge letter as early as feasible, but no later than as detailed in the below table, and thereafter for the actual payment of the contributions to be transferred as soon as possible. Title of the Convention Budget Deadline of receipt of meeting pledge letter ICC-15 Basel Convention 22,600 31 August 2022 OEWG-13 Basel Convention 653,755 31 October 2022 2023 RPMs BRS conventions 1,058,351 30 November 2022 2023 COPs BRS conventions 2,747,934* 31 January 2023 * This amount reflects the DSA rate applied in Nassau, The Bahamas, as at 21 July 2022. The respective detailed project concept notes are enclosed in the Annex to this letter. Please be reminded that even the smallest contributions will help us to achieve the above objectives. We would also like to note that the earlier we receive contributions, the earlier we can book flight tickets and benefit from lower ticket prices and the more participants we can fund. Should your Government be interested in making a contribution, please contact at your earliest convenience the Resource Mobilization Focal Point of the Secretariat of the Basel, Rotterdam and Stockholm conventions, Mr. Frank Moser, at: [email protected]. We thank you in advance for your contribution and continued support. Yours sincerely, For Rolph Payet Rémi Nono Womdim Executive Secretary of the Basel, Rotterdam Executive Secretary of the Rotterdam and Stockholm Conventions Convention  Secretariat of the Basel, Rotterdam and Stockholm Conventions Page | 3 Annex Concept note – ICC-15 CONVENTIONS: PROJECT TITLE: Fifteenth of the Basel Convention Implementation and X BC RC SC SYX Compliance Committee (PoW10) TARGETED FUNDING OPTIONS: TYPE / LOCATION COUNTRIES: Up to 8 Parties X Funding in full  Partial funding X Global  Regional  National concerned by a possible submission MANDATE Convention Article: Article 16 of the Basel Convention COP decision(s): Decision BC- 15/17 Programme of Work: 10 RATIONAL The Basel Convention Implementation and Compliance Committee is a subsidiary body of the Conference of the Parties established by decision VI/12. Paragraph 8 of the terms of reference of the Mechanism for Promoting Implementation and Compliance provides: “The Committee shall meet at least once between each regular meeting of the Conference of the Parties, and in conjunction with meetings of other Convention bodies. The secretariat shall arrange for and service the meetings of the Committee.” Paragraph 8 of the terms of reference provides: “Where a Party is identified in a submission or itself makes a submission, it shall be invited to participate in the consideration of the submission by the Committee”. The organization of the meetings of the Committee, at intervals decided upon by the Conference of the Parties, is a core activity of the Secretariat, pursuant to article 16 of the Convention. Support to travel of representatives of developing-country Parties and Parties with economies in transition that are concerned by a specific submission, funded from the Basel Convention general trust fund, allows for their full and effective participation in the meetings, for the Committee to be in a position to determine the facts and roots causes of the matter of concern and assist in its resolution, and to increased commitment by Parties towards decisions taken by the Committee. During its fifteenth meeting, it is anticipated that the ICC would consider 8 of the 14 submissions currently before it, pertaining to the following Parties: Central African Republic, Togo, Liberia, Cook Islands, Gabon, Mauritania, Nauru and Syrian Arab Republic. It is also anticipated that the ICC would resume its consideration of the remaining 6 submissions, pertaining to Burkina Faso, Chad, Equatorial Guinea, Niger, Saint Vincent and the Grenadines, and the Sudan, during its sixteenth meeting. OUTCOMES AND INDICATORS OF ACHIEVEMENT Outcomes: Travel of eligible Parties concerned by a submission is organized. Means of verification: Indicators of achievement: List of participants to the fifteenth meeting of the Travel of Party representatives is organized Committee IMPLEMENTATION TIMEFRAME Total duration: 16 Project start date: 1/08/2022 Project completion date: 31/12/2023 months SOCIO-ECONOMIC ASPECTS Sustainable Development Goals: By supporting the participation of Parties from developing country Parties and Parties with economies in transition in the meetings of the Committee, this activity contributes to the 2030 sustainable development agenda which reaffirmed the continued need for the participation of all countries, in particular developing countries, in global decision-making. Gender mainstreaming: In line with the BRS Gender Action Plan8, in the nomination process of Party representatives attending the meeting, the Secretariat will encourage a balanced gender representation within the Committee Integrated Approach: The meetings can contribute to catalysing coordination among relevant stakeholders within Parties, including civil society and private sector, as relevant, for an improved implementation and  Secretariat of the Basel, Rotterdam and Stockholm Conventions Page | 4 compliance with the Convention. Observers to meetings of the Conference of the Parties, such as relevant NGOs and industry associations, may participate in the open sessions of the meetings of the Committee PARTNERS N/A if meeting held in Geneva PROPOSED ACTIVITIES AND BUDGET USD Activity Output type POW # Voluntary budget Make travel arrangements for representatives of Parties from developing-countries or countries with Ticket and DSA 10 20,000 economies in transition concerned by a specific submission (up to 8 Parties). DIRECT PROJECT COST OPERATIONAL BUDGET 20,000 Programme Support Costs (PSC) 13% 2,600 TOTAL OPERATIONAL BUDGET 22,600  Secretariat of the Basel, Rotterdam and Stockholm Conventions Page | 5 Concept note – OEWG-13 CONVENTIONS: PROJECT TITLE: Thirteenth meeting of the Open-ended Working Group of the ◼BC  RC  SC  SYN Basel Convention TARGETED FUNDING OPTIONS: TYPE / LOCATION COUNTRIES: Funding in full ◼ Partial funding ◼ Global  Regional  National Global possible MANDATE COP decisions: Decisions VI/36 and BC-14/20 of the Basel Convention RATIONAL The Open-ended Working Group (OEWG) is a subsidiary body of the Basel Convention mandated by decision VI/36 to, among other things, (i) assist the Conference of the Parties (COP) in developing and keeping under review the operational policies and COP decisions, (ii) consider and advise the COP on issues relating to policy, technical, scientific, legal, institutional, administration and other aspects of the implementation of the Convention, (iii) prepare its work plan for consideration by the COP, and (iv) report to the COP on the activities it has carried out between meetings of the COP. OEWG meetings are supported by a number of briefings, including webinars and permanent mission briefings. Participation in the meetings and briefings will build national institutional memory, knowledge sharing and capacities related to the Basel Convention. It also enables participants to network during parallel events and informal meetings and to explore options for implementing the Convention. Support to travel of participants from developing-country Parties and Parties with economies in transition allows for their full and effective participation in the meeting, resulting in an inclusive decision-making process, improved legitimacy of the decisions adopted and increased commitment towards decisions taken. At its fifteenth meeting, the COP adopted the work programme of the OEWG for 2022-2023. The COP also decided that OEWG-13 would be held from 21 to 23 February 2023 over a period of three days, with one day of pre-meetings (for up to 136 funded participants), in Geneva, Switzerland. OUTCOMES AND INDICATORS OF ACHIEVEMENT Outcomes: Parties that are developing-countries and countries with economies in transition are provided with financial support to participate in the meeting, which promotes the involvement of all Parties in the decision- making process. Indicators of achievement: Means of verification: Participation of at least one representative per List of participants of OEWG-13 Party to the Basel Convention that is a developing country or country with economy in transition in OEWG-13 (subject to the availability of funding) IMPLEMENTATION TIMEFRAME Total duration: 12 Project start date: 08/2022 Project completion date: 08/2023 months  Secretariat of the Basel, Rotterdam and Stockholm Conventions Page | 6 SOCIO-ECONOMIC ASPECTS Sustainable Development Goals: By ensuring informed participation of developing-country Parties and Parties with economies in transition in the thirteenth meeting of the Open-ended Working Group in 2023, this activity contributes to the 2030 sustainable development agenda which reaffirmed the continued need for the participation of all countries, in particular developing countries, in global decision-making. It also improves the legitimacy of the decisions adopted by the Open-ended Working Group and encourages the implementation of the Convention at all levels. Gender mainstreaming: In line with the BRS Gender Action Plan, in the nomination process of participants to the meetings, the Secretariat will encourage a balanced gender representation within delegations. In allocating funding, the Secretariat will take into account the procedure for the allocation of funding from the Special Trust Fund for voluntary contributions (BD) for facilitating the participation of Parties in meetings of the Open-ended Working Group (BC-10/28), paying special attention to gender balance. The Secretariat will also take gender balance into account in proposing chairs of contact and other groups. Integrated Approach: The meeting of the Open-ended Working Group is the global forum which catalyses cooperation and coordination among all Parties and relevant stakeholders, including civil society and private sector, thus promoting the integration of chemicals and wastes into national budgets, sectors and development plans, and enhancing private-public relationships and partnerships. As such, this activity contributes to the integrated approach to financing options for chemicals and wastes. PARTNERS United Nations Office in Nairobi (UNON) Conference Services PROPOSED ACTIVITIES AND BUDGET [USD] Activity Output type POW # Voluntary budget Up to 136 participants Organize the travel of eligible participants to the from eligible thirteenth meeting of the Open-ended Working 4 578,544 countries Group of the Basel Convention participate in the meeting DIRECT PROJECT COST OPERATIONAL BUDGET 578,544 Programme Support Costs (PSC) 13% 75,211 TOTAL OPERATIONAL BUDGET 653,755  Secretariat of the Basel, Rotterdam and Stockholm Conventions Page | 7 Concept note – 2023 RPMs CONVENTIONS: PROJECT TITLE: Regional preparatory meetings for the 2023 meetings of the conferences of the Parties to the Basel, Rotterdam and ◼BC ◼RC ◼SC ◼SYN Stockholm Conventions in Africa, Asia-Pacific, Eastern Europe and GRULAC TARGETED FUNDING OPTIONS: TYPE / LOCATION COUNTRIES: Funding in full ◼ Partial funding ◼ Global  Regional  National Global possible MANDATE Convention Article: Article 15 of the Basel Convention, Article 18 of the Rotterdam Convention, Article 18 of the Stockholm Convention. COP decision(s): BC-15/29, RC-10/15 and SC-10/25 on Dates and venue of the next meetings of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions Programme of Work: PoW Activities 1, 2, 3 of the budgets and programmes of work for the biennium 2022-2023 RATIONAL Regional preparatory meetings are held to enable Parties to prepare for back-to-back meetings of the conferences of the Parties (COPs), so as to provide them with information on the organization of work and issues on the agendas of the COPs and to facilitate regional consultations in advance of the COPs meetings. They provide a forum to share knowledge, best practices and experience on the activities undertaken by Parties and stakeholders to implement the decisions adopted under the conventions to promote the environmentally sound management of chemicals and wastes. By decisions BC-15/29, RC-10/15 and SC- 10/25, the conferences of the Parties requested the Executive Secretary, in order to assist Parties in preparing for the back-to-back meetings of the conferences of the Parties in 2023, to support, subject to the availability of resources, regional meetings, coordinated with other regional meetings, to assist regional preparatory processes. OUTCOMES AND INDICATORS OF ACHIEVEMENT Outcomes: Arrangements for regional preparatory meetings in Africa, Asia-Pacific, Eastern Europe and GRULAC are made and quality services provided. Parties and observers to the conventions are supported to prepare for the 2023 meetings of the conferences of the Parties so as to become familiar with the agendas and organization of work of the meetings and to have the opportunity to discuss regional challenges and positions. Indicators of achievement: Means of verification: 1. Travel of sponsored participants 1. List of participants of the regional preparatory organized: two representatives per meetings (subject to the availability of funding); eligible country that is a Party to at least 2. Proceedings of regional preparatory meetings two of the Basel, Rotterdam and (subject to the availability of funding); Stockholm conventions (subject to the 3. Feedback from meeting participants (subject to the availability of funding); availability of funding). 2. Meeting facilities and services provided to ensure smooth running of the meetings (subject to the availability of funding); 3. Effective support is provided by the Secretariat to representatives of Parties and observers, as appropriate, during the meetings (subject to the availability of funding). IMPLEMENTATION TIMEFRAME Total duration: 10 Project start date: 08/2022 Project completion date: 06/2023 months  Secretariat of the Basel, Rotterdam and Stockholm Conventions Page | 8 SOCIO-ECONOMIC ASPECTS Sustainable Development Goals: By ensuring informed participation of developing-country Parties and Parties with economies in transition in the meetings of the conferences of the Parties in 2023, this activity contributes to the 2030 sustainable development agenda which reaffirmed the continued need for the participation of all countries, in particular developing countries, in global decision-making. It also improves the legitimacy of the decisions adopted by the Conference of the Parties and encourages the implementation of the Convention at all levels. Gender mainstreaming: In line with the Basel, Rotterdam and Stockholm conventions (BRS) Gender Action Plan, in the nomination process of participants to the meetings, the Secretariat will encourage a balanced gender representation within delegations. In allocating funding, the Secretariat will take into account the procedures for the allocation of funding from the special trust funds for voluntary contributions (BC-10/28, RC-5/1 and SC-5/2) and decisions BC-15/30, RC-10/16 and SC-10/26 on programmes of work and budgets for the biennium 2022-2023, paying special attention to gender balance. The Secretariat will also take gender balance into account in providing information to the regional preparatory meetings on the election of officers by the meetings of the conferences of the Parties. Integrated Approach: The meetings will contribute to catalysing cooperation and coordination among Parties and relevant stakeholders at the regional level, including civil society and private sector, as relevant, thus promoting the integration of chemicals and wastes into national budgets, sectors and development plans, and enhancing private public relationships and partnerships. As such, this activity contributes to the integrated approach to financing options for chemicals and wastes. PARTNERS Parties, observers to meetings of the COPs, such a Basel and Stockholm conventions regional centres, United Nations Environment Programme and other relevant international organizations within the UN system, industry associations, NGOs, and other relevant stakeholders. PROPOSED ACTIVITIES AND BUDGET [USD] Activity Output type POW # Voluntary budget Approximately 300 funded Organize the travel of eligible meeting participants representatives and meetings arrangements for regional preparatory participate in the meetings in Africa, Asia-Pacific, Eastern Europe meetings; 1,2 and 3 936,594 and GRULAC for the meetings of the conferences Arrangements of the Parties to be held in May 2023 and logistics for the meetings are provided. DIRECT PROJECT COST OPERATIONAL BUDGET 936,594 Programme Support Costs (PSC) 13% 121,757 TOTAL OPERATIONAL BUDGET 1,058,351  Secretariat of the Basel, Rotterdam and Stockholm Conventions Page | 9 Concept note – 2023 COPs CONVENTIONS: PROJECT TITLE: Meetings of the conferences of the Parties to the Basel, ◼ BC ◼ RC ◼ SC ◼ SYN Rotterdam and Stockholm Conventions in 2023 TARGETED FUNDING OPTIONS: TYPE / LOCATION COUNTRIES: Funding in full ◼ Partial funding ◼ Global  Regional  National Global possible MANDATE Convention Article: Article 15 of the Basel Convention, Article 18 of the Rotterdam Convention, Article 18 of the Stockholm Convention. COP decision(s): BC-15/29, RC-10/15 and SC-10/25 on Dates and venue of the next meetings of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions Programme of Work: PoW Activities 1, 2, 3 of the budgets and programmes of work for the biennium 2022- 2023 RATIONAL The conferences of the Parties (COPs) are the decision-making bodies of the three conventions. The organization of their meetings, at intervals decided upon the conferences of the Parties, is a core activity of the Secretariat. In accordance with decisions BC-15/29, RC-10/15 and SC-10/25, the meetings of the COPs will be held back-to-back, over a period of 12 days, plus one day of preparatory meetings (up to 315 funded participants), from 8 to 19 May 2023, in Nassau, The Bahamas, subject to the conclusion of a host-country agreement between the Government of The Bahamas and the Secretariat. The meetings will not include a high-level segment. The meetings of the COPs are supported by a number of briefings, including webinars and permanent mission briefings. Participation in the meetings and briefings will build national institutional memory, knowledge sharing and capacities related to chemicals and wastes management. They also enable participants to network during side events and informal meetings and to explore options for implementing the conventions. Support for the travel of participants from developing-country Parties and Parties with economies in transition allows for their full and effective participation in the meetings, resulting in an inclusive decision-making process, improved legitimacy of the decisions adopted and increased commitment towards decisions taken. OUTCOMES AND INDICATORS OF ACHIEVEMENT Outcomes: Parties that are developing-countries and countries with economies in transition are provided with financial support to participate in the meetings, which promotes the involvement of all Parties in the decision- making process. Indicators of achievement: Means of verification: Participation of at least one representative per List of participants of the COPs Party to the Basel, Rotterdam and Stockholm Conventions that is a developing country or country with economy in transition in the COPs (subject to the availability of funding) IMPLEMENTATION TIMEFRAME Total duration: 12 Project start date: 08/2022 Project completion date: 08/2023 months SOCIO-ECONOMIC ASPECTS Sustainable Development Goals: By ensuring informed participation of developing-country Parties and Parties with economies in transition in the meetings of the conferences of the Parties in 2023, this activity contributes to the 2030 sustainable development agenda which reaffirmed the continued need for the participation of all countries, in particular developing countries, in global decision-making. It also improves the legitimacy of the decisions adopted by the Conference of the Parties and encourages the implementation of the Conventions at all levels.  Secretariat of the Basel, Rotterdam and Stockholm Conventions Page | 10 Gender mainstreaming: In line with the Basel, Rotterdam and Stockholm conventions (BRS) Gender Action Plan, in the nomination process of participants to the meetings, the Secretariat will encourage a balanced gender representation within delegations. In allocating funding, the Secretariat will take into account the procedures for the allocation of funding from the special trust funds for voluntary contributions (BC-10/28, RC-5/1 and SC-5/2) and decisions BC-15/30, RC-10/16 and SC-10/26 on programmes of work and budgets for the biennium 2022-2023, paying special attention to gender balance. The Secretariat will also take gender balance into account in proposing chairs of contact and other groups. Integrated Approach: The meetings will contribute to catalysing cooperation and coordination among Parties and relevant stakeholders at the regional level, including civil society and private sector, as relevant, thus promoting the integration of chemicals and wastes into national budgets, sectors and development plans, and enhancing private-public relationships and partnerships. As such, this activity contributes to the integrated approach to financing options for chemicals and wastes. PARTNERS United Nations Office in Nairobi (UNON) Conference Services PROPOSED ACTIVITIES AND BUDGET [USD] Activity Output type POW # Voluntary budget Organize the travel of eligible participants to the Up to 315 meetings of the conferences of the Parties to be held participants from 8 to 19 May 2023, in Nassau, The Bahamas from eligible 1,2 and 3 2,431,800 (number of days of DSA: 14; daily DSA rate in countries Nassau, The Bahamas: USD 413/day; average participate in the ticket costs: USD 1,750 and terminals USD 188) meetings DIRECT PROJECT COST OPERATIONAL BUDGET 2,431,800 Programme Support Costs (PSC) 13% 316,134 TOTAL OPERATIONAL BUDGET 2,747,934 Saatja: BRS Secretariat (No-Reply) <[email protected]> Saadetud: 22.07.2022 15:53 Teema: Omnibus funding request for participants’ travel to meetings related to the BRS COPs in 2022-23 Manused: BRS Fundraising letter - Participants travel to meetings related to the BRS COPs in 2022-23.pdf Dear Sir/Madam, Please find attached an omnibus funding request for participants’ travel for the governing and subsidiary bodies meetings as well as other related meetings under the Basel, Rotterdam and Stockholm conventions in 2022 and 2023. We thank you in advance for your contribution and continued support. Kind regards, Secretariat of the Basel, Rotterdam and Stockholm Conventions