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Annex 1 to letterO426(DPRM.PPRE.RDI)1114 f’ D UNIVERSAL POSTAL .. of 9 November 2022 $- D UNION Survey on the impacts of decisions taken by the third Extraordinary Congress Designated operators of Union member countres are urged to return this form (without a covering letter) as soon as possible, but by no later than 13 January 2023, to the following address: Mr Paul Schoorl and Mr Vytis Staskevicius Remuneration Development and lntegration Policy, Regulation and Markets Directorate UPU International Bureau Weltpoststrasse 4 3015 BERNE SWITZERLAND The completed survey can also be returned by e-maiI to pauI.schoorIupu.int and [email protected]. If you have any questions about how to complete this questionnaire, please contact Mr Paul Schoorl or Mr Vytis Staskevicius at the International Bureau (+41 31 350 36 21 or [email protected]). Country Designated operator Fuil name LMr Ms Position/title Address Tel. Fax E-mail Date Signature  2 1. Revenue and weight 1 Please provide information in relation to the inbound letter-post terminal dues revenue and volume (weight) for calendar years (CYs) 2019, 2020 and 2021 and for Q1 and Q2 of OY 2022 (please nclude ali revenue and weights, including those under bilateral and/or multilateral agreements, as we(l as ETOE mail).1 Note. — these volumes should nclude ETOE mail. a For ali inbound mail flows combined, piease provide the terminal dues revenue and volume (weight) for CYs 2019, 2020 and 2021, and forQl and Q2 of 2021 and 2022: Inbound 2019 2020 2021 2021 2022 (Q1 and Q2) (Q1 and Q2) Revenue Volu me (weig ht) As an aiternative to providing actual data (in the table above), the total inbound revenue and volume information for CYs 2020 and 2021 may be provided relative to 2019, and for Q1 and Q2 of 2022 relative to Q1 and Q2 of 2021 (base 1 00):2 Inbound 2019 2020 2021 2021 2022 (Q1 and Q2) (Q1 and Q2) Revenue 100 (base) 100 (base) Volume 100 (base) 100 (base) (weight) b If available, provide total terminal dues revenue and volume (weight) for suppiementary, untracked and unregistered letter-post items:3 !nbound 2019 2020 2021 2021 2022 (Q1 and (Q1 and Q2) Q2) Tracked and reg- Volume istered packets (weight) (UR and UX mail Terminal subclasses com- dues bined)4 revenue Untracked E for- Volume mat small pack- (weight) ets and buiky let Terminal ters (combined dues UN mail revenue subclass) 1 The revenue should be the actuai revenue from maj? flows within the UPU framework, i.e. the actuai payments, including those that are made in accordance with bilateral and multilateral agreements (to which the UPU terminal dues rates do not apply) in respect of maj? that was received under UPU forms. 2 Exampie: if the total volume was 5,000 tonnes in 2019, 4,900 in 2020 and 4800 in 2021, then indicate for CY 2020: (4,900/5,000) x 100 = 98 and for CY 2021: (4,800/5,000) x 100 = 96. For tracked and registered packets (UR/UX) include base remuneration (E format) and ali additional (Converition articles 28.8 and 28.9) and suppiementary (articie 31-104 of the Convention Regulations) remuneration and/or any remuneration rece;ved under bilateral and muitilateral agreements. For UY dispatches (i.e. those “reserved for multilateral usage within designated projects”), consider those as UR or UX mail if the service inciudes tracking and/or signature.  3 As an alternative to providing actual data (in the table above), the total inbound revenue and volume information for CYs 2020 and 2021 may be provided relative to 2019, and for Q1 and Q2 of 2022 relative to Q1 and Q2 of 2021 (base = 100): Inbound 2019 2020 2021 2021 2022 (Q1 and (Q1 and Q2) Q2) Trackedandreg- Volume 100 100 istered packets (weight) (base) (base) (UR and UX mail Terminal 100 100 subclasses com dues (base) (base) bined)6 revenue Untracked E for- Voume 100 100 mat smail pack- (weight) (base) (base) ets and bulky let ters (combined Terminal 100 100 UN mail dues (base) (base) subclass) revenue c For ali mail flows combined, please provide the volume (weight) for CYs 2019, 2020 and 2021 and Q1 and Q2 of 2021 and 2022 of mail that was received commerciaily, i.e. outside the UPU framework (not received under UPU forms and without the application of terminal dues rates): Inbound 2019 2020 2021 2021 2022 (Q1 and Q2) (Q1 and Q2) Volume (weight) As an alternative to providing actual data (in the table above), the total combined volume (weight) of mail that was received commercially, .e. outside the UPU framework (not received under UPU forms and without the application of terminal dues rates) for CYs 2020 and 2021 may be provided relative to 2019, and for Q1 and Q2 of 2022 relative to Q 1 and Q2 of 2021 (base = 100): Inbound 2019 2020 2021 2021 2022 (QlandQ2) (Q1 andQ2) Volume (weight) 100 (base) 100 (base) Example: if the total volume was 5,000 tonnes in 2019, 4,900 in 2020 and 4,800 in 2021, then indicate for OY 2020: (4,900/5,000) x 100 = 98 and for OY 2021: (4,800/5,000) x 100 = 96. 6 For UY dispatches (i.e. those reserved for multilateral usage within designated projects”), considerthose as UR or UX mail if the service includes tracking and/or signature. Example: if the total volume was 5,000 tonnes in 2019, 4,900 in 2020 and 4,800 in 2021, then indicate for OY 2020: (4,900/5,000) x 100 = 98 and for OY 2021: (4,800/5,000) x 100 = 96.  4 2 Please provide information in relation to the outbound letter-post terminal dues expenses and volume (weight) for CYs 2019, 2020 and 2021, and for Q1 and Q2 of CY 2022 (please inciude ali revenue and weights, inciuding those under bilateral and/or multilateral agreements, as weii as ETOE maii).8 Note. — these volumes should inciude ETOE mail. a For ali outbound mail flows combined, please provide the terminal dues expenses and volume (weight) for CYs 2019, 2020 and 2021, and for Q1 and Q2 of 2021 and 2022: Outbound 2019 2020 2021 2021 2022 (Q1 and Q2) (Q1 and Q2) Terminal dues expenses (total) Voi u me (weight) As an aiternative to providing actuai data (in the tabie above), the total outbound terminal dues expenses and volume information for CYs 2020 and 2021 may be provided relative to 2019, and for Q1 and Q2 of 2022 reiative to Q1 and Q2 of 2021 (base = 100): Outbound 2019 2020 2021 2021 2022 (Q1 and Q2) (Q1 and Q2) Terminal 100 (base) 100 (base) dues expenses Voiume 100 (base) 100 (base) (weight) b lf avaiiabie, please provide totai terminal dues expenses and volume (weight) for suppiementary, untracked and unregistered ietter-post items:9 Outbound 2019 2020 2021 2021 2022 (Q1 and (Q1 and Q2) Q2) Tracked and reg- Volume istered packets (weight) (UR and UX maii Terminal subclasses com- dues bined)1° expenses Untracked and Volume registered pack- (weight) ets (UN maji sub ciass) Terminai dues Untracked E for- expenses mat smaii pack ets and buiky let ters (combined) 8 The expenses should be the actuai expenses in relation to mail flows within the UPU framework, i.e. the actuai payments, inciuding those made in accordance with bilateral and multilateral agreements (to which the UPU terminai dues rates do not apply) in respect of mail that was sent under UPU forms. For tracked and registered packets (UR/UX), include base remuneration (E format) and ali additionai (Convention articies 28.8 and 28.9) and suppiementary (article 31-104 of the Convention Reguiations) remuneration and/or any remuneration received under bilateral and multilateral agreements. 10 For UY dispatches (i.e. those “reserved for multilateral usage within designated projects”), consider those as UR or UX mail if the service inciudes tracking and/or signature.  5 As an alternative to providing actual data (in the table above), the total outbound terminal dues expenditure and volume information for CYs 2020 and 2021 may be provided relative to 2019, and forQl and Q2 of 2022 relative to Q1 and Q2 of 2021 (base = 100): Outbound (numberofitems) 2019 2020 2021 2021 2022 (Q1 and (Q1 and Q2) Q2) Tracked and reg- Volume 100 100 istered packets (weight) (base) (base) (UR and UX mail subclasses com Terminal 100 100 bined)11 dues (base) (base) expenses Untracked E for- Volume 100 100 mat small pack- (weight) (base) (base) ets and bulky let ters (combined) Terminal 100 100 dues (base) (base) expenses 3 Are the developments in questions 1 and 2 above in line with the revenue and volume developments in the domestic service? Please select applicable answer(s) (more than one answer is possible): lJ Stronger increase of domestic revenue and weight (volume) LJ Stronger increase of international revenue and weight (volume) IJ Stronger decline of domestic revenue and weight (volume) LJ Stronger decline of international inbound revenue and weight (volume) Ii No difference between the development of domestic and international inbound revenue and weight (volume) L1 There has been a shift of volumes from the inbound international service to the domestic service lJ Any other developments/reasons (please provide comments below) 4 Did you experience any transport issues owing to COVID-19 and supply chain issues on your inbound and outbound flows? LJ Yes No lf so, during which period(s)? For UY dispatches (i.e. those “reserved for multilateral usage within designated projects”), consider those as UR or UX mail if the service includes tracking and/or signature.  6 II. Domestic and international outbound tariffs 5 By what percentage did you increase the published pricing (single-piece retail tariffs) for your outbound E format products for CY 2020 versus 2019, CY 2021 versus 2020 and CY 2022 versus 2021? — Domestic equivaient of E format letter-post items at 158 grammes12 — If multiple international zones, provide the tariff increases for the middle zone. (When the total number of zones is even, the midpoint wiil be the mean of the middle two zones. When the total number of zones is odd, the midpoint will be the median of the total number of zones.) 6 Did you increase your published pricing (single-piece retail tariffs) for outbound postal items in response to the increase in terminal dues expenses? LJ Yes LJ No 7 Please indicate, on a scale from 1 (no impact) to 5 (very high impact), the impact of the terminal dues expenses on the increases in: 1 (no impact) to 5 (vety high impact)13 a international outbound ietter (document) singie-piece retail tariffs b international outbound smali packet (goods) single-piece retail tariffs 8 In relation to question 7, other than terminai dues expenses, are there other factors that have affected the published domestic rate increases for your domestic equivalent (to format E) products? Seiect none, one or ali that apply: LJ Infiation U Transportation constraints (e.g. no air capacity available, or other) Ii Planned investments in infrastructure Li lntroduction of electronic advance data (EAD) requirements LJ Other customs-related issues (e.g. removal of the VAT de minimis value) LJ Unplanned expenses. Please specify: LJ Pandemic-related expenses U Domestic regulatory impacts (e.g. increase in minimum wage, or other). Please specify: 12 In terms of size and format, use the domestic service equivalent to the E format service. When multiple packet rates are available based on thickness, the lesser domestic tariff should be used (see article 29.1.2.2 of the Universal Postal Convention). 13 1 = no impact; 2 = Iow impact; 3 = medium impact; 4 = high impact; and 5 very high impact.  7 IJ Other. Please specify: III. Outbound volumes (weight) 9 Since the decisions of the third Extraordinary Congress (Geneva 2019) took effect in 2020, what (esti mated) percentage do you attribute to the impact on outbound volumes (weight) for the factors specified below? 0 (no impact) to 10 (ve,y high impact) Terminal dues increases (default system, i.e. termina dues rates to which self declared E format rates do not apply) Terminal dues increases resulting from the introduction of self-declared E for mat terminal dues rates (Convention article 29 except 29.7 and 29.9) Terminal dues increases resulting from the introduction of self-declared E for mat terminal dues rates for flows to and from the United States of America (Convention articles 29.7 and 29.9) COVID-19-related effects Capacity constraints Customs-related issues, for example the reduction or removal of VAT de min imis values, increase of customs duties and/or introduction of EAD require ments Transportllogistics issues Other factors affecting volumes. Please specify: Total IV. ABC remailing 10 Remailing a In recent years (2019, 2020 and/or 2021), have you received remailed Ietter-post items? Yes Li No b If you responded “yes” to question 1 Oa above, what type of remailed items have you received? LI Predominantly or exclusively E format Ietter-post items (bulky and small packet items) J Predominantly or exclusively P and G format documents J Ali formats (PIG format documents as weII as E format ietter-post items, inciuding smaii packets)  8 c Please indicate the estimated increase or decrease in volume of remaited items for CY 2021 compared to CY 2019: IJ Substantial decrease (more than -50%) LJ Decrease (-20% to -50%) L1 Broadly the same (-20% to 20%) Increase (+20% to 50%) Li Substantial increase (more than +50%) d Please ndicate the evolution of the financial impact (inbound) of remailing from CY 2019 to CY2021: LI Increased financial impact as a resuit of remailed items Li The same or similar financial impact in 2019 as in 2021 Li Decreased financial impact as a resuit of remailed items Com ments: e Effectiveness of provisions in the Acts A menu of different instruments is in p!ace for receiving designated operators (DOs) to mitigate the incidence of remailing and to dissuade sending DOs from engagng in remailing with destina tion DOs that activate certain provisions in the Acts. These provisions are summarized in the table below. Respondents should ndicate for each of these instruments whether they have been effec tive in dissuadng sending DOs from engaging in remailing activities. Note. — only respondents responding “Yes” to question lOa should complete this question. Pro visions Effectiveness (select only one answer) Article 12 of the Convention LJ Provision is effective and should not change The DO of destination may claim from the Dl of posting payment commensurate with the costs Li Provision has been somewhat effective incurred and which may not exceed the higher of and should be maintained the following two amounts: either 80% of the domestic tariff for equivalent items, or the rates LJ Provision has been somewhat effective applicable pursuant to articles 29 to 31 of the and should be improved Convention. J Provision is not effective but should not change (solutions need to be found elsewhere) LI Provision is not effective and shoud change Li No opinion/this provision has not been used  9 Pro visions Effectiveness (select only one answer) Harmonization of provisions on terminal dues Provision is effective and shouid not rates change The 2019 Congress harmonized the E format rate LI Provision has been somewhat effective systems with the same provisions appiicable to and shouid be maintained the DOs of ali countries, inciuding those in the transitional system. Since 2020, the same E for- Provision has been somewhat effective mat cap and fioor rates have applied, and by and should be improved 2025, the terminal dues rates for P and G format Provision is not effective but shouid not items wiiI also be harmonized across ali groups. change (solutions need to be found Meanwhile DOs in the transitionai system can stiil eisewhere) access the fioor rates on their outbound fiows provided that the volume of the flow is iess than Li Provision is not effective and shouid 100 tonnes (article 31.11 of the UPU change Convention). . LJ No opinion/this provision has not been used Chanqes to the definition of bulk mail IJ Provision is effective and should not The third Extraordinary Congress in 2019 change decided to expand the definition of bulk mail to iJ Provision has been somewhat effective include other criteria based on the composition of and shouid be maintained inbound maii, and to faciiitate the identification of large volumes of e-commerce items routed iJ Provision has been somewhat effective through the Country from which they are dis- and shouid be improved patChecl. ln this regard: ii Provision is not effeCtive but shouid not — lf 90% or more of the inbound weight over a Change (solutions need to be found period of four weeks is composed of smail elsewhere) paCket (E) items identifiabie via a CN 22 or ii Provision is not effective and shouid — ON 23 abel or buiky (E) Ietter-post tems, it — C h ange can be assumed that iarge quantities of e-CommerCe items are routed via suCh a Coun- IJ No opinion/this provision has not been try; used — To ensure that the natural growth in postal voi umes generated through e-commerCe is not hampered, a further provision requires that the totai weight of such mail reCeived shouid have increased by more than 50% Compared to the same four weeks the previous year. f Alternative options to discourage remaiiing Piease describe any alternative measures that you have been using to reduce the inCidenCe of remailing or any possibie measures that couid further reduce remailing practiCes: g Where remailing is identified and the remailing designated operator is invoiced, have you reCeived timely payment for the items as stipulated in the UPU lonvention? LJ Yes, in most or ali cases 1J No, in most or ali cases Yes in some cases and no in other cases  10 h Have you incurred additional costs in dealing with remailed items? Yes LJ No Any other comments/observations: V. Final observations 11 Please indicate in the box below any other possible impacts and important observations concerning the impiementation of the decisions by the third Extraordinary Congress of 2019 that have not been covered by questions 1 to 10 of this survey: UNIVERSAL 4Jf D POSTAL .. UPU International Bureau To: The designated operators of Union Weltpoststrasse 4 member countries 3015 BERNE SWITZERLAND T+41 313503111 F+41 313503110 www.upu.int Contact: Mr Paul Schoorl/Mr Vytis Staskevicius [email protected]@upu.int Berne, 9 November 2022 Reference: 0426(DPRM.PPRE.RD1)1 114 Subject: Survey to review the initial impacts of the decisions taken by the 2019 Extraordinary Congress Dear Sir/Madam, The third Extraordinary Congress, heid in Geneva in September 2019, adopted new provisions for the optionai seif-declaration of E format rates appiied to buiky ietters and smaii packets. in accordance with Abidjan Congress resolution C 13/2021 and Abidjan Business Pian work proposai 1 .2.12 REM 1, the Postai Operations Councii (POC) is tasked with reviewing the initial impacts of the decisions taken by the 2019 Extraordinary Congress. in this connection, designated operators are kindiy requested to provide information via the ques — tionnaire in Annex 1 in reiation to their terminai dues revenues, expenses and inbound and outbound letter — post voiumes. We wish to underiine the importance of coiiecting the requested information, which supports the work within both the POC and the Council of Administration (CA) on the deveiopment of proposais for an integrated Remuneration System (IRS). In accordance with Abidjan Congress resoiution C 13/2021, the resuits of the studies wiii be used to determine the appropriate parameters that could be used to devise the proposais for an iRS for the 2026—2030 period, inciuding the remuneration rates that wiii ultimately be submitted to the 28th Congress in 2025 for adoption. in this context, ali designated operators are strongly encouraged to provide the international Bureau with the requested data by compieting and returning the questionnaire in Annex 1 to the International Bureau by 13 January 2023 at the Iatest. The survey is aiso avaiiabie in eiectronic format on the UPU website at www.upu.intlen/Postai-Soiutions/Programmes-Services/Remuneration/Research-and-Pubiications. Lastly, we wish to assure you that the data provided wiii be handied in strict confidence by international Bureau staff, who have signed confidentiaiity and non-disclosure agreements. Shouid you have any questions, piease do not hesitate to address them to the Remuneration Deveiopment and lntegration Unft within the Postai Poiicy, Regulation and CA Matters Programme (DPRM.PPRE.RDI), for the attention of Mr Paul Schoori ([email protected]) and MrVytis Staskevicius ([email protected]). Yours faithfuiiy, MAJANEJIJS. JA 15. 11. 2022 Sidram Director o Poiicy, Regulation and Markets L1QW4oo-4