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Logistical briefing: CDEP Ministerial meeting 28 November 2022 13 December 2022 – Stakeholder Day 14-15 December 2022 – Ministerial Meeting 16 December 2022 – CDEP Meeting Countdown 14 Days Ministerial website – One stop shop for all information https://www.oecd-events.org/digital-ministerial/ Registration information, agenda, speakers, documents & more THIS IS A DIGITAL EVENT – so we are operating a paperless policy 3 Registration ● Registration link  All Ministers, Heads of Delegation and accompanying delegates must be registered  Only register interpreters if the delegation is bringing their own to the meeting. Remember to inform the Secretariat  Register press if they are part of the delegation  Register security if they are part of the delegation Once your registration is approved, you will receive a confirmation email. After, please create an Inwink account The registration information is modifiable via your personal profile. Technical questions related to registration should be addressed to: [email protected] Make sure to use only the registration link in the logistical note. Please register as soon as possible!!! 4 Ministerial Meeting ● In-person event, remote participation is not possible ● Public sessions (13, 14 and 15 December) – broadcast live ● Listening room will be available online for the thematic panels and workshops via Inwink 5 Documentation ● Ministerial documentation will be made available as soon as it is publicly released on the Ministerial meeting website. ● Documentation for delegates, including the logistical notes and the package of documents to prepare for the meeting will be available in the online delegates zone after logging on to the Ministerial website. This documentation will only be made available for delegates and is considered “for official use”. It will be removed after the meeting. 6 Communications and media Webpage - https://www.oecd-events.org/digital-ministerial Communications and social media  Corporate OECD channels on social media - Twitter at @OECD and @OECDinnovation  #OECDdigital Press and media participation  Registration is mandatory for accredited journalist, official photographers and press  Press will have a room in the conference venue ExpoMeloneras  Media booth will be present in the conference venue Delegations wishing to brief national or international journalists on the CDEP Ministerial should inform [email protected] and Catherine Bremer ([email protected]) Press releases, Ministers’ or Heads of Delegation’ printed statements, declassified documents and information for journalists will be posted on the OECD website 7 FOUR DAYS ACROSS MULTIPLE LOCATIONS IN GRAN CANARIA 13 Dec: 14 Dec: 15 Dec: 16 Dec: Stakeholder Ministerial Ministerial CDEP day + Gala meeting first meeting last meeting for dinner day day delegates 8 Venues 13 December – Stakeholder Day 14-15 December – Ministerial Meeting ExpoMeloneras Conference Centre Plaza de las Convenciones, 35100 Maspalomas, Gran Canaria, Spain 13 December – Gala Dinner Teatro Pérez Galdós Plaza de Stagno, 35002 Las Palmas de Gran Canaria, Las Palmas, Spain 16 December – CDEP meeting Location - TBC 9 Transportation Gala dinner ● Location: Teatro Peréz Galdós, Plaza Stagno, 35002 Las Palmas de Gran Canaria, España. ● Pick-up and return transportation is arranged from the ExpoMeloneras Conference Centre for all delegates. ● We highly recommended that Ministers and Heads of delegation use this transportation provided by the host due to the security arrangements that will be put in place. ● A bus will depart from the main entrance of the Expomeloneras conference centre (Car drop-off location). Please arrive at 18:30 as the bus needs to leave by 18:45 at the latest . Transfers Airport from/to Hotels – For Ministers and Heads of Delegation only ● Transportation from/to the Airport will be provided based on the flight details that you need to include in your registration information ● ALLER - A driver will be waiting for you upon exiting the secure arrivals terminal of Gran Canaria airport with the name of your country or international organization. We are unable to inform you about number plates or names of the drivers as this information may continuously change depending on needs. ● RETURN - A driver will be waiting for you in the entrance on your Hotel. ● The vehicles have maximum capacity of 3 passengers (Ministers and Heads of Delegation plus two people). ● For questions and confirmations about the transfers, please contact [email protected] 10  ACCOMMODATION - 5-minute walking distance from ExpoMeloneras Bookings must be made by 30 November - [email protected] More information, including rates is available on the Ministerial meeting website Hotel Lopesan Villa del Conde Hotel Lopesan Baobab Hotel Lopesan Faro Collection Hotel Lopesan Costa Meloneras 11 Conference venue – layout VIP Lounge 12  Rooms and seating arrangements GROUP PHOTO (Entrance of the ExpoMeloneras conference centre) • A group photo of the Ministers and Heads of Delegation who are participating in the Ministerial meeting will be taken from 15:15-15:30 on 14 December. This photo will be taken at the entrance of the ExpoMeloneras Conference Centre. Protocol will facilitate the photo. • The group picture will be shared after the event online. LISTENING ROOM (Room 4) • A listening room with audio and video transmission will be set up in Room 4 of the Conference Centre for delegates who cannot enter the rooms during the parallel sessions only. • Wednesday 14 December from 17:15-18:30 - Please note that exceptionally, there will not be a listening room during this time. Delegates can follow the sessions via their personal devices by logging into the Ministerial website. VIP LOUNGE • Ministers and Heads of Delegation will have access to a VIP lounge. Due to space restrictions, they can be accompanied in this room by one person only. • Access will be granted using their ministerial pin. Access will be granted to a plus one using the floater badge. PRESS CONFERENCE (Room 2) • All delegates will be able to join the press conference at the end of the Ministerial meeting. • Please register all media delegates in the Ministerial webpage BILATERAL MEETING ROOMS • A limited number of bilateral meeting rooms will be available for Delegations. Please email [email protected] to reserve a room. 13 Seating plans Please note seating plans will be implemented based on the information provided by delegations in the registration forms – please pay particular attention to this ! The opening (panels, • Reserved seats for Minister(s) and Heads of Delegation launches and the panel of • Reserved seats for +2 digital rights) and closing • Some additional free seating available events The thematic panels and • Reserved seats for Minister(s) and Heads of Delegation +1 workshops (parallel • Some additional free seating available sessions of the Ministerial • Listening room available meeting) • Restricted to Ministers and HoDs + 1 Lunches • Assigned seating only (no free seating) 14 Receptions Please complete the logistical form to provide information about the receptions 13 December • Open for all delegates of Members and invited non-Members, IOs and stakeholders, and stakeholder day speakers Cocktail reception hosted by • Location: Hotel Lopesan Villa del Conde BIAC • Time: 18:30 13 December • Minister(s) or Head(s) of Delegation only Dinner hosted by His Majesty • Location: Teatro Pérez Galdós • Time: 20:00 (18:45 bus departure) the King of Spain 14 December • Open for all delegates of Members and invited non-Members, IOs and stakeholders • Location: Hotel Lopesan BaoBab Cocktail reception • Time: 18:45 14 December • Ministers and Heads of Delegation +1 • Location: Hotel Lopesan BaoBab Ministerial Dinner • Time: 20:00 15 Badges ● Advanced collection of Ministerial pins and badges will take place on Monday 12 December, 16:00 – 18:00 at the entrance of the ExpoMeloneras conference centre. ● Badges can also be collected on 13, 14 and 15 November from 8.00 am. 16 Badges MINISTER OR HEAD OF DELEGATION BADGES Ministerial Ministerial Floater Media Staff Public Stakeholder delegate Speaker Badge badge badge Participant Day badge Speaker 17 Badges 18 Other information INTEPRETATION ● Simultaneous interpretation (French, English and Spanish) will be provided for all sessions on 14 and 15 December. ● Should delegations wish to organise interpretation to/from other languages, bring their own interpreters or organise simultaneous or consecutive interpretation for bilateral meetings, they should contact Mr. Olivier Pean ([email protected]) and inform [email protected] as soon as possible so that appropriate arrangements can be made. ● The cost of interpretation in languages other than English, French and Spanish is to be borne by the country (or countries) requesting the service. INTERVENTIONS AND STATEMENTS ● Ministers and Heads of Delegation who wish to provide written statements are invited to send them in Word to [email protected]. All statements should clearly state the country, name of Minister and the agenda item to which they refer. 19 Key dates and deadlines  Please register as soon as possible and no later than 5 December ○ Include all the requested information as comprehensively as possible: ■ Airport transfers for Heads of delegation – Flights information is crucial ■ Be accurate when selecting the sessions (specially parallel sessions) – the seating plan will be based on this information  Please reserve your delegation’s accommodation by 30 November - [email protected]  Complete the logistical form available on the logistical note by 5 December  Confirm if the Minister/Head of Delegation will use the transportation to the Gala Dinner  Confirm the names of the Minister/Head of Delegation and +1 who will attend the Ministerial dinner  Confirm the name of the Minister/Head of Delegation for the family photo  Confirm the VIP transfer information  Please confirm by email to [email protected] the list of all the members of your delegation and the ranking by 5 December 20 Q&A See you in Gran Canaria! Questions to be addressed at [email protected] Saatja: <[email protected]> Saadetud: 28.11.2022 21:20 Koopia: <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]> Teema: FW: Second logistical note and information session this afternoon Dear delegates and colleagues, Thank you for joining the session today. Please find attached the slides. ¨ª Please as soon as possible and no later than 5 December ¡Û Include all the requested information as comprehensively as possible: ¡á Airport transfers for Heads of delegation – Flights information is crucial ¡á Be accurate when selecting the sessions (especially parallel sessions) – the seating plan will be based on this information ¡á Reserve your delegation¡¯s accommodation by 30 November to enjoy negotiated rates ¨ª Complete the by 5 December ¡Û Confirm if the Minister/Head of Delegation will use the transportation to the Gala Dinner ¡Û Confirm the names of the Minister/Head of Delegation and &#43;1 who will attend the Ministerial dinner ¡Û Confirm the name of the Minister/Head of Delegation for the family photo ¡Û Confirm the VIP transfer information ¨ª Please confirm by email to the list of all the members of your delegation and the ranking by 5 December The logistical note and slides will be made available in the delegates zone on the Ministerial webpage (registration and log-in required). Best regards, The Ministerial Team From: CDEP Ministerial 2022, STI &lt;&gt; Sent: 28 November, 2022 3:02 PMCc: PLONK Audrey, STI/DEP &lt;&gt;; DAOR Gallia, STI/DEP &lt;&gt;; CASTANO Maria, STI/DEP &lt;&gt;; BEAUVAIS Nora, STI/DEP &lt;&gt;; HLACS Andras, STI/DEP &lt;&gt;; FERGUSON Sarah, STI/DEP &lt;&gt;Subject: Second logistical note and information session this afternoon Dear delegates and colleagues, Ahead of today¡¯s information session, please find attached the second logistical note with detailed information about registration and participation in the CDEP Ministerial meeting. We look forward to seeing you at 16:00 CET today for a virtual information session and to answer any question you may have. Please register to attend the information session. The team remains at your disposal at . Best regards, The Ministerial Team