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D UNIVERSAL .. POSTAL $‘ D UNION iJPU International Bureau To: Weltpoststrasse 4 3015 BERNE — Union member countries SWITZERLAND Governmental authorities T+41313503111 F+41 313503110 • Regulators www.upulnt — Designated operators of Union member countries Contact: Mr Seunghoon Jeon T +41 31 350 3524 — Restricted unions seunghoon.jeonupu.int — Consultative Committee members Berne, 30 September 2022 Reference: 3910(DPRM.PPRE.PRA)1092 Subject: 2022.2 conference on postal regulation — Opening the UPU up to the wider postal sector Dear Sir/Madam, The UPU holds a conference on postal regulation during each session of the Council of Administration, as a forum for disseminating information, and exchanging experiences and best practices in the field. These events attract a great deal of attention and interest from governmental, regulatory and operational entities, as welI as from external stakeholders. The second postal regulation conference of 2022 will take place on 27 October at UPU headquarters in Berne, Switzerland. Given the need for member countries to prepare for the upcoming Extraordinary Congress in 2023, this conference wiIl provide a critical opportunity to advance the dalogue on providing wider postal sector players with access to the UPU. As such, it takes as its title Opening the UPU up to the wider postal sector”. The following two themes will be covered: — Theme 1 — Wider postal sector player engagement in UPU decision-making; — Theme 2 — Access to UPU products and services. Please refer to the attached information note for further details of the conference. 1 wish to invite top-level decision makers from governments, regulatory authorities and designated operators, as well as wider postal sector players, to attend and participate actively in the conference. This event comes at an importantjuncture in the UPU’s work on this topic. It wlll provide an excellent platform for a sharing of views on the opportunities and challenges we face and the next steps needed by the UPU to achieve greater engagement and collaboration with wider postal sector players. We need to hear your voice on this topic, which is vital for the future of the Union. Should you require any further information, please feel free to contact Mr Seunghoon Jeon (contact detalls provided above). Yours faithfully, MAJANDIJ3- JA K0MAUNIKATSIooSyJUM 07. 10. 2022 1 Director General  Annex 1 to Petter 3910(DPRM.PPRE.PRA)1092 f’ D UNIVERSAL POSTAL.. of 30 September 2022 Information note on the 2022.2 UPU conference on postal regulation 1. Background and objectives As a sector-based UN specialized agency, the UPU is profoundly affected by the rapid and deep transformation of the postal sector resulting from e-commerce and digitization. New players in the sector are becoming increasingly active in postal markets, which increases the need to facilitate interconnection and interoperability between designated operators (DOs) and wider postal sector players (WPSPs). Against this background, the Abidjan Congress adopted resolutions C 11/2021 and C 12/2021 to instruct the Union’s bodies to continue work on proposais aimed at engaging in further reform and opening of the Union to WPSPs” and holding “an Extraordinary Congress in 2023, particularly to address the examination of pro posais associated with the further opening up of the Union to WPSPs”. Accordingly, the CA formed a new task force (TE) to carry out the mandate from Congress on opening up, and approved the designation of Algeria and the United States of America as Co-Chairs. Furthermore, it converted the resolutions adopted by Congress into specific deliverabies grouped into three major workstreams: 1) institu tional framework; 2) products and services; and 3) reform as a continuum. Given the need for member countries to prepare for the upcoming Extraordinary Congress in 2023, the con ference will provide a good opportunity to advance this dialogue in a conference environment, including par ticipation from ministries, regulators, DOs and other strategic partners. In this context, the title for the next conference is “Opening the UPU up to the widerpostal sector”, with the following two themes: — Theme 1: WPSP engagement in UPU decision-making; — Theme 2: Access to UPU products and services. II. Date and time Thursday, 27 October 2022, 9.00—13.15 and 14.30—1 8.30 CEST (UTC+2) III. Programme and format This one-day conference will be held in hybrid format with in-room and online participants. In the morning session, each theme will be addressed by a panel discussion in Davos format. Panels will be made up of panellists from other international organizations, UPU member countries (ministries, regulators, DOs), Consultative Committee members and other WPSPs. In the afternoon session, the conference will take the format of a workshop on workstreams 1 and 2 respec tively. Participants wilI be encouraged to actively engage in the open discussions. After that, moderators will present the summary and outcomes of the discussions. IV. Moderators The TE Co-Chairs (Algeria and United States) will moderate panel 1 and Iead open discussion 1, while the CA Committee 2 Co-Chairs (Canada and Egypt) will moderate panel 2 and lead open discussion 2.