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Ref. Ares(2022)7257343 - 19/10/2022 EUROPEAN COMMISSION Brussels, 1.9.2022 C(2022) 6189 final COMMISSION DECISION of 1.9.2022 setting up the group of experts ‘High-Level Forum on European Standardisation’ (Text with EEA relevance) EN EN  COMMISSION DECISION of 1.9.2022 setting up the group of experts ‘High-Level Forum on European Standardisation’ (Text with EEA relevance) THE EUROPEAN COMMISSION, Having regard to the Treaty on the Functioning of the European Union, Whereas: (1) Article 173 of the Treaty assigned the Union and the Member States the task of ensuring that the conditions necessary for the competitiveness of the Union's industry exist. (2) The Communication of the Commission of 2 February 2022 on an “EU Strategy on Standardisation: Setting global standards in support of a resilient, green and digital EU single market”1 states that the Commission will create a High-Level Forum on European Standardisation to set priorities, advise on future standardisation needs, coordinate effective representation of Union interests in international standardisation fora and ensure that European standardisation activities meet the needs to make the Union economy more green, digital, fair and resilient. (3) It is therefore necessary to set up a group of experts, the High-Level Forum on European Standardisation (‘the Forum’), and to define its tasks and its structure, in compliance with Commission Decision C(2016) 3301 establishing horizontal rules on the creation and operation of Commission expert groups2 (‘the horizontal rules’). (4) The Forum should be composed of representatives of national authorities of Member States and European Economic Area (EEA) countries, European standardisation organisations, national standardisation bodies of Member States and EEA countries, stakeholder organisations representing industry, small and medium-sized enterprises, consumers, certain environmental and social stakeholders as well organisations in the area of research and academia. (5) In order to safeguard Union interests, policy objectives and values, it should be possible to restrict participation in critical and sensitive policy areas directly relevant for the security of the Union, to entities not subject to control by a third country, acting either directly or by way of measures addressed to a third-country entity. (6) Rules on disclosure of information by members of the Forum should be laid down. 1 Communication from the Commission to the European Parliament, the Council, the European Economic and Social Committee and the Committee of the Regions. An EU Strategy on Standardisation: Setting global standards in support of a resilient, green and digital EU single market (COM(2022) 31 final). 2 Commission Decision C(2016) 3301 of 30 May 2016 establishing horizontal rules on the creation and operation of Commission expert groups. EN 1 EN  (7) Personal data is to be processed in accordance with Regulation (EU) No 2018/1725 of the European Parliament and of the Council3. (8) It is appropriate to fix a period for the application of this Decision. The Commission will in due time consider whether an extension is appropriate, HAS DECIDED AS FOLLOWS: Article 1 Subject matter The group of experts, the High-Level Forum on European Standardisation (‘the Forum’), is hereby set up. Article 2 Tasks The Forum’s tasks shall be: (1) advise the Commission on matters related to European standardisation policy; (2) support the identification and implementation of annual priorities for European standardisation supporting a green, digital, fair and resilient Single Market, including the identification and implementation of urgent standards development work; (3) support the identification of potential future standardisation needs in support of Union legislation, programmes and policies; (4) advise and support the Commission on coordinating effective representation of Union interests in international standardisation organisations and fora; (5) advise the Commission on how to ensure that European standardisation activities meet the needs to make the Union economy more green, digital, fair and resilient; (6) advise the Commission on how to better interlink research, development and innovation activities with standardisation and how to strengthen academic teaching and technical expertise and skills in standards. To achieve those tasks, the Forum shall liaise with other relevant expert groups and stakeholder formations managed by the Commission, such as the Industrial Forum, the Data Innovation board, industrial alliances as well as the European Forum on Security Research. Article 3 Consultation The Commission may consult the Forum on any matter relating to standardisation. Article 4 Membership 1. The Forum shall be composed of up to 60 members. 2. Members shall include: 3 Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39). EN 2 EN  (a) European standardisation organisations, organisations representing industry or trade associations with demonstrated interest in European standardisation, organisations representing small and medium-sized enterprises, organisation representing societal stakeholders (consumers, workers and environmental interests) and organisations in the field of research and innovation as well as organisations in the field of academia; (b) authorities of Member States and EEA countries; (c) other public entities. 3. Members States’ and EEA countries’ authorities and public entities shall nominate representatives and shall be responsible for ensuring that their representatives provide a high level of expertise. 4. Members appointed to represent a common interest shall not represent an individual stakeholder, but a policy orientation common to different stakeholder organisations. 5. Members who are no longer capable of contributing effectively to the Forum’s deliberations, who, in the opinion of the Commission department concerned, do not comply with the conditions set out in Article 339 of the Treaty, or who resign, shall no longer be invited to participate in any meetings of the Forum and may be replaced for the remainder of their term of office. Article 5 Selection process 1. The selection of the Forum’s members, other than the Member States’ authorities and the other public entities shall be carried out via a public call for application, to be published on the Register of Commission expert groups and other similar entities (‘the Register of expert groups’). In addition, the call for applications may be published through other means, including on dedicated websites. The call for applications shall clearly outline the selection criteria, including the required expertise in relation to the work to be performed. The minimum deadline for applications shall be four weeks. 2. Registration in the Transparency Register is required in order for organisations to be appointed. 3. The members of the Forum shall be appointed by the Director-General of the Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs (‘DG GROW’) from specialists with competence in the areas referred to in Articles 2 and 3 and who have responded to the call for applications. 4. Members shall be appointed for the entire period of applicability of this Decision. They shall remain in office until replaced or until the end of their term of office. Article 6 Chair The Forum shall be chaired by a representative of DG GROW. Article 7 Operation 1. The group shall act at the request of DG GROW. EN 3 EN  2. Meetings of the Forum shall be held on Commission premises or virtually, depending on the circumstances. 3. DG GROW shall provide secretarial services. Commission officials from other departments with an interest in the proceedings may attend meetings of the Forum and its sub-groups. 4. Minutes on the discussion on each point on the agenda and on the opinions delivered by the Forum shall be meaningful and complete. Minutes shall be drafted by the secretariat under the responsibility of the Chairperson. 5. The Forum shall adopt its opinions, recommendations or reports by consensus. In the event of a vote, the outcome of the vote shall be decided by simple majority of the members. Members who have voted against shall have the right to have a document summarising the reasons for their position annexed to the opinions, recommendations or reports. 6. The Joint Research Centre may provide scientific advice and services within its area of expertise. Article 8 Sub-groups 1. DG GROW shall set up a “Sherpa” sub-group within the Forum. The Sherpa sub- group shall be the main operational body of the Forum. It shall be at Sherpa level that all the technical preparatory work is undertaken for endorsement by the Forum. 2. DG GROW may set up sub-groups for the purpose of examining specific questions on the basis of terms of reference defined by the Forum. Sub-groups shall operate in compliance with the horizontal rules and shall report to the Forum. They shall be dissolved as soon as their mandate is fulfilled. Sub-groups shall be chaired by DG GROW or by other Commission Directorates-General, which may also provide secretarial support. 3. The members of sub-groups that are not members of the Forum shall be selected via a public call for applications, in compliance with Article 5 of this Decision and Article 10 and Article 14(2) of the horizontal rules. 4. The Chairperson may restrict participation in sub-groups dealing with critical and sensitive policy subjects that are directly relevant for the security of the Union to entities and individuals not subject to control by a third country acting either directly or by way of measures addressed to a third-country entity. Control shall be understood as the ability to exercise a decisive influence on an entity or individual directly, including through national legislation or indirectly through other means including control over its corporate structure and decision-making process, its infrastructure, facilities, assets, resources, intellectual property or knowhow needed for the purposes of the Forum. Article 9 Invited experts The Chairperson may invite experts with specific expertise with respect to a subject matter on the agenda to take part in the work of the group or its sub-groups on an ad hoc basis. EN 4 EN  Article 10 Observers 1. Individuals and organisations may be granted an observer status, in compliance with the horizontal rules by direct invitation. 2. Organisations appointed as observers shall nominate their representatives. 3. Observers and their representatives may be permitted by the Chair to take part in the discussions of the group and its sub-groups and provide expertise. However, they shall not have voting rights and shall not participate in the formulation of recommendations or advice of the Forum. Article 11 Rules of procedure On a proposal by and in agreement with DG GROW the group shall adopt its rules of procedure by simple majority of its members, on the basis of the standard rules of procedure for expert groups, in compliance with the horizontal rules. Article 12 Professional secrecy and handling of classified information The members of the Forum and their representatives, as well as invited experts and observers, are subject to the obligation of professional secrecy, which by virtue of the Treaties and the rules implementing them applies to all members of the institutions and their staff, as well as to the Commission's rules on security regarding the protection of Union classified information, laid down in Commission Decisions (EU, Euratom) 2015/4434 and 2015/4445. Should they fail to respect these obligations, the Commission may take all appropriate measures. Article 13 Transparency 1. The Forum and its sub-groups shall be registered in the Register of expert groups. 2. As concerns the Forum’s composition, the following data shall be published on the Register of expert groups: (a) the name of authorities of Member States and EEA countries; (b) the name of other public entities; (c) the name of member organisations; the interest represented shall be disclosed; (d) the name of observers. 3. All relevant documents, including the agendas, the minutes and the participants’ submissions, shall be made available on the Register of expert groups. In particular, the agenda and other relevant background documents shall be published in due time ahead of the meeting, followed by timely publication of minutes. Exceptions to publication shall only be foreseen where it is deemed that disclosure of a document would undermine the protection of a public or private interest as provided for in 4 Commission Decision (EU, Euratom) 2015/443 of 13 March 2015 on Security in the Commission (OJ L 72, 17.3.2015, p. 41). 5 Commission Decision (EU, Euratom) 2015/444 of 13 March 2015 on the security rules for protecting EU classified information (OJ L 72, 17.3.2015, p. 53). EN 5 EN  Article 4 of Regulation (EC) No 1049/2001 of the European Parliament and of the Council6. Article 14 Meeting expenses 1. Participants in the activities of the Forum and its sub-groups shall not be remunerated for the services they offer. 2. If travel and subsistence expenses are incurred by participants in the activities of the Forum and its sub-groups, those shall be reimbursed by the Commission. Reimbursement shall be made in accordance with the provisions in force within the Commission and within the limits of the available appropriations allocated to the Commission departments under the annual procedure for the allocation of resources. Article 15 Applicability This Decision shall apply until 31 December 2025. Done at Brussels, 1.9.2022 For the Commission Thierry BRETON Member of the Commission 6 Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents (OJ L 145, 31.5.2001, p. 43). EN 6 EN Ref. Ares(2022)7257343 - 19/10/2022 EUROPEAN COMMISSION Annex II PROTECTION OF YOUR PERSONAL DATA Processing operation: Selection of members of Commission expert groups and other similar entities1 and publication of personal data on the Register of Commission expert groups and other similar entities ("the Register of expert groups"). Data Controller: - Secretariat-General, Unit F4 (for the processing operation “Providing a public register of Commission expert groups and other similar entities”, DPR-EC-00656), and - Directorate-General Internal Market, Industry, Entrepreneurship & SMEs / Directorate H/ Unit H3 responsible for the management of the expert group (for the processing operation “Selection of members of Commission expert groups and other similar entities”2, DPR-EC- 01066). Table of Contents 1. Introduction 2. Why and how do we process your personal data? 3. On what legal ground(s) do we process your personal data? 4. Which personal data do we collect and further process? 5. How long do we keep your personal data? 6. How do we protect and safeguard your personal data? 7. Who has access to your personal data and to whom is it disclosed? 8. What are your rights and how can you exercise them? 9. Contact information 10. Where to find more detailed information? 1 Provisions included in this privacy statement referring to expert groups equally apply to their sub- groups. 2 The Commission department responsible for the management of the expert group and the DPMS record number need to be specified in the privacy statement attached to the call.  1. Introduction The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data. This privacy statement explains the reasons for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, of the Data Protection Officer and of the European Data Protection Supervisor. This privacy statement concerns the following processing operations: (1) “selection of members of Commission expert groups and other similar entities” undertaken by the Commission department which runs the selection process for your expert group and which is the Data Controller for the selection process DG GROW, Unit H3, and (2) “publication of personal data on the Register of expert groups and other similar entities” undertaken by the Commission, Secretariat-General, Unit F.4 which is the Data Controller together with the Commission department managing your expert group. As a rule, the selection of expert group members is carried out via public calls for applications, except for Member States’ authorities and other public entities and for certain representative bodies established by Union legislation for advice in specific areas. The Register of expert groups and other similar entities is a public database containing a list of Commission expert groups and other similar entities and their sub-groups. For each expert group, the Register provides valuable information including personal data on the members of the expert groups, and their alternate, if any, members’ representatives, as well as of the groups' observers and their representatives. The Register also includes documents that are produced and discussed by expert groups and which can contain personal data. For the purpose of this privacy statement and the corresponding records, the term “expert groups” describes Commission expert groups in the sense of Article 2(1) of Commission Decision C(2016)33013 and their sub-groups, as well as other similar entities in the sense of Article 2(2) of Commission Decision C(2016)3301 and their sub-groups. 2. Why and how do we process your personal data? Purpose of the processing operations: The Data Controllers collect and use your personal data to manage Commission expert groups, in particular by selecting their members and observers, and to ensure transparency on expert groups’ membership and activities. In that context, in order to select among the applicants who best fulfil the selection criteria mentioned in the call for applications, Commission services collect and assess personal information of candidate members and observers of the expert groups, of representatives of candidate members and observers, and of immediate family members of 3 Commission Decision C(2016)3301 of 30 May 2016 establishing horizontal rules on the creation and operation of Commission expert groups. 2 candidate members and observers to be appointed in personal capacity to act independently and in the public interest. Furthermore, Commission services collect and assess personal information of observers and members’ and observers’ representatives of the expert groups which are appointed directly and not selected through a public call for applications. For candidates, personal data are stored by the Commission service managing the expert group. Some types of personal data of individuals appointed as members (either appointed in personal capacity to act independently and in the public interest or to represent a common interest shared by stakeholders in a particular policy area) are made publicly available on the Register of expert groups (as described under Headings 4 and 5 of this privacy statement). The names of the representatives of organisations, Member States and other public entities, as well as the name of specific national departments or other public authority which they represent may also be made publicly available on the Register of expert groups. Your personal data will not be used for an automated decision-making including profiling. 3. On what legal ground(s) do we process your personal data We process your personal data, because processing is necessary for the performance of a task carried out in the public interest (Article 5(1)(a) of Regulation (EU) 2018/1725), since it allows for the selection of members of expert groups (individuals appointed as members in a personal capacity, individuals appointed to represent a common interest and organisations) and also increases the transparency on expert groups. Processing is also necessary to comply with a legal obligation to which the controller is subject (Article 5(1)(b) of Regulation (EU) 2018/1725). The Union act for such necessary processing under Article 5(1)(a) and (b) of Regulation (EU) 2018/1725 is Commission Decision C(2016)3301 of 30 May 2016 establishing horizontal rules on the creation and operation of Commission expert groups and in particular Articles 10 and 22 thereof. As regards, in particular, the declarations of interests filled in by candidate members to be appointed in a personal capacity in expert groups, the processing of personal data serves the public interest of enabling the Commission to verify in the process of selection the experts' independence in providing advice to the Commission. Furthermore, the public disclosure of declarations of interests of those experts once appointed allows for public scrutiny of the interests declared by these experts, which is necessary in order to ensure public confidence in the independence of these experts. The public disclosure of declarations of interests also ensures a high degree of transparency with respect to the membership of expert groups and aims at contributing to fostering the integrity of the experts in question. The names of the representatives of organisations, Member States’ authorities and other public entities is usually not published in the Register of expert groups, as those persons only express the position of the organisation or entity that they represent, and, therefore, it is the name of the organisation, Member State’s authority or other public entity that matters to ensure transparency of the work of the expert group. Any publication of names of the representatives of organisations, Member States’ authorities and other public entities in the Register of expert groups is based on consent (Article 5(1)(d) of Regulation (EU) 2018/1725), unless specific and exceptional circumstances make it necessary to publish them to achieve the purpose of the processing operation, in accordance with Article 5(1)(a) of Regulation (EU) 2018/1725.. No other types of personal data of representatives is published. The submissions of members in the context of the work of expert groups and subgroups are generally made public, with personal data withheld where appropriate. 3 In the cases when the group is chaired by a person different than the Commission or its services, the name of this person may be published on the basis of consent (Article 5(1)(d) of Regulation (EU) No 2018/1725). 4. Which personal data do we collect and further process? In order to carry out these processing operations, the Data Controller may collect the following categories of personal data:  Name;  Function;  Contact details (for example, e-mail address, telephone number, mobile telephone number, fax number, postal address, company and department, country of residence, IP address);  Information for the evaluation of selection criteria or eligibility criteria (for example, expertise, technical skills and languages, educational background, professional experience, including details on current and past employment);  Nationality;  Gender;  Interest represented (only for individuals applying to be appointed as members of expert groups or sub-groups representing a common interest shared by stakeholders in a particular policy area and for organisations applying to be appointed as members of expert groups or sub-groups, as well as for their designated representatives);  Information included in the declarations of interests, including personal data of immediate family members as required in the declaration of interests (only for individuals applying to be appointed as members of expert groups or sub-groups in a personal capacity).  Personal data that may be included in submissions of members of expert groups. The provision to the Commission service of the personal data required is mandatory to meet a legal requirement of selecting members of expert groups as set in Commission Decision C(2016)3301. In principle, for individuals appointed as members or observers in personal capacity to act independently and in the public interest and for individuals appointed as members or observers to represents a common interest, the types of personal data listed above (with the exception of contact details and information for the evaluation of selection criteria or eligibility criteria) are made publicly available on the Register of expert groups, in order to comply with the legal requirement to ensure transparency on the composition and functioning of Commission expert groups. If you do not provide the personal data required, possible consequences are that you will not be considered for selection as a member of an expert group or, if already selected, your membership will be suspended. The submissions of members in the context of the work of expert groups and subgroups are generally made public, with personal data withheld where appropriate. With the prior freely given, specific, informed and unambiguous consent of the representatives of organisations, Member States’ authorities and other public entities, their names may also be published on the Register. They may furthermore be published in specific and exceptional circumstances where such publication is necessary to achieve the purpose of the processing operation. The name of a person chairing the group, when this person is not from within the Commission (i.e. the group elects a chair from among its members or the Commission or its services appoint an individual as chair), may be published with his/ her prior freely given, specific, informed and unambiguous consent. 5. How long do we keep your personal data? 4 The Data Controller only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing. The following modalities apply:  The competent Commission services keep personal data submitted to them as part of rejected applications for three years after the end of the selection process and do not process them for other purposes; these personal data are not published on the Register of expert groups.  The expert group and some types of personal data of its members and observers, as described in Heading 4, are published on the Register of expert groups during the duration of existence of the expert group.  When an individual is no longer member or observer or representative of a member or observer of an expert group listed in the Register of expert groups, all personal data related to this individual, including a declaration of interests, is removed from the Register and is therefore not public anymore.  The competent Commission services keep personal data for the period during which the relevant individual is a member or an observer or a representative of a member or of an observer of the group and for five years after the date on which the individual is no longer member or observer or representative of a member or observer of the group. Following this five-year period, the personal data is transferred to the historical archives and a review takes place no later than 25 years after that transfer to the historical archives to evaluate whether to keep the data permanently or to delete some or all data.  When a group is closed down, it remains published in the Register of expert groups for five years, with the indication 'Closed'. Those types of personal data other than the declarations of interests of members appointed in personal capacity that were published while the group was active remain visible on the Register of expert groups during these five years. On the contrary, the said declarations of interests are removed from the Register after closure of a group and are therefore not public anymore; they are however kept by the competent Commission service for a period of five years after the closure of the group. Following this five-year period after the closure of the group, the personal data is transferred to the historical archives and a review takes place no later than 25 years from that transfer to evaluate whether to keep the data permanently or to delete some or all data.  An XML file is created daily with all the information regarding active groups. All versions of this file, showing the situation of the Register of expert groups as of the day it was created, are stored in a file server for 5 years and are not public. 6. How do we protect and safeguard your personal data? Personal data submitted in paper form is stored in the competent Commission service. All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored on the servers of the Commission (or of its contractors (processors), if contractors are engaged to assist the controller). All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission. In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation. If the controller uses (a) contractor(s) (processor(s)) to assist the controller, this will be indicated in the specific privacy statement and the following paragraph will be provided: The Commission’s processors (contractors) are bound by a specific contractual clause for any processing operations of your personal data on behalf of the Commission. The processors have to 5 put in place appropriate technical and organisational measures to ensure the level of security, required by the Commission. 7. Who has access to your personal data and to whom is it disclosed? Access to your personal data collected in the course of the process of selection of members of expert groups is provided to the Commission staff authorised for carrying out this processing operation and to other authorised Commission staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements. Certain personal data collected, as explained in Headings 4 and 5, are publicly available on the Register of expert groups. The XML files referred to in Heading 5 are only accessible to a reduced number of users in the Secretariat-General (System Owner) and IT development team within the Commission (System Supplier). Please note that pursuant to Article 3(13) of Regulation (EU) 2018/1725, public authorities (e.g. Court of Auditors, EU Court of Justice, European Ombudsman) which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients. The further processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing. The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law. 8. What are your rights and how can you exercise them? You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) and Article 35of Regulation (EU) 2018/1725, in particular the right to access your personal data and to rectify them in case your personal data is inaccurate or incomplete. Under certain conditions, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing and the right to data portability. You have the right to object to the processing of your personal data on grounds relating to your particular situation in accordance with Article 23(1) of Regulation (EU) 2018/1725. As indicated in Heading 4, if you are a representative of an organisation, Member State or another public entity, you may consent to have your name published on the Register of expert groups. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent. Finally, and only as regards the publication of your name on the Register of expert groups, you may submit a request to the competent Commission service for a derogation where justified on compelling legitimate grounds in relation to your specific situation (such as the case where the publication of your name on the Register of expert groups could endanger your security or integrity). You can exercise your rights by contacting the Data Controller or, in case of conflict, the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below. Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request. 6 Data subject requests shall be handled within one month from receipt of the request by the Commission. That period may be extended pursuant to 14(3) of Regulation (EU) 2018/1725. Should more time be required to handle the request for justified reasons, the data subject shall receive a holding reply from the unit responsible for the request. 9. Contact information - The Data Controller Regarding the personal data collected in the course of the process of selection of the members of the expert groups, if you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint, please contact the functional mailbox of the Commission service in charge of a specific expert group (i.e. service, indicated in the specific privacy statement for that expert group). Likewise, as regards the data published on the Register of expert groups, please contact the corresponding Data Controller Secretariat-General, Unit F4: SG-EXPERT- [email protected]. - The Data Protection Officer (DPO) of the Commission You may contact the Data Protection Officer ([email protected]) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725. - The European Data Protection Supervisor (EDPS) You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor ([email protected]) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller. 10. Where to find more detailed information? The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register. These specific processing operations will be included in the DPO’s public register with the following Record references: DPR-EC-01066 and DPR-EC-00656. 7 Ref. Ares(2022)7257343 - 19/10/2022 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR INTERNAL MARKET, INDUSTRY, ENTREPRENEURSHIP AND SMES The Director-General Brussels GROW.H.3/GS Permanent Representations/ Missions to the EU of all Member States, Norway and Iceland Subject: Request for nominations for the High-Level Forum on European Standardisation and its Sherpa sub-group Your Excellency, On 2 February 2022, the Commission presented its standardisation strategy1 to ensure European global leadership and valorise the European standardisation system towards a green, digital and resilient Single Market. In particular, the strategy proposes different actions to work on political urgencies and priorities when it comes to European standardisation needs. For this purpose, the strategy announces the creation of a High-Level Forum (the Forum). The Forum’s key task will be to advise the Commission on how to better anticipate, prioritise and address European standardisation needs in a multi-stakeholder setting and with high-level endorsement and ownership. The Commission Decision C(2022) 61892 adopted on 1 September 2022 defines tasks and structure of the Forum, in compliance with the horizontal rules on Commission expert groups, for the duration of a 3-year mandate. The Forum will be supported by a Sherpa sub-group and both groups, composed of up to 60 members, will be chaired by the Commission. The Sherpa sub-group, as main operational body of the Forum, should prepare the technical work and bring expertise related to the themes announced in the strategy, namely the role of standards in the green and digital transition, and for a resilient Single Market. The sub-group level meets when required, whereas meetings of the Forum are at 1 Communication from the Commission to the European Parliament, the Council, the European Economic and Social Committee and the Committee of the Regions. An EU Strategy on Standardisation: Setting global standards in support of a resilient, green and digital EU single market (COM(2022) 31 final). 2 Commission Decision C(2022) 6189 of 1 September 2022 setting up the group of experts ‘High-Level Forum on European Standardisation’ Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË – Tel. +32 22991111 Office: BREY 10/030 – Tel. direct line +32 229-66135 [email protected] most twice a year. The Sherpa sub-group shall operate in compliance with the horizontal rules and shall report to the Forum. The Commission may decide which representative of an organisation to invite, depending on the expertise it needs in light of the topics on the agenda. For your information, the public call to apply as member of the Forum and its Sherpa sub-group was published on 17 October 2022 and it is available on the Register of Commission expert groups. A first meeting of the High Level Forum is planned to be held in January 2023. I hereby invite you to nominate on behalf of your country:  one main representative and one alternative representative for the High- Level Forum; and  up to 3 representatives for the Sherpa sub-group (one for each sector of expertise - green, digital and resilience). The experience and hierarchical level of the proposed representatives should allow active participation in the discussions of the Forum: CEO-equivalent level for the representative of the High Level Forum and middle management for the representative of the Sherpa sub-group. The Commission will reimburse the travel expenses of one representative per Member State/per meeting. I would, therefore, like to invite you to send the complete list of nominated persons, with their full contact details and information on the capacity in which they will participate in the Forum and the sub-group. In accordance with Article 9 (2) of decision C(2016)33013, the proposed representatives shall only be civil servants or public employees. To this end, I would be grateful if you could complete the template in Annex 2 and send it no later than 14 November 2022 to the Standards Policy Unit secretariat (email: EC- [email protected]). For any further information please do not hesitate to contact my colleagues (the responsible Head of Unit, Sophie Mueller ([email protected]) and Gabriella Sestini ([email protected]). Yours faithfully, E-signed Kerstin Jorna 3 Commission Decision C(2016) 3301 of 30 May 2016 establishing horizontal rules on the creation and operation of Commission expert groups. 2  Enclosure: - Annex 1 - Commission Decision C(2022) 6189 of 1 September 2022 setting up the group of experts ‘High-Level Forum on European Standardisation’; - Annex 2 - Nomination table; - Annex 3 - Privacy statement. c.c.: Members of the Standardisation Committee 3 Electronically signed on 19/10/2022 16:18 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121 Ref. Ares(2022)7257343 - 19/10/2022 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR INTERNAL MARKET, INDUSTRY, ENTREPRENEURSHIP AND SMES Ecosystems III: Construction, Machinery and Standardisation H.3 – Standards Policy Member State nomination form-return by email to: [email protected] Country: 1. Nomination to the High-Level Forum on European Standardisation Title: Name: First Name: Phone: Email: Organisation: Department: 2. Nomination to the sub-group of Sherpas - representative with expertise in the Digital sector Title: Name: First Name: Phone: Email: Organisation: Department: - representative with expertise in the Green sector Title: Name: First Name: Phone: Email: Organisation: Department: - representative with expertise in the Resilience sector Title: Name: First Name: Phone: Email: Organisation: Department: 2