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Saatja: WHO Europe CDDATA <[email protected]> Saadetud: 04.04.2022 17:12 Adressaat: Elen Ohov <[email protected]> Koopia: Triin Uusberg <[email protected]>; SM Info <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; KÖHLER, Kristina <[email protected]> Teema: EST - Change in data submission and management system for vaccine- preventable disease surveillance in WHO/Europe Please see the attached correspondence sent from the World Health Organization, Regional Office for Europe. Kind regards, Immunization Analytics and Monitoring (IAM) Team Vaccine-preventable Diseases &amp; Immunization (VPI) Division of Country Health Programmes (CHP) WORLD HEALTH ORGANIZATION ORGANISATION MONDIALE DE LA SANTÉ WELTGESUNDHEITSORGANISATION 4 April 2022 ВСЕМИРНАЯ ОРГАНИЗАЦИЯ ЗДРАВООХРАНЕНИЯ REGIONAL OFFICE FOR EUROPE Ms Elen Ohov BUREAU RÉGIONAL DE L’EUROPE REGIONALBÜRO FÜR EUROPA Adviser ЕВРОПЕЙСКОЕ РЕГИОНАЛЬНОЕ БЮРО European Union Affairs and International Head office: Cooperation Department UN City, Marmorvej 51, Ministry of Social Affairs DK-2100 Copenhagen Ø, Denmark Suur-Ameerika 1 Tel.: +45 45 33 70 00; Fax: +45 45 33 70 01 Email: [email protected] 10122 Tallinn Website: http://www.euro.who.int Estonia Our reference: Your reference: Notre référence: Votre référence: Unser Zeichen: Ihr Zeichen: См. наш номер: На Ваш номер: Dear Ms Ohov, WHO European Region is strengthening the data management for vaccine-preventable diseases (VPDs) surveillance, including Acute Flaccid Paralysis (AFP) for poliomyelitis, and Measles and Rubella (MR). These data are routinely submitted by Member States to WHO Europe in line with the polio eradication and measles and rubella elimination efforts in the Region. While submission of MR data for EU/EEA countries is coordinated through ECDC, since 2003, Member States have submitted AFP data in a web-based system called Centralized Information System for Infectious Diseases (CISID), or by email for further management through CISID. The CISID system, in its current form, does not support the need and requirements of comprehensive surveillance data and has issues around ensuring quality and standards. Therefore, CISID is being replaced with WHO Immunization Information System (WIISE), which is a WHO corporate solution for integrated management of VPDs and immunization data. WIISE will ensure easier, faster, quality checked and more secure data submission by granting password-protected access to users at country level. WIISE includes data visualization features, enables triangulation across different data sources, and generation of standard reports, such as incidence rate, completeness of reporting and surveillance performance indicators. Countries will be able to download their own database according to their user rights. With the introduction of WIISE, countries will have the following options to submit surveillance data to WHO/Europe: 1. Submit data into WIISE (bulk upload) using national reporting template and format. This option could be more suitable for the countries that can share/export data from their own national surveillance system in any format (i.e. Excel, csv, text). This option would avoid double data entry or adapting national data to another format and reduce reporting burden. If this option is selected, the country would be asked to share the desired template and format to be used to customize WIISE accordingly. 2. Submit data into WIISE (bulk upload) using a WHO standard reporting template. This option is more suitable for the countries that do not have a surveillance data management system in place UN City, Marmorvej 51 Tel.: +45 45 33 70 00 Email: [email protected] DK-2100 Copenhagen Ø Fax: +45 45 33 70 01 Website: http://www.euro.who.int Denmark  and are willing to use/adopt WHO standard template in Excel to manage and submit their data. This option would avoid double data entry and reduce reporting burden. 3. Submit data through direct data entry in WIISE. This option is for the countries who can enter data directly to WIISE for each AFP case in addition to maintaining the national surveillance data management system. WIISE will have basic data entry interface but with limited checks on data quality during the process of data entry. However, there will be an option for data quality checks and reporting after the data are submitted. This will entail additional workload for the national surveillance programme and risk for data inaccuracy. To ensure smooth transition from CISID and successful implementation of WIISE, we are kindly requesting you to indicate the country focal point/s for VPD surveillance (AFP) for this renewed process in order to involve them in the technical discussion to select preferred data submission option, ensure that they can be granted access credentials to WIISE, and invite them to planned webinars and trainings. Please revert to us by Friday, 29th April 2022. The email communication should be sent to [email protected]. Sincerely yours, for Dr Nino Berdzuli Director, Division of Country Health Programmes Copy for information to: Ms Triin Uusberg, Head, European and International Coordination Department, Ministry of Social Affairs, Suur-Ameerika 1, 10129 Tallinn, Estonia H.E. Ms Katrin Saarsalu-Layachi, Ambassador Extraordinary and Plenipotentiary, Permanent Representative, Permanent Mission of the Republic of Estonia to the United Nations Office and other international organizations in Geneva, Chemin du Petit-Saconnex 28A, CH-1209 Genève, Switzerland H.E. Mr William Mart Laanemäe, Ambassador Extraordinary and Plenipotentiary, Embassy of the Republic of Estonia, Frederiksgade 19, 4th floor, 1265 Copenhagen K, Denmark Ms Kristina Köhler, Liaison Officer, WHO Country Office, Estonia, Paldiski Road 81, 10617 Tallinn, Estonia –2–