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Ref. Ares(2022)2765663 - 08/04/2022 Bratislava, 04/04/2022 ELA.HR/ NOTE FOR THE ATTENTION OF MR MAARJO MÄNDMAA SECRETARY GENERAL OF MINISTRY OF SOCIAL AFFAIRS Subject: Request to extend Ms Mariliis Proos’s secondment to the European Labour Authority (ELA) Dear Mr Maarjo Mändmaa, I am pleased to inform you that ELA would like to request the renewal of the secondment of Ms Mariliis Proos to continue acting as the National Liaison Officer for Estonia within the Authority, in line with the Rules Applicable to Seconded National Experts at the European Labour Authority (the SNE rules), approved by the decision of the Management Board of 10 November 2021. Please be assured that I am strongly committed to continue building the Authority in close cooperation with the Member States, to ensure that the Authority’s activities reflect the needs of the Member States in the field of labour mobility and social security coordination and adds value for the Member States by providing support in the application and enforcement of EU labour mobility rules. National Liaison Officers are a crucial building block for cooperation between the Member States and a unique feature of the Authority. Their work is an invaluable contribution to the Authority’s mandate to facilitate Member States’ cooperation in order to secure fair labour mobility throughout the EU. According to Article 4(1) of the SNE rules, the secondment may be renewed once or more, up to a total period not exceeding 6 years. With the present letter ELA is requesting a renewal of the secondment of Ms Mariliis Proos for further two years, from 16/09/2022 to 15/09/2024. Ms Mariliis Proos’s place of origin1 has been settled to Tallinn, Estonia. The place of secondment is Bratislava, Slovakia. SNEs are entitled to subsistence allowances equal to the amount established by the Commission each year, throughout the period of secondment, as in line with Article 17 of the SNE rules. The subsistence allowances shall be subject to the correction coefficient of the place of secondment, i.e. Slovakia pursuant to Article 64 and 65 of the Staff Regulations. Please note that as the SNE’s employer, you are required to continue to pay their salary, to maintain their administrative status throughout the period of secondment and continue 1 Art 18 of the SNE rules: "place of origin" means the place where the SNE performed their duties for their employer at the time of their secondment. The place of secondment shall be the place where the Authority to which the SNE is seconded is located. 1  to be responsible for their social rights, particularly social security, sickness insurance and pension. I would be very grateful if you could confirm the extension of the secondment of Ms Mariliis Proos by sending a signed letter to ELA Human Resources, Ms Nikoletta Völcsei, [email protected] +421 2/201 100 89. At the same time, Ms Mariliis Proos must provide the A1 form or an attestation of the competent organisation certifying that she will remain subject throughout the period of her secondment to the social security legislation applicable to the civil service of employment, which will assume responsibility for expenses incurred abroad. I would like to take this opportunity to thank you for your commitment, support and cooperation. I firmly believe that it has been a beneficial experience for both your Organisation and ELA. Looking forward to receiving your positive response. Yours Sincerely, Executive Director Cosmin BOIANGIU Annexes: • Management Board Decision 19/2021 of 10 November 2021 laying down the rules on secondment of national experts to the ELA • Subsistence allowances • Declaration of NLO’s time in service • Declaration of expenses and allowances • Declaration on the nature of the employer • Declaration on conflict of interest Electronically signed on 04/04/2022 14:08 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121 2 Please note that this document contains 4 declarations to be completed by your employer. IMPORTANT: This declaration must be issued on the headed paper letter of the employer and stamped DECLARATION I, the undersigned, Mr/Ms .......................[Specify title i.e. President, Director, etc.] of ............................................. [name of the employer] declare that according to Article 6(5) of the rules applicable to Seconded National Experts at the European Labour Authority and on the basis of the tasks entrusted to our employee, I do not know of any reason why Mr/Ms ................. should not be assigned to the duties described here below during the period of secondment. Description of Mr/Ms XXs tasks: The National Liaison Officers (NLOs) working within the European Labour Authority will :  support Member States in ensuring better understanding of national legislations, compliance with cooperation obligations, speed up exchanges between them through procedures dedicated to reducing delays, and establish links with national bodies and contact points.  Contribute to executing the tasks of the Authority, including by facilitating the cooperation and exchange of information and by supporting concerted and joint inspections.  Act as national contact points for questions from their Member State and relating to their Member State, either by answering those questions directly or by liaising with their national administrations. I undertake to inform the Executive Director of ELA immediately of any change during the secondment concerning the activities entrusted to our employee within our services, which could put the person in a position of conflict of interest towards the Authority. Date :................. Signature : ............................... IMPORTANT: This declaration must be issued on the employer's stamped headed notepaper DECLARATION I, the undersigned, Mr/Mrs ......................................................... [Specify title i.e. President, Director, etc.] of ............................................. [name of the employer] declare, according to Article 1§1 of the “Rules applicable to Seconded National Experts at the ELA , that Mr/Mrs ........................................... has been working in our services from .................. .... until now, as (specify the function)................................................................. He/She works in our services, in (specify the city and the country) ..............................................., as (specify the type of employment status : contractual/permanent) ............................................................ Date :................. Signature and stamp: ................ EXPENSES AND ALLOWANCES Important: This declaration must be written on the employer’s headed stamped notepaper DECLARATION The national authority pays: Travel costs upon entry into service: YES NO Travel costs upon termination of service: YES NO The costs of monthly or annual journeys during service: YES NO An allowance other than the salary YES NO (state the amount: …………………..) of Mr/Mrs ………………………………………….., Seconded National Expert (SNE) to the European Labour Authority. The employer of Mr/Mrs ………………………………….. certifies that during the secondment the same level of remuneration that the SNE was receiving at the moment of his secondment will be maintained. Stamp and signature of employer Signature of the SNE candidate IMPORTANT : This declaration must be written on the employer’s headed paper and stamped. DECLARATION I, the undersigned, Mr/Mrs ................................. [state position, e.g. Chairman, Director, etc.] of ............................................ [name of employer] declare that this organisation is an organisation authorised to second national experts to ELA in accordance with Article 1 of rules applicable to Seconded National Experts at ELA. This organisation is: An intergovernmental organisation YES NO A public administration: YES NO Specify by ticking the appropriate box: - ministry - government service - parliament service - court - central bank - decentralised State administrative service - local authority administrative service - decentralised local aut hority administrative service A university YES NO If so, I declare that the organisation meets the following two criteria : - it is independent - its objective is not to seek to make profits for redistribution A research organisation YES NO If so, I declare that the organisation meets the following two criteria : - it is independent - its objective is not to seek to ma ke profits for redistribution An organisation that is part of the public sector YES NO If so, I declare that the organisation meets th e following three criteria : - it is attached to a public administration - its resources come primarily from public funding - any activities in which it competes against other private or public entities on the market represent les s than half of its activities Another type of organisation YES NO (Organisation that is part of the private sector and/or does not meet one or more of the above criteria) Date: ................. ...... Signature and stamp: ......... ....................................................... Saatja: ELA HR <[email protected]> Saadetud: 08.04.2022 13:35 Adressaat: SM Info <[email protected]> Koopia: Nikoletta VOLCSEI <[email protected]> Teema: Request to extend Ms Mariliis Proos` secondment to ELA Tähtsus: Kõrgeim Dear Mr. Maarjo Mändmaa, Please find attached the request of prolongation of secondment for Ms Mariliis Proos. Mandatory forms to be completed by the employer are attached. Should you have questions, we are at your disposal. Kind regards, Human Resources European Labour Authority | Autorité européenne du travail Landererova 12 | 81109 Bratislava/Slovakia