IHB File No. S3/0104/IRCC
CBSC-1
CIRCULAR LETTER 16/2015
20 February 2015
THIRTEENTH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC13)
Mexico City, Mexico, 27-29 May 2015
and
SEVENTH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE
(IRCC7) Mexico City, Mexico, 1-3 June 2015
References: A. IHO CL 57/2014 dated 12 August – Outcome of IRCC6
B. IHO CL 62/2014 dated 25 August – Outcome of CBSC12
Dear Hydrographer,
1. Following the kind invitation from the Ministry of the Navy of Mexico (Secretaría de Marina
- SEMAR) to host the meetings of CBSC13 and IRCC7 in Mexico City, from 27 to 29 May and from 1
to 3 June 2015 respectively, I am pleased to confirm the meetings. Both meetings will take place at
the Center for Advanced Naval Training (Centro de Estudios Superiores Navales - CESNAV) of the
Ministry of the Navy (SEMAR) in Mexico City.
2. The IHB, in consultation with the Chairs of the CBSC and the IRCC, has started to prepare
the meeting documents and the provisional agendas.
3. Submission of documents for IRCC7. Documents intended for consideration at IRCC7
should be submitted to the IRCC Secretariat in accordance with the "Instructions for the Submission
of Reports and Proposals for Consideration by IRCC and its subordinate bodies" available on the IHO
web site (Home > Committees and WG > IRCC - Meetings section) as follows:
Papers Submission Deadline
Substantive papers – new items Not later than 13 April 2015 (seven
Proposals for new work items and any submissions requiring weeks before commencement of the
consideration and a decision by IRCC meeting)
Subsequent Comments and Contributions Not later than 11 May 2015 (three
Subsequent papers (which should be no more than 4 pages) weeks before commencement of the
commenting on submissions or proposals submitted as above meeting)
RHC Reports
Information documents
4. Submission of documents to CBSC13. Documents intended for consideration at CBSC13
should be submitted to the CBSC Secretariat in accordance with the "Instructions for the Submission
of Reports and Proposals for Consideration by IRCC and its subordinate bodies" referred to in
paragraph 3, as follows:
Papers Submission Deadline
Requests of support to CBSC Not later than 1 April 2015
The submissions should follow the CB Procedures
(www.iho.int → Capacity Building → Procedures)
Substantive papers – new items Not later than 8 April 2015 (seven
Proposals for new work items and any submissions requiring weeks before commencement of the
consideration and a decision by CBSC meeting)
Subsequent Comments and Contributions Not later than 6 May 2015 (three
Subsequent papers (which should be no more than 4 pages), weeks before commencement of the
commenting on submissions or proposals submitted as above meeting)
Information documents
5. Documents received after the relevant deadline will be treated as information papers only. All
documents for the meetings will be posted on the IHO website under Committees & WGs, in their respective
sections, as soon as they are available. You are invited to consult the IHO website regularly.
6. The lists of the members of the IRCC and CBSC are maintained on the IHO website:
(Home > Committees and WG > IRCC - Members section) and (Home > Committees and WG > IRCC >
CBSC - Members section). Both meetings are open to all Member States, and to recognised observers who
may participate, in accordance with the Terms of Reference of the CBSC and IRCC.
7. Logistics. General information is provided in Annex A to this letter. I would like to emphasize
that hotel reservations are the responsibility of each participant. Annex B provides a common Registration
Form that can be used for those attending one or both meetings.
8. Registration. Members of the CBSC and the IRCC, as well as observers, wishing to attend one or
both of the meetings, are invited to send their Registration Form (Annex B) to the host organization (SEMAR)
and to the IHB as soon as possible and not later than 30 April 2015. This will facilitate the overall logistic
planning and the preparation of the meetings.
9. The points of contact for logistics, visa and accommodation assistance for both meetings are presented
in Annex A.
On behalf of the Directing Committee
Yours sincerely,
Mustafa IPTES
Director
Annexes (in English only):
Annex A – Logistics Information
Annex B – Registration Form
Annex A to CL 16/2015
THIRTEENTH MEETING OF THE CAPACITY BUILDING SUB‐COMMITTEE (CBSC13)
Mexico City, Mexico, 27-29 May 2015
and
SEVENTH MEETING OF THE INTER‐REGIONAL COORDINATION COMMITTEE (IRCC7)
Mexico City, Mexico, 1-3 June 2015
Logistics Information
Meetings
The CBSC13 and IRCC7 Meetings will be held at the Center for Advanced Naval Training (Centro de
Estudios Superiores Navales - CESNAV) of the Ministry of the Navy (SEMAR) in Mexico City, at the
following address:
Centro de Estudios Superiores Navales (CESNAV)
Calzada de la Virgen 1800, Coyoacán
Ex ejido San Pablo Tepetlapa, Distrito Federal CP 04840
Ciudad de México, México
CESNAV (http://www.cesnav.edu.mx/contacto/contacto.html) is located in a military site and delegates must
present an official identification (Passport) to be granted access.
Accommodation in Mexico City
The recommended accommodation is the Hotel Mas Sol (www.hotelmassol.com) located close to the meeting
venue (see more information below under Daily transport to and from CESNAV). The following options are
available at the Hotel Mas Sol:
- Junior suite 1/bed (2 persons), at the price of €40 EUR per room per night.
- Master suite 1/bed (2 persons), at the price of €45 EUR per room per night.
- Double bed (4 persons), at the price of €70 EUR per room per night.
Meeting participants are invited to arrange their own reservation directly with the hotel (promotional code is
not available). Further information about the hotel reservation / payment procedures will be posted in
the IRCC7 and CBSC13 pages of the IHO website.
The general information about Hotel Mas Sol and other hotels available in the vicinities of CESNAV is:
Hotel and location Booking details Room rates Access to meeting
Hotel Mas Sol www.hotelmassol.com As above 12-15 minute
Av. Escuela Naval Militar
[email protected] walk
No. 874 Col. Alianza Popular Tel: +52 55 5679 6575
Deleg. Coyoacan 04800
Mexico City.
Hotel Holiday Inn Tlalpan www.holidayinn.com From 120€ per Taxi
Calzada de Tlalpan 1507 Col. Tel: +52 55 2595 2595 + night Transport time: 30
Portales, Coyoacán 03300 1101 min.
Mexico City. Fax: 52 55 2595 2595
Hotel Novo Coapa www.booking.com From 44€ per night Taxi
Calzada del Hueso 637 Transport time: 20
Colonia Tenorios min.
04650 Mexico City
Transportation to and from Mexico City
Mexico City is served by a number of airlines operating from the following airports:
Benito Juárez International Airport (México City)
http://www.aicm.com.mx/
Adolfo Lopez Mateos International Airport (Toluca, Edo. México)
http://www.vuelatoluca.com/
Transfer to and from the hotel can be done by authorized taxi services: Porto Taxi, Sitio 300, Nueva Imagen y
Excelencia.
Daily transport to and from CESNAV
The Hotel Mas Sol is conveniently located approximately 1000m (12-15-minute walk) from CESNAV.
Participants staying in other hotels are invited to arrange their own local transportation. Information about
taxis and the local transportation system can be found at:
http://www.semovi.df.gob.mx/wb/stv/sitios_y_bases_de_taxis_regularizados.html
Situation map
CESNAV
HOTEL
MAS SOL
CESNAV (Meeting Venue for the CBSC13 and IRCC7 Meetings) and hotel locations
General Information for Mexico City
Mexico City is located in Valle de México at South Zone of Cuenca de Mexico at 2,500m altitude, and is well
known for its great gastronomy. The city offers to visitors a fusion of culture and European colonial
architecture, history and legacy of Mexico-Tenochtitlan, near modern architecture of the capital.
In May/June the weather is cool and rainy. For more information please refer to the following websites:
www.df.gob.mx
www.mexicocity.gob.mx
Visa requirements
Depending on your nationality, the purpose and duration of your visit, you may require a visa to visit
Mexico. We urge you to check visa requirements at your earliest convenience on the following website:
www.sre.gob.mx
Instructions:
http://www.sre.gob.mx/serviciosconsulares/index.php/visas?layout=edit&id=102
List of countries:
http://www.sre.gob.mx/serviciosconsulares/images/stories/dgsc/pdf/visasordinarios.pdf
If you require any assistance, or a letter of invitation, please liaise with the local point of contact.
Contact details
The primary point of contact regarding the meeting details, more particularly logistical, visa and
accommodation assistance is as follows:
Capitán de Corbeta C.G. E.H.C . / Lt Cdr Jorge Abraham Martinez Vazquez
Jefe del Departamento de Ayudas a la Navegación y Control de Publicaciones / Department Chief Aids to
navigation and publications control
E-mail:
[email protected]
Telephone: +52 5556246500 Ext. 7233
Fax: +52 5556798045
IHB File No. S3/0104/IRCC-CBSC-1 Annex B to CL 16/2015
THIRTEENTH MEETING OF THE CAPACITY BUILDING SUB‐COMMITTEE (CBSC13)
Mexico City, Mexico, 27-29 May 2015
and
SEVENTH MEETING OF THE INTER‐REGIONAL COORDINATION COMMITTEE (IRCC7)
Mexico City, Mexico, 1-3 June 2015
Registration Form (one for each participant)
(to be returned to
[email protected] / Fax: +377 93108140) and
[email protected] / Fax +52 5556798045
by 30 April 2015)
CBSC Members, please indicate RHC or Country:
IRCC Members, please indicate RHC or IRCC Body:
Observers please indicate Country and Organization:
Please indicate with an (x) your participation option: ( ) CBSC13 ( ) IRCC7 ( ) Both
HEAD or MEMBER
RANK / TITLE
SURNAME (Family Names)
FIRST NAME (Personal Names)
NATIONALITY
PASSPORT NUMBER
E-MAIL
TELEPHONE
NAME (S) OF ACCOMPANYING
PERSON (S) (if any)
Date
Arrival Time
FLIGHT Flight Number
DETAILS Date
Departure Time
Flight Number
Hotel Mas Sol ( ) Yes ( ) No
ACCOMMODATION
Other hotel (Name)
Note: please consider sending your registration form by e-mail or fax using the Excel file available in
the CBSC13 and IRCC7 pages of the IHO website.