Taotlus

AGENDA Agenda • CCS Deployment Status • Supplier Market update • Key market trends • Competitive landscape • ERTMS projects and market shares • Positioning matrix of RBR registered suppliers • Feedback on Suppliers’ Consultation • Procurement Strategy • Benchmarking of European projects • Comparative Risk analysis • Sourcing Strategy • Maintenance • Tendering process • Contractual aspects • Conclusions • Next steps 2 Market Analysis and Procurement Strategy  CCS Deployment Status LA CONFIANCE TRANSPORTE LE MONDE 3 4  ~122d 5 Engineering services for preparation, procurement and supervision of Rail Baltica Control-Command and Signalling subsystem deployment Supplier Market and Procurement strategy update  Supplier Market Update LA CONFIANCE TRANSPORTE LE MONDE 7  Consequences of COVID 19 pandemic desease are stongly impacting economic scenario and rail industy Key Market trends The most important outcome on the rail command and control systems market of 30 months experience of pandemic disease all over the world have been: • The difficulties raised in managing intercontinental logistic chains with an increasing cost of the procurement of raw material • The increase of the demand pressure on raw material started causing a price lift which was then transferred on finished goods • The combination of these two trends with the specific situation of the semiconductor industry caused a very critical condition for the procurement of semiconductors and of motherboards. • The “Next Generation” Program launched by EU to recover from downturn of the economy due to Covid 19 strongly focus on green and sustainable transport systems. Almost all countries identified in the rail industry one of the largest businesses to be renewed or updated. 8 Market Analysis and Procurement Strategy  The main tends shaping the future of the market are still maily positive 1-3 Years 4-10 Years Key Market trends Impact Impact Regulations Digitalisation 5G networks Automation Market consolidation New UNISIG members Global standardisation EU “Nextgeneration” program Semiconductor’s scarcity 9 Market Analysis and Procurement Strategy  UNISIG players have aleady some important activities in the Baltic Countries Competitive landscape 10 Market Analysis and Procurement Strategy  Collaboration The new aggregations Hitachi-Thales and Alstom-Bombardier 2169 3% Hitachi Other are the largest operators on the market Siemens Thales 9435 15% ERTMS projects and market shares23423 36% Shares of contracted lines ERTMS L1 Share of contracted lines ERTMS L2 4177 2110 7305 11% 3% 11% 11658 10154 18% 26% Alstom 9052 Alstom 14% Bombardier Bombardier 8829 23% Collaboration Collaboration Hitachi Hitachi 2169 Other 3% Other Siemens Siemens Thales Thales 9435 2036 15% 5% 584 23423 2% 11417 1306 36% 3% 30% Shares of contracted lines ERTMS L1 4177 The effects of enlargement of UNISIG membership and concentration of large players are not yet 11% 10154 visible in the statistics. 26% Alstom 11 Market Analysis and Procurement Strategy Bombardier  Market dimension has been very fluctuant in the last years ERTMS projects and market shares 18000 17000 16000 15000 14000 Km of contracted lines (single track) 13000 12000 11000 10000 9000 8000 7000 6000 5000 4000 3000 2000 1000 0 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 ERTMS Level 1 ERTMS Level 2 Also the concept of market share may not be as straight as in other markets 12 Market Analysis and Procurement Strategy  The largest market for European CCS standard system is still China ERTMS projects and market shares ERTMS Level 1 ERTMS Level 2 Km Contracted out Km Contracted out 5700 20094 9 60 Con tecnologia Bing Con tecnologia Bing © Australian Bureau of Statistics, GeoNames, Microsoft, Navinfo, OpenStreetMap, TomTom, Wikipedia © Australian Bureau of Statistics, GeoNames, Microsoft, Navinfo, OpenStreetMap, TomTom, Wikipedia Most of the project provided through a collaboration of subjects are Chinese projects 13 Market Analysis and Procurement Strategy  The largest corporations already manifested a strong interest in RB project Positioning matrix of RBR registered suppliers N° Comapny Providers Positioning Name 1 Indra Sistemas S.A. 2 Amenter LTD 26 16 30 3 ABB Power Grid Switzerland 3 31 Multinational 4 Gantrex Gmbh 21 23 5 AESYS spa 1 6 BAR Bahnsicherung AG 7 Frequentis AG 20 8 Kontron Transportation Austria AG 9 SIA GPS Partners 15 10 FIMA Geographical presence 11 TEC Consulting 11 12 Track Tec S.A. 22 13 Rail Expert Consult GmbH 17 14 Jema Energy SA 15 AŽD Praha, s.r.o. 2 16 Thales Deutschland GmbH 5 24 17 Expandium SAS 18 18 Teldat 10 25 19 Steel Line Ltd 4 14 9 20 SIGNON Deutschland GmbH 21 Frauscher Sensortechnik GmbH 8 6 29 22 ProCom Professional communication & Service GmbH 12 23 Alstom S.A. 13 24 Stockholmskonsul terna AB 19 7 28 25 TTG Technology Ltd Local 26 Nokia OY 27 Przedsiębiorstwo Wdrożeniowo- Produkcyjne NEEL Sp. z o. o. 27 28 ECM Spa A Caterpillar Company 29 STRABAG Infrastructure & Safety Solutions GmbH 30 Siemens Mobility Oy Latvijas filiale Narrow Wide 31 Hitachi ABB Power Grids Poland Sp. Z o.o Span of the offering 14 Market Analysis and Procurement Strategy  16 companies responded to RBR market consultaion: all the UNISIG players presented their solutions Feedback from Market consultation • Most of suppliers recommend to have maintenance service contracts. • FRMCS is a real concern for everyone (maturity of tech specifications). • Many Suppliers pointed out that the new TSI 2022 are expected to be consolidated in 2025, and one Supplier did not recommend an early adoption of unstable versions. • There is a feasible alternative to fill the gap till FRMCS is really available, if an early deployment is needed, by extending the existing LT GSM- R network (almost all infrastructure could be reused except a future swap to FRMCS radio equipment and a core upgrade). • One supplier suggested to split tender for radio/FRMCS. • Small players recommend to split Ancillary systems from pure signaling classical scope • No Supplier provided a responsive feedback for shunting operations, as “no shunting signals” and “automated shunting” are a goal of the project. Only one Supplier pointed out that the enhancement of shunting operation is expected in the new TSI (most probably in 2025 version), in particular for the Change Request CR1367 (Cab anywhere supervision) that is one of the CRs related to the Moving Block “Game Changer”. • ETCS Level 3 Hybrid could bring potential benefits for RB application • Regarding Eulynx, globally : IXL – OC interface has achieved a high maturity, other interface (RBC, TMS) are less mature and challenging (less harmonization) Market consultation reinforced the perception of key risks of the project and gave ground to adopted mitigation strategies 15 Market Analysis and Procurement Strategy  Procurement strategy LA CONFIANCE TRANSPORTE LE MONDE 16  Out of 34.796 km contracted out to be brought at ERTMS L2, 25.590 km were allocaded to single contractor Benchmarking of European projects Allocation of ERTMS L2 in Europe United Kingdom Switzerland Sweden Spain Slovakia Romania Portugal Poland Norway Netherlands Italy Hungary Germany France Denmark Chekia Belgio Austria 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Multiple Cointractors One contractor In Europe about 75% of the ERTMS L2 projects were contracted out to single operators 17 Market Analysis and Procurement Strategy In mainly green-field projects in Europe the CCS is awarded to one only contractor Benchmarking of European projects TSI Country Type Project Max speed Length (km) Signalling Field Tender type Sub-Systems Disciplines Sub-Sections Value (MEuro) compliant ETCS level 2 GSM-R TMS IXL+Indusi+track circuits Upgrade and ERTMS Level 2 with green field / Open Tender SCADA Romania Railway Reconstruction 160Km/h 170 track side signals 1 120 YES brown field lowest price NTPS Simeria-Sighisoara and Indusi Telecom OCC building in Simeria and related facilities Hot Axel Box detector Maintenace train ETCS level 1 Doubling and ERTMS Level 1 with Open Tender IXL+Indusi+axel counter Croatia Railway Reconstruction H. 160Km/h 40 track side signals brown field 90% price SCADA 1 35 YES Leskovac-Karlovac and Indusi 10% tec NTPS Telecom/PIS-PAS/clock/voice, etc ETCS level 2 GSM-R TMS High speed line ERTMS Level 2 with green field / Direct IXL+Indusi+axel counter Serbia Railway Stara Pazova - 200Km/h 40 track side signals 1 40 YES brown field Negotiation SCADA Novi Sad and Indusi NTPS Telecom Hot Axel Box detector Civil works, Electrification, ETCS level 2 GSM-R ERTMS Level 2 with TMS Reconstruction green field / Open Tender Romania Railway 160Km/h 110 track side signals IXL+Indusi+track circuits 2 1290 YES Brasov-Sighisoara brown field lowest price and Indusi SCADA NTPS Telecom OCC building in Brasov and related facilities Hot Axel Box detector Doubling and ERTMS Level 2 with Open Tender Reconstruction green field / Civil works, electrification, Signalling and Romania Railway 160Km/h 235 track side signals 74% price 2 2000 YES Craiova - brown field Telecom and Indusi 26% tec Caransebes Open Tender All metro systems (Traction Power, CBTC, CBTC Automatic Qatar Metro New Metro Doha 100 km/h 80 green field Technical TMS, SCADA, PSD, etc.) 1 2000 NO Metro and Finacial Common practice in Europe is not to split the procurement of CSS subsystems by disciplines 18 Market Analysis and Procurement Strategy  Project risks analysis has to take into consideration contractors point of view Comparative Risk Analysis Risk Assessment Matrix 1. Tight project implementation time constraint caused cost increase 4,00 risk 2. Train/Track side integration not working properly with all the different On-Board Units 3,50 1 3 6 3. Delay or reduced scope of 2022 CCS TSI may cause troubles in 2 setting standards 7 4 3,00 4. Introduction of ATO in parallel with ETCS introduces "unknown" 5 3 6 parameters 2 IM PACT 1 2,50 5. Support services from suppliers of contractor are not in place on 5 7 time (spare parts, staff, etc…) 4 6. FRMC specifications for integration with TMS and ETCS in CCS 2,00 2022 might be not fully complete 7. Integration with existing systems in several sections may request 1,50 reworking and determine increase in complexity of the solutions All risks are perceived much more important and 1,00 10% 20% 30% 40% 50% severe if each single subsystem is awarded to LIKEHOOD different contractors One contractor M ultiple contractors Avr O ne contr Avr M ult Contr 19 Market Analysis and Procurement Strategy Combining the indications of the different analyses, boundling all subsystems in one contract is the best solution Sourcing Strategy MARKET ANALYSIS • There are enough large players to create competition. • All of them manifested interest in RBR project • 75% of European projects concerning ERTMS • Integration among different system is perceived L2 are awarded to single contractors the most important risk with an increasing impact • Common practice in Europe for green field as the number of contractors increases project is to allocate them to single contractors • Mitigation strategies of contractors may increase project costs in case of multiple contractors BENCHMARKING RISK ANALYSIS The CCS Engineers recommends to reduce the risks of under delivery and probably also the costs of the project, by bundling the four subsystems into one only tender to be assigned to one contractor who is also responsible of the integration of the interfaces that may arise with the eventual subcontractor of the Radio Communication System. 20 Market Analysis and Procurement Strategy  Maintenance may become in the medium term a very important issue Maintenance • Maintenance of CCS system is a critical issue since up now the operational model of the line is still under discussion and the most probable scenario considers that operations will be handled at national level. • Furthermore, the deployment strategy of the project is still under scrutiny and several parts of the line may enter into operation before the completion of the whole line. • Ending over sections of the whole line may become critical if not all the operational bodies are ready to take over the maintenance. • Maintenance can be split into two separable portions : • M1 : Spare parts supply with committed costs over the CCS system life cycle, including overhaul in case of obsolescence • M2 : Supply of workforce with Service Level Agreement and KPI commitments for maintenance activities For the specific situation of Rail Baltica it may be advisable to identify a common maintenance strategy in the context of the definition of the LCC and to include in the tender for design and build of the CCS also an option for the M2 portion split at national level. The CCS Engineers recommends : To include M1 maintenance portion into the main contract and consider into evaluation criteria To verify the possibility -already hold in other industries- to request a “call option” on behalf of national operators to activate M2 maintenance contract at national level with a fixed notice 21 Market Analysis and Procurement Strategy  Conclusions LA CONFIANCE TRANSPORTE LE MONDE 22  Rail Baltica is a unique project in the European context deserving highest competencies to be successfully delivered Conclusions • Market research, benchmarking analysis and risk analysis are indicating that the best strategy for procuring the CCS systems is to issue one only tender for the delivery of the entire CCS system to be awarded to one contractor also responsible of the integration with eventual subcontractors. • The maintenance issue may represent a very critical one once ending over each section of the network according to the deployment strategy. Separating M1 and M2 to assure the procurement of spare parts and studying a contractual solution to be included in the tender as a call option on behalf of the operating bodies, may represent a solution to guarantee continuity to the whole project 23 Market Analysis and Procurement Strategy Thanks for your attention  Ministry of Economic Affairs and Communication of Republic of Estonia Suur -America 1 10122 Tallinn Estonia Ministry of Transport of the Republic of Latvia Gogoļa iela 3 Riga, LV-1050 Latvia Ministry of Transport and Communications of the Republic of Lithuania Gedimino Av. 17, Vilnius, LT-01505, Lithuania Request to nominate representatives for Rail Baltica Control-Command and Signalling S ubsystem D esign and B uild P rocurement With reference to the Agreement on the Contracting Scheme for the Rail Baltic / Rail Baltica , dated 30 September 2016 (the CSA ), Clause 4 “Consolidated Procurement”, Sub-Clause 4.1.1. ( a ) ( i ) , RB Rail AS ( RBR ) has undertaken the relevant activities, i.e. , studies, market consultations, Beneficiary alignment exercises to establish the best approach for the Rail Baltica Control-Command and Signalling sub system procurement process and , hence RBR is kindly asking the national Beneficiaries to nominate respective representatives for taking part in the consolidated procurement of Rail Baltica Control-Command and Signalling Subsystem Design and Build ( the Procurement ) , as further elaborated below. RBR expects to build a strong team of relevant subject matter specialists across all involved organisations , including the CCS Engineer and established CCS Technical Woking group ( involving also representatives from national Rail Baltica Beneficiaries and Implementing bodies ) . This shall be done by forming a combined Procurement Commission ( PC ) and involving the relevant internal and external experts to support the PC on corresponding subjects . The anticipated total value of the P rocurement makes a significant proportion of the entire investment into the Rail Baltica Global Project (the RBGP ). Thus, RBR expects an inclusive approach carried by the principle of “best for the P roject”, noting that the benefits between all parties can be realised and truly shared only when all key stakeholders invest not only financially, but also in terms of support, teamwork, expertise , and continuous development. On 18 January 2022 RB R contracted CCS Engineer ing services for the support for RBGP Control-Command and Signalling subsystem deployment - t he association of Systra S.A., Italferr S.p.A. and Egis Rail S.A. (the CCS Engineer ) . Subsequently , the CCS Engineer developed Radio planning and C o ncept design , technical and economic analysis , the services including also CCS procurement and deployment strategy prepar ation . T he t echnical analysis and procurement documentation preparation covers the CCS subsystem for the entire RBGP with the following key components: Interlocking System , ETCS Trackside System Radio c ommunication System , Traffic Management Syste m , Transmission/ Communication , No n traction p ower Supply System and Ancillary system. Regarding CCS deployment and procurement strategy process es , the CCS E ngineer has completed the key deliverables of their scope of services - Procurement Strateg y, Supplier Market Research and support to s uppliers’ consultation meetings , where the following works were carried out : Market research on similar scope of CCS subsystem deployment, including risk and economical analysis of possible scenarios and market competition analysis as well as review of “Rail Baltica CCS Subsystems procurement and deployment strategy” prepared by Ramboll (2020 ) ; Several workshops with RB Rail AS by involving experts from Systems &amp; Operation department, Procurement department, Legal department, Planning team, Strategy and development and Stakeholder manage ment teams ; Market Consultation conducted by RB Rail AS from 22 to 25 August 2022. During the development of the CCS Procurement Strategy the CCS Engineer identified two procurement scenarios that were compared considering the risks and the impact to the RBGP . The results of compari son of two scenarios show that the Single Design and Build scenario for CCS subsystem procurement has the lowest risk level in comparison to multiple contractor scenario and with positive impact to the main goal of the CCS subsystem deployment – ensuring one single operational system . In addition, it has the following advantages : In similar greenfield projects, railway s ystems are procured together, whereas in RB GP they are already split in 3 parts (ENE, CCS and civil ) . D ivid ing CCS subsystem into further parts would create additional interfaces to be managed increasing risks for ensuring technical interoperability ; Single Design and Build scenario provides lower CCS deployment risk profile by reducing i ntegration among different system s and risk mitigation strategies compared with multiple contractor’s option preventing increase of project CAPEX , and risks of delays ; Technical interfaces would need to be managed between the ETCS, Interlocking , Radio communication system and Traffic ma n ag e ment system , which is an impractical additional burden whereas complex interface s between M ainline works , Local facilities , 1520 mm railway (Kaunas node, Muuga …) , K aunas – LT-PL border existing 1435mm line and PK P -P LP 1435 network are already expected – the aforementioned additional risks need to be avoided by applying the S ingle Design and Build scenario ; The d esign of interfaces would need advanced management between more than 30 CCS S ystem disciplines in the case of other scenarios – as system’s sizing parameters are interrelated ; Contractual interfaces and management would also cause complexity , in case of other scenarios, in delivery phases (readiness for testing of Radio communication netwo r k and Interlocking, ETCS and Traffic M anag e ment System responsibilities during construction works and dynamic tests) . It should be also noted, that the proposed scenario is in line with the Contracting Scheme Agreement, namely: Clause 4.1.1. (a) ( i ) of the Contracting Scheme Agreement for the Rail Baltic a where single contract (purchase, delivery and deployment) for Control-command and signalling subsystems (CCS) including European Railway Traffic Management System (ERTMS) has been foreseen aligns with the Single Design and Build s cenario ; Preamble Clause s (F), (I) and (J) of the Contracting Scheme Agreement where it is encouraged to maximise the economic efficiency, save resources and minimise the risks to the construction of Rail Baltica by consolidating procurement requirement s, ensure full and optimum interoperability, use common procurement standards and guidelines and purchase designing and constructing the railway infrastructure together (design and build contract) where appropriate and rational. Based on the abovementioned reasoning, the RB R Management board on 29 August 2022 has taken decision N o 6/57/2022 , that inter alia envisages : endorse start of alignment with Beneficiaries and Implementing Bodies on the CCS Procurement strategy with presenting CCS Procurement strategy and preferred procurement scenario - single Design and Build ; invest igate the legal possibilit ies to incorporate maintenance and CCS system upgrade as optional scope in the procurement . The CCS Procurement strategy and preferred procurement scenario - single Design and Build, including the justifying arguments, was presented to national Beneficiaries and Implementing bodies in a dedicated meeting held on 2 September 2022 (see meeting presentation in A nnex 4). W e are now at the stage where the preparation for the procurement procedure has started with the draft ing of first procurement documents and it is time to liaise with the relevant Beneficiary nominees and to involve the respective Beneficiary nominees into the procurement activities by inviting them to the corresponding P rocurement Committee which is to be established as soon as reasonably possible . Further detail s on the scope of the Procurement and the intended approach are provided in Annex 1 to this letter. The procurement of such a significant package shall, without doubt, follow all the established RBGP requirements, applicable legislation and governance such as the Design Guidelines, Project Management Guidelines and the Common Procurement Standards and Guidelines for the Rail Baltica Project. According to the current timeline, it is anticipated that the Procurement process would be finalised and agreement signed best case scenario in December 2023 . Therefore, in order to proceed , we kindly request the Ministry of Economic Affairs and Communications of the Republic of Estonia, the Ministry of Transport of the Republic of Latvia and the Ministry of Transport and Communications of the Republic of Lithuania to nominate representatives to the Procurement Committee at the earliest available opportunity, and no later than 2 3 September 202 2 , noting the following: Further detail on the principles of Procurement Committee (PC) and involved experts is provided in Annex 2 to this letter; As a standard, a maximum of two (2) nominees may be designated in total, 1 (one) nominee for each of the following expertise areas : Control-Command and Signalling , railway telecommunications ; P rocurement process , FIDIC agreement s . Please note that the Procurement Committee participation will involve a significant amount of work as well as input for resolving of questions and adding value to the process until the contract is sign ed is expected . Thus, it is important to have nominees who will be able to provide valuable input as well as dedicate sufficient time resources . It is recognised that due to the availability of specialised resource related to particular subject matter, the national Beneficiaries may nominate representatives from other national institutions, incl. national Implementing Bo dies . If more than one (1) person is nominated, then it must be clearly noted which of the persons is the main contact point and shall become the PC member, whereas any additional nominees shall be involved as expert s a s a nd when required by the PC. Additional persons may be involved only on a need-to-know basis or as experts to the PC . If you already foresee the need for such additional involvement, please provide the respective detail s , incl. short reasoning, in your response noting the principles stated in Annex 2 to this letter. Considering the above, p lease provide your response as follows : Confirm you r nomin ee as the intended PC member; and Confirm any additional nominees as possible experts to the PC ; and providing the following information: Full name of the nominee (s); and A summary of the ir qualification and experience; and Contact details for the nominee (s). RBR has the right to reject proposed nominees, in which case it has to provide objective justification and request a new/replacement nominee. Each accepted nominee shall be required to undersign that they abide by the requirements of confidentiality and conflict of interest non-existence. For the purpose of achieving completion of the procurement package for the qualification stage of the procurement process in a timely manner, we would kindly like to ask you to ensure the availability and commitment of the nominees. It must be noted also that due to the value and significance of the P rocurement, any information relating to an ongoing procurement procedure is forbidden to be communicated publicly without prior agreement with the Procurement Committee. Should you have any queries in relation with the above or enclosed, please do not hesitate to contact us. The RB Rail contact person on this matter is Aiga Benfelde, Procurement manager ([email protected]). Annexes: Annex 1 – CCS Subsystem Design and Build Procurement – Main Scope Annex 2 – Procurement Commission and Expert Involvement Principles Annex 3 – Confidentiality and Impartiality Declaration Form Annex 4 – Presentation of CCS Procurement strategy (me eting with Project partners on 2 September 2022) Yours sincerely, Agnis Driksna Chief Executive Officer, Chairperson of the Management Board RB Rail AS Marc Philippe El Beze Chief Technical Officer, Management Board Member RB Rail AS THIS DOCUMENT IS SIGNED ELECTRONICALLY WITH A SAFE ELECTRONIC SIGNATURE AND CONTAINS A TIME STAMP ANNEX 1: CONTROL COMMAND AND SIGNALLIN G SUBSYSTEM DESIGN AND BUILD PROCUREMENT – MAIN SCOPE This Annex 1 lists the main scope and principles for the Contr ol C ommand and Signalling (CCS) subsystem design and build procurement that have been established thus far : CCS subsystem g eographical scope for overall RBGP . CCS dep lo yment Works contractor main scope : Generic Design preparation D esign preparation according to local legislation s Manufacturing, d elivery, installation of all CCS subsyste m s components Construction, testing and commissioning of CCS su b system CCS system main t e nance as possible optional scope (to be investigated) . Technical scope of the CCS subsystem to be implemented for the entire RBGP covers the following key components: ERTMS including ETCS Level 2 without track side signalling, FMRCS and ATO as per TSI CCS revision expected in 2022, Interlocking based on EULYNX specifications baseline 3 or 4, Traffic Management based on Traffic Management Evolution (TD2.9) for Centralised Traffic Control on Rail Baltica main line as well Local Control for traffic control in Local Facilities, ICT systems: fixed transmission networks, voice communication, railway operation communication applications, Cyber Security purposed for railway operation needs except ICT used for administrative management by Infrastructure Manager and Railway Undertakings, Ancillary systems: turnout predictive monitoring, point heating, rolling stock health management, meteorological condition monitoring, flood monitoring, road vehicle detection, platform gates, SCADA, structures’ monitoring, broken rail detection, rail temperature monitoring, maintenance work monitoring and track possession, etc., Station equipment on international and regional stations: P assenger I nfor mation S ystem (PI S ) , P ublic Address System (PAS) , CCTV, Master Clock, T icketing system, etc . , Non-traction power supply of all Systems of CCS subsystem, Cableway system for all systems of CCS subsystem, Technical Buildings/premises for all systems of CCS subsystem. Other components and facilities directly linked to CCS subsystem . The CCS deployment Works contract will be based on following rules : Financing could be provided from any possible sources: CEF, Cohesion Funds, national budgets, loans, etc. CCS deployment Works contract based on Work Orders mechanism , without commitment to order any package until financing is ensured (similarly as CCS Engineering services contract ) ; Optimisation of financing need s at every stage , i.e., o nly the required financing to reach a particular target (completion of design, start of operation of one section etc. ) shall be called for . The deployment scope is covering all mandatory phases and to be implemented in accordance with the FIDIC Y ellow B ook , CCS TSI , European Union Agency for Railways , Latvian, Estonian, Lithuanian National safety Aut h or ity requirements and construction legislation s , i.e. , design , construction, testing and commissioning. The required approach in the P rocurement that has been identified thus far, involves the following principles: Competitive Procedure with Negotiation - flexibility by allowing negotiations if required, ability to ensure the right approach for Control-Command and Signalling subsystem s implementation and ability to commence procurement swiftly: 1 st Stage (Qualification) – scope summary only and qualification requirements to be established 2 nd Stage (Proposals) – detailed requirements to be established, including scope detail . The anticipated procurement result is to have a signed agreement for the CCS subsy s tem design and build with possible maintenance (to be investigated) , which includes design and construction of the CCS subsystem for the whole Rail Baltica railway. The procurement process shall take into consideration the international nature of the supplier market and the cross-border interest, including the application of the English language in procurement documentation development (stipulated also under the CSA Clause 4 – Consolidated Procurement) . ANNEX 2: PROCUREMENT COMMISSION AND EXPERT INVOLVEMENT PRINCIPLES The following main principles shall apply for the PC: The PC shall be established in accordance with the requirements of the Agreement on Contracting Scheme for the Rail Baltic / Rail Baltica , dated 30 September 2016 (the CSA). The PC shall be approved by the Chief Procurement Officer of RBR and established by the Management Board of RBR. Chairman (vice-chairman) of PC will be appointed by RBR. PC members shall register as state officials of Latvia (unless registered already) within 30 days from becoming PC members. The PC members shall each sign a declaration of impartiality and confidentiality. The PC responsibilities, in summary, are as follows: Ensure preparation of documents (not necessarily producing itself, but ensuring ); Responsibility for the procurement process; Selection of candidates and evaluation of tenders (includes voting ); the PC Chairman organises and leads the work of the PC and ensures that all PC members sign declarations of impartiality and confidentiality; the PC Secretary prepares necessary documentation including PC meeting minutes (represented by RB R Procurement Department). For the purpose of working on procurement documents, a shared folder shall be established by RBR with clearly established access rights, noted down at the PC kick-off meeting. Future access rights will be controlled by RBR. Any aspects that have an impact upon the project timeline critical path, budget, or corporate risk profile, shall be referred to the Project Steering and if required, also to the Management Board of RBR (who shall in turn involve the Beneficiaries subject to the respective topic(s)), as the PC does not have the responsibility or obligation to make strategic decisions. The PC shall remain an independent body, in accordance with the CSA and shall carry out the procurement procedure up until the signing of the a greement according to the mandate provided to the PC. The Management Board, Supervisory Board, Beneficiaries and/or other stakeholders shall ensure the independence of the PC and shall not interfere with the decision making of the PC. However, the aforementioned stakeholders shall have the responsibility to make strategic decisions and provide the mandate to the PC according to which the PC shall carry out the procurement procedure. The PC members may involve other specialists from within their organisation, but have to inform the PC in advance fully of such intention, provide written justification (email acceptable) as to the need for such involvement of additional persons (to the Chairman of the PC and Secretary of the PC) and arrange for these additional persons to sign respective declarations of confidentiality and impartiality. The potential conflict of interest must be checked before involving any additional persons. Any further communication and confidentiality of information with these additional specialists shall be the responsibility of the key contact person of the nominated PC member. The PC shall keep a record of involved persons and their level of access to information. The PC shall, upon formal establishment, convene a meeting either in person or online and address, as a minimum, the following topics at the kick-off meeting: Procurement subject matter Intended procurement process and timeline PC members and involved experts Expected involvement of experts to the PC Responsibilities within the PC Workload and resource management for timely activity completion Conflict of interest avoidance Transparency Anti-corruption approach Fair &amp; equal treatment of suppliers Data Security Information &amp; Communication Strategy Reporting (regular reports to Steering, RB Rail Management Board, Beneficiaries and Implementing Bodies) – approach and content of reporting Documentation review &amp; development Risk management Required next actions and deadlines Shared folder access Should at any point in time, any PC member become aware of their own or any other involved persons’ potential conflict of interest, the respective PC member shall inform the PC Chairman and Secretary. It should be noted also that there is an active whistle-blowing policy established by RB Rail AS and available contacts for respective authorities at https://www.railbaltica.org/fair-and-transparent-project-implementation/ . It is expected from the PC members and any other involved persons that their approach will be pragmatic, respectful, professional and dedicated to achieving the best possible end result for the RBGP . ANNEX 3: CONFIDENTIALITY AND IMPARTIALITY DECLARATION FORM Dokumenta datums ir tā elektroniskās parakstīšanas datums | The date of the document is the date of its electronic signature Konkursa procedūras ar sarunām „Rail Baltica kontroles , vad ī bas un signaliz ā cijas apakšsistēmas projektēšana un būvniecība ” , Iepirkuma ID. Nr. ________ Competitive procedure with negotiations „ Rail Baltica Control-command and signalling s ubsystem d esign and b uild ” Procurement ID. No. _______ Neieinteresētības un konfidencialitātes apliecinājums Declaration of impartiality and confidentiality Ar šo es, iepirkuma komisijas loceklis / pieaicinātais eksperts bez balsstiesībām , _____________ vārds uzvārds (________ amats ) apliecinu , ka nav tādu faktu vai apstākļu , kuru dēļ varētu uzskatīt , ka esmu tieši vai netieši ieinteresēts (-a) kāda konkrēta ieinteresētā piegādātāja , pretendenta vai kandidāta izvēlē vai darbībā , vai ka esmu saistīts (-a) ar to Latvijas Republikas Publisko iepirkumu likuma 25.panta izpratnē vai kā citādi atrodos ar to interešu konfliktā . I, procurement commission member / invited expert without no voting rights _________ name surname (________ position ) hereby declare that, there are no facts or circumstances which would lead to believe that I have a direct or indirect interest in selection or activity of a particular interested supplier or candidate or tenderer, or that I am related to it within the meaning of Article 25 of the Public Procurement Law of the Republic of Latvia or that I am otherwise in a conflict of interest with it. Apliecinu , ka: 1) neesmu juridiskās personas — kandidāta , pretendenta vai apakšuzņēmēja — pašreizējais vai bijušais darbinieks , amatpersona , dalībnieks , akcionārs , prokūrists vai biedrs un saistība ar šo juridisko personu man nav izbeigusies pēdējo 24 mēnešu laikā ; I certify that: 1) I am not the legal entities - candidate’s or the tenderer’s or its subcontractor’s — current or former employee, official, member, shareholder, or a proctor, and my connection to the legal entity did not come to an end in the last 24 months; 2) neesmu juridiskās personas — kandidāta , pretendenta vai apakšuzņēmēja — akcionāra , kuram pieder vismaz 10 procenti akciju , dalībnieka , prokūrista vai amatpersonas tēvs , māte , vecāmāte , vecaistēvs , bērns , mazbērns , adoptētais , adoptētājs , brālis , māsa , pusbrālis , pusmāsa , laulātais ( turpmāk — radinieks ); 2) I am not the legal entities - the candidate’s or the tenderer’s or its subcontractor’s – shareholder’s who holds at least 10 percent of the shares, member’s, proctor’s or official’s father, mother, grandmother, grandfather, child, grandchild, adoptee, adopter, brother, sister, half-brother, half-sister or spouse (hereinafter - relative); 3) neesmu fiziskās personas — kandidāta , pretendenta vai apakšuzņēmēja — radinieks . 3) I am not the natural person’s — the candidate’s or the tenderer’s or its subcontractor’s relative. Ja iepirkuma procedūras vai iepirkuma vērtēšanas procesā izrādīsies , ka šādi apstākļi eksistē vai ir izveidojušies , es nekavējoties par to rakstiski informēšu iepirkumu komisijas priekšsēdētāju . If during the process of procurement procedure or procurement evaluation, it emerges that such circumstances exist or have formed, I will immediately inform the chairman of the procurement committee in writing. Darbošos tikai savu pilnvaru ietvaros , nenonākot interešu konfliktā un ievērošu godīguma , taisnīguma un objektivitātes principus . I will act only within the limits of my powers, without coming into a conflict of interest and I will abide by the principles of honesty, fairness and impartiality. Apņemos līdz iepirkuma dokumentācijas publicēšanai neizpaust jebkādu informāciju par iepirkuma procedūru un tās saturu un nenodot to trešajām personām . I am committed not to disclose any details of the content of the procurement procedure or procurement documentation until the respective documentation is made public. Apņemos līdz rezultātu paziņošanai neizpaust jebkādu informāciju par piedāvājumu saturu un vērtēšanas procesu . I am committed not to disclose any details of the content of the Tender proposal and the evaluation process until the Tender results are announced. Apliecinu , ka visa konfidenciālā informācija , kas nonāks manā rīcībā , tiks izmantota tikai iepirkuma dokumentācijas sagatavošanai , vērtēšanai vai citu manas kompetences ietvaros esošo pienākumu veikšanai Pasūtītāja interesēs , un tikai man dotā uzdevuma ietvaros . I certify that all confidential information which will be in my knowledge, will be used solely for the preparation of the procurement documentation or for the performance of other tasks that are within my competence in the interests of the Contracting Authority and only within the scope of the task assigned to me. Vārds , Uzvārds : Paraksts : /Datums: Name, Surname: Signature /Date: V. Uzvārds / Name Surname / ______________________ __ _._ __________ 202 2 VAI / OR (leave appropriate type of electronical signature) ŠIS DOKUMENTS IR PARAKSTĪTS ELEKTRONISKI AR DROŠU ELEKTRONISKO PARAKSTU UN SATUR LAIKA ZĪMOGU/ THIS DOCUMENT IS SIGNED ELECTRONICALLY WITH SAFE ELECTRONICAL SIGNATURE AND CONTAINS TIME SEAL Saatja: "RailBaltica Information" <[email protected]> Saaja: "MKM info" <[email protected]>, [email protected], [email protected] Teema: RB Rail AS letter No. 1.13/LV-2022-563 Kuupäev: 2022-09-09 11:31 Dear Sir or Madam, Please find attached RB Rail AS letter No. 1.13/LV-2022-563 &quot;Request to nominate representatives for Rail Baltica Control-Command and Signalling Subsystem Design and Build Procurement&quot;. Please confirm the receival. 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