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Ref. Ares(2019)3754074 - 12/06/2019 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR EDUCATION AND CULTURE Culture and Creativity Culture Policy Brussels, 11 June 2019 Ares (2019) NOTE TO THE ATTENTION OF THE MEMBERS OF THE CULTURAL AFFAIRS COMMITTEE Subject: Invitation to nominate experts for an Open Method of Coordination (OMC) group of Member States' experts to focus on gender equality in cultural and creative sectors under the Work Plan of Culture 2019-2022 – Priority D "Gender equality" In November 2018, the Council adopted the 2019-2022 Work Plan for Culture1, which focuses on five key priorities where acting at EU level can deliver a clear added value: (1) sustainability in cultural heritage; (2) cohesion and well-being; (3) an ecosystem supporting artists, cultural and creative professionals and European content; (4) gender equality; (5) international cultural relations. The Work Plan foresees the establishment of three cross-sectorial Open Method of Coordination (OMC) expert groups over the period 2019-2020. These groups are: 1) social cohesion (follow up of the OMC group on fostering the contribution of culture to social inclusion) 2) audiovisual co-productions (DG CNCT) 3) gender equality in cultural and creative sectors. Participation in the work of these groups is voluntary and Member States can join at any time. I am writing to you with regard to the latter group, "Gender equality in cultural and creative sectors”. If your Member State would be interested in participating in this group, I would be grateful if you could nominate an expert who will represent your country in this group's meetings by 11 July 2019. To do so, please find below a few practical indications as to the timing, profile of experts and reimbursements of their costs, etc. Timing of the expert group The work of this OMC group will start in September 2019. The group will meet approximately 5 times until mid-2020. The dates for the first meeting are 9-10 September 2019. The two following meetings have been provisionally scheduled for 6-7 November and 15-16 January. 1 Official Journal C460/10 of 21.12.2018, link: https://eur-lex.europa.eu/legal- content/EN/TXT/?qid=1554803950972&uri=CELEX:52018XG1221(01) Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111 Office: J-70 02/61 - Tel. direct line +32 229-63872 - Fax +32 229-99283 http://ec.europa.eu/dgs/education_culture [email protected] Mandate for the group According to the procedure laid down in the Work Plan for Culture 2019-2022, the mandate of this cross-sectorial OMC group has been finalised in the Cultural Affairs Committee on the basis of the draft mandate proposed by the Commission. The mandate is provided in the Annex 2 to this letter. Number of experts It is proposed that Member States nominate one expert initially to take part in the group. However, it is possible for Member States to nominate an additional expert if there is a clear added value for such nomination. Sectorial expertise Experts should be able to contribute effectively to the discussions and fulfilment of the group's mandate. They should therefore have a good knowledge of the relevant legislation, public policies, projects and/or partnerships across one or more cultural and creative sectors, which promote gender equality through culture. Profile of the experts When adopting the Work Plan for Culture 2019-2022, EU Member States decided on a few principles relating to membership and functioning of the working groups. These principles state that the expert has 'a practical experience in the field at national level, and that s/he will ensure effective communication with competent national authorities'. Indeed, past experience with OMC groups in the field of culture shows that for the OMC process to be as beneficial as possible, experts should be involved in or closely linked to national policy making. In addition, experts should actively participate in the work of the group, by contributing to the meetings with presentations, drafting texts related to the group's deliverable and committing to disseminate its results to policy makers and relevant stakeholders at home. Transparency Nominated experts will be identified by name and function in the manual of good practice and any associated proceedings of the OMC. Contact details (email addresses) may also be shared on request. For the sake of transparency, all documents related to the OMC meetings including agendas and minutes will be made available online in the Register of Experts managed by the Secretariat- General of the European Commission and accessible via the Europa website (click here). Reimbursement Experts who are civil servants or public administration employees will have their travel costs reimbursed, but their accommodation costs will not be covered and there will be no daily allowance. In the case where no suitable expert from the national administration can be selected for the purpose of the OMC group, Member States can exceptionally appoint experts from NGOs or cultural organisations. Please note that following a change to the rules for reimbursement of expert groups, from now on any experts from NGOs or cultural organisations participating in OMC groups will have their costs reimbursed in the same way as civil servants or public administration employees: that is, only travel costs will be reimbursed. Accommodation will not be covered and there will be no daily allowance. 2  Ordinarily, only one expert per Member State will receive reimbursement of travel costs. However if a second expert is nominated who clearly represents a different government department / administration / sector, travel costs of both experts will be reimbursed. Chairmanship The nomination letter from your institution or agency should indicate whether an expert would be willing to chair the working group. Candidates for the Chair should be made fully aware of the time investment that such a position requires, particularly with regard to steering the preparation of the expert group's expected output and coordinating the drafting process. The expression of interest to serve as Chair should be accompanied by a CV and a motivation letter, which will be shared with all OMC group members prior to the election of the Chair. The election of the chair will take place at the first meeting of the OMC Group. Working language Due to current budget limitations for translation/interpretation, and in order to use our resources in the most effective way, the working language for the OMC group will be English. The Commission will cover costs of translation of the group’s final report (full version and executive summary) into French and German, and format these for publication. There is some budget available for publication of other EU language reports/summaries, if group members are interested / willing to provide translations. I would be grateful if you could complete the attached nomination form (Annex 1) and send it to Ms Florence Baeke ([email protected] ) by 11 July 2019. Ms Anna Kedziorek ([email protected]) will be happy to answer any further queries you may have about the nomination procedure. I am looking forward to hearing from you. Yours sincerely, Susanne Hollmann Deputy Head of Unit 3 Electronically signed on 12/06/2019 11:27 (UTC+02) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563 Council of the European Union Brussels, 7 June 2019 (OR. en) 9839/19 CULT 88 GENDER 25 SOC 405 NOTE From: General Secretariat of the Council To: Delegations No. prev. doc.: 8403/19 Subject: Open Method of Coordination (OMC) Working Group - Gender equality - Final mandate Delegations will find attached the mandate for the Open Method of Coordination (OMC) group of Member States’ experts on gender equality, as finalised further to the discussions at the Cultural Affairs Committee meeting on 3 May. 9839/19 OOI/sk 1 TREE.1.B EN  ANNEX Open Method of Coordination (OMC) Working Group set up under the Work Plan for Culture 2019-2022 Priority D: Gender equality MANDATE of the Working Group 1. SCOPE The OMC Working Group will concentrate on gender equality in cultural and creative sectors, covering areas such as: audiovisual, architecture, archives, libraries and museums, artistic crafts, tangible and intangible cultural heritage, design (including fashion design), festivals, music, literature, performing arts, books and publishing, radio, and visual arts, as well as aspects of cultural mainstreaming in other sectors. The OMC Group should seek synergies with other initiatives, build on existing foundations and avoid any possible overlapping with other well-researched and well- documented areas. 2. ACTIVITIES a. The OMC Working Group members will exchange information, focusing on gender-based issues related to the situation of female artists and cultural professionals in their respective countries. The following issues will be examined: gender stereotypes, sexual harassment, access to resources, women's participation in decision-making positions, position in the labour market (e.g. segregation of the labour market, social rights related to pregnancy and maternity, pay and pensions). The group will also address access to the art market, career pathways and representation in cultural and artistic programmes, as well as in cultural institutions. 9839/19 OOI/sk 2 TREE.1.B EN  b. The OMC Working Group members will present and discuss legal frameworks, policies and initiatives at national, regional and/or local level that aim to combat gender stereotypes and achieve gender equality in the cultural and creative sectors. c. The OMC Working Group will identify promising initiatives aiming to promote gender equality in the cultural sphere. d. The OMC Working Group will propose evidence-based and concrete measures under the Creative Europe Programme, to complement already existing support schemes at national level aiming to achieve gender equality in the relevant cultural and creative sectors. e. The OMC Working Group will also give special attention to the implementation of gender budgeting methodologies and sharing good practices on gender indicators for the cultural and creative sectors. 3. OUTPUT Based on the findings resulting from the activities mentioned in point 2, the OMC Working Group will prepare a report providing at least the following chapters: a record of the range and nature of gender-related issues encountered by female artists and cultural professionals that were identified by the Group; the role of public policies in ensuring gender equality in the cultural and creative sectors; recommendations on data collection; analysis of best practices; policy recommendations. A short introduction to the report will highlight the role of women in the history of art and culture so as to better understand the women`s work and the circumstances in which they created. 9839/19 OOI/sk 3 TREE.1.B EN  Work Plan for Culture 2019-2022 D. Gender equality Topic: Gender equality in the cultural and creative sectors Working methods: Mapping and OMC group followed by possible Council conclusions Rationale: Mapping by the Commission will examine the situation of female artists and cultural professionals (e.g. fight against stereotypes and sexual harassment, access to resources, representation in decision-making positions, pay). In parallel, the Member States will exchange information on national circumstances and good practice. The OMC group will identify the main obstacles and suggest a set of concrete actions. Following that, the Council may adopt conclusions focusing on selected objectives and actions. Target outputs: The aim is to raise awareness of gender equality in the cultural and creative sectors at political, administrative and practical levels and to propose concrete measures under the Creative Europe Programme. 9839/19 OOI/sk 4 TREE.1.B EN