Kiri

RB Rail AS 29 07 2022 No. By email only: [email protected] To 20 07 2022 No. 1.13/LV-2022-445 Copy: Ministry of Economic Affairs and Communications of the Republic of Estonia By email only: [email protected] Ministry of Transport of the Republic of Latvia By email only: [email protected] Ministry of Transport and Communications of the Republic of Lithuania By email only: [email protected] Rail Baltic Estonia OÜ By email only: [email protected] Sabiedrība ar ierobežotu atbildību “Eiropas Dzelzceļa līnijas” By email only: [email protected] REGARDING ORGANIZATION OF THE RAIL BALTICA REFERENCE GROUP WORK Dear Coordinator, AB “LTG Infra” (hereinafter – Implementing Body) supports the considered improvements to the Finance, Eligibility, Risk and Reporting Group (hereinafter – FERR) and splitting the portfolio of its’ current tasks to more appropriate formats, including on regular basis within individual meetings. It can be noted that working-level discussions are already ongoing with RB Rail AS Finance team to have a technical solution (preferably – dedicated MS Team channel) with the relevant representatives from RB Rail AS and the national implementing bodies, which would be dedicated to tackling technical questions and alignment of approach in joint exercises on expert-level. For the further work on risk management issues, the Implementing Body is nominating the following representatives: 1) Arenijus Jackus, Head of Rail Baltica Coordination, [email protected] 2) Planning and Control Manager (contact details will be provided to the Stakeholder Manager of RB Rail separately, after completion of employee onboarding). Furthermore, we fully share the concerns raised and support the proposals made by the Latvian implementing body in the letter No 2.4.N/2022-890 dated 28 July 2022 regarding the necessity to improve the work and relevant procedures within other Reference Groups of the Rail Baltica Global Project. Improvements related to the Change Management Procedure and to the Operational Plan approval mechanism are of particular importance, as they have day-to-day relevance due to direct impact to the implementation of critical-path activities and to the cost-eligibility requirements stemming from the CEF Grant Agreements. AB LTG Infra Phone: +370 (8 5) 269 3353 Data is collected and stored in Geležinkelio g. 2, LT-02100 E-mail: [email protected] the Register of Legal Entities Vilnius, Lithuania code 305202934  As these points have been brought to attention already in some previous occasions, we expect that RB Rail AS will take action, in consultation and alignment with the national stakeholders, to implement the necessary improvements in due time. Head of Rail Baltica Coordination Arenijus Jackus 2 RB Rail AS 29 07 2022 No. By email only: [email protected] To 20 07 2022 No. 1.13/LV-2022-445 Copy: Ministry of Economic Affairs and Communications of the Republic of Estonia By email only: [email protected] Ministry of Transport of the Republic of Latvia By email only: [email protected] Ministry of Transport and Communications of the Republic of Lithuania By email only: [email protected] Rail Baltic Estonia OÜ By email only: [email protected] Sabiedrība ar ierobežotu atbildību “Eiropas Dzelzceļa līnijas” By email only: [email protected] REGARDING ORGANIZATION OF THE RAIL BALTICA REFERENCE GROUP WORK Dear Coordinator, AB “LTG Infra” (hereinafter – Implementing Body) supports the considered improvements to the Finance, Eligibility, Risk and Reporting Group (hereinafter – FERR) and splitting the portfolio of its’ current tasks to more appropriate formats, including on regular basis within individual meetings. It can be noted that working-level discussions are already ongoing with RB Rail AS Finance team to have a technical solution (preferably – dedicated MS Team channel) with the relevant representatives from RB Rail AS and the national implementing bodies, which would be dedicated to tackling technical questions and alignment of approach in joint exercises on expert-level. For the further work on risk management issues, the Implementing Body is nominating the following representatives: 1) Arenijus Jackus, Head of Rail Baltica Coordination, [email protected] 2) Planning and Control Manager (contact details will be provided to the Stakeholder Manager of RB Rail separately, after completion of employee onboarding). Furthermore, we fully share the concerns raised and support the proposals made by the Latvian implementing body in the letter No 2.4.N/2022-890 dated 28 July 2022 regarding the necessity to improve the work and relevant procedures within other Reference Groups of the Rail Baltica Global Project. Improvements related to the Change Management Procedure and to the Operational Plan approval mechanism are of particular importance, as they have day-to-day relevance due to direct impact to the implementation of critical-path activities and to the cost-eligibility requirements stemming from the CEF Grant Agreements. AB LTG Infra Phone: +370 (8 5) 269 3353 Data is collected and stored in Geležinkelio g. 2, LT-02100 E-mail: [email protected] the Register of Legal Entities Vilnius, Lithuania code 305202934  As these points have been brought to attention already in some previous occasions, we expect that RB Rail AS will take action, in consultation and alignment with the national stakeholders, to implement the necessary improvements in due time. Head of Rail Baltica Coordination Arenijus Jackus 2