D UNIVERSAL
POSTAL
DUNPON
UPU International Bureau To:
Weltpoststrasse 4
3015 BERNE — Union member countries
SWITZERLAND
. Government authorities
T+4131 3503111
F +41 31 3503110 • Regulators
www.upu.int
— Designated operators of Union
member countries
Contact: Mr Juan Moroni
T +41 31 350 34 86 — Restricted unions
[email protected]
Berne, 22 August 2022
Reference: 4750(DCTP.ADM)1085
Subject: Questionnaire on the advanced requirements of the future UPU shared digital system —
digitalizing communication between the International Bureau and UPU stakeholders
Dear Sir/Madam,
Since the 2021.1 Postal Operations Council session, the Electronic Services Development Group (ESDG),
now renamed as the Digital Transformation and Innovation Group (DTIG), has worked to respond to requests
from members to expiore enhanced communication processes between the UPU international Bureau (IB) and
UPU members and other stakeholders.
The resuit of this was work proposal 2.2.14 (Digitalizing communication between the IB and UPU stake
hoiders), which was subsequently approved by the 27th UPU Congress. It outlines a series of deliverabies
aimed, ultimately, at providing a secure shared digital platform to enable the IB and UPU stakeholders to
communicate and coilaborate effectively, by the end of the Abidjan cycle.
The first deiiverabie was a study of the existing document management systems in use within the 1B, including
the basic features they offer. Noting that these systems have large and diverse functionalities, the DTIG
approved the recommendation to launch a survey among ali UPU stakehoiders on the advanced requirements
of the shared digital system. More specificaiiy, the survey aims to ascertain the expectations on integration
with UPU members’ own document management systems.
in this context, you are invited to compiete the brief survey, which can be accessed via the foiiowing mk, by
14 October 2022 at the Iatest: www.surveymonkey.com/r/DT1G•survey. The results wiii then be used to
support the ailocation of IB resources towards the development of a pay-for-use model for the advanced fea
tures of the shared digital piatform.
Thank you for your continued support for the UPU’s activities.
Yours faithfuily,
cL->&1
Lati Matata
Director of the Postal Technology Centre MAJANDUS.JA
M$1ft(ATSI00Nf4lNIS7R,UM
26. 08 2022
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