Member communications regarding the postponement of Congress

D UNIVERSAL .. POSTAL LIPU International Bureau To: Weltpoststrasse 4 3015 BERNE — Union member countries SWITZERLAND — Designated operators of Union T+41 313503111 membercountries F +41 31 3503110 www.upu.int For information to: — Restricted unions Contact: Mr Philippe Grondein T+41 31 3503537 Berne, 11 July 2022 phiIippe.grondeinupu.int Reference: 0426(DPRM.PPRE.R1C)1063 Subject: ECOMPRO parcel delivery rates applicable from 1 January 2023 Dear Sir/Madam, Under articles 33 and 36 of the Universal Postal Convention and articie 33-203 of the Convention Reguiations, the rates appiicabie to ECOMPRO parceis referred to in articie 17-206 of the Reguiations are fully seif declared. Under these provisions, the conditions for submitting ECOMPRO parcei rates are as foilows: — The seif-deciared ECOMPRO parcei rates are those rates submitted by the participating designated operator, with no additionai increases or suppiementary bonus payments to be appfied; — ECOMPRO parcei rates are freeiy set at the discretion of the designated operator concerned; — ECOMPRO parcel rates apply only to traffic identifiabie through the SiO barcode using the dedicated service indicator range (HA—HZ). Items with a service indicator other than HA—HZ are not considered as ECOM PRO parceis and the self-deciared rates do not appiy to those items. Ali designated operators (i.e. those that currentiy oifer the ECOMPRO parceis service and those that wish to start doing so in 2023) are invited to compiete the form in Annex 1 and to return it to the internatonaI Bureau by 31 August 2022. However, designated operators that do not wish to change their current ECOMPRO parcel rates for the year 2023 are not required to compiete the form in Annex 1. For those designated operators, their individuai ECOMPRO parcei rates, as set out in Annex 2, wiii continue to be vaiid in 2023. 1 wish to take this opportunity to urge as many other designated operators as possibie to start offering the ECOM PRO service by providing an appropriate entry in the Parcel Post Compendium and by agreeing to oifer the service in accordance with the detaiied ECOMPRO parcei specifications, which can be found in the user guide (Annex 3). h’UANDUS- JA KUNH(ATSR,0NWqNISTEERIUM ‘15. 07. 2022 —  2 If you require further information on any aspect of this circular letter, please send your questions to the Posta Policy, Regulation and CA Matters Programme, for the attention of Mr Philippe Grondein, Remuneration Impiementation and Capacity Building Expert (phiIippe.grondeinupu.int), with a copy to Mr Altamir Linhares, Programme Coordinator (altamir. linhares@upu. int). Yours faithfully, Siva Somasundram Director of Policy, Regulation and Markets  D UNIVERSAL Annex 1 to letterO426(DPRM.PPRE.RIC)1063 .. POSTAL of 11 July 2022 DIuNI0N UPU ECOMPRO parcel rates Please return this form (without a covering letter) by 31 August 2022 to: Mr Philippe Grondein Remuneration Impiementation and Capacity Building Expert UPU International Bureau Weltpoststrasse 4 3015 BERNE SWITZERLAND E-mail: [email protected] By completing and returning this form to the International Bureau, the undersigned designated operator submits its ECOMPRO parcel rates from 1 January 2023 for the optional ECOMPRO parcel-post delivery category, in accordance with articles 17-206 and 33-203 of the Convention Regulations. Please select only one of the two options below: IJ Option 1 The undersigned designated operator sets its ECOMPRO parcel rates from 1 January 2023 as follows (in SDR): LJ Option 2 The undersigned designated operator opts not to provide ECDMPRO parcel rates from 1 Jan uary 2023. N.B. Designated operators that wish to maintain their ECOMPRO parcel rates as set out in Annex 2 are not — required to respond. For those designated operators, their individual ECOMPRO parcel rates in Annex 2 will continue to be valid in 2023. Country Designated operator Fuli name IMr Ms Tel. Fax E-mail Date Signature fr&’ D UNIVERSAL Annex 2 to letter 0426(DPRM.PPRE.RIC)1 063 .. POSTAL of 11 July 2022 %Sd’ D UNION E-commerce parcel delivery rates applicable from 1 January 2022 Complete list of e-commerce parcel delivery rates effective from 1 January 2022 (published in International Bureau circular 146/2021). ISO Design ated operator Rate per parcel (SDR) Rate per kg (SDR) AU Australia 5.813 1.235 AZ Azerbaijan 5.570 0.840 BB Barbados 3.990 0.390 BY Belarus 6.380 1.360 BE Belgium 6.500 0.500 BZ Belize 7.330 1.040 BJ Benin 4.740 0.560 BT Bhutan 5.000 1.500 BF Burkina Faso 5.070 0.970 CM Cameroon 4.530 0.400 CA Canada 6.634 1.077 CV Cape Verde 4.400 0.520 KY Cayman lslands 4.520 0.910 TD Chad 4.490 0.400 CO Colombia 5.750 1.270 CG Congo (Rep.) 3.320 0.360 CR Costa Rica 5.470 1.050 CI Cöte divoire (Rep.) 4.930 0.650 HR Croatia 4.520 0.300 CZ Czech Rep. Effective inward land rates for air parcels CD Dem. Rep. of the Congo 4.858 0.755 DJ Djibouti 3.750 2.000 FR France 7.000 0.400 GE Georgia 6.750 1.220 GH Ghana 7.170 0.840 GR Greece 5.110 0.740 GN Guinea 5.980 1.000 IL Israel 6.220 0.570 JO Jordan 4.110 0.410 LV Latvia 4.220 0.750 LT Lithuania 6.770 0.510 MV Maidives 4.640 0.460 ML Mali 5.020 0.740 MT Maita 5.980 0.850 MD Moidova 3.500 0.500  2 ISO Designated operator Rate per parcel (SDR) Rate per kg (SDR) MZ Mozambique 6.230 0.490 NL Netherlands 6.920 0.540 NZ NewZealand 6.290 1.150 NE Niger 3.380 0.630 PK Pakistan 4.250 0.540 PA Panama (Rep.) 3.050 0.410 PL Poland 6.574 0.810 RU Russian Federation 6.870 0.890 RW Rwanda 4.540 0.540 SN Senegal 4.400 0.430 RS Serbia 4.000 0.500 SL Sierra Leone 3.490 0.390 SK Siovakia 4.670 0.380 SI Siovenia — ECOMPRO parcels with ITMATT 4.200 0.410 transmission (rates are contingent upon provision of ITMATT data) — ECOMPRO parcels without ITMATT Effective inward and rates for air parcels transmission ZA South Africa 5.420 0.780 LK Sri Lanka 3.930 0.390 LY State of Libya 5.000 0.500 CH Switzerland 6.070 0.510 TZ Tanzania (United Rep.) Effective inward and rates for air parcels TL Timor-Leste (Dem. Rep.) 2.850 0.280 TG Togo 4.120 0.360 TN Tunisia 5.320 1.130 UG Uganda 4.550 0.460 AE United Arab Emirates 4.000 0.250 VN Viet Nam 4.070 0.800 ZW Zimbabwe 5.950 0.930  Annex 3 to etter 0426(DPRM.PPRE.RIC)1063 f’ D UNIVERSAL Q.POSTAL ofllJuIy2O22 D:uriio User guide for the ECOM PRO parcel Background As the ECOMPRO parcel is an optionai parcel-post delivery category, participating designated operators may agree between themselves to convey ECOMPRO parcei-post items generated by e-commerce. The ECOMPRO parcei is a solution for the cross-border market targeting e-tailers based on the foliowing principies: — Simpiicity for both the e-tailer and the consumer; — Value for money, low costs for the e-taiier and the designated operator; — Speedy impiementation; — Easy to implement using the UPU network, with iimited requirement for additionai investment; — A sustainable solution for ali customers and for sending and receiving designated operators. Basic principles The ECOMPRO parcel shali be subject to the specifications for this category, as described in articies 17-206 and 33-203 of the Convention Reguiations. Any aspects not expressiy covered by the specifications in articles 17-206 and 33-203 shaii be subject to the appropriate provisions of the Regulations. UPU conditions governing the ECOMPRO parcel General rules ofparticipation Participation A designated operator (DO) may eiect to provide the ECOMPRO parcel service. A DO wishing to offer the ECOMPRO parcei service shaii give the International Bureau notice of its intention to do so by providing an appropriate entry in the Parcel Post Compendium and the details of the office of exchange or the airport of destination that wili accept such parcels. Reciprocity principle As the ECOMPRO parcei service is an optional service, DOs “may agree between themseives” to convey ECOMPRO parcels in accordance with the deiivery specifications outned in the Regulations. There is no obiigation on any Dl to automaticaiiy exchange this service with other DOs uniess it expressiy agrees to do so (for example, if Brazil and Canada agree to exchange this deiivery category, and Argentina and Canada agree to do the same, this does NOT mean that Brazii and Argentina are automatically bound to carry out ECOMPRO exchanges with each other). Obligation to provide scanning data to the UPU Each DO that elects to oifer the ECOMPRO service shali provide the UPU with ali the mandatory scanning data it coliects for these services in a timeiy manner, as specified in article 17-216 and in this user guide. As DOs currently entrust the transmission of their scanning data to various organizations, it is mandatory to make this data available to the UPU, as stated in Congress resolutions C 48/2004 and C 48/2008.  2 Detalis of the service ‘ e c j-•.-, . N • ‘ ‘ ‘ . Qc. C’) UJO 1ij -- Uj Q C.’) 0—30 No Manda- EDB, EMA, EMB Manda- Manda- Manda- No more No No kg tory EME, EMC, EMD, tory tory tory than EDC EMF, EMD+5 EDH/EMH/ (exclud EMI EMJ ng time in EMK Customs) PREDES RESDES Element Remark Weight items from 0 to 30 kg, uniess the DOs national legisiation restricts the maximum weight to 20 kg (article 17-206.2.1). item ID Each ECOMPRO parcei shaii be identified by a unique item barcode identifier conforming to UPU SiO, with a specifc service indicator range (HA—HZ). This service indicator comprises the first two characters of the SiO identifier. Parcei items having a service indicator other than HA—HZ shaii not be considered as ECOMPRO parcels. Dispatching The defined mail subciass code to be used is “CC”. Dispatches of other mail subclasses shaii not be considered as ECOMPRO parcels. Exchange of eiectronic in support of several elements mentioned below, DOs shall generate the foliow information ing EDI messages to partner DOs for ECOMPRO parceis: For mail sent: — M4OEMSEVTV3.0; — M41 PREDESV2.1; - M33 ITMATT Vi. For mail received: — M40 EMSEVTV3.0; — M13RESDESV1.1. The exchange of EMSEVT V3, PREDES V2.1, ITMATT Vi and RESDES V1.1 shall be in accordance with articie 17-2 16. From 1 January 2021, in accordance with articie 08-002, designated operators shall equaliy ensure that the SiO item identifiers of ali items containing goods are included in the PREDES electronic message (UPU ED1 Messaging Standard M41) sent to the designated operator of destination. Customs The use of the CN 23 is mandatory. Customs events: exchange of customs events EMEIEDB and EDC is mandatory. The exchange of 1TMATT messages between origin and destination is mandatory. The exchange of CUSITM and CUSRSP messages, or a mutually agreed method, between DOs and their cus toms authorities is recommended. Track and trace DOs shaii provide track-and-trace information at item ievel in accordance with the provisions of article 17-216 and shali observe the indicative performance targets detailed in articles 17-216, 17-217 and 17-218.  3 Element Remark Proof of delivery According to article 17-205, signature on delivery is not required for ECOMPRO parcels. The Dl ot destination shall provide electronic evidence of delivery by scanning and transmitting the relevant tracking event and associated data ele ment. Delivery standards DOs shall endeavour to reach the “no more than EMD+5” delivery target as measured by the ratio EMD over EDH/EMH/EMI, exciuding time in Customs. Customer inquiries The use of the UPU common lnternet-Based lnquiry System (IBIS) to handle ali inquiries is mandatory. Customer inquiries shall be handled in accordance with the procedures outiined in article 21-003. Liabiiity No application of liability between DOs (article 22-001). Remuneration Rates applicable to ECOMPRO parcels are self-declared, are excluded from the authority of the POC to fix rates and charges (Convention article 36), and are not subject to inward and rates calculated by combining the base rate per parcel and base rate per kilogramme, from 2018 (Convention articie 33). The rates for ECOMPRO parceis shall be notified to the International Bureau no later than 31 August for rates entering into force on 1 January of the following year (arti cle 33-203). Delivery options Home deiivery is recommended. Aiternative customer-friendly delivery options, such as pack stations, parcei boxes and convenience stores, could be used at the customer’s request and based on bilateral agreement between the partici pating DOs. Quality of service perfor- Performance reports for ECOMPRO are currently generated using the same mance reports metrics and rules of calculation used by the parcel performance reports that are sent monthly. The only differences for ECOMPRO reports are that they are based on items sent in dispatches under the subciass code CC and bearing the SiO item identifier with the code range HA—HZ. These reports wiIl be enhanced based upon further analysis of the specific ECOMPRO parcel mandatory service details listed above: SiO barcodes, IBIS, EMSEVT V3 and ITMATT transmis sion. Forms Same list of forms as for parcel post. Accounting If ECOMPRO parcels are exchanged in dispatches of subclass CC, a CP 94 statement Iimited to CC dispatches is used for accounting. Amounts from ECOM PRO and other parcels can then be gathered in the CP 75 (the observa tion column is used to indicate ECOMPRO amounts). In cases where ECOMPRO parcels (HA—HZ) are mixed in a dispatch with ordinary parcels (CA—CZ), ali items wiIl be considered as ordinary parcels (CA—CZ) for account ing purposes. The accounting mechanism must be agreed bilateraily in case ECOMPRO par cels are mixed in with dispatches with other parcels. Open transit or missent ECOMPRO parcels sent to countries that do not offer the outbound service shall be forwarded along with UPU air parcels in CN dis patches. For return-to-sender ECOMPRO parcels where DOs oifer the inbound but not the outbound service, these returns shail be sent in the regular UPU air parcel CN stream. Returns ECOMPRO parcels returned via the merchandise return service shall be identi fied by the prefix HR.