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D .. POSTAL UPU International Bureau To: Weltpoststrasse 4 3015 BERNE — Union member countries SWITZERLAND — Designated operators T+41 313503111 F +41 31 3503110 www.upu.int For information to: — Restricted unions Contact: Mr Javier Garcia T +41 31 350 35 38 Berne, 17 June 2022 [email protected] Reference: 4650(DOP.SC. CP) 1050 Subject: Questionnaire on electronic advance data regulations, readiness and issues Dear Sir/Madam, At its recent session in Berne, the Postal Operations Council validated a questionnaire designed to assess the readiness of member countries and their designated operators (DOs) to meet electronic advance data (EAD) requirements, and approved the distribution of the questionnaire to ali 192 UPU member countries. The pur pose of this circuiar ietter is, therefore, to invite ali member countries and their DOs to complete the question naire attached in Annex 1. Please note that the completed questionnaire should be returned by 1 September 2022 at the Iatest. Since 1 January 2021, DOs have been required to capture and exchange EAD for international postal items containing goods in order to meet the specific import customs and security requirements laid down in the UPU Acts. Furthermore, the UPU Giobal Postal Model provides a framework for the exchange of pre-loading advance cargo information referrais and responses between UPU member countries for the purpose of avia tion security risk assessment. Consequently, the UPU faces the challenge of analyzing the impact of processing items that do not meet EAD requirements. By responding to this questionnaire, you will be ensuring that your views are heard on the vital issue of improving the range and variety of UPU products. With this in mmd, we would urge ali 192 member countries to contribute to the success and sustainability of the UPU by responding to this questionnaire. if you require any further information on any aspect of the above, please do not hesitate to contact Mr Javier Garcia, Customs Facilitation and Standards Expert, [email protected]. Yours faithfully, MAJANDUS- JA KOIUNIKA1SI0OMMINISTEERIUM 22. 06. 2022 Director of Postai Operations Nr.  - - ,- - : : : •: ; -* - J• -- t —: •*•: - -: - : 1 -- - -- - — z - j•• 1 - -:3t - - - :z::::L T: ‘ f• \ - :— -T ;4-: L \‘••-‘ ,- * > t d • -kt 2 . 4 - t -% , ft$ r — -k — ‘ — - — ;: : : ; t’:- -2 , -- -‘ 7 - ..- ;‘ .‘ )• . - . , -‘ - ‘. <-- - ,- —- : 3S* t ;i:S’1 4 r f j ;t 1 ; \ •z tt - t— rt — tHf 6 a r ( : : 1 ‘ t - , dt ‘k - •4&/ — r* AJ• 1 ‘ •• 1 r 44 [ £ 4 w 1 ,--Å ½ * ‘ ‘- . - — :9;T#t , \ : , - : ‘ • ‘ ‘ ‘ ‘ - J : \ k - -, flt&r r . I k 1 -. • O — z J ,‘ s . 4 1 — •, - 4 L - E , •% — ,1 — f * z. —- t” t ‘.— —, ‘ ‘‘frA’ ‘ 9 •‘‘‘ , O - 1 : ÷ ‘‘ ‘‘ ‘• ‘‘ 4ht9 •‘ ( : , - ‘“ 5 1- 4 1 — — S r — — , — 4 ‘ 1 4 4 4 -k — 7 x 43 9 4 4 3 9? 3 4 ‘• -. • 3 -. 7 37’• 4 4 •‘ 3 • •‘ 9 34, 1 3 7 4 95 / 9 1 3 4 1 4 — 3 S 1 4N — ( 4 r I 9 9 — 1 -, • 4 7 1 3 [ z 4’ -‘J — 3 — 74 9 — 9 4 3 — 4 -/ 3 4 3 / 3 r 3 9 3 3 4 4 — — — 4 -, 41 4 F 1 9 ‘3 4 Ii r 4 / 1 .  D UNIVERSAL Annex 1 to letter465O(DOP.SC.CP)1050 .. POSTAL ofl7June2022 Questionnaire on electronic advance data (EAD) regulations, readiness and issues This questionnaire aims to assess the ievei of readiness of UPU member countries’ designated operators (DOs) to compiy with EAD requirements and regulations that came into force in 2021, and identify the issues that they face. it is a follow-up to the 2020 questionnaire on the processing of items iacking 1TMATT that was sentto ali UPU members following the 2020.1 Postal Operations Council (POC) session (see document POC C 2 2020.1—Doc 2a.Annex 1). This 2022 questionnaire has been prepared by the Customs Group (CG), and is intended for ali UPU member countries and their DOs. Under articies 08-002, 17-107 and 17-216 of the Convention Reguiations, since 1 January 2021, DOs have been required to capture and exchange EAD for international postal items containing goods, in order to compiy with the specific import customs and security requirements Iaid down in those articies. More specificaiiy, this means that: — Ali items containing goods must bear a barcode identifier conforming to UPU technical standard S10; — ITMATT messages relating to the item must comply with the UPU M33 messaging standard; and — S10 item identifiers of ali items containing goods must be included in the PREDES message (standard M41) sent to the destination DO, and eiectronicaliy iinked (nested) to the S9 identifier of the receptacie containing that item; such identifiers may not be dupiicated within a period of at least 12 months. The UPU provides the Global Postai Model (GPM) framework, for which Pre-Loading Advance Cargo information (PLAC1) referrais and responses can be exchanged by UPU member countries, such as those for the European Union’s 1CS-2 system. At its December 2020 session, the POC adopted the UPU position paper (POC 2020.2—Doc 2c) on GPM fiows 3 and 4 corresponding to these PLAC1 referrai responses (impiemented via iTMREF—REFRSP). You are kindiy requested to complete the online version of the questionnaire, availabie at www.research.net/ r/2022EAD. if you are unabie to compiete the questionnaire oniine, you can request a Word-format version from [email protected]. This version of the questionnaire shouid be returned to [email protected]. if neither of the above options is possibie, a paper copy of the completed questionnaire can be returned to: Customs Group Secretariat Postai Operations Directorate Universal Postai Union Weitpoststrasse 4 3015 BERNE SW1TZERLAN D Contact detaiis of the person compieting the questionnaire: Name of country 2 Name of designated operator 3 Fuil name Mr DMs 4 Position/title 5 E-mail address or telephone number Ash/Hai  2 Part 1. Questions on outbound and inbound items Yes No 6 Do you currently apply a barcode identifier conforming to UPU technicai standard SiO on ali outbound items containing goods inciuding untracked items containing goods, and hence subject to EAD requirements? if you answered no, piease estimate the percentage of such items that do not yet have an Si 0 barcode, explain why you have not yet been abie to achieve fuli compiiance with the UPU Reguiations provisions requiring S10 barcode identifiers on ali such tems in 2021, and state how you pian to achieve this compiiance, detaiiing any specific obsta des: 7 Do you currently provide EAD on ali outbound items containing goods (ITMATT + PREDES) (ensuring that the item’s SiO identifier is inciuded in a PREDES message sent to the destination DO and that it is eiectronicaiiy iinked nested to the S9 identi — — fier of the receptadle containing that item)? U Yes Li No Li Only when biiateraiiy or muitiiateralty agreed 8 lf you do not currentiy provide EAD (1TMATT + PREDES) on 100% of outbound items containing goods that you coiiect from senders and dispatch to countries of destination with compuisory EAD requirements, by when wiil you be ready to do so? June 2022 December 2022 LJ We are ready now, but the foiiowing factor(s) prevent our provision of EAD (piease expiain): 9 Do you participate in the “Compiiance to UPU Standards” project and review the com piiance reports regulariy to detect potential issues and act on them? www. upu. intlen/Postal-Soiutions/Programmes-Services/Quaiity-of-service/Compliance to-UPU-Standards If you answered no, piease expiain why: 10 Do you have a nationai pian to improve the quantity and quaiity of your EAD (ITMATT + PREDES) transmissions and enhance your compiiance? Piease provide detaiis of your timeiine/roadmap to enhance your EAD compiiance:  3 Yes No 11 if possible, piease provide a contact e-mail address for the person(s) or department responsible for setting up and monitoring ITMATT exchanges within your organization. This information wili be published in the Customs EAD Compendium: 12 Do you, as a DO in your country, send EAD (i.e. the content of ITMATT or PREDES messages) to any of your national authorities (Customs, border agency, etc.)? IJ Yes, for import Yes, for export D Yes, for both import and export LJ No 13 if you answered yes, do you exchange EAD data with your national authorities using the joint WCO—UPU EDI messaging standard CUS1TM—CUSRSP? D D if you answered no, do you use a special “bespoke” system to exchange data with your national authority (Customs, border agency, etc.)? 14 is EAD compulsory in your Country for security reasons, as stipuiated in article 08-002 of the Convention Reguiations? if you answered yes, from what date did it become compuisory (ddlmmlyyyy)? 15 Which of the foilowing mandatory data eiements in the ITMATT message, as per the M33 standard, are required for import into your country? Please seiect ali that appiy. IJ Sender’s name IJ Sender’s address (including postcode where applicable) Ii Recipient’s name LJ Recipient’s address (including postcode where applicable) LJ Category/nature of transaction of the item, e.g. sale of goods (such as for e-commerce items), gifts (rejected for commerciai shipments), etc. L1 Description, quantity and measurement unit for each article contained in the item IJ Net weight in kilogrammes (kg) for each articie contained in the item Ii Value and currency for each article contained in the item Postal charges (postage) and other fees (insurance, other charges) J Totai weight of item in kg  4 16 Which of the foiiowing optionai data elements in the ITMATT message may faciiitate fiscai customs clearance and import into your country? Piease provide a score (3 — strongiy recommended; 2 desirable; 1 where appropriate). — — — Sender’s teiephone number — Sender’s e-maii address — Sender’s customs reference (e.g. IOSS No., VAT No., EORI No., etc.), where appiicable — Recipient’s telephone number — Recipient’s e-mail address — Recipient’s/importer’s reference (e.g. tax code, VAT ID, personal ID, etc.), where appiicabie — WCO HS tariff number (six digits) for each articie contained in the item — Country of origin of the goods for each article contained in the item — Comments or observations (e.g. quarantine), where applicabie — Licence, certificate, nvoice (associated documents), where appiicabie — Other, piease specify: 17 Which of the following optionai data elements in the ITMATT message can be easiiy obtained at exportlcoIiection from your country? Piease provide a score (3 readiiy — avaiiabie for ali exports; 2 mostly avaiiable from commerciai senders; 1 mostiy avail — — abie from sociai senders/individuais; 0 difficult to obtain for any exports). — — Sender’s teiephone number — Sender’s e-maii address — Sender’s customs reference (e.g. 1OSS No., VAT No., EORI No., etc.), where appiicable — Recipient’s teiephone number — Recipient’s e-maii address — Recipient’s/importer’s reference (e.g. tax code, VAT ID, personai 1D, etc.), where appiicabie — WCO HS tariff number (six digits) for each articie contained in the item — Country of origin of the goods for each articie contained in the item — Comments or observations (e.g. quarantine), where appiicabie — Licence, certificate, invoice (associated documents), where appiicabie — Other, piease specify:  5 Yes No 18 WiII the processng of nbound tems without EAD be delayed? L1 LJ If you answered yes, please estimate the average number of days of delay and/or describe the mpact on quaiity of service for such items: 19 If postal items are received without EAD, do you anticipate that there wiII be additional costs incurred for the processing of inbound items without EAD? If you answered yes, please estimate the amount per item (specifying the currency), and indicate how these costs wiII be recovered (from the customer, from the sender, etc.). Do the current UPU rules support your ability to be compensated for the costs or penalties you may ncur for the processing of items without EAD or for other non comphant items? 20 If postal items are received without EAD, could they be refused by your Customs? D IJ If you answered yes, please explain under which circumstances — on what legal basis wiII you refuse items, and how wiII they be treated? Part II. Questions on Pre-Loading Advance Cargo (PLACI) referrais, the EAD Giobal Postal Model, and the ITMREF—REFRSP messaging standards 21 Is your country preparing to implement PLACI in the context of aviation security, and to send ITMREF referral messages in accordance with flow 4 of the GPM within a recom mended timeframe (two hours or Iess) after receiving ITMATT, where applicable? Ii Yes Ii No LJ Not yet decided Li Scheduled (dd/mm/yyyy) IJ Other comments you fe& are applicable to this question: 22 Are you able to receive ITMREF referral messages (e.g. Request For Information (RFI), Request For Screening (RFS), Do Not Load (DNL)), in accordance with flows 3, 4 and 4+oftheGPM?  6 Yes No if you answered no, piease specify when you wiII be ready to receive ITMREF (dd/mm/yyyy): IJ Other comments you feel are appiicabie to this question: 23 Are you abie to process ITMREF referrais and respond to the destination DO with REFRSP messages, in accordance with flows 3, 4 and 4+ of the GPM? LJ Ii lf you answered no, please specify when you wiiI be ready to amend your operational processes (dispatch preparation, transport consignment, etc.) to be able to transmit REFRSP in response to 1TMREF (ddlmmlyyyy): LJ Other comments you feel are appiicabie to this question: 24 Do you pian to use the 1PS EAD check function or a bespoke solution for your export processing operations in order to ensure that you do not dispatch items that are missing their requisite ITMATT information or which might have attracted a customs referral (iTMREF)? I IPS EAD check Li EAD check API Bespoke solution IJ Notsure U No Piease indicate your pians (or whether you need more information on EAD check): 25 Are you able to undertake high-risk cargo inspections1 should you receive an 1TMREF with an RFS (Request For Screening) referral message, in accordance with fiows 3, 4 and 4+ of the UPU EAD GPM? 26 Do you have any agreed processes with your authorities, in case you receive an 1TMREF with a DNL referral message, in accordance with fiows 3, 4 and 4+ of the UPU EAD GPM? 1 In accordance with UPU Code List 215, based on the 1ATA screening method code Iist published in the IATA Cargo-XML Manual and Toolkit in section 1.102, Screening Codes.  7 f you answered yes, do these provisions include verbal confirmation to the issuer of a DNL from the origin (and transit if appropriate) DOs? What information would be con firmed, and via what method(s) would the confirmation be provided? 27 Are you willing to receive the optional Assessment Complete by means of an TMREF message, in accordance with flows 3, 4 and 4+ of the UPU EAD GPM? (This information wiII be published in the Customs EAD Compendium.) D Yes Ii No LJ In some cases (please explain): 28 If possibe, please provide a contact e-mail address and telephone number for the per son(s) or department(s) responsible for handling the resolution of PLACI referrais (ITMREF—REFRSP) within your organization. If applicable, you may specify different parties for: a) issuing/relaying an ITMREF referral; b) responding to an ITMREF received; c) issuing an REFRSP response; and d) processing/relaying an REFRSP received: (This information wiII be published in the Customs EAD Compendium.) 29 If appropriate, please provide any additional comments related to EAD for consideration and analysis by the Customs Group.