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Saatja: informal_compet <[email protected]> Saadetud: 28.06.2022 18:37 Adressaat: informal_compet <[email protected]> Teema: Practical Information Note - Informal Competitiveness Ministers' Meeting, 19-20 July, Prague Dear Madam or Sir, the upcoming Czech Presidency of the Council of the EU has the pleasure to share with you a Practical Information Note for the Informal Meeting of Ministers Responsible for Competitiveness (Internal Market and Industry) on 19 and 20 July in Prague. Please be informed, that invitations to the Accreditation Portal will be sent out to the Delegation Accreditation Officers today. This invitation will come from the official CZ PRES domain eu2022.cz. Faithfully yours, CZ PRES Competitiveness Team General information ...................................................................................................................... 3 Key dates ......................................................................................................................................... 4 Accreditation .................................................................................................................................. 4 Pins and Badges ............................................................................................................................. 5 Liaison Officers............................................................................................................................... 5 Arrival and Departure ................................................................................................................... 6 Transportation ............................................................................................................................... 8 Security ............................................................................................................................................ 8 Accommodation ............................................................................................................................. 9 Meeting venue and facilities ...................................................................................................... 10 Lunch ............................................................................................................................................. 10 Workshops .................................................................................................................................... 11 Accompanying programme ........................................................................................................ 12 Public health measures and medical assistance .................................................................... 12 Interpretation ............................................................................................................................... 13 Contact .......................................................................................................................................... 13 Other practical information ....................................................................................................... 13 Presidency website ...................................................................................................................... 14 The Czech Presidency of the Council of the European Union is delighted to welcome you to Prague for the Informal meeting of the EU Ministers Responsible for Competitiveness (Internal Market and Industry). For your visit, the Presidency has the pleasure to convey the following practical information. Please note that all information may be subject to change, in which case it will be communicated by the Presidency in due time. This Practical Information Note (PIN) provides general information on logistical and organisational aspects to help you prepare for the meeting and a timeline of steps we kindly ask you to take in advance. Prior to the event you will further receive: • The list of participants; • Access to the Presidency Portal for Informal Events (PPI), where you will find all relevant; information for the Informal meeting; • The discussion paper and other meeting-related documents.  Date Details Where / to whom Appoint a Delegation Email to by 27 June Accreditation Officer [email protected] (DAO) Via the online accreditation 28 June to 11 July Register your delegation platform Gala Dinner for all National Museum Historical 19 July from 18:30 Ministers and other Building guests Informal Meeting of Ministers Responsible for 20 July from 9:00 to Competitiveness Prague Congress Centre 15:30 (Internal Market and Industry) If they have not already done so, delegations are kindly requested to appoint a Delegation Accreditation Officer (DAO) as soon as possible. The name and e-mail address are to be sent to [email protected]. The DAO will be responsible for the accreditation of every member in their delegation. Please contact the email address mentioned above for further information on the registration process. We kindly ask you to register at your earliest convenience via the accreditation system. Accreditation opens on 28 June and close 8 days prior to the event at the latest, that is on 11 July. Please note that only accredited delegates will have access to the main venue and other official programme venues. The delegation of the Informal ministerial meeting is set as 1 + 2. Delegations travelling with security personnel are kindly asked to register their security officer as part of the delegation within the above-mentioned limit. For further information or in the event of problem with the accreditation of any member of your delegation, please contact [email protected]. All personal information provided during the accreditation will be processed in accordance with the General Data Protection Regulation (GDPR) obligations mentioned in the CZ PRES GDPR Memorandum, which can be found on the Presidency website and in the accreditation system. Access to the meeting venue requires a valid personalised pin (Head of Delegation) or badge (Delegates). Pins and badges will be distributed by the assigned Delegation Liaison Officer (DLO). Please make sure to wear your pin and badge visibly at the meeting venue and other official programme venues. In case of loss of a badge, please report it immediately to your Liaison Officer. Within the meeting venue a contact point (Accreditation Centre) will be set up in case a new badge needs to be issued. To ensure your visit runs smoothly, a Liaison Officer will be assigned to accompany your HoD throughout the event and provide any logistical assistance required on site. Contact details of the assigned DLOs will be communicated to each delegation in due course. All delegations are kindly asked to submit their arrival and departure details to the accreditation system. Please note that if this information is not provided to the Czech Presidency, we will not be able to arrange adequate transportation. Please enter the exact times of arrival and departure in the Czech Presidency accreditation system as soon as possible. The following information is essential, detailed instruction is also provided in the accreditation system: • for delegations arriving by plane to Václav Havel Airport Prague: o commercial flight: flight number and airline; or o special flight: airline and aircraft registration number; date and time of arrival and departure. Please note that standard procedures for governments flights apply. • for delegations arriving by car: date and time of arrival as well as the border crossing point to the Czech Republic; • for delegations arriving by train: date and time of arrival at Prague Main Train Station (Praha Hlavní nádraží). Check-in for both the inbound and outbound flight (or other means of transport if appropriate) must be carried out by the delegation itself or someone appointed by the delegation, in accordance with the time frame indicated by the carrier. Arrival The delegation travelling by a commercial flight will arrive to the Terminal 2 (Schengen flights) or Terminal 1 (non-Schengen flights) of Václav Havel Airport Prague. Upon arrival, for non-protected persons and their delegations the following procedure will apply: at the gate, the HoD with the rest of the delegation will be picked up by an airport assistant who will accompany the whole delegation through the terminal to the baggage claim area and subsequently to the arrival hall where the delegation will be welcomed by the respective DLO. The DLO will accompany the delegation to the motorcade. For protected persons and their delegations, the procedure will be as follows: the HoD with the rest of the delegation will be picked up by an airport assistant and a Czech security officer at the gate to the aircraft and transferred by a minivan directly to a VIP lounge. The baggage of the delegation will also be transported directly to the VIP lounge. In the VIP lounge, the delegation will be greeted by the respective DLO who will accompany the delegation to the motorcade. Departure Upon departure, delegations without protected persons travelling by a commercial flight from Terminal 2 (Schengen flights) or Terminal 1 (non-Schengen flights) will be transported by the motorcade to the respective terminal and accompanied by the DLO through the luggage check-in area to a VIP lounge allowing for a private security control. After security control, the delegation will be accompanied by an airport assistant to the departure gate (applies only for Terminal 2; at Terminal 1, security checks are carried-out at the gates). The delegations with protected persons will be transported by the motorcade directly to a separate VIP lounge, for a private security control, luggage check-in and subsequently they will be transferred by a minivan directly to the aircraft. Arrival Delegations travelling by a special flight will arrive at the government-operated Terminal 4 of Václav Havel Airport Prague. Here, the motorcade will be waiting for the delegation either directly at the airport tarmac or in front of Terminal 4 (to be determined upon an independent decision of the Police of the Czech Republic). Similarly, the DLO will join the delegation inside or outside the Terminal 4. In case of the arrival of a protected person, a Czech security officer will join the delegation as soon as the delegation leaves the aircraft. Departure When departing by a special flight from the Terminal 4, delegations together with the DLO will be transported by a motorcade to the Terminal 4, subsequently they will be accompanied by the DLO to the security control in the terminal and as soon as their respective aircraft will be ready for departure, they will move to the aircraft, either by foot or by a motorcade/minivan/bus. For the event, the Czech Presidency will provide transfer from Václav Havel Prague Airport/train station/the given border crossing to the hotel/Prague Congress Centre, and back to the airport/train station/border crossing for departure. Please note that the Czech Presidency may only provide transportation on the territory of the Czech Republic and only during the official part of the programme. Delegates travelling separately from their HoD are kindly asked to make their own travel arrangements. Václav Havel Airport Prague is served by the Prague public transportation system, for further information, please consult (https://www.prg.aero/en/public-transport-buses). The Venue Prague Congress Centre is equally served by the public transportation (https://praguecc.cz/en/how-to-get-here). Providing a safe environment for our delegations is of paramount importance to the Czech Presidency. For security reasons, badges must be worn visibly at all times. Access to the meeting venue will be denied in the absence of a visibly worn badge. Please note, that all delegates except the HoD, will have to undergo a security check while entering the meeting venue. The Czech Police will be in charge of security for all meetings and delegations during all informal ministerial meetings and other high level events of the Czech Presidency of the Council of the European Union, and will provide a convoy security escort to and from the venue as well. Any national security officers accompanying the HoD must be properly registered via the online accreditation system. The Presidency has pre-booked a sufficient number of rooms for delegations at Corinthia Hotel Prague (https://www.corinthia.com/prague/), located directly opposite the meeting venue, from 19 to 20 July. Please note that the Presidency covers hotel room expenses for the Head of Delegation + 1. The Head of Delegation and the Delegate, whose accommodation costs are to be covered by the Presidency, should select “Hotel Corinthia” as their assigned hotel in the accreditation system. Other delegates are kindly asked to cover the costs of their accommodation directly with the hotel – the cost is 3 987,50 CZK (approx. 162 EUR). These delegates should select “Hotel Corinthia – self-payer” in the accreditation system. The cost of accommodation is to be paid at the hotel, no pre-payment is needed. Should the other delegates choose a different hotel, they are requested to indicate it in the accreditation system, as well as assure their own transportation to/from Corinthia Hotel to join their respective delegation before transport to the meeting venues. Additional expenses (refreshments, minibar, etc.) will be covered by the respective delegates. Delegations are responsible for covering the cost of any extra hotel rooms or hotel rooms booked outside the dates of the informal meeting while delegation is in the Czech Republic. The Informal Meeting of the EU Ministers Responsible for Competitiveness (Internal Market and Industry) will be held at the Prague Congress Centre. The programme will start at 9:00 and will finish around 15:30. The main meeting room is located on the second floor of the Prague Congress Centre. Standard conference services, including Wi-Fi internet connection, will be available at the venue. The Wi-Fi password will be provided at the location. If you require photocopying, printing or scanning during the informal meeting, please inform your Delegation Liaison Officer. Bilateral meeting rooms may be used by the Heads of Delegations upon request. These rooms are located close to the main meeting room where the working sessions will take place. You can book bilateral meeting rooms in advance through your Delegation Liaison Officer by indicating • the counterpart; • the preferred date and time; • number of participants. Please note that only a limited number of rooms is available. Interpretation is not provided for bilateral meetings. The working lunch for the Heads of Delegation will be held in the Zoom Restaurant located on the first floor. A buffet lunch for the delegates will be held in the Foyer of the main meeting room. For a part of the meeting, ministers will discuss three separate topics in three parallel workshops moderated by members of the Presidency Trio. The topics will be: 1) the Single Market, 2) twin transition and 3) the resilience of the Single Market in the context of the war in Ukraine. The discussion topics will be further elaborated in the discussion paper, which shall be sent out to delegations in the beginning of July at the latest. Delegations can indicate their preference of workshop by 13 July on [email protected]. The Presidency reserves the right to decide on distribution of delegations into workshops in order to keep the representation balanced, though the indicated preferences will be taken into account. Tuesday 19 July The Informal ministers’ meeting will start with a Gala Dinner in the historical building of the Czech National Museum overlooking the Wenceslas Square. All delegates are cordially invited to attend. The dinner will be accompanied by displays of Czech innovative products, design and a piano concert. Delegates participating at the Gala Dinner will be picked up at Hotel Corinthia by a bus at 18:30 and will be transported back to the hotel after the end of the Gala Dinner at approx. 22:00 (please note that the times are subject to change). Please be advised, that as part of the evening, heads of delegations will be invited for a welcome drink to the building’s cupola. To reach the cupola, which is located at the top of the building and has a glass floor, approx. 20 steep stairs need to be climbed. In case the HoD does not wish to attend the welcome drink in the cupola, delegations are kindly asked to indicate this at [email protected]. In such case, the HoD will be invited to join the other delegates in the museum’s Pantheon. To ensure the safe conduct of the Informal meeting under the Czech Presidency, the rules minimising covid-19 spread disease will be set in a way to reduce the risks potentially jeopardizing the event. Participants should observe basic hygiene measures during the Informal meeting (hand hygiene, respiratory hygiene). In accordance with current Czech anti-epidemiological regulations, face masks or respirators are voluntary in all areas. In case of worsening of the epidemiological situation, changes in preventive measures will be notified in advance. Current information on measures within the Czech Republic can be found on the Covid Portal website: https://covid.gov.cz/en/ Medical assistance will be available at all venues. Please note that smoking is prohibited in all indoor public spaces. Simultaneous interpretation will be provided by the Directorate General for the Interpretation of the EC (DG SCIC) in 6/6 regime. The following languages will be available during the meeting: Czech, English, French, German, Italian, Spanish. Please note that this only applies to the plenary session in the main meeting room. Luncheon and parallel working sessions will be held in English. Delegations are kindly asked to register their eventual interpreter for the parallel workshops as part of their delegation from their respective 1+2 quota. Please note, however, that the presence of interpreters during working lunch will not be possible. The press conference will be interpreted from and to Czech, English and French. Questions concerning the meeting can be directed at [email protected]. For any protocol and logistical matters during the meeting, please consult your Delegation Liaison Officer. Emergency number: 112 (police, fire brigade, medical assistance) Electricity: 230V, 50 Hz, standard European socket Local time: Central European Daylight Saving Time Zone (CEST) – GMT +2:00 Country code: Czech Republic +420 Currency: Czech crown, for the actual rate please consult https://www.cnb.cz/en/ Tap water: Czech water is regularly tested for quality and is safe to drink (unless expressly stated otherwise) The website of the Czech Presidency of the Council of the European Union 2022 (https://www.eu2022.cz) contains information on all topics related to the Presidency available in Czech, English and French. You can find information on: • Institutional, political and cultural events held during the Czech Presidency; • The latest news, press releases; • The priorities of the Czech Presidency; • The trio programme; • The cultural programme; • Calendar of the events; • Relevant contacts and links. Social media All content related to the Czech Presidency will be available on social media accounts:  Facebook  Instagram  Twitter You can also find official photographs on Flickr and videos on Youtube.