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D UNIVERSAL POSTAL Berne, 10 May 2022 D UNION International Bureau Circular 74 International Bureau Travel expense — reimbursements to eligible delegates Dear Sir/Madam, The International Bureau (IB) wishes to inform Union member countries of changes in the procedure for issuing travel expense reimbursements to delegates attending sessions of the Council of Administration (CA) and Postal Operations Council (POC) in Berne. These changes, which stem from a recommendation by the Union’s External Auditor that, in order to reduce the risk of fraud, the Union (through its IB) should no longer make direct cash payments to any party, will affect the process whereby eligible del egates from developing countries and least developed countries participating in CA and POC meetings may claim reimbursement of travel costs. From now on, delegates attending CA and POC sessions who are eligible for reim bursement of travel expenses under articles 110 and 116 of the General Regulations wilI be able to obtain such reimbursement through banks designated by the Union in Berne, rather than directly from the Union itself. Moreover, any delegates claiming reimbursement of travel expenses will be required to present a letter from their government certifying that no such reimbursement has aiready been claimed in their home country prior to departure. In addition, the head of delegation of the Union member country concerned wiIl need to confirm fuIl attendance by the delegate(s) at the relevant sessions. The 16 thanks Union member countries for their cooperation. Yours faithfully, Marjan Osvald Deputy Director General MAJANDUS- JA k4(JNJKATSI0ONIPqN1STEERIUM 16. 05. 2022 -4