Kiri

REPUBLIC0F ESTONIA MlNISTRY 0F CULTURE LETTER FOR CONTRIBUTIONS TO SPECIAL ACCOUNTS To: Ernesto Ottone R. Assistant Director Général Sector for Culture United Nations Educational, Scientific and Cultural Organization 7, Place de Fontenoy 75352 Paris SP France From: Ministry of Culture 23, SuurKarjaSt. 15076 Tallinn Estonia <b^October2018No9-5/î1^- Dear Sir, Réf. : Contribution in favour of thé UNESCO Héritage Emergency Fund to support thé programme for "HéritageEmergency Preparedness and Response" Thé Estonian Ministry of Culture is pleased to provide a contribution of 10,000 EUR (hereafter referred as thé "Funding Contribution") to support UNESCO's activities related to thé programme for "Héritage Emergency Preparedness and Response" (hereafter referred as 'thé Programme"). Thé Estonian Ministry of Culture understands that thé Funding Contribution will be credited to a SpécialAccount (hereafter referred as 'thé Fund") managed by UNESCO to support thé above- mentioned Programme. Thé Financial Régulations of thé Fund constitute thé aimex l to thé présent agreement. ThéEstonianMinistry of Culture agréesto pay UNESCOthéFundingContribution on condition that UNESCO: l. UsesthéFundingContributionfor thépurpose ofthéProgramme; 2. Provides to thé Estonian Ministry of Culture, upon request, with written confirmation of receipt of thé Funding Contribution and statement specifying that thé Funding Contributionwill be usedfor thépurpose(s) ofthéProgramme; 3. Provides a consolidated financial report of thé Fund, as well as consolidated narrative report on théprogress ofthé activities implemented throughthéFund, in accordancewith Suur-Karja23, 15076 Talliim, Estonia/+ 372 628 2222,min kul. ee/ www.kul. ee/ RegistrationNo 70000941  UNESCOprocéduresfor multi-donor contributions under a spécialaccount. Reports shall be sent to ail donors in a standard format; 4. Provides a final narrative report and a final consolidated financial report to thé Estonian Ministry of Culture upon termination ofthéProgramme andrelated closure ofthé Fund. Thé Estonian Ministry of Culture understand that in accordance with UNESCO procédures for multi-donor contributions under a spécial account any unspent balance, which may remain after thé closure ofthé spécial account, shall be retumed to thé donors contributing to thé account for thé last four years, on a pro rata basis not exceeding thé total amount received from each donor. Thé Estonian Ministry of Culture shall deposit thé amount of 10,000 EUR in thé following UNESCOaccount: Payments in EUR are to be made only by bank transfer to thé following bank account: Account holder: UNESCO Bank: Société Générale, Paris, France AccountNo (IBAN): FR76 3000 3033 0100 0372 9190 997 SWIFT: SOGEFRPP Référenceto be quoted in any payment instmction: HéritageEmergencyFund (424GL04000). Thé Funding Contribution is intended to cover thé direct costs of UNESCO's activities for thé Programme and to contribute, at thé rate of 7%, to UNESCO's expenses for thé technical and administrative supervision of thé Fund. It shall be subject to thé internai and extemal auditing procédures as provided for in thé financial régulations, rules and directives of UNESCO. Please sign this letter as confirmation of thé agreement set out by thé Estonian Ministry of Culture and UNESCO. Thé Estonian Ministry of Culture welcoraes thé opportunity to cooperate with UNESCO's programme for "Héritage Emergency Preparedness and Response" Yours sincerely Tarvi Sits Director Général Estonian Ministry of Culture Agreedto by: United Nations Educational, Scientific and Cultural Organization By: \^|. - \^ Name: rnesflp ftone R. Title: ssistant irector-General for Culture Date: 'I 4/4l|u>4Î  Financial regulations of the Heritage Emergency Fund Article 1 – Creation of a Special Account 1.1 In accordance with Article 6, paragraphs 5 and 6, of the Financial Regulations of UNESCO, there is hereby created a Special Account for the protection of heritage in emergency situations, hereafter referred to as the “Heritage Emergency Fund”. 1.2 The following regulations shall govern the operation of the Heritage Emergency Fund. Article 2 – Financial period The financial period shall correspond to that of UNESCO. Article 3 – Purpose The purpose of the Heritage Emergency Fund is to finance activities and projects under a Programme for “Heritage Emergency Preparedness and Response” which would enable UNESCO to assist its Member States in protecting natural and cultural heritage from disasters and conflicts by more effectively preparing and responding to emergency situations. Article 4 – Income The income of the Heritage Emergency Fund shall consist of: (a) voluntary contributions from States, international agencies and organizations, as well as other entities; (b) such amounts provided from the regular budget of the Organization as might be determined by the General Conference; (c) such subventions, endowments, gifts and bequests as are allocated to it for purposes consistent with the object of the Special Account; (d) miscellaneous income, including any interest earned on the investments referred to in Article 7 below. Article 5 – Expenditure The Heritage Emergency Fund shall be debited with the expenditure relating to its purpose as described in Article 3 above, including administrative expenses specifically relating to it and programme support costs applicable to Special Accounts. Article 6 – Accounts 6.1 The Chief Financial Officer shall maintain such accounting records as are necessary. 6.2 Any unused balance at the end of a financial period shall be carried forward to the following financial period. 6.3 The accounts of the Heritage Emergency Fund shall be presented for audit to the External Auditor of UNESCO, together with the other accounts of the Organization. 6.4 Contributions in kind shall be recorded outside the Heritage Emergency Fund. Article 7 – Investments 7.1 The Director-General may make short-term investments of sums standing to the credit of the Heritage Emergency Fund. 7.2 Interest earned on these investments shall be credited to the Heritage Emergency Fund. Article 8 – Closure of the Special Account The Director-General shall decide upon the closure of the Heritage Emergency Fund at such time as she deems that its operation is no longer necessary and inform the Executive Board accordingly. Article 9 – General provision Unless otherwise provided in these Regulations, the Heritage Emergency Fund shall be administered in accordance with the Financial Regulations of UNESCO. 2