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Ref. Ares(2021)5650795 - 15/09/2021 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR MOBILITY AND TRANSPORT The Director-General Brussels MOVE/HH/ED(2021) NOTE FOR THE ATTENTION OF PERMANENT REPRESENTATIVES TO THE EUROPEAN UNION Subject: Commission group of experts on horizontal social issues in transport – Invitation to appoint experts by 15 October 2021 Your Excellency, The Commission’s Directorate-General for Mobility and Transport (DG MOVE) is setting up an informal group of experts on horizontal social issues in transport (E03732), and I am hereby inviting you to appoint your representatives. There is no dedicated forum yet where the dialogue amongst and with Member States can be strengthened in order to get their input to the preparation of legislative proposals and policy initiatives on horizontal social issues in transport and in relation to both labour force and users. This is particularly relevant for the following actions listed under Flagship 9 (Making mobility fair and just for all) of the Sustainable and Smart Mobility Strategy:  Action 69: Issue recommendations for the transition to automation and digitalisation and their impact on the transport workforce  Action 70: Launch initiatives to increase the attractiveness of the transport sector This is why DG MOVE decided to establish an informal group of experts on horizontal social issues in transport, composed of Member States' authorities – from both transport authorities and the lead department in the Member States for the topic discussed, e.g. employment authorities, gender equality bodies (see enclosed Terms of Reference). Work in this expert group requires a high level of expertise regarding the topics discussed. Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111 Office: DM28 08/101 - Tel. direct line +32 229-88764 [email protected]  In view of the points to be discussed at the first meeting (see enclosed tentative draft agenda), I would be very grateful if you could appoint as members of the group two experts:  one competent in the area of automation and digitalisation and their impact on the transport workforce and  one competent in the area of increasing the attractiveness of the transport sector. Please notify the names and contact details of the appointed two experts from your country by 15 October 2021 to the following functional mailbox: [email protected]. For any additional information, I invite you to contact directly my colleagues in MOVE.B5:  Ms Elisabeth Kotthaus, Head of Unit – Tel. (+32) 2-29 94870,  Ms Ellen Durst, Policy Officer – Tel. (+32) 2-29 99751,  Ms Ruth Lopian, Policy Officer – Tel. (+32) 2-29 55611 or  via the following functional mailbox: [email protected]. The first – virtual – meeting of the expert group is tentatively scheduled for 10 November 2021. More information will be sent out at a later stage directly to the appointed experts. Yours faithfully, Electronically signed Henrik HOLOLEI Enclosures: Terms of Reference of the expert group Tentative draft agenda of the first meeting c.c.: Transport Attachés Employment Attachés 2 Electronically signed on 14/09/2021 15:30 (UTC+02) in accordance with article 11 of Commission Decision C(2020) 4482 Saatja: Tiiu Noobel <[email protected]> Saadetud: 16.09.2021 17:18 Adressaat: SM Info <[email protected]>; MKM info <[email protected]>; Annely Salumaa <[email protected]>; Agni Aav <[email protected]> Koopia: Meelis Kivinurm MFA <[email protected]>; <[email protected]>; Thea Treier Brüsselis <[email protected]>; Kati Keel <[email protected]> Teema: FW: Setting-up of an informal group of experts on horizontal social issues in transport Tere! Edastan Komisjoni kirja (registr EV AEEL juures 15.09.2021 nr 14-4/1002 all). Samasisuline kiri saabus esindusse ka eile, mis on juba edastatud MKM , cc: , . Heade soovidega Tiiu Noobel SecretaryPermanent Representation of Estonia to the European Union +32 2227 4337, |Rue Guimard 11/13 1040 Brussels From: [email protected] <[email protected]> Sent: Thursday, September 16, 2021 2:10 PMTo: [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; johannes.kleine- [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; ralf- [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Thea Treier <[email protected]>; Kati Keel <[email protected]>; Tiiu Noobel <[email protected]>; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Juan- [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Emilie.marquis- [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Rita.Zemaityte- [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; W.- [email protected]; [email protected]; [email protected]; [email protected]: [email protected]; LUCAS Raquel <[email protected]>; NOWACZEK Krzysztof <[email protected]>Subject: Setting-up of an informal group of experts on horizontal social issues in transport For the attention of the Employment Attachés Dear All, Please find attached, for information, a note for the attention of the Permanent Representatives to the European Union on the setting-up of an informal group of experts on horizontal social issues in transport (). For any further questions related to the expert group, please contact us at . Best regards, Ana-Bera BARRAN SENINOn behalf of Ms KotthausHead of Unit European CommissionUnit MOVE.B.5 - Secretariat, & Rue Demot 28, 7/991040 BrusselsT: +32 2 29 67259E: Further information on passenger rights on Download the app Find out more about women in transport and More information on social aspects in transport Follow us on @Transport_EU Ref. Ares(2021)5650795 - 15/09/2021 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR MOBILITY AND TRANSPORT Directorate B - Investment, Innovative & Sustainable Transport B.5 - Social Aspects, Passenger Rights & Equal Opportunities Group of experts on horizontal social issues in transport Terms of Reference Point 1 Subject matter The European Commission is working towards sustainable and smart mobility1. To achieve the sustainable transition, we need to make all transport modes more sustainable, induce a marked shift towards the use of more sustainable modes within an increasingly integrated multimodal transport system, and put in place the right incentives to drive the transition towards cleaner mobility. The green and digital transitions must be socially fair and just. Social issues in relation to mobility and transport are far ranging. They concern both transport users and the transport labour force. It is crucial that mobility is available and affordable for all, that rural and remote regions are better connected, accessible for persons with reduced mobility and persons with disabilities, and that the sector offers fair working conditions, reskilling opportunities, and provides attractive jobs. Social issues related to the labour force include the access to transport professions and its restructuring in particular to achieve the objectives of the European Green Deal (e.g. qualification requirements, future skills requirements), working conditions providing attractive jobs including for young people and women (e.g. social security, posting of workers, working time and rest time, work-life balance, new forms of work, international conventions). Some of these social issues are rather mode specific and may in such cases be addressed in existing dedicated fora, including Commission expert groups (such as in aviation or the advisory body on accessibility of the EU rail system for persons with disabilities and persons with reduced mobility). 1 COM(2020) 789 final of 9.12.2020, Sustainable and Smart Mobility Strategy – putting European transport on track for the future. In the international domain, the Commission seeks to promote high social standards in all transport modes in the context of the international institutions. Sector-specific Union law in the area of international transport will also be covered by the European Labour Authority, whose focus lies on horizontal rules for the free movement of workers, posting of workers, and social security coordination. In addition, the Commission supports European sectoral social dialogue committees established in the various segments of the transport sector: civil aviation, inland waterways, maritime transport, ports, railways, road transport, including urban public transport. This allows the European social partners to discuss all relevant social issues for their sector of activity. Some of the above social issues concerning transport users and the transport labour force clearly arise across modes: for instance, all transport modes face somewhat similar challenges resulting from automation and digitalisation (e.g. the need for reskilling and upskilling and the need to be IT literate, or the development of new forms of work). The ageing of the population is also not mode specific: a third of transport workers are above 50 years old, and transport users are also getting older (1 in 6 people in the EU have a disability that ranges from mild to severe; over one third of people aged over 75 have disabilities that restrict their ability to move). Improving gender balance in transport, including at management level, improving attractiveness of transport professions, and combating discrimination and harassment are also relevant for all modes of transport. Ensuring decent working conditions for transport workers including during a global pandemic is also relevant. There is no dedicated forum yet where the dialogue amongst and with Member States can be strengthened in order to get their input to the preparation of legislative proposals and policy initiatives on these horizontal social issues in transport and in relation to both labour force and users. Therefore, the informal group of experts on horizontal social issues in transport (‘the group’) is set up by the Commission’s Directorate-General for Mobility and Transport (‘DG MOVE’). Point 2 Objectives and tasks The group’s tasks shall be: (a) to assist DG MOVE in the preparation of legislative proposals and policy initiatives on horizontal social issues in air, rail, road and waterborne transport. (b) to ensure appropriate cooperation and coordination between DG MOVE and Member States on questions relating to the implementation of Union legislation, programmes and policies on horizontal social issues and in relation to both labour force and users in transport. (c) to bring about an exchange of experience and good practice (including sharing of research results) on horizontal social issues in transport. 2  Point 3 Consultation DG MOVE may consult the group on any relevant matter relating to horizontal social issues concerning transport users and the transport labour force in transport, such as on recommendations for the transition to automation and digitalisation or on initiatives to increase the attractiveness of the transport sector. Point 4 Membership Members shall be Member States' authorities. Member States' authorities shall nominate their representative and shall be responsible for ensuring that their representative provides a high level of expertise. Point 5 Chair The group and its sub-groups shall be chaired by a representative of DG MOVE. Point 6 Operation 1. The group shall act at the request of DG MOVE, in compliance with the Commission's horizontal rules on expert groups (‘the horizontal rules’)2. 2. Meetings of the group shall, in principle, be held on Commission premises. 3. DG MOVE shall provide secretarial services. Commission officials from other departments with an interest in the proceedings (in particular DG EMPL and DG JUST) may attend meetings of the group and its sub-groups. DG MOVE will ensure that deliberations will complement the work carried out by existing sector-specific fora, including the European Labour Authority. 4. In agreement with DG MOVE, the group may, by simple majority of its members, decide that deliberations shall be public. 5. Minutes on the discussion on each point on the agenda and on the opinions delivered by the group shall be meaningful and complete. Minutes shall be drafted by the secretariat under the responsibility of the Chair. 6. The group shall adopt its opinions, recommendations or reports by consensus. 2 http://ec.europa.eu/transparency/regexpert/index.cfm?do=faq.faq&aide=2 3  Point 7 Sub-groups 1. DG MOVE may set up sub-groups for the purpose of examining specific questions on the basis of terms of reference defined by DG MOVE. Possible specific questions might include topics on gender or other equality related issues, the impact of automation and digitalisation on the labour force and on transport users. Sub-groups shall operate in compliance with the horizontal rules and shall report to the group. They shall be dissolved as soon as their mandate is fulfilled. 2. The members of sub-groups that are not members of the group shall be selected via a public call for applications, in compliance with point 6 and the horizontal rules3. Point 8 Invited experts DG MOVE may invite experts with specific expertise with respect to a subject matter on the agenda to take part in the work of the group or sub-groups on an ad hoc basis. Point 9 Observers 1. Organisations and public entities other than Member States’ authorities, notably the European social partners, may be granted an observer status, in compliance with the horizontal rules, by direct invitation. 2. Organisations and public entities appointed as observers shall nominate their representatives. 3. Observers and their representatives may be permitted by the Chair to take part in the discussions of the group and provide expertise. However, they shall not participate in the formulation of recommendations or advice of the group. Point 10 Rules of procedure On a proposal by and in agreement with the DG MOVE the group shall adopt its rules of procedure by simple majority of its members, on the basis of the standard rules of procedure for expert groups, in compliance with the horizontal rules. 3 See Articles 10 and 14.2 of the horizontal rules. 4  Point 11 Professional secrecy and handling of classified information The members of the group and their representatives, as well as invited experts and observers, are subject to the obligation of professional secrecy, which by virtue of the Treaties and the rules implementing them applies to all members of the institutions and their staff, as well as to the Commission's rules on security regarding the protection of Union classified information, laid down in Commission Decisions (EU, Euratom) 2015/4434 and 2015/4445. Should they fail to respect these obligations, the Commission may take all appropriate measures. Point 12 Transparency 1. The group and sub-groups shall be registered in the Register of expert groups. 2. As concerns the group composition, the following data shall be published on the Register of expert groups:  the name of Member States' authorities;  the name of observers. 3. All relevant documents, including the agendas, the minutes and the participants’ submissions, shall be made available on the Register of expert groups. In particular, DG MOVE shall publish the agenda and other relevant background documents in due time ahead of the meeting, followed by timely publication of minutes. Exceptions to publication shall only be foreseen where it is deemed that disclosure of a document would undermine the protection of a public or private interest as defined in Article 4 of Regulation (EC) N° 1049/20016. Article 13 Meeting expenses 1. Participants in the activities of the group and sub-groups shall not be remunerated for the services they offer. 2. Travel and subsistence expenses incurred by participants in the activities of the group and sub-groups may be reimbursed by the Commission on an ad hoc 4 Commission Decision (EU, Euratom) 2015/443 of 13 March 2015 on Security in the Commission (OJ L 72, 17.3.2015, p. 41). 5 Commission Decision (EU, Euratom) 2015/444 of 13 March 2015 on the security rules for protecting EU classified information (OJ L 72, 17.3.2015, p. 53). 6 These exceptions are intended to protect public security, military affairs, international relations, financial, monetary or economic policy, privacy and integrity of the individual, commercial interests, court proceedings and legal advice, inspections/investigations/audits and the institution's decision- making process. 5 basis. Any reimbursement shall be made in accordance with the provisions in force within the Commission and within the limits of the available appropriations allocated to the Commission departments under the annual procedure for the allocation of resources. 6 Ref. Ares(2021)5650795 - 15/09/2021 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR MOBILITY AND TRANSPORT Directorate B - Investment, Innovative & Sustainable Transport B.5 - Social Aspects, Passenger Rights & Equal Opportunities Brussels MOVE.DDG1.B.5/ED TENTATIVE DRAFT AGENDA MEETING OF THE GROUP OF EXPERTS ON HORIZONTAL SOCIAL ISSUES IN TRANSPORT (E03732) 10 NOVEMBER 2021 Morning session (9.00-12.30) 1. Welcome 2. Approval of the agenda 3. Mission, tasks and operation of the expert group Social dimension of automation and digitalisation 4. The social dimension of the transition to automation and digitalisation in transport, focusing on the labour force a. Presentation of the study commissioned by the Commission (to be published soon) b. Feedback on the study’s recommendations c. Next steps (Action 69 of the Sustainable and Smart Mobility Strategy) 5. Information on the ongoing horizontal study on the social dimension of the future EU transport system regarding users and passengers Afternoon session (14.30-17.00) Increasing the attractiveness of the transport sector 6. Good staff scheduling and rostering practices in transport a. Presentation of the study commissioned by the Commission (to be published soon) Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111 [email protected]  b. Discussion c. Next steps (Action 70 of the Sustainable and Smart Mobility Strategy) 7. Educational toolkits to help fight gender stereotypes in school – based on the example of the transport sector a. Presentation of the toolkits developed for the Commission (to be published soon) b. Discussion c. Next steps (Action 70 of the Sustainable and Smart Mobility Strategy) 8. Any other business 9. Next meeting 2