Kiri

Education, Audiovisual and Culture Executive Agency Creative Europe: Culture Brussels, 22nd of August 2017 EACEA/KB/gmcl MUZEJ ZA ARHITEKTURO IN OBLIKOVANJE Matevž Čelik Vidmar POT NA FUŽINE 2 SI - 1000 LJUBLJANA E-mail: [email protected] Subject: Creative Europe - Culture Sub-programme (2014-2020) – 'Support to European Platforms' – Call for proposals EACEA 06/2017 – Results of the selection procedure Your application 591499-CREA-1-2017-1-SI-CULT-PLAT - Future Architecture Platform Dear Sir/Madam, You have submitted an application to the Creative Europe programme, 2017 call for proposals for the action specified above. The call for proposals closed on 27 April 2017. The Education, Audiovisual and Culture Executive Agency (EACEA) received 64 applications for this call of which 54 were eligible. I am writing to inform you about the selection decision taken by the Director of the Executive Agency, acting in his capacity as authorising officer, based on the recommendations of an Evaluation Committee assisted by external experts. I am pleased to inform you that your application has been selected for EU co-funding. It received 84/100 points, which is on or above the minimum threshold for funding of 82/100 points given the available budget. For your information, out of the 54 eligible applications, 13 have been selected for funding and 2 have been placed on a reserve list. The list of all selected projects will be published on the website of the Agency when all applicants have been notified about the selection results: http://eacea.ec.europa.eu/creative-europe/selection-results_en Attached to this letter you will find an evaluation report based on the opinion of the external experts. Please take into account that most of the evaluation reports were written by non-native speakers. The Executive Agency will not elaborate further on these assessments. The maximum amount of EU grant to be awarded to your project is 500.000,00 EUR. Education, Audiovisual and Culture Executive Agency Avenue du Bourget 1 – 1049 Brussels - Belgium Office: SPA2 1/43, Telephone: direct line (32-2) 29.50.695. The process of awarding a grant and the preparation of the grant agreement can only be finalised once the Executive Agency has received and approved a number of documents. Please send us within 10 days of receipt of this letter the following documents (please mention the application reference number in the subject of the e-mail): 1. Signed financial identification form (only for project leader) http://ec.europa.eu/budget/contracts_grants/info_contracts/financial_id/financial- id_en.cfm 2. Financial capacity form (only for the project leader, not required for public bodies) https://eacea.ec.europa.eu/sites/eacea-site/files/financial-capability- form_en_3.doc 3. Financial statements (including balance sheet and profit and loss accounts) of the project leader for the last two financial years for which the accounts have been closed (only for the project leader, not required for public bodies). You may be contacted by the Executive Agency's staff in order to ask you for additional documents/information if necessary. Additionally, it is important that you now ensure that your PIC number is validated as soon as possible, since the contract cannot be produced until this is done. Please refer to Annex 2 of this letter, which provides further information with regard to this. The Executive Agency organises a Kick-off meeting for newly selected projects every year. The meeting will take place in Brussels on 4th October 2017. Additionally, the Agency will be organising a half-day meeting for all Platforms on the afternoon of October 3rd. This meeting will provide you with an opportunity to meet the other platforms and also to engage in discussions with staff in the Agency and the Commission regarding the platforms scheme and the strategic issues behind it. We will send you more information on both of these meetings in due course. We encourage you to additionally meet with your project officer in a bilateral meeting on 5th October 2017. Your travel and accommodation costs will be covered as an eligible cost within your project budget, subject to the signature of the contract. Please note that this venue is limited in space and we cannot allow for participation of more than two representatives of your project. Participation in this event is compulsory for the Project leaders / Co-ordinators and for the person responsible for the financial aspects of the project. The official invitation letter including the full programme of the event and practical information will follow in the next weeks. This letter does not represent a financial or legal commitment of the Executive Agency. The offer of an award is confirmed only when the legal representative of the Executive Agency signs the Grant Agreement associated with this application. Please do not hesitate to contact us should you have any further questions. Yours sincerely, Karel Bartak Head of Unit Contact: [email protected] 2 Annexes: 1. Evaluation report 2. Letter on PIC validation 3  Annex 1 - EVALUATION REPORT 591499-CREA-1-2017-1-SI-CULT-PLAT 84/100 Future Architecture Platform Relevance 20/25 The ‘Future Architecture platform’ aims at enabling museums, festivals, producers, publishers, agencies, academia and other cultural operators in the field of architecture to connect and perform joint projects. The platform’s strategy is to attract young emerging artists in architecture through Open Calls and connect them with museums, festivals, producers, etc. The strategy concept includes appropriate goals such as raising awareness, ‘thinking future’, exchange and building commitment, which seem very positive. Even though the aims have been described precisely, means as how to achieve them could have been concretized more, e.g. like in the case of promoting the platform at the Architecture Biennale in Venice, ECOC Matera, Rijeka and Novi Sad. The proposal contains a solid presentation and a detailed definition of the expected qualitative and quantitative indicators, measuring relevant aspects of the progress, although the methods of assessing the qualitative indicators are not explained in detail. The monitoring measures and areas are appropriately outlined, based on frequent partner reporting and a management task foreseen, and impact both on short- term and long-term is targeted. Nevertheless, as to the qualitative indicators, the methods of their measurement and evaluation are not clarified. The membership criteria and indicators are listed to a clear extent. The definition of the emerging artist is primarily that of an artist who has created independent work and publicly presented it; this is a fitting approach, but should be detailed more to orient artists and ensure a transparent selection procedure. Qualitative and quantitative criteria for the independent and public work are not disclosed sufficiently. The proposal concerns the enhancement of a Future Architecture platform funded under the Creative Europe programme. The proposal presents some justification how the activities will build and expand on the existing platform, such as further strengthening the Quality Label. In addition, the proposal foresees the creation of a sustainable network, however remaining on a general level in the practicalities. Quality of the content and activities 17/20 The platform presents a good plan of activities for providing visibility of emerging architects. Open Calls will annually expose over 500 talents through online presentation, discussion, public vote. The program integrates some of the key initiatives in architecture, such as European Young Talent Architecture Award, organized by the Fundació Mies van der Rohe, and Young Architects Program, organized by MAXXI. The implementation is secured well with a number of coordination mechanisms. Indicators are listed to a very good extent; the applicant presents a great number of clear quantitative and qualitative indicators. Again, the methods for measuring the qualitative indicators are not disclosed, which represents a minor deficit. The partners are experienced in the relevant areas, and the expertise is complementary, covering the necessary aspects of the work. The staff have a good experience in international projects organization, management, touring exhibitions, conferences, promotion, marketing, public relations, social media communication. The budget allocation is generally in line with the objectives and actions, and outlined in sufficient detail on the work plan. The time table is concise. In the first year, the program will connect 6 museums, 8 festivals, 2 producers, 1 publisher, 1 communication agency and 1 academic institution from 13 European countries. Creative Exchange and Matchmaking Conferences will enable emerging creators to build recognition and develop skills. In the first year the programme includes 3 exhibitions, 4 conferences, 1 lecture series, 1 workshop, 1 summer school, 1 prototyping, 1 digital bookshelf and 1 residency. The program for the first year is viable and well adapted to the overarching program. 4 Promotion, communication and branding strategy 26/30 The platform has developed an extensive concept for the promotion and communication, comprising content clustering, social media and website enhancement, knowledge sharing through local mobile support service, and others. The applicant links the marketing measures very well to several concretely analysed target groups. Therefore, the applicant has a relatively good audience development. The proposal includes first steps to drafting a brand strategy and methods of how to communicate to create it. A specialized partner is included to facilitate branding, and branding workshops are foreseen for partners. Future Architecture European Quality Label is also a foreseen step, and will be developed during the lifetime of the project. While it is still general, the steps appear appropriate. The proposal presents a suitably clear plan of providing data regarding the results and impacts of the platform. The plan concentrates on the outcomes, for which both qualitative and quantitative results are given regarding both audiences and organizations. However, the examination regards mostly only results, and fails to take impact properly into account. The time of the promotion is developed very well. The EU support will be featured sufficiently at the Matchmaking Conference, Focus Talks, and Future Architecture Fair and abundantly on a range of materials including logos, signage, texts, and flag. Quality of the Platform 21/25 The proposal presents a suitable governance model, with clear roles defined. The governance frame includes exact communication channels between the management and the members. The governance is clearly defined through the leadership, the advisory board, their responsibilities and duties. The risk control and quality assurance is defined through a number of criteria including level of involvement of the emerging creatives, graphic design of the promotional and communication materials, exhibition design, communication tools and channels, among others. The platform conveys a number of convincing joint activities that are likely to promote the agreed goals. Despite the proposal stating to have a quality assurance plan in place, the description provides limited information on the actual methodologies. The proposal includes a very clear plan of which members will be supported for what purpose, on what ground, to what extent and through which payment procedure. The concept appears detailed and according to the platform’s goals as well as transparent enough. The applicant has quite some ideas about ensuring the sustainability beyond the funding period through international programming. The platform has an ever open call for new members, which appears appropriate. It already features a good number and selection of European countries. Further concrete steps for acceptance of members lack precision. The platform includes 17 partners from 13 countries, exhibiting an already substantial reach. The acceptance of new members is to take place with an open call. Although appropriate, this does not support the active targeting of such areas that are currently not members of the network.The platform has developed an extensive concept for the promotion and communication, comprising content clustering, social media and website enhancement, knowledge sharing through local mobile support service, and others. The applicant links the marketing measures very well to several concretely analysed target groups. Therefore, the applicant has a relatively good audience development. The proposal includes first steps to drafting a brand strategy and methods of how to communicate to create it. A specialized partner is included to facilitate branding, and branding workshops are foreseen for partners. Future Architecture European Quality Label is also a foreseen step, and will be developed during the lifetime of the project. While it is still general, the steps appear appropriate. The proposal presents a suitably clear plan of providing data regarding the results and impacts of the platform. The plan concentrates on the outcomes, for which both qualitative and quantitative results are given regarding both audiences and organizations. However, the examination regards mostly only results, and fails to take impact properly into account. The time of the promotion is developed very well. The EU support will be featured sufficiently at the Matchmaking Conference, Focus Talks, and Future Architecture Fair and abundantly on a range of materials including logos, signage, texts, and flag. 5 6  Annex 2 - Information on Participation Identification Code (PIC) Your organisation used the EACEA Portal when submitting an application for funding. During this process your organisation received a temporary Participant Identification Code (PIC). Your organisation's data and your PIC need to be validated before the Agency can grant you EU-funding. Please note that this validation will be carried out by a central validation team of the Research Executive Agency (REA) and that this team may contact you (or has already contacted you) to ask for documents or to clarify some aspects of your organisation's data. Please do not ignore the message you receive from the Research Executive Agency (REA) validation team, because any delay in the validation process will further delay the issuing of your grant agreement. Once the validation process has started you will receive (or have already received) an automatic message from the validation team at REA. Please note that this is a standard message sent to all organisations having applied for different EU programmes; therefore, not all requested documentation is necessary to all programmes. If you have applied for an EACEA grant, the documents to be uploaded for the validation are the following: - The completed, dated and signed Legal Entity Form which can be downloaded at http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal-entities_en.cfm (the form corresponding to your public or private status); - For "Public Entities": a copy of the resolution, law, decree, decision or any other official document establishing your organisation as a "public body". In addition, a copy of a document proving your VAT registration or if not applicable, a legal document attesting your organisation's VAT exemption. The VAT document should have been issued recently and in any case, no more than 6 months ago; - For "Private Entities": an extract of registration (or its equivalent: Company Register, Official Journal) clearly indicating the name of your organisation, the address of the head office, its registration number and a copy of an official document proving your VAT registration. These official documents should have been issued recently and in any case, no more than 6 months ago; - For "Non-profit organisations", a copy of the statutes, resolution, law, decree, decision or any other official document establishing your organisation as a non-profit organisation is necessary. "Non-profit organisation" means a legal entity which by its legal form is non-profit making and/or which has a legal or statutory obligation not to distribute profits to its shareholders or individual members. Profits have to be reinvested in the same activity of the entity or in research activities. If you have already uploaded the documents in the Participant Portal during the application process, your file should be complete and the validation is on-going. However, you may receive a reminder if some documents are missing. Please note that you do not have to reply to any questions which are specific for the Research programme (for example, Small and Medium Enterprise questionnaire, FP7 or H2020 participation) We advise you to pay particular attention to the request to fill in the documentation that will enable to nominate a Legal Entity Appointed Representative (LEAR). Once nominated, the LEAR will be the only person authorized to change the organisation data in the portal. However, the LEAR is not necessarily the same person who will sign the grant agreement. We would also like to draw your attention to the fact that the messages from the REA validation team are "no-reply messages"; please do not ignore them. If you have any questions, please contact your correspondent at EACEA. 7  Memorandum of Agreement I. PARTIES The parties of this memorandum of agreement are: the Future Architecture platform COORDINATING ENTITY, Museum of Architecture and Design, 1000 Ljubljana, Slovenia, represented by Matevž Čelik Vidmar, Director (hereinafter referred to as coordinating entity) and the Future Architecture platform MEMBER, Museum of Estonian Architecture, MEA, Ahtri 2, 10151 Tallinn, Estonia, represented by Triin Ojari, Director (hereinafter referred to as member) II. INTENT The purpose of this Memorandum of Agreement is to specifically identify the scope of activities to be provided in the framework of the Future Architecture platform membership, establish the number of emerging creatives to be involved into European Architecture programme module by the member, as well as the grant that is provided by coordinating entity for the implementation of activities. This memorandum of agreement will also clearly identify the roles and responsibilities of each party as they relate to providing the activities that serve both the coordinating entity and the member. III. DURATION This memorandum of agreement is effective upon signature of the representatives of both parties and shall remain in full force and effect until 28 February 2022. IV. PLATFORM DESCRIPTION The Future Architecture platform acts as key exchange and networking platform for European architecture. It enables European museums, festivals, producers, publishers, specialised agencies, academic institutions and other cultural operators in the field of architecture to easily connect and build joint projects, products, services and experiences. The platform enables emerging creatives of different disciplines to get involved in the programme modules of the platform members, which form the European Architecture programme. Emerging creatives are invited to participate as providers of content which will shape events of European Architecture programme. Involvement in the activities of established cultural operators fosters their professional development, raises their visibility and recognition. The priority of the platform is to facilitate interaction and exchange between cultural operators, multi- disciplinary emerging creatives and audiences in architecture. In order to increase visibility and recognition of all the different cultural players involved in the platform and position it in the minds of the audiences, the platform consistently brands its activities under the Future Architecture European Quality Label. Page 1 of 8 Future Architecture Platform: Memorandum of Agreement V. DEFINITION OF EMERGING CREATIVES The platform fosters mobility and development within creative disciplines dealing with living environment and architecture: architects, urban planners, landscape architects, designers, artists, curators and others. Definition of emerging creative:  He/she has created independent work(s) related to architecture or city development after their graduation and in the last 2 years  He/she has publicly presented or published his/her independent work(s)  He/she has not yet attained recognition by having a body of critically recognised work at major and established institutions or publishers VI. PLATFORM ACTIVITIES All platform activities that are covered by this memorandum agreement will take place between 1 November 2017 and 31 October 2021. This memorandum of agreement provides for Description of activities of the member and Mobility of emerging creatives for the first annual cycle. Description of activities of the member and Mobility of emerging creatives for the following three cycles will be defined with subsequent annexes to this memorandum. All other articles subject to the memorandum will not be altered and their content will be upheld throughout the entire duration of the project. The duration is divided into four annual cycles:  The first annual cycle will take place between 1 November 2017 until 31 October 2018.  The second annual cycle will take place between 1 November 2018 until 31 October 2019.  The third annual cycle will take place between 1 November 2019 until 31 October 2020.  The fourth annual cycle will take place between 1 November 2020 until 31 October 2021. The member is obliged to participate at implementation of the following JOINT ACTIVITIES of the platform: 4 Open Calls for emerging creatives 01/11/2017-15/01/2018, 01/11/2018-15/01/2019, 01/11/2019-15/01/2020 and 01/11/2020-15/01/2021 The platform launches annual Open Calls for ideas of emerging creatives to participate in the European architecture programme. The member will announce the open call and promote it through their communication channels. The member will participate in the evaluation of the applications. 4 Creative Exchanges 14-17/02/2018, 13-16/02/2019, 12-15/02/2020, 17-20/02/2021 The platform organizes Creative Exchange as the central live event for the presentation of the emerging creatives to the audience. The member will attend at the Matchmaking Conferences and carry out interviews with emerging creatives to get them involvement in their programme module. 4 Communication and branding workshops 17/02/2018, 16/02/2019, 15/02/2020 and 20/02/2021 Public relations and marketing staff of the member will attend at annual Communication and branding workshop as part of the Creative Exchange every year. 4 European Architecture programme annual cycles Feb-Oct 2018, Feb-Oct 2019, Feb-Oct 2020, Feb-Oct 2021 The platform will present European Architecture program as part of an Open Call for emerging creatives. Member of the platform will select emerging creatives who will cooperate with the member as key players in developing programme modules (activities). Page 2 of 8 Future Architecture Platform: Memorandum of Agreement VII. DESCRIPTION OF ACTIVITIES OF THE MEMBER The member is responsible to carry out the following activity as part of the European Architecture programme in 2018: European Architecture programme module Date of the Action Open Lecture Series and Residency, 18/02/2018 - 31/10/2018 lecture series and residency (Date of activity) (Title and type of the activity: exhibition/conference/summer school/publishing/members check) 20000 16000 4000 (Total cost of the action) (Grant sum) (Member’s contribution) Support to JOINT ACTIVITIES of the platform to be carried out by the member: Activity Dates Persons participating Participation at the Coordination 2 times per year PROJECT MANAGER meeting Promotion of the Open Call on 3 times per month during Open- PR MANAGER website and social media Calls Promotion of the platform and 10 times per year (excl. Open- its activities on website and in PR MANAGER Calls) newsletter Promotion of the platform and 10 times per year (excl. Open- PR MANAGER its activities on social media Calls) Participation at the annual 1 per year PROJECT MANAGER Creative Exchange Participation at Communication 1 per year PR MANAGER and Branding workshops Implementation of PR MANAGER/ Communication and Branding All year around PROJECT MANAGER guidelines Implementation of the PROJECT MAMAGER/ programme module of European Feb-Oct of the annual cycle PR MANAGER/ Architecture Programme FINANCIAL MANAGER VIII. MOBILITY OF EMERGING CREATIVES The member commits itself that the number of emerging creatives stated below, will get involved into European Architecture programme module defined in the previous chapter. The member will select the emerging creatives among applicants of the Future Architecture Open Call. Country of residence of the selected emerging creatives must be different from the country in which the member is registered. Number of the platform 5 emerging creatives to be (minimum number of emerging creatives to be involved) involved in the activity IX. RESPONSIBILITIES OF THE COORDINATING ENTITY Coordinating entity agrees to be responsible for: Page 3 of 8 Future Architecture Platform: Memorandum of Agreement  a) Timely supply the member with all the necessary information for carrying out the activities b) Monitor that the activity is implemented in accordance with the memorandum agreement. c) Take care for streamlined communication between the platform members. d) Supply documents and information to Culture sub programme Creative Europe governing body. e) Organise coordination meetings according to the work plan. f) Implement and supervise of communication and branding workshops. g) Organise and coordinate annual Creative Exchange and the Matchmaking conference. h) Coordinate and supervise implementation of branding strategy and audience development. i) Bear responsibility for providing all the necessary documents in the event of checks and audits initiated before the payment of the balance, and in the event of cost evaluation. j) Provide the form for the reporting in due time. k) Shall not subcontract any part of its tasks to the other beneficiaries or to any other party. X. RESPONSIBILITIES OF THE MEMBER Mobility of emerging creatives a) implement the agreed activity of Open Lecture Series and Residency, (title and type of the activity) as part of the work plan of the platform in the agreed timeframe b) include minimum of 5 (number of creatives) creatives, selected through platform Open Call into the activity Financing  The coordinating entity will award a grant to the platform member under the terms and conditions set in the agreement. As per the submitted budget by the platform member, the action’s total costs are 20000,00 EUR.  Members will contribute in covering the costs of the joint platform action in a sum of 20% of the action’s costs approved by the coordinating entity or the sum of 4000,00 EUR.  All taxes and additional bank transfer cost shall be covered by platform member.  The grant for the action shall be of the sum of 80% of the action’s costs or a maximum gross amount of 16000,00 EUR  The financing shall closely follow the budget agreed between the coordinating entity and the platform member.  All financial transactions (reimbursements, etc.) are carried out in Euro.  All financial statements must be submitted in Euro. Reimbursement of the grant  The reimbursement of 40% or 6400,00 EUR of the eligible costs of the action is awarded after the Matchmaking conference under conditions that: I. member proves their presence and participation at the start-up joint actions II. member has provided a detailed budget and description of their joint platform programme action and they have been confirmed by the coordinating entity III. member has submitted First Obligatory Interim Report and it has been approved by the coordinating entity IV. the agreement between member and emerging creators to participate in joint platform programme action is signed by the member and emerging creators  The reimbursement of 30% or the sum of 4800,00 EUR of the eligible costs of the action is awarded after coordinating entity’s approval of the member’s Second Obligatory Interim Report  The reimbursement of 30% or the sum of 4800,00 EUR of the eligible costs of the action is awarded after the full Final Report is approved by the European Commission. Reporting  The platform member must submit to the coordinating entity two Obligatory Interim Reports and a Final Report with Global Invoice.  The reports by the platform member shall consist of two parts: activity report and financial report. Activity report shall clearly state and note the action made by the platform member with accompanying action documentation, statistical report of audiences and communication Page 4 of 8 Future Architecture Platform: Memorandum of Agreement  channels, any published material, the participation in the action and a description of the action impact. Financial report shall consist of a thorough cost description with documentation (invoices) that show the costs have actually arisen from the platform action. The reports will be audited and approved by the coordinating entity (MAO’s responsibility is to select and contract the auditor for the Final Report).  The Final Report shall be made in one hard copy and one electronic copy of the report on CD or USB drive. The electronic version shall consist of a PDF file of the report, as well as an active version (for example Word, Excel, etc.). It shall be signed by the legal representative of the organisation and stamped with the organisation’s official stamp (if one exists).  The form of the report for easier reporting will be provided by the coordinating entity in due time.  Deadlines for submission: 1. First Obligatory Interim Report: 15 March 2018 2. Second Obligatory Interim Report: 30 days after the final day of the member activity 3. Global Invoice: 14 October 2018 4. Final Report: 11 November 2018 Checks and audits The member undertakes to provide any detailed information requested by the Commission or by another qualified outside body chosen by the Commission for the purposes of checking that the action and the provisions of the agreement are being properly implemented. The member must enable the Commission and/or the Court of Auditors to verify the organisation's accounting documents, if they deem this appropriate. To this end, documentation justifying items of expenditure must be retained by the member's organisation for five years following final payment by the Commission. Branding and use of logos a) Future Architecture Platform sign and EU Culture logo flag are considered one logo b) Future Architecture Platform (with EU Culture) logo must be clearly displayed at the event venue for the duration of the whole event. c) Future Architecture Platform (with EU Culture) logo must be clearly visible ON ALL MATERIALS - printed, online, video materials. d) If Future Architecture Platform event is part of a festival, other event, series etc., the event must be clearly marked and accompanied with Future Architecture platform (with EU Culture) logo at the event as well as on printed and other materials. e) All Future Architecture Platform merchandise must be marked with Future Architecture Platform (with EU Culture) logo. f) Use »Member of Future Architecture Platform« logo ON FIRST PAGE OF MEMBER’S WEBSITE. The »Future Architecture Platform Member« logo shell NOT be in the donators/financiers etc. section! g) Disclaimer shall be added to the inner pages of the publications, studies, films: a. The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. h) Communication and branding guidelines can be found in the appendix 1 Communication and Branding Notes Future Architecture Platform. Promotion a) promote the open-call for emerging creators on its website and social media channels with min. 3 posts per month per each outlet during open-call b) Inform audiences and promote the platform activity through its website and/or newsletter with min. 10 posts per year (excluding promotion of the open-call) and min. 10 per year on its social media channels c) Follow the assigned guidelines of promotional strategy that will be agreed at the coordination meeting (in form of promotional guidelines kit), including but not limited to promotion of platform Page 5 of 8 Future Architecture Platform: Memorandum of Agreement  website, open-calls, creative exchanges and young creatives on all of their social media channels and websites d) Communication and branding guidelines can be found in the appendix 1 communication and branding notes future architecture platform. Coordination a) Inform the coordination entity immediately of any change likely to affect or delay the implementation of the action of which the platform member is aware; b) Inform the coordination entity immediately of any change in its legal, technical, organisational or ownership situation or of its affiliated entities and of any change in its name, address or legal representative or of its affiliated entities; c) Submit in due time to the coordination entity: the data needed to draw up the reports and other documents d) Provide contact information to the coordination entity and vice versa of the staff responsible for various parts of the action (pr managing, coordination, project management etc.) And immediately inform the coordination entity and vice versa if any changes to the staff should occur e) Be present and participate at coordination meetings 2 time per year with 1 staff member f) Be present in person and participate at communication and branding workshops, 1 time per year with 1 staff member g) Be present in person and participate at the matchmaking conferences, 1 time per year with 1 staff member XI. POINTS OF CONTACT For the COORDINATING ENTITY: For the MEMBER: Milan Dinevski, assistant manager Triin Ojari Pot na Fužine 2, Ahtri 2, 1000 Ljubljana, Slovenia 10151 Tallinn, Estonia +386 (0)1 500 82 98 [email protected] [email protected] XII. FINAL PROVISIONS Force Majeure Neither party shall be liable to the other for failure or delay in the performance of a required obligation if such failure or delay is caused by act of government or state, war, civil commotion, insurrection, embargo, flood, natural disaster or other similar cause beyond party's control and unforeseeable, provided that the party gives prompt written notice of such condition and resumes its performance as soon as possible. The implementation of this Agreement shall be suspended during the period in which the Force Majeure reason is in force. Intellectual Property Rights Unless stipulated otherwise in the agreement, ownership of the results of the action, including industrial and intellectual property rights, and of the reports and other documents relating to it, shall be vested in the coordination entity and platform member. Breach of Contract The coordination entity or any platform member may terminate the agreement upon the occurrence of any of the following events:  the failure or refusal of the platform member or coordination entity to actions in the agreement  any professional negligence, gross negligence, malfeasance, including any breach of the agreement on the part of the platform member or coordination entity in performing actions and clauses in the agreement Page 6 of 8 Future Architecture Platform: Memorandum of Agreement  any breach of any material term of this Agreement In the event of the termination of the Agreement under this section, the coordination entity and platform member will ensure that there is no disruption to the provision of actions of Future Architecture platform and the terminating party must hand over all documents arisen from already implemented actions to the coordination entity. Furthermore, in the event that the Agreement is terminated for whatever reason, neither party shall engage in conduct that breaches the agreement. In the event the action is not implemented by the platform member, they are not entitled to any financial reimbursement or monetary fund’s pre-agreed in the submission phase and under this agreement. If the platform members have already received funds from the grant and have failed to execute the agreed contract, they shall return the total of the already received amount of the grant. Language of communication  All communication regarding platform legal contracts, activities, reports, requests, coordination, communication, etc. shall be made in English.  All requests for payments, technical reports and financial statements shall be submitted in English, except for the documents (invoices, receipts, etc.) which can be submitted in the native language of the platform member. Governing law & jurisdiction These Terms and Conditions and all matters arising out of them, shall be governed by the laws of the Republic of Slovenia. The District Court in Ljubljana shall have exclusive jurisdiction with regard of any legal action or proceeding relating to this Agreement. Duration of the agreement This Agreement shall be effective as of 10 October 2017, and shall remain in full force and effect through 31 December 2021. Platform member Coordination entity Museum of Estonian Architecture, MEA Muzej za arhitekturo in oblikovanje (MAO) Ahtri 2, Pot na Fužine 2 10151 Tallinn 1000 Ljubljana Estonia Slovenia Platform member legal representative Coordination Entity legal representative Triin Ojari, Director Matevž Čelik Vidmar, Director Date Date 01. 10. 2017 01. 10. 2017 Signature and stamp Signature and stamp ___________________________ ___________________________ Page 7 of 8 Future Architecture Platform: Memorandum of Agreement Appendices: 1- Communication and Branding Notes Future Architecture Platform: initialled copy of the document, which shall serve as fundamental guidelines and shall not be changed during any of communication and branding workshops 2-Budget Future Architecture Platform activity: signed copy of the action's estimated budget Page 8 of 8 Future Architecture Platform: Memorandum of Agreement  KÄSKKIRI 22.06.2018 nr 1.1-2/18-073 Rahvakultuuri Keskuse projekti "Rahvakultuurialase infoportaali (RAKU) ja Eesti vaimse kultuuripärandi nimistu (VAKU) kasutusulatuse ärianalüüs" taotluse rahuldamine 1. Lähtuvalt majandus- ja taristuministri 15.04.2015.a määruse nr 31 „Avalike teenuste pakkumuse arendamiseks toetuse andmise tingimused ja kord“ (edaspidi toetuse andmise tingimused) § 28 lõikest 4: 1.1. Rahuldan Rahvakultuuri Keskuse (registrikood 70001024, aadress: J. Vilmsi 55, Tallinn) (edaspidi Toetuse saaja) projekti "Rahvakultuurialase infoportaali (RAKU) ja Eesti vaimse kultuuripärandi nimistu (VAKU) kasutusulatuse ärianalüüs" reg nr 2014- 2020.12.03.17-0259 (edaspidi Projekti) taotluse summas 16 524 (kuusteist tuhat viissada kakskümmend neli) eurot, võttes arvesse rahuldatud eeltaotlust ning Toetuse saaja poolt 06.06.2018 esitatud täistaotlust. 1.2. Projekti kogumaksumus on 22 968 (kakskümmend kaks tuhat üheksasada kuuskümmend kaheksa) eurot. Toetuse saaja kohustuslik omafinantseering on 2 916 (kaks tuhat üheksasada kuusteist) eurot, mis peab olema tehtud abikõlblikkuse perioodil abikõlblike tegevuste katteks. Eeltaotluses esitatud projekti maksumust ületava 3 528 (kolm tuhat viissada kakskümmend kaheksa) eurot tasub toetuse saaja oma vahenditest vastavalt 18.06.2018 esitatud kinnituskirjale. 1.3. Projekti abikõlblikkuse periood on 20.06.2018 kuni 31.12.2018. 1.4. Projekti rakendamise eeldatav tähtaeg on 4 kuud alates rahastamisotsusest. 1.5. Projekti eesmärk on viia läbi Rahvakultuurialase infoportaali (RAKU) ja Eesti vaimse kultuuripärandi nimistu (VAKU) kasutusulatuse ärianalüüs, mis annaks suunised rahvakunstiga tegelevate kollektiivide, organisatsioonide ja nende juhendajate andmete haldamise ning aruandluse tõhusamaks ja kiiremaks muutmiseks, andmestike kvaliteedi  2 parandamiseks, avaliku sektori ja valdkonnas tegutsevate organisatsioonide ning isikute vahelist koostöö tõhustamiseks ja valdkonnas tegutsevate organisatsioonide ja isikute rahulolu tõstmiseks avalike teenustega. 1.6. Toetatava tegevuse väljundnäitaja on avalike teenuste parandamise eesmärgil läbi viidud projekt. 1.7 Projekti tulemusena valmib ärianalüüs, milles on sõnastatud selge ettekujutus soovitavast arendusest ja selle peamised ärinõuded, ülevaade võimalikest riskidest ning nende maandamise võimalustest, antud eelhinnang arendustööde mahule ja maksumusele. 2. Toetus makstakse välja Toetuse saaja maksetaotluste alusel vastavalt Vabariigi Valitsuse 01.09.2014.a. määruses nr 143 „Perioodi 2014–2020 struktuuritoetusest hüvitatavate kulude abikõlblikuks lugemise, toetuse maksmise ning finantskorrektsioonide tegemise tingimused ja kord“ sätestatule. 2.1. Toetus makstakse välja Toetuse saaja taotluse alusel kui abikõlblik kulu on tekkinud ja makstud tasumist tõendavate dokumentide alusel. Kulude eelnevaks tasumiseks tuleb Toetuse saajal taotleda sildfinantseerimisvahendite kasutamist. 2.2. Toetuse saaja omafinantseering peab olema tehtud iga maksega abikõlblike tegevuste katteks proportsionaalselt makstava toetusega. Kohustusliku omafinantseeringu määr on 15%. 2.3. Kulud on tekkinud siis, kui töö on tehtud ja Toetuse saajale üle antud. Kulud peavad olema tekkinud projekti abikõlblikkuse perioodil. 2.4. Projektiga seotud tehingud peavad Toetuse saaja raamatupidamises olema eristatud. Kui Toetuse saaja on saanud toetust rohkem kui ühele projektile, peab raamatupidamine olema korraldatud läbipaistvalt, võimaldades pidada eraldi arvestus iga toetust saanud projekti kohta. Toetuse saaja peab esitama rakendusüksusele esimese maksetaotlusega projekti raamatupidamise toimingute väljavõtte, mille järgi on võimalik veenduda, et projekti abikõlblikud ja mitteabikõlblikud kulud on selgelt eristatud muudest toetuse saaja kuludest. 2.5. Projekti lõppmakse tehakse peale projekti kõigi tegevuste lõpetamist ja rakendusüksuse seatud muude nõuete täitmist ning lõpparuande esitamist. Lõppmakse suurus peab moodustama vähemalt 5% projekti abikõlblikust toetusest. Lõppmaksest tuleb rakendusüksust teavitada hiljemalt maksele eelneva kuu 21. kuupäevaks. 2.6. Maksetaotlus tuleb esitada rakendusüksusele läbi struktuuritoetuse registri (edaspidi SFOS) e-keskkonna https://etoetus.struktuurifondid.ee/ ; 2.7. Rakendusüksus võib peatada maksetaotluse menetlemise osaliselt või täielikult Struktuuritoetuse seaduses sätestatud juhtudel.  3 3. Toetuse saaja on kohustatud saavutama kõik taotluses kirjeldatud eesmärgid. Eesmärkide saavutamiseks tehtud toetuse summat ületavad abikõlblikud kulud katab Toetuse saaja oma vahenditest enne lõppmakset. 4. Projekti juhtimisel ja edukal elluviimisel on toetuse saaja kohustatud täitma struktuuritoetuse seaduses ja selle alusel antud õigusaktides sätestatud nõudeid ning järgib Riigi Infosüsteemi Ameti „Struktuuritoetuse rakendamise käsiraamatus“ sätestatud protseduurireegleid, sealhulgas: 4.1. esitab rakendusüksusele tähtaegselt nõutud informatsiooni ja aruandeid; 4.2. esitab rakendusüksusele toetuse andmiste tingimustel kehtestatud tähtajaks läbi SFOSi e-keskkonna vahe- ja lõpparuanded; 4.3. informeerib rakendusüksust mõistliku aja jooksul kõikidest kavandatavatest projektiga ja projekti elluviimisega seotud muudatustest; 5. Toetuse saaja on kohustatud säilitama kulu abikõlblikkust tõendavaid ja muid projektiga seotud dokumente vastavalt Struktuuritoetuse seaduse § 35 sätestatule. 6. Rakendusüksusel on õigus tunnistada käesolev otsus osaliselt või täielikult kehtetuks seoses finantskorrektsiooniga Struktuuritoetuse seaduse § 45 nimetatud asjaoludel. 7. Käesolevat otsust saab muuta või tunnistada kehtetuks Struktuuritoetuse seaduse § 22 toodud juhtudel. 8. Struktuuritoetuse osakonna juhatajal Jaak Liivikul teavitada viie tööpäeva jooksul rahuldatud struktuuritoetuse taotluse esitajat taotluse rahuldamise otsusest. 9. Käesoleva otsuse peale on õigus esitada vaie Rakendusüksuse kaudu Majandus- ja Kommunikatsiooniministeeriumile 30 päeva jooksul arvates päevast, kui saadi teada või pidi teada saama oma õiguste rikkumisest. (allkirjastatud digitaalselt) Taimar Peterkop peadirektor  Riigi Tugiteenuste Keskus Tallinna kontor [email protected] 10.09.2018 nr 6-2/1799-1 Sildfinantseerimise taotlus Kultuuriministeerium taotleb sildfinantseerimist 2018. aastaks planeeritud kulude katteks Rahvakultuuri Keskuse ja Eesti Arhitektuurimuuseumi projektidele. Rahvakultuuri Keskuse struktuuritoetuste meetmest „Avalike teenuste pakkumise arendamine“ rahastatud projektile „Rahvakultuurialase infoportaali (RAKU) ja Eesti vaimse kultuuripärandi nimistu (VAKU) kasutusulatuse ärianalüüs“ taotleme 2018. aastaks sildfinantseeringut summas 16 524 eurot. Projekti tegevuste abikõlblikkuse periood on 20.06.2018 kuni 31.12.2018. Riigi Tugiteenuste Keskus on avanud SAP-is projekti arvestuseks toetusekoodi 1M50-RIK-073. Projekti kood struktuuritoetuste registris on 2014-2020.12.03.17-0259. Taotletud välisabi sildfinantseerimise ulatuses ei ole välisabi laekumine kahtluse all ning see tagastatakse pärast vahendite laekumist välisabi andjalt, hiljemalt 28.02.2019. Eesti Arhitektuurimuuseumi Euroopa Komisjoni taotlusvoorust „Creative Europe - Culture. Support to European Platforms 2017 - Call EACEA-06-2017“ rahastatud projektile „The Future Architecture platform“ taotleme 2018. aastaks sildfinantseeringut summas 9 600 eurot. Projekti tegevuste abikõlblikkuse periood on 01.10.2017 kuni 22.02.2022. Riigi Tugiteenuste Keskus on avanud SAP-is projekti arvestuseks toetusekoodi 9M82-FURTURE-ARCH. Taotletud välisabi sildfinantseerimise ulatuses ei ole välisabi laekumine kahtluse all ning see tagastatakse pärast vahendite laekumist välisabi andjalt, hiljemalt 31.05.2019. Tähtajaks tagastamata sildfinantseerimise summa palume kinni pidada Kultuuriministeeriumi eelarvest kokkuleppel Kultuuriministeeriumi volitatud esindajaga. Lugupidamisega (allkirjastatud digitaalselt) Tarvi Sits kantsler Lisad: Riigi Infosüsteemi Ameti peadirektori kk 22.06.2018 nr 1.1-2/18-073 Rahvakultuuri Keskuse projekti rahastamise kohta Eesti Arhitektuurimuuseumi projekti partnerlusleping ja Euroopa Komisjoni kinnituskiri projekti rahastamise kohta Reet Tallo 6282240 [email protected] Suur-Karja 23/ 15076 Tallinn/ 628 2222/ [email protected]/ www.kultuuriministeerium.ee/ Registrikood 70000941