Ekspertide nimetamine

Saatja: Kersti Neeme </O=ESTONIAN MINISTRY OF FOREIGN AFFAIRS/OU=EVM/CN=RECIPIENTS/CN=KNEEME> Saaja: Tiiu Noobel Teema: FW: Working Group on Substances and Materials From: [email protected] <[email protected]> Sent: Monday, July 26, 2021 10:30 AM Cc: MOURATIDIS Pavlos <[email protected]>; LEEMANS Bert <[email protected]>; [email protected] Subject: Working Group on Substances and Materials (This message is sent by Olga Raftopoulou on behalf of Ms Silvia Bartolini, Head of Unit ENV-C.2 ‘ Marine Environment and Water Industry’, Directorate for the Quality of Water, European Commission) [To: EU Environment Delegates (ENV-attachés) Cc : Participants to the 12th meeting of the Drinking Water Expert Group Members and Observers of the Commission Expert Group on the implementation of the Drinking Water Directive] Dear colleagues, As agreed in the 12th expert group meeting held on 21/01/2021, a working group on substances WG-S chaired by ECHA with the participation of 9 Member States has been set up and started work with main focus the implementation of Art.11 §2(a) and (b) of the new Drinking Water Directive. In consultation with the members of the WG-S but also ECHA and JRC, we now propose to extend the mandate of this working group to cover materials, primarily the implementation of Art.11§2(c). This will allow full coherence between the work of the WG-S and the issues related to material – which are inextricably linked to a great extent. The Working Group on Substances and Materials (WG-SM) will practically comprise of two subgroups: the Subgroup on Substances (SG-S) and the Subgroup on Materials (SG-M). I would like to invite interested Member States to nominate experts for the Subgroup on Materials by 30/9/2021 by email to [email protected] <mailto:[email protected]> . Please note that experts already nominated for the WG-S can also be nominated for the new subgroup of materials. I would also like to invite potentially interested Member States to propose an expert to co-chair the subgroup on materials jointly with the Commission. We also attach the amended Rules of Procedure of the working group on substances and materials (WG-SM). They are based on the already agreed Rules of Procedure adopted for the WG-S, we simply expanded the scope of the work to materials. Please note that according to Article 8 of the expert group Rules of Procedure, we would like to get your comments or tacit agreement by 30/9/2021. I take the opportunity to give you advance notice that we plan our next (13th) expert group meeting on 3 December 2021 and ask you to provisionally save this date in your agenda. Depending on the conditions at the time, we may organise a physical meeting in Brussels, or a virtual meeting, or even a hybrid meeting. We will send you more concrete information together with the agenda of the meeting in due course. For additional information and/or clarifications, please contact directly my colleagues Pavlos Mouratidis ([email protected] <mailto:[email protected]> ) and Bert Leemans ([email protected] <mailto:[email protected]> ) responsible for this file. Thank you and best regards, Silvia Bartolini, Head of Unit, ENV.C.2 - Marine Environment and Water Industry --------------------------------------------- Olga Raftopoulou Assistant to the Water Industry team THE WATER INDUSTRY TEAM ENV DRINKING WATER European Commission DG Environment Directorate “Quality of Life” Unit C2 – Marine Environment and Water Industry B-1049 Brussels/Belgium E-mail: [email protected] <mailto:[email protected]> Please visit our homepage on http://ec.europa.eu/environment <http://ec.europa.eu/environment> Follow us on <https://www.facebook.com/EUEnvironment> <https://twitter.com/EU_ENV> <https://www.youtube.com/EUEnvironment> Please consider the environment before printing this e-mail DISCLAIMER: The information contained in this message and any attachments are intended solely for the attention and use of the named addressee and may be confidential. If you are not the intended recipient, you are reminded that the information remains the property of the sender. You must not use, disclose, distribute, copy, print or rely on this email. If you have received this message in error, please contact the sender immediately and irrevocably delete or destroy this message and any copies. Tiiu Noobel From: Kersti Neeme Sent: Monday, 26 July 2021 11:56 To: Tiiu Noobel Subject: FW: Working Group on Substances and Materials Attachments: AP 3 - SM Terms of Reference_final.docx From: [email protected] <[email protected]> Sent: Monday, July 26, 2021 10:30 AM Cc: MOURATIDIS Pavlos <[email protected]>; LEEMANS Bert <[email protected]>; [email protected] Subject: Working Group on Substances and Materials (This message is sent by Olga Raftopoulou on behalf of Ms Silvia Bartolini, Head of Unit ENV-C.2 ‘ Marine Environment and Water Industry’, Directorate for the Quality of Water, European Commission) [To: EU Environment Delegates (ENV-attachés) Cc : Participants to the 12th meeting of the Drinking Water Expert Group Members and Observers of the Commission Expert Group on the implementation of the Drinking Water Directive] Dear colleagues, As agreed in the 12th expert group meeting held on 21/01/2021, a working group on substances WG-S chaired by ECHA with the participation of 9 Member States has been set up and started work with main focus the implementation of Art.11 §2(a) and (b) of the new Drinking Water Directive. In consultation with the members of the WG-S but also ECHA and JRC, we now propose to extend the mandate of this working group to cover materials, primarily the implementation of Art.11§2(c). This will allow full coherence between the work of the WG-S and the issues related to material – which are inextricably linked to a great extent. The Working Group on Substances and Materials (WG-SM) will practically comprise of two subgroups: the Subgroup on Substances (SG-S) and the Subgroup on Materials (SG-M). I would like to invite interested Member States to nominate experts for the Subgroup on Materials by 30/9/2021 by email to [email protected]. Please note that experts already nominated for the WG-S can also be nominated for the new subgroup of materials. I would also like to invite potentially interested Member States to propose an expert to co-chair the subgroup on materials jointly with the Commission. We also attach the amended Rules of Procedure of the working group on substances and materials (WG- SM). They are based on the already agreed Rules of Procedure adopted for the WG-S, we simply expanded the scope of the work to materials. Please note that according to Article 8 of the expert group Rules of Procedure, we would like to get your comments or tacit agreement by 30/9/2021. I take the opportunity to give you advance notice that we plan our next (13th) expert group meeting on 3 December 2021 and ask you to provisionally save this date in your agenda. Depending on the conditions at 1 the time, we may organise a physical meeting in Brussels, or a virtual meeting, or even a hybrid meeting. We will send you more concrete information together with the agenda of the meeting in due course. For additional information and/or clarifications, please contact directly my colleagues Pavlos Mouratidis ([email protected]) and Bert Leemans ([email protected]) responsible for this file. Thank you and best regards, Silvia Bartolini, Head of Unit, ENV.C.2 - Marine Environment and Water Industry --------------------------------------------- Olga Raftopoulou Assistant to the Water Industry team THE WATER INDUSTRY TEAM ENV DRINKING WATER European Commission DG Environment Directorate “Quality of Life” Unit C2 – Marine Environment and Water Industry B-1049 Brussels/Belgium E-mail: [email protected] Please visit our homepage on http://ec.europa.eu/environment Follow us on Please consider the environment before printing this e-mail DISCLAIMER: The information contained in this message and any attachments are intended solely for the attention and use of the named addressee and may be confidential. If you are not the intended recipient, you are reminded that the information remains the property of the sender. You must not use, disclose, distribute, copy, print or rely on this email. If you have received this message in error, please contact the sender immediately and irrevocably delete or destroy this message and any copies. 2 Draft Terms of Reference ( ToR ) for the Working Group on Substances and Materials (WG-S M ) 1. Context and purpose The Working Group on Substances and Materials (WG-S M ) is a sub-group of the Commission Expert Group on the Implementation of Directive (EU) 2020/2184 of the European Parliament and of the Council of 16 December 2020 on the quality of water intended for human consumption ( “DWD” or the “Directive”) hereafter referred to as the “Expert Group” or “EG”, which is a Working Group that provides advice and expertise to the Commission and its services in relation to the implementation of the Directive. The WG-S M has been set up in the context of the implementation of the DWD. The purposes of the WG-S M are threefold: support the Commission and the European Chemicals Agency (ECHA) in implementing Article 11 of the recast DWD, in particular with the view to contributing through the technical and scientific expertise of its members to the develop ment of several i mplementing / d elegated a cts prescribed in the aforementioned Article of the Directive and which are intended to be brought forward to the EG; bring relevant expertise together by involving Member State (MS ) authorities , and engag ing with the European Food Safety Authority (EFSA) with the purpose of ensur ing appropriate co-ordination between the work on materials in contact with drinking water and Food Contact Material (FCM) methodologies; and capacity building. In order to obtain the appropriate level of expertise, the work of the WG - SM will be divided into two sub- group s: the Sub-Group on Substance s ( S G-S) contributing to the development of implementing and delegated acts related to starting substances, compositions and constituents referred to in Article 11 para. 2 (a) and (b) and para.5 of the Directive ; the Sub-Group on Materials ( S G- M) contributing to the development of implementing and delegated acts related to final materials referred to in Article 11 para. 2 (c) , para. 8 and para. 11 of the Directive . 2. Period of validity The WG-S M will remain active until the relevant implemented and delegated acts foreseen in Article 11 have been adopted. 3. Membership The S G-S is chaired by ECHA and the S G - M is co-chaired by a Member State and by the European Commission (DG ENV) . The JRC, as DG of the Commission, provides scientific, technical support to the WG-SM. Members of the W G- S M are nominated by and act as representatives of Member States that have volunteered to participate in the working group . As of 29 January 2021 , 9 Member States (DK, DE, FI, FR, HU, MT, NL, PT , SE ) have nominated members currently working in the SG-S . A new call for membership will be launched by the Commission in the EG to identify participa nts to the S G-M. Members can be the same or different in the S G-S and S G-M . Representatives of other types of organisations, i.e. industry stakeholders, NGOs, citizens organisations, etc. cannot be members of the WG-S M , although they may be admitted as observers to the EG meetings . F or the WG-S M to meet its purpose s , non-members may be invited to attend WG-S M meetings, including: Representatives of the European Food Safety Authority , acting as observers , to ensure co-ordination with FCM methodologies ; and O n an ad hoc basis , guest speakers and other experts , to support capacity building. 4. Roles and responsibilities Regarding the work of the WG-S M , the following roles and responsibilities are envisaged: European Commission (DG ENV) : Co-ordinate the liaison to the EG; Co-chair of the S G-M : in this framework, the European Commission (DG ENV) will, in coordination with one Member State: Co-ordinate the generation of discussion documents, draft outputs, presentations and any other material relevant to meeting the requirements of Article 11 of the recast DWD; Organise face to face and remote meetings (e.g. via WebEx); Organise other meeting practicalities, such as sharing of documents; Collect agenda items and prepare and distribute meeting agendas; C o-c hair SG-S meetings; Prepare meeting minutes; Draft and present a Work Plan for the SG-M – typically at the last SG-M meeting in the previous year; ECHA , for S G-S : Co-ordinate the generation of discussion documents, draft outputs, presentations and any other material relevant to meeting the requirements of Article 11 of the recast DWD; Organise face to face and remote meetings (e.g. via WebEx) ; Organise other meeting practicalities, such as sharing of documents; Collect agenda items and prepare and distribute meeting agendas; C hair S G-S meetings; Prepare meeting minutes; Draft and present a Work Plan for the S G-S – typically at the last S G-S meeting in the previous year; Participate to SG-M meetings to support coordination with SG-S; MS members : Actively participate and contribute at meetings and in the exchange of information and inputs outside meetings; Co-chair the S G-M for one volunteer Member State; All participants : Engage in the preparation of discussion documents; Propose agenda items ; Respect the rules on Conflicts of Interest and Confidentiality, as prescribed under paragraphs 5.6 and 5.7 below. 5. Operational arrangements 5.1. Organisation of m eeting s At least t wo WG-S M meetings , including a SG-S and SG-M meetings, will be held each year. Where possible and depending on the needs, the meetings of the SG-S and of the SG-M will be coordinated and take place back to back. Of these, one sub-group meeting is intended to be physical (circumstances permitting), while another one or more meeting ( s ) will be held remotely (e.g. via WebEx). The duration of meetings will be subject to discussion amongst members. Where feasible, m eetings are to take place a minimum of four weeks before an upcoming EG meeting . This ensure s that there is sufficient time available for any relevant topics and materials that have been discussed and agreed at the WG-S M to be forwarded to the EG for their consideration. 5.2. Preparation of meeting a genda s Meeting agendas for S G-S will be prepared and disseminated by ECHA and for S G-M by the Commission ; however, WG-S M members may propose agenda items for the sub-group meetings in which they participate . Proposals for new agenda items shall be submitted to ECHA for S G-S and to the Commission for S G-M at the latest 20 working days before a meeting . The finalised agenda shall be distributed to meeting participants by the (co-)chair at the latest 15 working days before a meeting . 5. 3 . Preparation and d istribution of meeting documents Meeting documents will be disseminated by the chair s ; however, WG-S M members may contribute meeting documents for the sub-group meetings in which they participate , under agreement and co-ordination with the chair s . Meeting documents (including presentations and other materials) shall be submitted to the chair s at the latest 15 working days before a meeting and shall be circulated as soon as possible and at the latest 10 working days before a meeting. 5.4. Summary minutes of the meetings and attendance list Summary minutes on each point of the agenda shal l be drafted by the chair s . The minutes shall not mention the individual position of participants during the group’s deliberations. At each meeting, the chair s shall draw up an attendance list specifying the authorities, organisations or bodies to which the participants belong. The attendance list shall be annexed to the minutes of the meeting. 5. 5 . Written endorsement of documents Endorsement by written procedure of certain documents is possible within the WG-SM. In such a case, the (co-) chair of the sub- group will send to the sub- group members the document(s) on which the sub- group is being consulted at least 10 working days in advance. Sub-group m embers that do not respond by the set deadline are deemed to be in agreement with the document(s). A ll written comments and responses to comments will be shared in the sub-group . 5. 6 . Agreement method As far as possible, the sub- group s shall adopt their opinion s , recommendations or report s by consensus of their members. If this is not possible , sub - group s shall adopt their position based on simple majority of the members and deviating opinions shall be recorded in the sub- group’s reports and meeting minutes . 5. 7 . Conflict s of interest , confidentiality , access to documents and protection of personal data , correspondence The following articles from the Rules of Procedures of the Commission Expert Group apply mutatis mutandis : Articles 11 (conflicts of interest), 12 (correspondence), 13 (access to documents), 14 (confidentiality of deliberations), 15 (protection of personal data ) . 6. Cost sharing For physical meetings, ECHA for S G-S and the European Commission (DG ENV) for S G-M will reimburse the travel costs for a maximum of two persons per participating Member State. In case the designated MS experts for S G-S and S G-M are the same, the reimbursement of travel costs will be achieved by ECHA. Members will cover their own accommodation costs and daily allowances as per the procedures of their respective organisations. For remote meetings, ECHA ( chairing the S G-S) and the Commission ( DG ENV, co- chairing the S G-M ) will cover the cost of organising and delivering the meetings; members will cover their own costs for connecting to the meetings. 7. Reporting The chair s will be responsible for generating notes summarising the WG-S M proceedings for sharing with the EG. Where appropriate and taking into account the composition of the EG ( NB. several trade and business associations as well as NGOs act as observers to the EG), the notes may need to be generated in open- and closed-session versions. Saatja: Webdesktop <[email protected]> Saadetud: 26.07.2021 16:20 Adressaat: SM Info <[email protected]>; Elen Ohov <[email protected]>; Ramon Nahkur <[email protected]> Koopia: <[email protected]> Teema: Webdesktop: Kiri nr 14-4/817 / Ekspertide nimetamine seoses joogivee direkt: working group on substances and materials (WG-SM) Manused: 817_KOM_kiri.pdf; 817_Terms_of_Reference_final.docx; 817_edastamismeil.msg Tere! Edastan Komisjoni kirja. Reg. number: 14-4/817 Reg. kuupäev: 26.07.2021 Sisu: Ekspertide nimetamine seoses joogivee direktiiviga 2020/2184 artikkel 11 - working group on substances and materials (WG-SM) (Implementation of Article 11 of the new Drinking Water Directive). Tähtaeg 30.09.2021. Heade soovidega Tiiu Noobel [email protected] sekretär EV AEEL juures