Reimbursement Request No 4, Technical Assistance Fund

Swiss-Estonian Cooperation Programme Reimbursement Request No. 4 Technical Assistance Fund Instructions Estonia A. Basic information Support Measure Title Technical Assistance Fund Support Measure Identification Code Šveits.1.03 7F-10899.01 Support Measure duration from 2/22/2023 to 12/3/2029 Name of Executing Agency State Shared Service Centre Reporting period from 7/1/2025 to 12/31/2025 Reimbursement Request No 4 Total Support Measure Budget (local currency) 962,075.00 EUR Maximum Swiss contribution (CHF) 390,000.00 CHF Swiss co-financing rate on total budget 42.00% on total expenditures 42.00% Exchange rate used CHF/EUR 1.104 Date of exchange rate 3/2/2026 B. Amount requested by the Paying Authority Total amount requested 45,461.27 EUR 41,160.64 CHF National co-financing 26,367.53 EUR 23,873.16 CHF Deductions (according to Regulations 11.4/3) 0.00 EUR 0.00 CHF Swiss co-financing = Reimbursement by CH 19,093.74 EUR 17,287.48 CHF C. Available amount from the Swiss Contribution Maximum Swiss Contribution 390,000.00 CHF 100.00% Cumulative amount received from Switzerland 60,576.14 CHF 15.53% Available amount before the current reimbursement 329,423.86 CHF 84.47% Total amount of current reimbursement request 17,287.48 CHF 4.43% Remaining amount after the current reimbursement 312,136.38 CHF 80.03% D. Certification and approval of Reimbursement Request template v13.7.23 Reimbursement Request Page 1 National Coordination Unit Name of the institution: State Shared Service Centre Address: Lõkke 4, 10122 Tallinn Name of the contact person: Helena Musthallik Position: programme expert Email: [email protected] Phone number: 3726466003 The National Coordination Unit hereby certifies (i) that the Support Measure is implemented in accordance with the Technical Support Agreement; (ii) the reporting under Physical Progress, Financial Progress and Procurement Plan is true and accurate; (iii) that the reporting under Financial Progress reflects correctly the incurred expenditures; (iv) that recoverable VAT is not included in the Financial Progress as eligible expense; (v) that no double-financing occurs; (vi) that all procurements for which expenditures were incurred during the reporting period have been conducted in compliance with the applicable law of the Partner State and EU directives on public procurement; (vii) that the information and financial data provided in this Reimbursement Request has been thoroughly reviewed and found to be correct, reliable and accurate; (viii) that claimed expenditures are incurred as part of the Support Measure in accordance with the Framework Agreement and the Technical Support Agreement; (ix) that all payments declared have actually been made in the indicated (or exceptionally previous) reporting period; (x) the compliance with state aid rules of all activities performed in the reporting period. Name: Urmo Merila Position: Deputy Director General Date and signature digitally signed Paying Authority Name of the institution: State Shared Service Centre Address: Lõkke 4, 10122 Tallinn Name of the contact person: Janika Otsing Position: financial specialist Email: [email protected] Phone number: 3726631926 The Paying Authority hereby certifies (i) to have checked the conformity of the Reimbursement Request with the financial stipulations, in particular the co-financing rate, set out in the Technical Support Agreement; (ii) to have received sufficient information for the certification of the Reimbursement Request; (iii) to have checked the compliance of the Reimbursement Request with the information available to the Paying Authority; (iv) that the co-financing of the Partner State has been provided in accordance with the Technical Support Agreement; (v) that based on the information available to the Paying Authority no double-financing could be identified; (vi) that recoverable VAT is not included in the Reimbursement Request as eligible expense. The bank details for reimbursement are as follows: Beneficiary: Ministry of Finance of the Republic of Estonia IBAN: EE891010220034796011 SWIFT: EEUHEE2X Reference: 2550081357 Name: Karin Viikmaa Position: Head of the Grants Payment Department Date and signature digitally signed template v13.7.23 Reimbursement Request Page 2  Technical Assistance Fund / Reimbursement Request No. 4 Financial Progress Instructions BUDGET REPORTING PERIOD 1: 2/21/2023 6/30/2024 REPORTING PERIOD 2: 7/1/2024 12/31/2024 REPORTING PERIOD 3: 1/1/2025 6/30/2025 REPORTING PERIOD 4: 7/1/2025 12/31/2025 CUMULATIVE DATA PLANNING EUR % CHF EUR CHF CHF CHF EUR CHF CHF CHF EUR CHF CHF CHF EUR CHF CHF CHF EUR CHF CHF CHF CHF Reimburseme Reimbursements Reimbursements Total nts expected Co-financing Swiss Eligible Eligible Swiss Eligible Eligible Swiss Eligible Eligible Swiss Eligible Eligible Swiss Eligible Total Eligible Swiss % of Swiss expected to be expected to be Budget National co- National co- National co- National co- % of Budget remaining to be received No Budget items rate (CH co- contribution expenditures expenditures contribution expenditures expenditures contribution expenditures expenditures contribution expenditures expenditures contribution expenditures remaining Expenditures contribution Contribution received from received from 100% financing financing financing financing spent Swiss from financing) (co-financing) 100% 100% (co-financing) 100% 100% (co-financing) 100% 100% (co-financing) 100% 100% (co-financing) 100% Budget 100% (co-financing) spent Switzerland (current Switzerland (year contribution Switzerland year) +2) (year +1) Exchange rate CHF/EUR 1.036081 1.068 1.038 1.070 1.104 1 National Coordination Unit (NCU) 626,276.00 42.00% 253,876 60,084.56 56,239.15 32,618.71 23,620.44 25,178.85 24,247.23 14,063.39 10,183.84 28,535.25 26,663.34 15,464.74 11,198.60 30,764.66 27,854.32 16,155.50 11,698.82 144,563.32 23.08% 481,712.68 135,004.04 56,701.70 22.33% 197,174.13 15,000.00 48,000.00 50,000.00 1.1 Meetings with the Swiss authorities, reg art 6.5 (a) 57,057.00 6,478.31 1,401.83 1,844.64 4,674.00 14,398.78 25.24% 42,658.22 1.2 Information events, exchange of experience and capacity building between NCU, Paying Authority, Audit Authority, Executing Agencies, Intermediate Bodies, programme operators and programme component operators, reg art 6.5 (d) 25,280.00 0.00 0.00% 25,280.00 1.3 Expenditures associated with evaluations at the level of the CP or in a thematic area, reg art 6.5 (h) 113,969.00 0.00 0.00% 113,969.00 1.4 Visibility, public awareness of the CP, reg art 6.5 (j) 124,674.00 368.38 552.33 597.71 1,123.34 2,641.76 2.12% 122,032.24 1.5 Translation and interpretation costs, reg art 6.5 (k) 20,338.00 0.00 0.00% 20,338.00 1.6 NCU salaries, social security contributions and other statutory costs in respect of public officials of the national entities, reg art 6.5 (m) 284,958.00 53,237.87 23,224.69 26,092.90 24,967.32 127,522.78 44.75% 157,435.22 2 Paying Authority 86,715.00 42.00% 35,152 0.00 0.00 0.00 0.00 5,017.53 4,831.88 2,802.49 2,029.39 6,344.77 5,928.55 3,438.56 2,489.99 6,261.84 5,669.47 3,288.29 2,381.18 17,624.14 20.32% 69,090.86 16,429.90 6,900.56 19.63% 28,251.42 3,500.00 6,000.00 7,000.00 2.1 Paying Authority salaries, social security contributions and other statutory costs in respect of public officials of the national entities, reg art 6.5 (m) 86,715.00 . 5,017.53 6,344.77 6,261.84 17,624.14 20.32% 69,090.86 3 Audit Authority 181,739.00 42.00% 73,672 11,404.95 10,675.03 6,191.52 4,483.51 1,863.67 1,794.71 1,040.93 753.78 3,979.52 3,718.46 2,156.71 1,561.75 7,536.52 6,823.57 3,957.67 2,865.90 24,784.66 13.64% 156,954.34 23,011.77 9,664.94 13.12% 64,007.27 3,200.00 10,000.00 10,000.00 3.1 Audit Authority - Information events, exchange of experience and capacity building between NCU, Paying Authority, Audit Authority, Executing Agencies, Intermediate Bodies, programme operators and programme component operators, reg art 6.5 (d) 2,072.00 282.88 55.88 30.00 368.76 17.80% 1,703.24 3.2 Audit Authority salaries, social security contributions and other statutory costs in respect of public officials of the national entities, reg art 6.5 (m) 179,667.00 11,122.07 1,863.67 3,923.64 7,506.52 24,415.90 13.59% 155,251.10 4 Miscellaneous expenses 67,345.00 42.00% 27,300 8,087.06 7,569.49 4,390.30 3,179.19 1,524.25 1,467.86 851.36 616.50 1,169.98 1,093.23 634.08 459.15 898.25 813.28 471.70 341.58 11,679.54 17.34% 55,665.46 10,943.86 4,596.42 16.84% 22,703.47 500.00 2,000.00 2,000.00 4.1 Miscellaneous expenses 67,345.00 8,087.06 1,524.25 1,169.98 898.25 11,679.54 17.34% 55,665.46 TOTAL 962,075.00 42.00% 390,000 79,576.57 74,483.67 43,200.53 31,283.14 33,584.30 32,341.68 18,758.17 13,583.51 40,029.52 37,403.58 21,694.09 15,709.49 45,461.27 41,160.64 23,873.16 17,287.48 198,651.66 20.65% 763,423.34 185,389.57 77,863.62 19.97% 312,136.29 22,200.00 66,000.00 69,000.00 Financial Progress Page 3 Information on modifications of the Support Measure approved during the reporting period According toTechnical Support Agreement Article 11 There were no modifications during the reporting period. Information on non-eligible expenditures during the reporting period Please indicate the amount of non-eligible expenditures during the reporting period. Why are the expenditures non-eligible (for example due to irregularities or because it was agreed during the approval process of the SM that the costs are non-eligible)? Who will finance the non-eligible expenditures? No ineligible costs were found. Information on deductions related to financial corrections (Art 11.4/3 Regulations) In case of a financial correction already paid by Switzerland and deducted in this Reimbusement Request, please indicate the budget item, reporting period in question and provide explanation on the deduction made / refer to irregularity report. There were no deductions. Information on advance payments According to Art. 8.3. of the Regulations the Partner State may in exceptional cases agree with Switzerland on advance payments. If these are foreseen in the Support Measure Agreement, describe how the advance payment will be used in the upcoming reimbursement period and provide proof for the execution of the advance payment by the Partner State. Advance payments were not foreseen. Information regarding deviations from financial planning If there is a significant difference between the expenditures planned for this reporting period and the actual expenditures paid by the Paying Authority, justify the deviations. Also explain if the financial planning in this reimbursement request significantly differs from the financial planning in the previous reimbursement requests.If there is a cost overrun per budget item, describe how the additional costs will be covered. There were no significant deviations. Financial Progress Page 4  Swiss-Estonian Cooperation Programme Technical Assistance Fund / Reimbursement Request No. 4 Operational Progress National Coordination Unit (NCU) No Short description of activities undertaken in the reporting period 1.1 Meetings with the Swiss authorities Steering Committee meetings The programme expert from the NCU participated in the following meetings of the SM Steering Committees: the Steering Committee meeting of the SM “Biodiversity Programme”, held on 06-07 October 2025 in Ida-Viru County; the Steering Committee meeting of the SM “Supporting Social Inclusion”, held on 11 November 2025 in Tartu on the premises of the Ministry of Education and Research. 1.1 Other meetings and events The programme expert and the communication expert from the NCU participated in the meeting of the Baltic NCUs in Lithuania on 23–25 September. The meeting provided an opportunity to meet with other NCUs, exchange experiences on various aspects related to programme implementation, and engage with participants in an informal atmosphere. 1.4 Visibility,public awareness The NCU published information about the Cooperation Programme on the website of the State Shared Service Centre and participated in discussions and meetings related to communication. Under the leadership of the NCU, videos introducing the cooperation programme and the activities of the support measures were produced and finalised at the end of 2025. Videos are planned to be published in the first quarter of 2026. On 11 September, a joint communication meeting was held with the participation of programme operators, component operators, and implementers. Future communication activities and communication-related issues were discussed during the meeting. 1.6 NCU salaries The programme expert from the NCU participated in the following meetings and events: Task Force meeting of the SM “Supporting Social Inclusion”, held on 30 October 2025 in the premises of the Ministry of Culture; SM Steering Committee meetings in October and November 2025; meeting of the Baltic NCUs in Lithuania in September 2025; joint communication meeting in September; Media Literacy Conference in Rakvere on 23 September 2025; a seminar introducing the study on the volunteer system on 13 November 2025. In addition, the programme expert contributed to the preparation of videos and organised meetings involving the programme operators, component operators, implementers and partners. Estimated cumulative physical progress (%) Paying Authority No Short description of activities undertaken in the reporting period 2.1 Paying Authority salaries On 26 September 2025 the Paying Authority submitted to the SCO the RR No. 3 for the Technical Assistance Fund, covering the period from 1 January 2025 to 30 June 2025, for the SM "Supporting Social Inclusion" covering the period from 01 June 2024 to 30 June 2025 and for the SM "Biodiversity Programme" covering the period from 01 May 2024 to 30 June 2025. Estimated cumulative physical progress (%) Audit Authority No Short description of activities undertaken in the reporting period 3.1 Audit Authority - Information events, exchange of experience and capacity building A representative of the Audit Authority participated in the Estonian Internal Auditors’ Annual Conference on 1 October 2025. Operational Progress Page 5 3.2 Audit Authority salaries The Audit Authority carried out an assessment of the functioning of the management and control systems of the NCU and the POs in August and September 2025. Respective audit report was submitted to the SCO on 03 October 2025. Audit Authority updated the Audit Startegy, which was submitted to the SCO on 31 December 2025. Estimated cumulative physical progress (%) Miscellaneous expenses No Short description of activities undertaken in the reporting period 4.1 Miscellaneous expenses Travel expenses of the communication specialist to the NCU meeting in Lithuania and within Estonia related to the production of videos. Estimated cumulative physical progress (%) Operational Progress Page 6  Swiss-Estonian Cooperation Programme Technical Assistance Fund / Reimbursement Request No. 4 Programme Characteristics To be filled in by Programme Operator To be filled in by Switzerland (see SAP characteristics) To be filled in by Switzerland (see SAP characteristics) Swiss Contribution (in-country) PM Support No Programme Component Name CHF Specific Objective Thematic Area Name Programme Component Operator Type of entity Planned duration Sector 1 Sector 2 (SDC only) Sector 3 (SDC only) PM Support PM Support RIO CC PM Support PM PM PM PM Support Geographic Focus RIO CC RIO CC Social PM Gender Digitalisatio RIO PSP/PA maximum 40 characters in CHF according to Art. 2.2 according to Art. 2.4 Start End use title, not code use title, not code use title, not code desertificati Governance Disabilities Regulations Regulations Adaptations mitigation Inlcusion n biodiversity on 1 National Coordination Unit (NCU) 253,875.83 2 Paying Authority 35,151.98 3 Audit Authority 73,672.21 4 Miscellaneous expenses 27,299.89  Swiss-Estonian Cooperation Programme Technical Assistance Fund / Reimbursement Request No. 4 Procurement Plan To be filled in by Programme Operator English If applicable, planned Tender notice Actual launch translation of Programme deadline for Launch of will be submitted of tender Contract Actual Contract Actual Actual costs based on tender documents Expenditures incurred based Component or Contract Name submitting tender to Swiss side (publication signature contract completion contract Initially estimated costs signed contracts Contractor Comments will be made on signed contracts Project Ref. No documentation to planned before of tender planned signature planned completion available to Swiss "non objection" publication notice) bidders status/ appeals/ cancelling or repetion of tender (incl. reason)/ numbers of bidders and rejected quarter / quarter / quarter / quarter / year yes/no yes/no date date date EUR CHF EUR CHF name EUR CHF bids/risks/ irregularities related to the tender/ year year year difficulties with the the Contractor/ suspension of works etc. Evaluation of SMs "Supporting Social Inclusion" and "Biodiversity Programme" according to Regulation Article 10.3 p. 2 IV/2027 I/2028 III/2028 113968.91 110000  Deckblatt Rechnung E-Billing / Coversheet Invoice E-Billing Buchungsinformationen / Booking information Referenz-Nummer / Reference Number REF-1006-66300 Projektnummer / Support Measure Identification Code 7F-10899.01 Kreditorennummer / Creditor Number 1000643543 Name des Kreditors / Creditor's name Ministry of Finance of the Republic of Estonia Strasse / Street Suur-Ameerika 1 PLZ, Ort / Zip code and place 10122 Tallinn Währung / Currency: CHF Betrag / Reimbursement requested from Switzerland 17,287.48 Aufteilung nach Programmkomponente / Breakdown by programme component National Coordination Unit (NCU) 11,698.82 Paying Authority 2,381.18 Audit Authority 2,865.90 Miscellaneous expenses 341.58 Zahladresse / Account details Kontoinhaber / bank account holder (if different from creditor name) Ministry of Finance of the Republic of Estonia IBAN-Nr.: EE891010220034796011 SWIFT: EEUHEE2X Referenz-Nummer / Reference Number 2550081357 Bankbezeichnung / Name and address of the bank SEB, Tornimäe 2, 15010 Tallinn, Estonia Christoph Liechti Embassy of Switzerland to Latvia, Lithuania and Estonia [email protected] Ours 04.03.2026 no 11.1-5/26/533-1 Smilšu iela 8 LV-1050 Riga LATVIA Reimbursement Request No 4, Technical Assistance Fund Dear Mr Liechti, Hereby the Paying Authority of the Swiss-Estonian Cooperation Programme submits the Reimbursement Request No 4 of the Technical Assistance Fund covering the period from 01 July 2025 to 31 December 2025. Yours sincerely, (signed digitally) Karin Viikmaa Head of the Grants Payment Department Annexes: 1. Reimbursement Request RR 4 TAF 7F-10899.01 Helena Musthallik +372 5646 6003 [email protected] Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340 Christoph Liechti Embassy of Switzerland to Latvia, Lithuania and Estonia [email protected] Ours 04.03.2026 no 11.1-5/26/533-1 Smilšu iela 8 LV-1050 Riga LATVIA Reimbursement Request No 4, Technical Assistance Fund Dear Mr Liechti, Hereby the Paying Authority of the Swiss-Estonian Cooperation Programme submits the Reimbursement Request No 4 of the Technical Assistance Fund covering the period from 01 July 2025 to 31 December 2025. Yours sincerely, (signed digitally) Karin Viikmaa Head of the Grants Payment Department Annexes: 1. Reimbursement Request RR 4 TAF 7F-10899.01 Helena Musthallik +372 5646 6003 [email protected] Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340 VALIDITY CONFIRMATION SHEET SIGNED FILES FILE NAME FILE SIZE Reimbursement Request No 4, Technical Assistance Fund.pdf 363 KB SIGNERS NO. NAME PERSONAL CODE TIME 1 KARIN VIIKMAA 47410180248 04.03.2026 07:20:06 +02:00 VALIDITY OF SIGNATURE SIGNATURE IS VALID ROLE / RESOLUTION PLACE OF CONFIRMATION (CITY, STATE, ZIP, COUNTRY) SERIAL NUMBER OF SIGNER CERTIFICATE 6a:b3:54:b2:b7:d6:f8:47:62:bd:56:54:a4:80:9c:52 ISSUER OF CERTIFICATE AUTHORITY KEY IDENTIFIER ESTEID2018 D9 AC 70 DB 5F 7E BE 94 F8 A0 E4 BE 47 A2 D0 34 AD 9A 2A 12 HASH VALUE OF SIGNATURE 30 4F 30 0B 06 09 60 86 48 01 65 03 04 02 03 04 40 8E 9C 81 BF 92 1E 0D A5 2E 5E E9 29 4F D1 BC 3C 7D 36 67 00 EF DF 75 C0 C7 45 56 1D 86 23 69 AA 74 D0 D3 47 D1 A9 BA E7 82 E2 63 46 DC 36 CC 54 43 31 54 E9 65 FE 3A 1C 64 5D 77 34 1E AB 67 13 The print out of files listed in the section "Signed Files" are inseparable part of this Validity Confirmation Sheet. NOTES Presented print summary is informative to confirm existence of signed file with given hash value. The print summary itself does not have independent verification value. Declaration of signers’ signature can be verified only through digitally signed file.