EAHC
EUROPEAN COMMISS10N Executive Agencソ
だ⌒ t:110FS
EXECUTIVE AGENCY FOR HEALTH AND CONSUMERS for Health aい
田 Consumers and Food Safety
02.OCI。 2013
LUXEMBOURG
Luxembourg,
SⅣ1/JJA/eg D(2013)ζ lヨ 手
̀l夕
To thc attcntion of Katrin MAIン M
CONSUMER PROTECTION BOARD O「
ESTONIA
Rallukohtu 2
10130′ aninn
I｀
ESTONIA
EXPRESS MAIL
Subject: Notification of Grant Decision
Excliange of oflcials (CPC) ExO Katrin MALM - n' 2013 97 14
Dear Katrin MALM,
Please find enclosed one original of Grant Decision No 2013 97 14, duly signed by the Director
of the Executive Agency, related to the above-mentioned grant. The second original of the
Decision is kept by the Executive Agency.
As indicated in Article I.2.1 of the Decision, after receiving this document, please send us a
written acknowledgment of receipt by e-mail or by mail to the following address:
Executive Agency for Health and Consumers
Consumers and Food Safety Unit
DRB A3/O5O
L-2920 Luxembourg
EAHC -C P-CA [. L S (@ec. europa. eu
The date of notification of the Grant Decision shall be the date when your acknowledgement of
receipt is registered by the Executive Agency. The Decision shall enter into force on the 1Oth day
after the date of notification. Please note that within 10 days fiom the date of notification you
may reject the Decision in writing.
Finally, please mention the reference number quoted above in correspondence.
Yours
Salvatore
Head of Unit
Enclosure: one original of the Grant Decision
European Commission, EAHC, L-2920 Luxembourg. Telephone: (352) 43 01-1.
Office: DRB A3/005. Telephone: direct line assistant (352) 43 01-34096. Fax: (352) 43 01-30359.
E-mail:
[email protected]
2013 97 14 ExO MALM(CPC)
EUROPEAN COMMISS10N
EXECUTiVE AGENCY FOR HEALttH AND CONSUMERS
Director
GRANT DECISION FOR AN ACT10N―
EXCHANGE OF OFFICIALS
Financing exclusively by llat― rate flnancing
GRANT DECIS10N NUPIIBER‑20139714‑EAHC/2013/CP/CPC― Exchange of
Offlcials― Katrin ⅣlALl■ I
The Executivc Agency fOr Hcalth and COnsumcrs(hcreinafter retrrcd to as"thc Executive
Agcncy'1)acting undcr powcrs dclegated by the Commission of the European Union
(herCa■ er rcferrcd to as̀̀the Commission'')
Having regard to thc Treaty on the Functioning ofthe European l」 nion(hercinafter rcferred to
as"thc Union");
Having rcgard tO Decision 1926/2006/1EC ofthc European Parliamcnt and of thc(30uncil of
18 Dccembcr 2006 establishing thc programme of Community Action in thc fleld of
consumcr policy(2007‑2013)and in particular Article 4(2)(b)thercO」 ;
Whcrcas:
Section 4.2.1 c) of the Commission Implementing DecisionC(2012) 5729 of 4 December
2012 concerning the adoption of the annual work programme in the area of consumer
policy for 2013 states that financial contribution towards travel and subsistence expenses
in the fbrm of flat rate grants for the exchange of officials of Competent
Authorities/Single Liason Offices notified to the Commission pursuant to Article 5(l) of
the Consumer Protection Cooperation Regulation (EC) No 200612004, and of the
surveillance and enforcement authorities in the area of non-food consumer product and
service safety under Directive (EC) No 2001195 shall be covered by grant decisions;
つん
Whereas this decision is the result of a call for proposals by which applicants have been
informed of the model grant decision of the Executive Agency and of the General
Conditions. Submission of a grant application implies acceptance of the General
Conditions annexed to this decision.
' oJ t 4oq of 30.12.2006, p. 39.
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20139714 ExO MALM (CPC)
HAS DECIDED AS FOLLOWS:
The Special Conditions, General Conditions and the below Annexes:
Annex I Description of the action (Annex 2 of the application form and the mutual
agreement between the official's authority and the host authority)
Annex II Estimated budget (Annex 3 f the application form)
Annex III Kilometric allowance and daily allowance in Euro
Annex IV Reporting requirements (covering the final technical report and final financial
statement)
form an integral part of this Grant Decision, hereafter referred to as "the Decision".
The terms set out in the Special Conditions of the Decision shall take precedence over those
in the General Conditions and in the other parts of the Decision.
The terms set out in the General Conditions shall take precedence over those in the Annexes.
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201397 14 ExO MALM (CpC)
I - SPECIAL CONDITIONS
ARTICLE I.I _ SUBJECT MATTER OF THE DECISION
I.l.l. A grant is awarded to
Full official name: Katrin MALM
Identity card nurnber: A1544161
Full official adclress: Irojengi Str. 3g
ll9l3 Tallinn
tTSTONIA
(employed by
l'ull ofI'icial name of the authority: CoNSUMER pRo'fL,C'l'loN BOARD ol-'
ES-|ONIA
Name ol-the departrnent: Tourism and adverlising clivision
Full oflicial address: I{ahukohtu 2
10130 Tallinn
ES'|ONrA)
referred to as "the beneficiary"
for the action entitled 'Exchange of Officials' under Rcgulation 200612004 on
Consumer Protection Cooperation ("the action"), under the terms and conditions set
out in the present Decision (including the General Conditions, which the beneficiary, as
declared in the application submitted, has taken note of and has accepted) and its
Annexes.
I.1.2. The beneficiary shall undertake everything in his power to carry out the action as
described in the application submitted (Annex I), acting on his own responsibility.
ARTICLE I.2 _ NOTIFICATION, ENTRY INTO FORCE AND DURATION
I.2.1 Notification and entry into force
By derogation from the general rules on cofirmunication between the parties as laid down in
Article l[.2.l, the following procedure shall be applied for the notification of the Grant
Decision.
The signed Decision shall be sent to the beneficiary via e-mail with acknowledgement of
receipt and via registered mail in parallel. After receiving the Decision and without a delay,
the beneficiary shall send a written acknowledgement of receipt to one of the addresses of the
Executive Agency listed in Article I.6.
The date of notification of the Decision to the beneficiary shall be the date when the
beneficiary's acknowledgement of receipt is registered by the Executive Agency.
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20139714 ExO MALM (CPC)
Within l0 days from the date of notification the beneficiary may reject the Decision in
writing.
The Decision shall enter into force on the 10. day after the date of its notification to the
beneficiary.
1.2.2 Duration
The action shall run for tl days from 1811012013 ("the starting date of the action"). The
payment of travel costs and subsistence allowances (scales of unit costs) covers the period of
17 I lt)1201 3 to 25l1 012013.
Any change of date shall be communicated in writing to the Executive Agency, which
reserves the right in that case to withdraw the grant.
ARTICLE I.3 _ MAXIMUM AMOUNT AND FORM OF THE GRANT
I.3.1. The grant shall be of a maximum amount of EUR 2.957,58 (two thousand nine
hundred fifty--sevcn euro and fift"v-eight cents) and shall take the form of:
(a) reimbursement of eligible costs: not applicable
(b) unit contribution: not applicable
(c) lump sum contribution; not applicable
(d) flat-rate contribution to cover the below categories of costs for the
beneficiary:
- Travel costs according to the following formula:
Number of kilometres from the place of the official's competent authority
(place of departure) to the place of the host competent authority (place of
arrival) calculated by applying the kilometric allowance flat-rates indicated
in Annex III.
The number of kilometres from the place of departure to the place of arrival
is calculated by taking the shortest way by road.
- Subsistence costs according to the following formula:
(Daily allowance + hotel allowance of the country of the place of arrival) x
(number of working days of the exchange * weekend(s) which fall(s) in the
calendar period of the action + I additional day).
The applicable allowances are in Annex III.
1.3.2. The final amount of the grant shall be determined as specified in Article II.25,
without prejudice to Article II.26.
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2013 97 14 ExO MALM(CPC)
ARTICLE I.4 _ ADDITIONAL PROVISIONS ON REPORTING, PAYMENTS AND
PAYMENT ARRANGEMENTS
1.4.1 Reporting periods, payments and additional documents
In addition to the provisions set out in Articles II.23 and II.24, the following reporting and
payment arrangements shall apply:
Payments:
- Upon entry into force of the Decision, a pre-financing payment of EUR 2.366,06 (two
thousand three hundred sixty-six euro and six cents) representing 80"/o of the
maximum amount specified in Article I.3.1 shall be paid to the beneficiary;
- The balance shall be paid to the beneficiary subject to the receipt of the reports and other
documents in accordance with Article 1L23.2 and Annex IV.
Reporting:
The provisions relating to the submission of the final technical report and final financial
statement referred to in this Article are contained in ArticleII.23 and in Annex IV.
The final technical report and final financial statement must be submitted by the beneficiary
in 2 copies in llnglish on the following dates:
Final technical report and final financial statement related to a request for payment of
the balance as specified in this Article above within 30 days following the closing date
of the action specified in Article I.2, covering the whole duration of the action.
1.4.2 Time limit for payments
In line with Article II.24.1, following the entry into force of the Decision, the time limit for
the Executive Agency to pay the pre-financing payment to the beneficiary is 30 days.
Following the receipt of the documents referred to above, the time limit for the Executive
Agency to make the payment of the balance is 60 days.
I.4.3 Language of requests for payments, technical reports and financial statements
All requests for payments, the final technical report and the final f,rnancial statement shall be
submitted in English.
ARTICLE I.5 _ BANK ACCOUNT FOR PAYMENTS
All pavments shall be rnade to the authority's - which employs the beneficiary - trank
account or sub-account as indicated below:
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2013 97 14 ExO MALM (CPC)
Name of bank: AS SEB PANK
Address of the branch: FLOOR 10:2, TORNIMAE
I50IO TALLINN
ESTONIA
Precisedenomination ofthe naulNouSMINISTEERIUMMINISTRy
account holder: OF FINANCE
IBAN account code: EE22 101022002769 0221
Any change of bank account or sub-account shall be communicated in writing to the
Executive Agency.
ARTICLE I.6. DATA CONTROLLER AND COMMUNICATION DETAILS OF THE
PARTIES2
I.6.1 Data controller
The entity acting as a data controller according to Article II.6 shall be the Head of Consumers
and Food Safety Unit.
1.6.2 Communication details of the Executive Agency
Any communication in connection with this Decision shall be in writing, indicating the
number of the Decision and the name of the beneficiary, the title and the acronym of the
action and shall be sent to the following addresses:
Executive Agency for Health and Consumers
Consumers and Food Safety Unit
DRB A3/O5O
L-2920 Luxembourg
EAI'{ Cl-ClP-CALL S (ajec.europa.eu
Mail sent to the Executive Agency using the postal services is considered to have been
received by the Executive Agency on the date on which it is registered by the Executive
Agency or by the Commission.
I.6.3 Communication details of the beneficiary
This Decision and any communication from the Executive Agency to the beneficiary shall be
addressed to himiher directly (or via the contact person of the authority, if specifically
indicated otherwise in the Decision):
Ms Anne REINKORT
Functicin: flead of market surveillance department
Clonsurner Protection Board o1' Estonia
Name ol'the department: Market surveillance
2
Any question on the application of Regulation (EC) No 45l2OOl may be referred to the Data protection Officer
of the Executive Agency. More information, including the privacy statement on grant procedures and the
contact details of the Data Protection Officer of the Executive Agency, are available on the Agency's website
(http://ec.europa.eu/eahc/about/data protection.html)
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2013 97 14 ExO MALM(CPC)
Full ol'licial address: Rahukohtu 2
10130′ aHinn
1｀
ESTONIA
Telephone: +3726201713
F'ax: +3726201701
Email address: anne.rcinko■ の tarbilakaitsealnet.ce
Any change of address by the beneficiary shall be communicated in writing to the Executive
Agency.
ARTICLE I.7 SPECIAL CONDITIONS FOR THE VISIBILITY OF UNION
FUNDING
In accordance with Article IL7.l, unless otherwise required by the Executive Agency, the
following information on the Union funding shall be indicated besides the European Union
emblem: "This exchange of official has received.funding from lhe European lJnion, in the
framework of the Consumer Programme (2007-2013)."
In accordance with Article II.7.2, unless otherwise required by the Executive Agency, the
following disclaimer excluding the Executive Agency's and the Commission's responsibility
shall be indicated: "The content of this document represents the views of the author and it is
his sole responsibility; tt can in no way be laken lo reflect the views of the European
Commission and/or the Executive Agency.for Health and Consumers or any other body of the
European (Jnion. The European Commission and/or the Execulive Agency do(es) not occept
responsibility for ony use that may be made of the iffirmation it contains. "
ARTICLE I.8 - INAPPLICABILITY OF THE NO-PROFIT PRINCIPLE
As indicated in Article 11.25.3, the no-profit principle does not apply to the action.
ARTICLE I.9 _ GENERAL PROCEDURAL PROVISIONS ON DETERMINING THE
FINAL GRANT
The beneficiary shall have two months from the date of notification by the Executive Agency
of the final amount of the grant determining the amount of the payment of the balance or the
recovery order pursuant to Article 11.25, or failing that of the date on which the payment of
the balance was received, to request information in writing on the determination of the final
grant, giving reasons for any disagreement. After this time such requests will no longer be
considered. The Executive Agency undertakes to reply in writing within two months
following the date on which the request for information is received, giving reasons for its
reply.
This procedure is without prejudice to the beneficiary's right to appeal against the Executive
Agency's decision pursuant to Article II.18 under the terms of Union law in this matter, such
appeals must be lodged within two months following the notification of the decision to the
applicant or, failing that, following the date on which the beneficiary learned of the decision.
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ARTICLE I。 10‑SPECIAL PROVIS10NS ON THE CONVERS10N OF COSTS
INCURRED IN ANOTHER CURRENCYINTO EURO
By、 vay of dcrogation from Article II.23.4,any convcrsion into euro of costs incurred in other
currcncics shall bc made by thc bcnciciaw at thc monthly accounting rate cstablishcd by the
Commission and published on its website
(http://CC.curopa.cu/budttct/contracts μrants/inib contracts/inibrcul・ o/inibrcuro cll.cihl).
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II― GENERAL CONDITIONS
TABLE OF CONTENT
PART A― LEGAL AND ADⅣ IINISTRATIVE PROVIS10NS
H.1‑GENERAL OBLIGATIONS OF THE BENEFICIARY
H.2‑CONIINIll分 ヾICATIONS BETWEEN THE PARTIES
Ⅱ.3‑LIABILITY FOR DAMAGES
Ⅱ.4‑CONFLICT OFINTEuSTS
H.5‑CONFIDENTIALITY
H.6‑PROCESSING OF PERSttNAL DATA
H.7‑VISIBILITY OF UNION FUNDING
H.8‑PRE― EXISTING RIGHTS AND OWNERSHIP AND USE ttF THE RESULTS
(INCLUDING INTELLECTUAL AND INDUSTRIAL PROPERTY RIGHTS)
Ⅱ.9‑AWARD OF CONTRACTS NECESSARY FOR THEIⅣ IPLEMENTATION OF THE
ACTION
Ⅱ.10‑SUBCONTRACTING OF TASKSFORMING PART OF THE ACTION
H.11‑FINANCIAL SUPPORT TO THIRD PARTIES
H.12‑ANIENDⅣ IENTS TO THE DECISION
Ⅱ.13‑ASSIGNⅣ IENT OF CLAIⅣ IS FOR PAYⅣIENTS TO THIRD PARTIES
Ⅱ.14‑FORCE NIIAJEURE
H.15‑SUSPENSION OF THEIⅣ IPLEMENTATION OF THE ACTIttN
H.16‑TERMINATION OF THE DECISION
H.17‑ADMINISTRATIVE AND FINANCIAL PENALTIES
H.18‑APPLICABLE LAW,SETTLEMENT OF DISPUTES AND ENFORCEABLE
DECISION
PART B― FINANCIAL PROVIS10NS
H.19‑ELIGIBLE COSTS
H.20‑IDENTIFIABILITY AND VERIFIABILITY OF THE AMOUNTS DECLARED
H.21‑ELIGIBILITY OF COSTS OF ENTITIES AFFILIATED TO THE BENEFICIARY
H.22‑BUDGET TRANSFERS
H.23‑TECHNICAL AND FINANCIAL RIPORTING― REQUESTS FOR PAYMENT
AND DOCUNIIENTS
H.24‑PAYMENTS AND PAYMENT ARRANGEMENTS
H.25‑DETERNIINING THE FINAL AMOUNT OF THE GRANT
H.26‑RECOVERY
Ⅱ.27‑CHECKS,AUDITS AND EVALUATION
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PART A _ LEGAL AND ADMINISTRATIVE PROVISIONS
Submission of a grant application implies acceptance of these General Conditions. The
General Conditions bind the beneficiary to whom the grant is awarded and shall be integral
part of the Grant Decision.
ARTICLE II.1 _ GENERAL OBLIGATIONS OF THE BENEFICIARY
The beneficiary shall:
(a) be responsible for carrying out the action in accordance with the terms and conditions of
the Decision;
(b) be responsible for complying with any legal obligations incumbent on it;
(c) inform the _Executive Agency immediately of any change likely to affect or delay the
implementation of the action of which the beneficiary is aware;
(d) inform the Executive Agency immediately of any change in its legal, financial,
technical, organisational or ownership situation and of any change in its name, address
or legal representative;
ARTICLE II.2 _ COMMUNICATIONS BETWEEN THE PARTIES
ll.2.l Form and means of communications
Any communication relating to the Decision or to its implementation shall be made in writing
(in paper or electronic form), shall bear the number of the Decision and shall be made using
the communication details identified in Article I.6.
Electronic communications shall be confirmed by an original signed paper version of that
communication if requested by any of the parties provided that this request is submitted
without unjustified delay. The sender shall send the original signed paper version without
unjustified delay.
Formal notifications shall be made by registered mail with return receipt or equivalent, or by
equivalent electronic means.
11.2.2 Date of communications
Any communication is deemed to have been made when it is received by the receiving party,
unless the Decision refers to the date when the communication was sent.
Electronic communication is deemed to have been received by the receiving party on the day
of successful dispatch of that communication, provided that it is sent to the addressees listed
in Article I.6. Dispatch shall be deemed unsuccessful if the sending party receives a message
of non-delivery. In this case, the sending party shall immediately send again such
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communication to any of the other addresses listed in Article I.6. In case of unsuccessful
dispatch, the sending party shall not be held in breach of its obligation to send such
communication within a specified deadline.
Mail sent to the Executive Agency using the postal serices is considered to have been
received by the Executive Agency on the date on which it is registered by the department
identified in Article I.6.2.
Formal notifications made by registered mail with return receipt or equivalent, or by
equivalent electronic means, shall be considered to have been received by the receiving party
on the date of receipt indicated on the return receipt or equivalent.
ARTICLE II.3 _ LIABILITY FOR DAMAGES
II.3.1 The Executive Agency shall not be held liable for any damage caused or sustained by
the beneficiary, including any damage caused to third parties as a consequence of or
during the implementation of the action.
11.3,2 Except in cases of force majeure, the beneficiary shall compensate the Executive
Agency for any damage sustained by it as a result of the implementation of the action
or because the action was not implemented or implemented poorly, partially or late.
ARTICLE II.4. CONFLICT OF INTERESTS
II.4.1 The beneficiary shall take all necessary measures to prevent any situation where the
impartial and objective implementation of the Decision is compromised for reasons
involving economic interest, political or national affinity, family or emotional ties or
any other shared interest ("conflict ofinterests").
11.4.2 Any situation constituting or likely to lead to a conflict of interests during the
implementation of the Decision shall be notified to the Executive Agency, in writing,
without delay. The beneficiary shall immediately take all the necessary steps to rectifu
this situation. The Executive Agency reserves the right to veriff that the measures
taken are appropriate and may require additional measures to be taken within a
specified deadline.
ARTICLE II.5 _ CONFIDENTIALITY
II.5.1 The Executive Agency and the beneficiary shall preserve the confidentiality of any
information and documents, in any form, which are disclosed in writing or orally in
relation to the implementation of the Decision and which are explicitly indicated in
writing as confidential.
II.5.2 The beneficiary shall not use confidential information and documents for any reason
other than fulhlling its obligations under the Decision, unless otherwise agreed with
the Executive Agency in writing.
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II.5.3 The Executive Agency and the beneficiary shall be bound by the obligations referred
to in Articles II.5.l and II.5.2 during the implementation of the Decision and for a
period of five years starting from the payment of the balance, unless:
(a) the concerned party agrees to release the other party from the confidentiality
obligations earlier;
(b) the confidential information becomes public through other means than in breach
of the confidentiality obligation through disclosure by the party bound by that
obligation;
(c) the disclosure of the confidential information is required by law.
ARTICLE II.6 - PROCESSING OF PERSONAL DATA
II.6.1 Processing of personal data by the Executive Agency
Any personal data included in the beneficiary's application and in the Decision shall be
processed by the Executive Agency pursuant to Regulation (EC) No 4512001 of the European
Parliament and of the Council of 18 December 2000 on the protection of individuals with
regard to the processing of personal data by the Community institutions and bodies and on the
free movement of such data.
Such data shall be processed by the data controller identified in Article I.6.1 solely for the
purposes of the implementation, management and monitoring of the Decision, without
prejudice to possible transmission to the bodies charged with the monitoring or inspection
tasks in application of Union law.
The beneficiary shall have the right of access to his/her personal data and the right to rectif,i
any such data. Should the beneficiary have any queries concerning the processing of his/her
personal data, he/she shall address them to the data controller, identified in Article I.6.1.
The beneficiary shall have the right of recourse at any time to the European Data Protection
Supervisor.
11.6.2 Processing of personal data by the beneficiary
Where the Decision requires the processing of personal data by the beneficiary, the
beneficiary may act only under the supervision of the data controller identified in Article
I.6.1, in particular with regard to the purpose of the processing, the categories of data which
may be processed, the recipients of the data and the means by which the data subject may
exercise his or her rights.
The access to data that the beneficiary grants to its personnel shall be limited to the extent
strictly necessary for the implementation, management and monitoring of the Decision.
The beneficiary undertakes to adopt appropriate technical and organisational security
measures having regard to the risks inherent in the processing and to the nature of the
personal data concemed, in order to:
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(a) prevent any unauthorised person from gaining access to computer systems processing
personal data, and especially:
(i) unauthorised reading, copying, alteration or removal of storage media;
(ii) unauthorised data input as well as any unauthorised disclosure, alteration or
erasure ofstored personal data;
(iii) unauthorised persons from using data-processing systems by means of data
transmission faciliti es;
(b) ensure that authorised users of a data-processing system can access only the personal
data to which their access right refers;
(c) record which personal data have been communicated, when and to whom;
(d) ensure that personal data being processed on behalf of third parties can be processed
only in the manner prescribed by the Executive Agency;
(e) ensure that, during communication of personal data and transport of storage media, the
data cannot be read, copied or erased without authorisation;
(0 design its organisational structure in such a way that it meets data protection
requirements.
ARTICLE II.7 _ VISIBILITY OF UNION FUNDING
ll,7.l Information on Union funding and use of European Union emblem
Unless the Executive Agency requests or agrees otherwise, any communication or publication
related to the action, made by the beneficiary, including at conferences, seminars or in any
information or promotional materials (such as brochures, leaflets, posters, presentations, etc.),
shall indicate that the action has received funding from the Union and shall display the
European Union emblem.
When displayed in association with another logo, the European Union emblem must have
appropriate prominence.
The obligation to display the European Union emblem does not confer to the beneficiary a
right of exclusive use. The beneficiary shall not appropriate the European Union emblem or
any similar trademark or logo, either by registration or by any other means.
For the purposes of the first, second and third subparagraphs and under the conditions
specified therein, the beneficiary is exempted from the obligation to obtain prior permission
from the Executive Agency to use the European Union emblem.
11.7.2 Disclaimers excluding Executive Agency's and/ or the Commission's
responsibility
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Any communication or publication related to the action, made by the beneficiary in any form
and using any means, shall indicate that it reflects only the author's view and that the
Executive Agency and I or the Commission is /are not responsible for any use that may be
made of the information it contains.
ARTICLE II.8 _ PRE-EXISTING RIGHTS AND OWNERSHIP AND USE OF THE
RE,SULTS (INCLUDING INTELLECTUAL AND INDUSTRIAL PROPERTY
RIGHTS)
II.8.l Ownership of the results by the beneficiary
Unless stipulated otherwise in the Decision, ownership of the results of the action, including
industrial and intellectual property rights, and of the reports and other documents relating to
it, shall be vested in the beneficiary.
II.8.2 Pre-existing industrial and intellectual property rights
Where industrial and intellectual property rights, including rights of third parties, exist prior
to the conclusion of the Decision, the beneficiary shall establish a list which shall specifu all
rights of ownership and use of the pre-existing industrial and intellectual property rights and
disclose it to the Executive Agency at the latest before the commencement of implementation.
The beneficiary shall ensure that it has all the rights to use any pre-existing industrial and
intellectual property rights during the implementation of the Decision.
II.8.3 Rights of use of the results and of pre-existing rights by the Union
Without prejudice to Articles II.l, II.3 and II.8.l, the beneficiary grants the Union the right to
use the results of the action for the following purposes:
(a) use for its own purposes, and in particular, making available to persons working for the
Executive Agency, other Union institutions, agencies and bodies and to Member States'
institutions, as well as, copying and reproducing in whole or in part and in unlimited
number of copies;
(b) distribution to the public, and in particular, publication in hard copies and in electronic
or digital format, publication on the internet, including on the Europa website, as a
downloadable or non-downloadable file, broadcasting by any kind of technique of
transmission, public display or presentation, communication through press information
services, inclusion in widely accessible databases or indexes;
(c) translation;
(d) giving access upon individual requests without the right to reproduce or exploit, as
provided for by Regulation (EC) No 104912001 of the European Parliament and of the
Council of 30 May 2001 regarding public access to European Parliament, Council and
Commission documents;
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(e) storage in paper, electronic or other format;
(0 archiving in line with the document management rules applicable to the Executive
Agency;
(g) rights to authorise or sub-licence the modes of exploitation set out in points (b) and (c)
to third parties.
Additional rights of use for the Union may be provided for in the Special Conditions.
The beneficiary shall warrant that the Union has the right to use any pre-existing industrial
and intellectual property rights, which have been included in the results of the action. Unless
specified otherwise in the Special Conditions, those pre-existing rights shall be used for the
same purposes and under the same conditions applicable to the rights of use of the results of
the action.
Information about the copyright owner shall be inserted when the result is divulged by the
Union. The copyright information shall read: "O - year - name of the copyright owner. All
rights reserved. Licenced to the European Union under conditions.".
ARTICLE II.9 AWARD OF CONTRACTS NECESSARY FOR THE
IMPLEMENTATION OF THE ACTION: Not applicable
ARTICLE II.IO _ SUBCONTRACTING OF TASKS FORMING PART OF THE
ACTION: Not applicable
ARTICLE II.11 - FINANCIAL SUPPORT TO THIRD PARTIES: Not applicable
ARTICLE II.I2 _ AMENDMENT TO THE DECISION
ll.l2.l Any amendment to the Decision shall be made by an amending Decision of the
Executive Agency in writing.
ll.l2.2 An amendment may not have the purpose or the effbct of making changes to the
Decision which would call into question the decision awarding the grant or be
contrary to the equal treatment of applicants.
II.12.3 The Executive Agency may decide to amend the Decision on its own initiative or on
the request of the beneficiary. Any such request for amendment shall be duly
justified and shall be sent to the Executive Agency in due time before it is due to take
effect, and in any case one month before the end of the period set out in ArticleI.2.2,
except in cases duly substantiated by the benehciary requesting the amendment and
accepted by the Executive Agency.
ll.l2.4 Not applicable.
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II.12.5 The amendment shall enter into force on the date on of notification of the amending
Decision to the beneficiary in accordance with the procedure laid down in Article
t.2.1.
Amendments shall take effect on a date agreed by the parties or, in the absence of
such an agreed date, on the date on which the amendment enters into force.
ARTICLE II.13 _ ASSIGNMENT OF CLAIMS FOR PAYMENTS TO THIRI)
PARTIES
II.f3.1 Claims for payments of the beneficiary against the Executive Agency may not be
assigned to third parties, except in duly justified cases where the situation warrants it.
The assignment shall only be enforceable against the Executive Agency if it has
accepted the assignment on the basis of a written and reasoned request to that effect
made by the beneficiary. In the absence of such an acceptance, or in the event of
failure to observe the terms thereof, the assignment shall have no effect on the
Executive Agency.
ll.l3.2 In no circumstances shall such an assignment release the beneficiary from its
obligations towards the Executive Agency.
ARTICLE II.I4 _ FORCE MAJEURE
II.14.1 "Force majeure" shall mean any unforeseeable exceptional situation or event beyond
the parties' control, which prevents either of them from fulfilling any of their
obligations under the Decision, which was not attributable to error or negligence on
their part or on the part of third parties involved in the implementation and which
proves to be inevitable in spite of exercising all due diligence. Any default of a
service, defect in equipment or material or delays in making them available, unless
they stem directly from a relevant case of force majeure, as well as labour disputes,
strikes or financial difficulties cannot be invoked as.force majeure.
ll.l4.2 A party faced with.force majeure shall formally notifu the other party without delay,
stating the nature, likely duration and foreseeable effects.
II.14.3 The parties shall take the necessary measures to limit any damage due to .force
majeure. They shall do their best to resume the implementation of the action as soon
as possible.
ll.l4.4 The party faced withforce majeure shall not be held to be in breach of its obligations
under the Decision if it has been prevented from fulfilling them by force majeure.
ARTICLE II.15 _ SUSPENSION OF THE IMPLEMENTATION OF THE ACTION
II.15.1 Suspension of the implementation by the beneficiary
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The beneficiary may suspend the implementation of the action or any part thereof if
exceptional circumstances make such implementation impossible or excessively difficult, in
particular in the event of force majeure. The beneficiary shall inform the Executive Agency
without delay, giving all the necessary reasons and details and the foreseeable date of
resumption.
Unless the Decision is terminated in accordance with Article II.16.l or points (b) or (c) of
Article 11.16.2.1, the beneficiary shall, once the circumstances allow resuming the
implementation of the action, inform the Executive Agency immediately and present a request
for amendment of the Decision as provided for in Article II.15.3.
11.15.2 Suspension of the implementation by the Executive Agency
II.15.2.1 The Executive Agency may suspend the implementation of the action or any part
thereof:
(a) if the Executive Agency has evidence that the beneficiary has committed
substantial errors, irregularities or fraud in the award procedure or in the
implementation of the Decision or if the beneficiary fails to comply with its
obligations under the Decision;
(b) if the Executive Agency has evidence that the beneficiary has committed
systemic or recurrent errors, irregularities, fraud or breach of obligations
under other grants funded by the Union or the European Atomic Energy
Community which were awarded to the beneficiary under similar
conditions, provided that those elrors, irregularities, fraud or breach of
obligations have a material impact on this grant; or
(c) if the Executive Agency suspects substantial errors, irregularities, fraud or
breach of obligations committed by the beneficiary in the award procedure
or in the implementation of the Decision and needs to verify whether they
have actually occurred.
11.15.2.2 Before suspending the implementation the Executive Agency shall formally notifu
the beneficiary of its intention to suspend, specifring the reasons thereof, and, in
the cases referred to in points (a) and (b) of Article 1I.15.2.1, the necessary
conditions for resuming the implementation. The beneficiary shall be invited to
submit observations within 30 calendar days from receipt of this notification.
If, after examination of the observations submitted by the beneficiary, the
Executive Agency decides to stop the suspension procedure, it shall formally
notifu the beneficiary thereof.
If no observations have been submitted or if, despite the observations submitted
by the beneficiary, the Executive Agency decides to pursue the suspension
procedure, it may suspend the implementation by formally notifying the
beneficiary thereof, specifring the reasons for the suspension and, in the cases
referred to in points (a) and (b) of Article II.15.2.1, the definitive conditions for
resuming the implementation or, in the case referred to in point (c) of Article
11.15.2.1, the indicative date of completion of the necessary verification.
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The suspension shall take effect on the day of the receipt of the notification by the
beneficiary or on a later date, where the notification so provides.
In order to resume the implementation, the beneficiary shall endeavour to meet
the notified conditions as soon as possible and shall inform the Executive Agency
of any progress made in this respect.
Unless the Decision is terminated in accordance with Article II.16.l or points (b),
(h) or (i) of Article 11.16.2.1, the Executive Agency shall, as soon as it considers
that the conditions for resuming the implementation have been met or the
necessary verification, including on-the-spot checks, has been carried out,
tbrmally notify the beneficiary thereof and invite the beneficiary to present a
request for amendment of the Decision as provided for in Article II.15.3.
II.15.3 Effects of the suspension
If the implementation of the action can be resumed and the Decision is not terminated, an
amendment to the Decision shall be made in accordance with Article II.12 in order to
establish the date on which the action shall be resumed, to extend the duration of the action
and to make any other modifications that may be necessary to adapt the action to the new
implementing conditions.
The suspension is deemed lifted as from the date of resumption of the action agreed by the
parties in accordance with the first subparagraph. Such a date may be before the date on
which the amendment enters into force.
Any costs incurred by the beneficiary, during the period of suspension, for the
implementation of the suspended action or the suspended part thereof, shall not be reimbursed
or covered by the grant.
The right of the Executive Agency to suspend the implementation is without prejudice to its
right to terminate the Decision in accordance with Article 11.16.2 and its right to reduce the
grant or recover amounts unduly paid in accordance with Articles II.25.4 andIl.26.
Neither party shall be entitled to claim compensation on account of a suspension by the other
party.
ARTICLE II.16 - TERMINATION OF THE DECISION
II.16.1 Termination of the Decision by the beneficiary
In duly justified cases the beneficiary may terminate the Decision by formally notifying the
Executive Agency thereof, stating clearly the reasons and specifying the date on which the
termination shall take effect. The notification shall be sent before the termination is due to
take effect.
If no reasons are given or if the Executive Agency considers that the reasons exposed cannot
justif, the termination, it shall formally notifu the beneficiary, specifying the grounds thereof,
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and the Decision shall be deemed to have been terminated improperly, with the consequences
set out in the third subparagraph of Article II.16.3.
ll.16.2 Termination of the Decision by the Executive Agency
II.16.2.1 The Executive Agency may decide to terminate the Decision in the following
circumstances:
(a) if a change to the authority's - that employs the beneficiary - legal,
financial, technical, organisational or ownership situation is likely to affect
the implementation of the Decision substantially or calls into question the
decision to award the grant;
(b) if the beneficiary does not implement the action as specified in Annex I or
fails to comply with another substantial obligation incumbent on it under the
terms of the Decision;
(c) in the event of .force majeure, notified in accordance with Article II.l4, or in
the event of suspension by the beneficiary as a result of exceptional
circumstances, notitied in accordance with Article II.l5, where resuming the
implementation is impossible or where the necessary modifications to the
Decision would call into question the decision awarding the grant or would
result in unequal treatment of applicants;
(d) if the authority that employs the beneficiary is declared bankrupt, is being
wound up, is having its affairs administered by the courts, has entered into
an arrangement with creditors, has suspended business activities, is the
subject of any other similar proceedings conceming those matters, or is in
an analogous situation arising from a similar procedure provided for in
national legislation or regulations;
(e) if the beneficiary or any related person, as defined in the second
subparagraph, have been found guilty of professional misconduct proven by
any means;
(f) if the beneficiary or the authority that employs the beneficiary is not in
compliance with its obligations relating to the payment of social security
contributions or the payment of taxes in accordance with the legal
provisions of the country in which it is established or in which the action is
implemented;
(g) if the Executive Agency has evidence that the beneficiary or any related
person, as defined in the second subparagraph, have committed fraud,
corruption, or are involved in a criminal organisation, money laundering or
any other illegal activity detrimental to the Union's financial interests;
(h) if the Executive Agency has evidence that the beneficiary or any related
person, as defined in the second subparagraph, have committed substantial
errors, irregularities or fraud in the award procedure or in the
implementation of the Decision, including in the event of submission of
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false information or failure to submit required information in order to obtain
the grant provided for in the Decision; or
(i) if the Executive Agency has evidence that the beneficiary has committed
systemic or recurrent errors, irregularities, fraud or breach of obligations
under other grants funded by the Union or the European Atomic Energy
Community which were awarded to the beneficiary under similar
conditions, provided that those errors, irregularities, fraud or breach of
obligations have a material impact on this grant.
For the purposes of points (e), (g) and (h) "any related person" shall mean any
natural person who has the power to represent the beneficiary or to take decisions
on its behalf.
11.16.2.2 Before terminating the Decision, the Executive Agency shall formally notify the
beneficiary of its intention to terminate, specifying the reasons thereof and
inviting the beneficiary, within 45 calendar days from receipt of the notification,
to submit observations and, in the case of point (b) of Article II.16.2.1, to inform
the Executive Agency about the measures taken to ensure that it continues to fulfil
its obligations under the Decision.
If, after examination of the observations submitted by the beneficiary, the
Executive Agency decides to stop the termination procedure, it shall formally
noti$ the beneficiary thereof.
If no observations have been submitted or if, despite the observations submitted
by the beneficiary, the Executive Agency decides to pursue the termination
procedure, it may terminate the Decision by formally notifying the beneficiary
thereof, specifying the reasons for the termination.
In the cases referred to in points (a), (b), (d) and (f) of Article II.16.2.1, the formal
notification shall specif, the date on which the termination takes effect. In the
cases referred to in points (c), (e), (g), (h) and (i) of Article rr.16.2.1, the
termination shall take effect on the day following the date on which the fbrmal
notification was received by the beneficiary.
II.16.3 Effects of termination
Where the Decision is terminated, payments by the Executive Agency shall be proportionate
to the actual progress made in carrying out the action on the date when the termination takes
effbct in accordance with Article II.25.
The beneficiary shall have 60 days from the date when the termination of the Decision takes
effect, as provided tbr in Articles II.16.l and IL16.2.2, to produce a request for payment of
the balance in accordance with Article 11.23.2. If no request for payment of the balance is
received within this time limit, the Executive Agency shall not cover any costs (allowance)
which are not included in a financial statement approved by it or which are not justified in a
technical report approved by it. In accordance with ArticleIl.26, the Executive Agency shall
recover any amount of pre-financing already paid.
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Where the Executive Agency, in accordance with point (b) of Article ILl6.2.l, is terminating
the Decision on the grounds that the beneficiary has failed to produce the request for payment
and, after a reminder, has still not complied with this obligation within the deadline set out in
Article II.23.3, the first subparagraph shall apply, subject to the following:
(a) there shall be no additional time period from the date when the termination of the
Decision takes effect for the beneficiary to produce a request for payment of the balance
in accordance with Article II.23.2; and
(b) the Executive Agency shall not cover any costs (allowance) incurred by the beneficiary
up to the date of termination or up to the end of the period set out in Article I.2.2,
whichever is the earlier, which are not included in a financial statement approved by it
or which are not justified in a technical report approved by it.
In addition to the first and second subparagraphs, where the Decision is terminated
improperly by the beneficiary within the meaning of Article II.16.1, or where the Decision is
terminated by the Executive Agency on the grounds set out in points (b), (e), (g), (h) and (i) of
Article II.16.2.1, the Executive Agency may also reduce the grant or recover amounts unduly
paid in accordance with Articles II.25.4 andll.26, in proportion to the gravity of the failings
in question and after allowing the beneficiary to submit its observations.
Neither party shall be entitled to claim compensation on account of a termination by the other
party.
ARTICLE II.I7 _ ADMINISTRATIVE AND FINANCIAL PENALTIES
II.17.1 By virtue of Articles 109 and 131(4) of Regulation (EU, Euratom) No 966/2012 ot
the European Parliament and of the Council of 25 October 2012 on the financial
rules applicable to the general budget of the Union and with due regard to the
principle of proportionality, if the beneficiary has committed substantial errors,
irregularities or fraud, has made fblse declarations in supplying required information
or has failed to supply such information at the moment of the submission of the
application or during the implementation of the grant, or has been found in serious
breach of its obligations under the Decision, it shall be liable to:
(a) administrative penalties consisting of exclusion from all contracts and grants
financed by the Union budget for a maximum of five years from the date on
which the infringement is established and confirmed following a contradictory
procedure with the beneficiary; and/or
(b) financial penalties of 2oh to l0o/o of the maximum amount of the grant set out
in Article I.3.
In the event of another infiingement within five years following the establishment of
the first infringement, the period of exclusion under point (a) may be extended to 10
years and the range of the rate referred to in point (b) may be increased to 4o/o to
20%.
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lll7.2 The Executive Agency / Commission shall formally notifu the beneficiary of any
decision to apply such penalties.
The Executive Agency / Commission is entitled to publish such decision under the
conditions and within the limits specified in Article 109(3) of Regulation (EU,
Euratom) No 966/2012.
An action may be brought against such decision before the General Court of the
European Union, pursuant to Article 263 of the Treaty on the Functioning of the
European Union ("TFEU").
ARTICLE II.18 APPLICABLE LAW, SETTLEMENT OF DISPUTES AND
ENFORCEABLE DECISION
II.18.1 The Decision is governed by the applicable Union law.
II.18.2 Pursuant to Article 263 TFEU, the beneficiary may bring legal proceedings before
the General Court of the European Union and, in the event of appeal, the Court of
Justice regarding the legality of this Decision and other decisions by the Executive
Agency concerning the application of the provisions of the Decision and the
arrangements for implementing it..
II.18.3 By virtue of Article 299 TFEU, for the purposes of recoveries within the meaning of
Article II.26 or financial penalties, the Executive Agency / Commission may adopt
an enforceable decision to impose pecuniary obligations on persons other than States.
An action may be brought against such decision before the General Court of the
European Union pursuant to Article 263 TFEU.
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PART B _ FINANCIAL PROVISIONS
ARTICLE II.19 - ELIGIBLE COSTS
II.19.1 Conditions for the eligibility of costs
"Eligible costs" of the action are costs actually incurred by the beneficiary which meet the
following criteria:
(a) they are incurred in the period set out in Article I.2.2;
(b) they are indicated in the estimated budget set out in Annex II;
(c) they are incurred in connection with the action as described in Annex I and are
necessary for its implementation;
(d) they are identifiable and verifiable;
(e) they comply with the requirements of applicable tax and social legislation; and
(0 they are reasonable, justified, and comply with the principle of sound financial
management, in particular regarding economy and efficiency.
ll.l9.2 Eligible direct costs
"Direct costs" of the action are those specific costs which are directly linked to the
implementation of the action and can therefore be attributed directly to it. They may not
include any indirect costs.
To be eligible, direct costs shall comply with the conditions of eligibility set out in Article
II.19. I .
In particular, the following categories of costs are eligible direct costs, provided that they
satisfy the conditions of eligibility set out in Article II.19.1 as well as the following
conditions:
(a) not applicable
(b) costs of travel and related subsistence allowances, both established on the basis of the
formulas indicated in Article I.3.1(d), provided that these costs are in line with the
beneficiary's employer's usual practices on travel and do not exceed the allowances
indicated in Annex III;
(c) not applicable;
(d) not applicable;
(e) not applicable;
(0 not applicable;
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(g) not applicable;
(h) not applicable.
II.19.3 Eligible indirect costs
Not applicable
ll.l9.4 Ineligible costs
In addition to any other costs which do not fulfill the conditions set out in Article II.19.1, the
following costs shall not be considered eligible:
(a) return on capital;
(b) debt and debt service charges;
(c) provisions for losses or debts;
(d) interest owed;
(e) doubttul debts;
(0 exchange losses;
(g) costs of transfers from the Executive Agency charged by the bank of the beneficiary;
(h) costs declared by the beneficiary in the framework of another action receiving a grant
financed from the Union budget (including grants awarded by a Member State and
financed from the Union budget and grants awarded by other bodies than the Executive
Agency for the purpose of implementing the Union budget);
(i) contributions in kind from third parties;
0) excessive or reckless expenditure;
(k) deductible VAT.
ARTICLE II.2O - IDENTIFIABILITY AND VERIFIABILITY OF THE AMOUNTS
DECLARED
II.20.1 Reimbursement of actual costs
Not applicable
11.20.2 Reimbursement of pre-determined unit costs or pre-determined unit
contribution
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Not applicable
II.20.3 Reimbursement of pre-determined lump sum costs or pre-determined lump sum
contribution
Not applicable
11.20.4 Reimbursement of pre-determined flat-rate costs or pre-determined flat-rate
contribution
Where, in accordance with Article I.3(d), the grant takes the form of the
reimbursement of flat-rate costs or of a flat-rate contribution, the beneficiary must
declare as eligible costs or as requested contribution the amount obtained by
applying the flat rate specihed in Article I.3(d).
If requested to do so in the context of the checks or audits described in Article 11.27,
the beneficiary must be able to provide adequate supporting documents to prove the
eligible costs or requested contribution to which the flat rate applies.
II.20.5 Reimbursement of costs declared on the basis of the beneficiary's usual cost
accounting practices
Not applicable
ARTICLE II.2I _ ELIGIBILITY OF COSTS OF ENTITIES AFFILIATED TO THE
BENEFICIARY
Not applicable
ARTICLE 11.22 _ BUDGET TRANSFERS
Not applicable
ARTICLE II,23 _ TECHNICAL AND FINANCIAL REPORTING _ REQUESTS FOR
PAYMENT AND DOCUMENTS
II.23.1 Requests for further pre-financing payments and documents
Not applicable
11.23.2 Request for payment of the balance and documents
The beneficiary shall submit a request for payment of the balance within 60 days following
the end of the action, in accordance with Article I.4.1 .
This request shall be accompanied by the following documents:
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(a) a final report on implementation of the action ("final technical report"), drawn up in
accordance with Annex IV; the final technical report must contain the information
needed to justift the contribution requested on the basis of flat rate;
(b) a final financial statement ("final financial statement"); the final financial statement
must include a breakdown of the flat-rate contribution claimed by the beneficiary. As a
general rule, the final financial statement should not include further supporting
documents such as travel tickets, boarding passes, hotel invoices or other receipts that
prove the relevant expenditure.
The final financial statement must be drawn up in accordance with the structure of the
estimated budget set out in Annex II and with Annex IV and include the amounts for the
whole period of the action;
(c) not applicable;
(d) not applicable
(e) not applicable.
The beneficiary shall certifu that the information provided in the request for payment of the
balance is full, reliable and true. It shall also certif, that the costs incurred can be considered
eligible in accordance with the Decision.
II.23.3 Non-submission of documents
Where the beneficiary has failed to submit a request for payment of the balance accompanied
by the documents referred to above within 30 days following the end of the action and where
the beneficiary still fails to submit such a request within 60 days lbllowing a written reminder
sent by the Executive Agency, the Executive Agency reserves the right to terminate the
Decision in accordance with Article II.l6.2.l(b), with the effects described in the second and
the third subparagraphs of Article II.16.3.
11.23.4 Currency for request for balance payment and financial statement and
conversion into euro
The request for payment and financial statement shall be drafted in euro.
Where the beneficiary keeps its general accounts in a currency other than the euro, it shall
convert costs incurred in another curency into euro at the average of the daily exchange rates
published in the C series of Official Journal of the European (lnion, determined over the
corresponding reporting period. Where no daily euro exchange rate is published in the Olficial
Journal o/'the European Union for the currency in question, conversion shall be made at the
average of the monthly accounting rates established by the Commission and published on its
website
(htto://ec.europa.eu/bud get/contract s granl
determined over the duration of the action.
ARTICLE II.24‑PAYⅣ IENTS AND PAYⅣ IENT ARRANGEⅣIENTS
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ll.24.l Pre-financing
The pre-financing is intended to provide the beneficiary with a float.
Without prejudice to Article 1I.24.6, where Article I.4.1 provides for a pre-financing payment
upon entry into force of the Decision, the Executive Agency shall pay to the beneficiary
within 30 days following that date.
11.24.2 Further pre-financing payments
No applicable
11.24.3 Interim payments
Not applicable
11.24.4 Payment of the balance
The payment of the balance, which may not be repeated, is intended to cover after the end of
period set out in Article 1.2.2 the remaining part of the grant. Where the total amount of
earlier payments is greater than the final amount of the grant determined in accordance with
Article II.25, the payment of the balance may take the form of a recovery as provided for by
Article 11.26.
Without prejudice to Articles 11.24.5 and 1I.24.6, on receipt of the documents referred to in
Article II.23.2, the Executive Agency shall pay the amount due as the balance within the time
limit specified in ArticleI.4.2.
This amount shall be determined following approval of the request for payment of the balance
and of the accompanying documents and in accordance with the fourth subparagraph.
Approval of the request for payment of the balance and of the accompanying documents shall
not imply recognition of the regularity or of the authenticity, completeness and correctness of
the declarations and information it contains.
The amount due as the balance shall be determined by deducting, from the final amount of the
grant determined in accordance with Article II.25, the total amount of pre-financing already
made.
11.24.5 Suspension of the time limit for payment
The Executive Agency may suspend the time limit for payment specified in Articles 1.4.2 and
11.24.2 at any time by formally notifying the beneficiary that its request for payment cannot be
met, either because it does not comply with the provisions of the Decision, or because the
appropriate documents have not been produced, or because there is mistake in the financial
statement.
The beneficiary shall be notified as soon as possible of any such suspension, together with the
reasons thereof.
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Suspension shall take effect on the date when notification is sent by the Executive Agency.
The remaining payment period shall start to run again from the date on which the requested
infbrmation or revised documents are received or the necessary further verification, including
on-the-spot checks, is carried out. Where the suspension exceeds two months, the beneficiary
may request a decision by the Executive Agency on whether the suspension is to be
continued.
Where the time limit for payment has been suspended following the rejection of the technical
report or financial statement provided for by Article 11.23 and the new report or statement
submitted is also rejected, the Executive Agency reserves the right to terminate the Decision
in accordance with Article Il.16.2.l(b), with the effects described in Article II.16.3.
11,24.6 Suspension of payments
The Executive Agency may, at any time during the implementation of the Decision, suspend
the pre-financing payment or payment of the balance:
(a) if the Executive Agency has evidence that the beneficiary has committed substantial
errors, irregularities or fraud in the award procedure or in the implementation of the
grant, or if the beneficiary fails to comply with its obligations under the Decision;
(b) if the Executive Agency has evidence that the beneficiary has committed systemic or
recurrent errors, irregularities, fraud or breach of obligations under other grants funded
by the Union or by the European Atomic Energy Community which were awarded to
the beneficiary under similar conditions, provided that those errors, irregularities, fraud
or breach of obligations have a material impact on this grant; or
(c) if the Executive Agency suspects substantial errors, irregularities, fraud or breach of
obligations committed by the beneficiary in the award procedure or in the
implementation of the Decision and needs to verifl, whether they have actually
occurred.
Before suspending payments, the Executive Agency shall formally notify the beneficiary of
its intention to suspend payments, specifuing the reasons thereof and, in the cases referred to
in points (a) and (b) of the first subparagraph, the necessary conditions for resuming
payments. The beneficiary shall be invited to make any observations within 30 calendar days
tiom receipt of this notification.
If, after examination of the observations submitted by the beneficiary, the Executive Agency
decides to stop the procedure of payment suspension, the Executive Agency shall formally
notifu the beneficiary thereof.
If no observations have been submitted or if, despite the observations submitted by the
beneficiary, the Executive Agency decides to pursue the procedure of payment suspension, it
may suspend payments by fbrmally notifying the beneficiary, specif,ing the reasons for the
suspension and, in the cases referred to in points (a) and (b) of the first subparagraph, the
definitive conditions for resuming payments or, in the case referred to in point (c) of the first
subparagraph, the indicative date of completion of the necessary verification.
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The suspension of payments shall take effect on the date when the notification is sent by the
Executive Agency.
In order to resume payments, the beneficiary shall endeavour to meet the notified conditions
as soon as possible and shall inform the Executive Agency of any progress made in this
respect.
The Executive Agency shall, as soon as it considers that the conditions for resuming
payments have been met or the necessary verification, including on-the-spot checks, has been
carried out, formally notify the beneficiary thereof.
During the period of suspension of payments and without prejudice to the right to suspend the
implementation in accordance with Article II.l5.1 or to terminate the Decision in accordance
with Article II.16.l, the beneficiary is not entitled to submit any requests for payments
referred to in ArticleII.23.
The corresponding requests for payments may be submitted as soon as possible after
resumption of payments or may be included in the first request for payment due following
resumption of payments in accordance with the schedule laid down in Article I.4.1
11.24.7 Notification of amounts due
The Executive Agency shall formally notif! the final amount of the grant determined in
accordance with Articl e II.25.
11,24.8 Interest on late payment
On expiry of the time limits for payment specified in Articles I.4.2,11.24.1 and 11.24.2, and
without prejudice to Articles 11.24.5 andII.24.6, the beneficiary is entitled to interest on late
payment at the rate applied by the European Central Bank for its main refinancing operations
in euros ("the reference rate"), plus three and a half points. The reference rate shall be the rate
in force on the first day of the month in which the time limit for payment expires, as
published in the C series of the Official Journal of the European Union.
The first subparagraph shall not apply where the beneficiary is a Member State of the Union,
including regional and local government authorities and other public bodies acting in the
name and on behalf of the Member State for the purpose of this Decision.
The suspension of the time limit for payment in accordance with Article II.24.5 or of payment
by the Executive Agency in accordance with Article II.24.6 may not be considered as late
payment.
Interest on late payment shall cover the period running from the day following the due date
for payment, up to and including the date of actual payment as established in Articlel[.24.l0.
The interest payable shall not be considered for the purposes of determining the final amount
of grant within the meaning of Article II.25.3.
By way of derogation from the first subparagraph, when the calculated interest is lower than
or equal to EUR 200, it shall be paid to the beneficiary only upon request submitted within
two months of receiving late payment.
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11,24.9 Currency for payments
Payments by the Executive Agency shall be made in euro.
11.24,10 Date of payment
Payments by the Executive Agency shall be deemed to be effected on the date when they are
debited to the Executive Agency's account.
ll.24.ll Costs of payment transfers
Costs of the payment transfers shall be borne in the following way:
(a) costs of transfer charged by the bank of the Commission shall be borne by the Executive
Agency;
(b) costs of transfer charged by the bank of the beneficiary shall be borne by the benef,rciary;
(c) all costs of repeated transfers caused by one of the parties shall be borne by the party
which caused the repetition of the transfer.
ARTICLE II.25 _ DETERMINING THE FINAL AMOUNT OF THE GRANT
II.25.1 Calculation of the final amount
Without prejudice to Articles II.25.2,11.25.3 andIl.25.4, the final amount of the grant shall be
determined as follows:
(a) not applicable;
(b) not applicable;
(c) not applicable;
(d) where, in accordance with Article L3(d), the grant takes the form of a flat-rate
contribution, the amount obtained by applying the flat rate referred to in that Article to
the eligible costs or to the contribution accepted by the Executive Agency for the
beneficiary.
11.25.2 Maximum amount
The total amount paid to the beneficiary by the Executive Agency may in no circumstances
exceed the maximum amount specified in Article I.3.
Where the amount determined in accordance with Article II.25.l exceeds this maximum
amount, the final amount of the grant shall be limited to the maximum amount specified in
Article I.3.
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2013 97 14 ExO MALM (CPC)
II.25.3 No-profit rule and taking into account of receipts
II.25.3.1 Not applicable
11.25.3.2 Not appl icable
II.25.3.3 Not applicable
11.25.3.4 Not applicable
II.25.3.5 Not applicable
11.25.4 Reduction for poor, partial or late implementation
If the action is not implemented or is implemented poorly, partially or late, the Executive
Agency may reduce the grant initially provided tbr, in line with the actual implementation of
the action according to the terms laid down in the Decision.
ARTICLE 11.26 _ RE,COVERY
ll.26.l Financial responsibility
Where an amount is to be recovered under the terms of the Decision, the beneficiary shall
repay the Executive Agency the amount in question.
11.26.2 Recovery procedure
Before recovery, the Executive Agency shall formally notifl, the beneficiary of its
intention to recover the amount unduly paid, specifring the amount due and the
reasons for recovery and inviting the beneficiary to make any observations within a
specified period.
If no observations have been submitted or if, despite the observations submitted by
the beneficiary, the Executive Agency decides to pursue the recovery procedure, the
Executive Agency may confirm recovery by formally notiffing to the beneficiary a
debit note ("debit note"), speciffing the terms and the date for payment.
If payment has not been made by the date specified in the debit note, the Executive
Agency shall recover the amount due:
(a) by offsetting it against any amounts owed to the beneficiary by the Union or
the European Atomic Energy Community (Euratom) ("offsetting"); in
exceptional circumstances, justified by the necessity to safeguard the financial
interests of the Union, the Executive Agency may recover by offsetting before
the due date; the beneficiary's prior consent shall not be required; an action
may be brought against such offsetting before the General Court of the
European Union pursuant to Article 263 TFEU;
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20139714 ExO MALM (CPC)
(b) by drawing on the financial guarantee where provided for in accordance with
Article I.4.1 ("drawing on the financial guarantee");
(c) by taking legal action in accordance with Article II.l8.2 or with the Special
Conditions or by adopting an enfbrceable decision in accordance with Article
il.18.3.
11.26,3 Interest on late payment
If payment has not been made by the date set out in the debit note, the amount due
shall bear interest at the rate established in Article II.24.8.lnterest on late payment
shall cover the period running from the day following the due date for payment, up to
and including the date when the Executive Agency actually receives payment in full
of the outstanding amount.
Any partial payment shall first be appropriated against charges and interest on late
payment and then against the principal.
11.26.4 Bank charges
Bank charges incurred in connection with the recovery of the sums owed to the
Executive Agency shall be borne by the beneficiary except where Directive
200716418C of the European Parliament and of the Council of l3 November 2007 on
payment services in the internal market amending Directives 9711lEC,2002l65lEC,
20051601F.C and2006148lEC and repealing Directive 97l5lEC applies.
ARTICLE II.27 _ CHECKS, AUDITS AND EVALUATION
In Articles II.27.l-I1.27 .7, where the 'Executive Agency' is mentioned, the 'Executive Agency
and / or the Commission' shall be understood.
ll.27.l Technical and financial checks or audits and interim and final evaluations
The Executive Agency may carry out technical and financial checks and audits in relation to
the use of the grant. It may also check the statutory records of the beneficiary for the purpose
of periodic assessments of lump sum, unit cost or flat-rate amounts.
Information and documents provided in the framework of checks or audits shall be treated on
a confidential basis.
In addition, the Executive Agency may carry out interim or final evaluation of the impact of
the action measured against the objective of the Union programme concerned.
Checks, audits or evaluations made by the Executive Agency may be carried out either
directly by its own staff or by any other outside body authorised to do so on its behalf.
Such checks, audits or evaluations may be initiated during the implementation of the Decision
and for a period of five years starting from the date of payment of the balance. This period
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2013 97 14 ExO MALM(CPC)
shall be limited to three years if the maximum amount specified in Article I.3 is not more than
EUR 60 000.
The check, audit or evaluation procedure shall be deemed to be initiated on the date of receipt
of the letter of the Executive Agency announcing it.
11.27.2 Duty to keep documents
The beneficiary shall keep all original documents, especially accounting and tax records,
stored on any appropriate medium, including digitalised originals when they are authorised by
its national law and under the conditions laid down therein, for a period of five years starting
from the date of payment of the balance.
This period shall be limited to three years if the maximum amount specified in Article I.3 is
not more than EUR 60 000.
The periods set out in the first and second subparagraphs shall be longer if there are on-going
audits, appeals, litigation or pursuit of claims concerning the grant, including in the case
referred to in Article 11.27.7. In such cases, the beneficiary shall keep the documents until
such audits, appeals, litigation or pursuit of claims are closed.
11.27.3 Obligation to provide information
The beneficiary shall provide any information, including information in electronic format,
requested by the Executive Agency, or by any other outside body authorised by it, in the
context of checks, audits or evaluations as referred to in Article rr.27 .l
In case the beneficiary does not comply with the obligation set out in the first subparagraph,
the Executive Agency may consider:
(a) any cost insufficiently substantiated by information provided by the beneficiary as
ineligible;
(b) any unit, lump sum or flat-rate contribution insufficiently substantiated by information
provided by the beneficiary as undue.
11.27.4 On-the-spot visits
During an on-the-spot visit, the beneficiary shall allow Executive Agency staff and outside
personnel authorised by the Executive Agency to have access to the sites and premises where
the action is or was carried out, and to all the necessary information, including information in
electronic format.
It shall ensure that the information is readily available at the moment of the on-the-spot visit
and that information requested is handed over in an appropriate form.
In case the beneficiary refuses to provide access to the sites, premises and information in
accordance with the first and second subparagraphs, the Executive Agency may consider:
(a) any cost insufficiently substantiated by information provided by the beneficiary as
ineligible;
(b) any unit, lump sum or flat-rate contribution insufficiently substantiated by information
provided by the beneficiary as undue.
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2013 97 14 ExO MALM(CPC)
11.27.5 Contradictory audit procedure
On the basis of the findings made during the audit, a provisional report ("draft audit report")
shall be drawn up. It shall be sent by the Executive Agency or its authorised representative to
the beneficiary, which shall have 30 days from the date of receipt to submit observations. The
final report ("final audit report") shall be sent to the beneficiary within 60 days of expiry of
the time limit for submission of observations.
1I.27.6 Effects of audit findings
On the basis of the hnal audit findings, the Executive Agency may take the measures which it
considers necessary, including recovery of all or part of the payments made by it, in
accordance with Articl e 11.26.
In the case of final audit findings made after the payment of the balance, the amount to be
recovered shall correspond to the difference between the revised final amount of the grant,
determined in accordance with Article II.25, and the total amount paid to the beneficiary
under the Decision for the implementation of the action.
11.27.7 Correction of systemic or recurrent errors, irregularities, fraud or breach of
obligations
11.27.7.1 The Executive Agency may take all measures which it considers necessary,
including recovery of all or part of the payments made by it under the Decision,
in accordance with Article II.26, where the fbllowing conditions are fulfilled:
(a) the beneficiary is found, on the basis of an audit of other grants awarded to it
under similar conditions, to have committed systemic or recurrent errors,
irregularities, fraud or breach of obligations that have a material impact on
this grant; and
(b) the final audit report containing the findings of the systemic or recurrent
errors, irregularities, fraud or breach of obligations is received by the
beneficiary within the period referred to in Article 11.27 .1.
11.27.7.2 The Executive Agency shall determine the amount to be corrected under the
Decision:
(a) wherever possible and practicable, on the basis of costs unduly declared as
eligible under the Decision.
For that purpose, the beneficiary shall revise the financial statements
submitted under the Decision taking account of the findings and resubmit
them to the Executive Agency within 60 days from the date of receipt of the
final audit report containing the findings of the systemic or recurrent errors,
irregularities, fraud or breach of obligations.
In the case of systemic or recurrent errors, irregularities, fraud or breach of
obligations found after the payment of the balance, the amount to be
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2013 97 14 ExO MALM (CPC)
recovered shall correspond to the difference between the revised final
amount of the grant, determined in accordance with Article II.25 on the
basis of the revised eligible costs declared by the beneficiary and approved
by the Executive Agency, and the total amount paid to the beneficiary under
the Decision for the implementation of the action;
(b) where it is not possible or practicable to quantify precisely the amount of
ineligible costs under the Decision, by extrapolating the correction rate
applied to the eligible costs for the grants for which the systemic or
recurrent errors or irregularities have been found.
The Executive Agency shall formally notifu the extrapolation method to be
applied to the beneficiary, which shall have 60 days from the date of receipt
of the notification to submit observations and to propose a duly
substantiated alternative method.
If the Executive Agency accepts the altemative method proposed by the
beneficiary, it shall formally notifr the beneficiary thereof and determine the
revised eligible costs by applying the accepted alternative method.
If no observations have been submitted or if the Executive Agency does not
accept the observations or the alternative method proposed by the
beneficiary, the Executive Agency shall formally notify the beneficiary
thereof and determine the revised eligible costs by applying the
extrapolation method initially notified to the beneficiary.
In the case of systemic or recurrent errors, irregularities, fraud or breach of
obligations found after the payment of the balance, the amount to be
recovered shall correspond to the difference between the revised final
amount of the grant, determined in accordance with Article II.25 on the
basis of the revised eligible costs after extrapolation, and the total amount
paid to the beneficiary under the Decision for the implementation of the
action; or
(c) where ineligible costs cannot serve as a basis for determining the amount to
be corrected, by applying a flat rate correction to maximum amount of the
grant specified in Article I.3 or part thereof, having regard to the principle of
proportionality.
The Executive Agency shall formally notifo the flat rate to be applied to the
beneficiary, which shall have 60 days from the date of receipt of the
notification to submit observations and to propose a duly substantiated
alternative flat rate.
If the Executive Agency accepts the alternative flat rate proposed by the
beneficiary, it shall formally notify the beneficiary thereof and correct the
grant amount by applying the accepted altemative tlat rate.
If no observations have been submitted or if the Executive Agency does not
accept the observations or the alternative flat rate proposed by the
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201397 14 ExO MALM (CPC)
beneficiary, the Executive Agency shall formally notifu the beneficiary
thereof and correct the grant amount by applying the flat rate initially
notified to the beneficiary.
In the case of systemic or recurrent errors, irregularities, fraud or breach of
obligations found after the payment of the balance, the amount to be
recovered shall correspond to the difference between the revised final
amount of the grant after flat-rate correction and the total amount paid to the
beneficiary under the Decision for the implementation of the action.
11.27.8 Checks and inspections by OLAF
The European Anti-Fraud Office (OLAF) shall have the same rights as the Executive Agency,
notably right ofaccess, for the purpose ofchecks and investigations.
By virtue of Council Regulation (Euratom, EC) No 2185196 of ll November 1996
conceming on-the-spot checks and inspections carried out by the Commission in order to
protect the European Communities' financial interests against fraud and other irregularities
and Regulation (EC) No 1073/1999 of the European Parliament and the Council of 25 May
1999 concerning investigations conducted by the European Anti-Fraud Office (OLAF),
OLAF may also carry out on-the-spot checks and inspections in accordance with the
procedures laid down by Union law for the protection of the financial interests of the Union
against fraud and other irregularities.
Where appropriate, OLAF findings may lead to recovery by the Executive Agency.
11.27.9 Checks and audits by the European Court of Auditors
The European Court of Auditors shall have the same rights as the Executive Agency, notably
right ofaccess, for the purpose ofchecks and audits.
SIGNATURE
For the
Done at [,uxembourg, on
In duplicate in English
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2013 97 14 ExO MALtvl (CPC)
ANNEX I
DESCRIPTIoN oF THE ACTIoN
(Annex 2 of the application form and the mutual agreement between the official's
authority and the host authority)
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2013 97 14 ExO MALM (CPC)
ANNEX 2
Oalu<:r'lvts axD f,xpttcrED Rf,sltLTS oF'rHE Ac'noN tN coNroRMl,r.y wl r. r.llI EU
CoNSUMf,R PRocRAMMti AND'r' u Rt:spEct tvt: pRovtsroNs or Rl:cut,lt.lox
2806t2004t8C
Objectivc(s) of the action
'l
he objective of the action is aimcd tirr the exchange ol enlbrccment olficial in order to
improve the quality lcvel ol'the surveillance zunong DU member statc representativcs in
the field ol'consumer protection. One ofthe objectives in the sense of,current application
is the awarcness rising and exchange of practical suggeslions in lhe task of markct
surveillance in the field ol'air passengers rights, cspecially aimed to the Regulations
(LC) 261 /2oO4, I l77 /2010 and I I 07/2006.
Oflicial's tasks and activilies foreseen in the framework of the exchange
'l he Ibreseen tasks
and activitics in the liamework ol'the cxchange are following:
I'amiliarizatkrn witb thc consumcr protection survcillance proccdures and
programmes, cross-border cases and cooperation with other enfrlrccment bodies; practice
and complaints rcgarding air-passengcrs and passengers travelling by the sea, rights.
'I'he practice of
enlirrcement of Regulations (h,C) 26112004 and I 107/2006 practice,
complaint-handling. the role ol NEB-s as survcillancc authority, shortcomings and court-
cases/decicions Ibreseen schedule is to be as fbllowing:
Overview ol'lhc aotivitics o{'lhe Ministry of' Inf-rastructure and Environment thc
structurc, compelcncs. statislicsl shorl overview ol' Consumer Protection lloiud ol'
Iistonia:
Rcgulation (l;.C.) 26112004 practicc, complaint-handling, the role as N LB.
activities/campaigns. survcillancc, shortcomings, court-cascs/dccicions;
Regulation (lrc) I 107/2006 - practice, complainrhiurdling, rhe role as NEII,
activitics/campaigns, surveillancc, shortcomings,court-cases/decicions, chcok-list lbr
surveillance;
Practical aspccts and survcillance under the Regulations (lrC) no 26112004 and
I 107/2006 practice in placc.
Expected results and impacls of this action in respect to the enforcement of the
provisions of Regulation 201)6120041LC on consumer proteclion cooperation
'l'he expected result and impact ol'this action is to prepare
a similar web-page lbr
ljstonian passsngers as it is in usc in lreland and rhe conlidcnce iurd awareness rising ol'
thc ollicial participating in the exchange in the I'uture aotivities when assuring thc
passengors righls whcn travelling by air.
Call for proposals EAHC/201 /CPC-ExO - Application form 72/16
38 of44
201357 14 ExO MALM (CPC)
AxnBx II
EsrrmarpD BUDGET oF THE ACTIoN
(Annex 3 of the application form)
39 of44
Callfor proposal EAHC/2013ノ CP/CPC― ExO― BU項 】o5月 LExOMALM(CPC)
Symmaッ fottardわ dger
Prease″ ″ゎめe Ferdsわ ye″ οtt a″ οtter dara s力 a″ ゎe carctrrared ayrOma″ ca″ ′
Applicant's name: Karrin肋 oと M
Authority: Consumer Prctection Board of Estonia
Expenditure - Summary
Staff: 880,01C
Travel: 590,58C
Subsislence; 2.367,001C
5.1.4 Miscellanous: 0,00C
Total Expenditure: 3837,59C
Revenue - Summary
Amount of EU support requested under this application: 2.957,58C
National Resources.' 880,01C
Total Revenue: 3837,59C
饂8『 f
2013 97 14 ExO MALM(CPC)
Expendfure‐ Defa〃
I I
C″ rreacr CurO
Staff
Please in4n iE foilowing dala: db fclels hw
$td r$ibh, tt*liy salaty in € @dudng &ogos, .eial *ciiy, h&ays etc.) qd ttE duati@ ot tb exol,ango in &ys. Tho setdy @st Fr &y
end lhe tolel @st ot slell sheil be calcutdtad eutm,,icdfiy.
Name Posilion/Fu nclion Tohl deF of
Monthly slary') ToLl cost o, srafr
exchanoo deyKう
Hoad of Toudsm and €dverli6ing divison
lrMust
include charges, $cial *curity, holidaysetc-
daft cct for thb person will be 5.400 Euro.
Travel
:鯛
Place of Departure Place of A「 wal Distan@ in kms (one fohl frcvel
Mv)
Amesterdam / The Netherlands
r20り 女 εO,0● 00+θ 00彙 ″sx C a3790+̀55 Tsx C a63,6● 0々 as χC 0 3790+O kllls χε 0 1262+0"Ts χ C 0 0609+0々 msχ εO卿
"sχ
Subsistence
inwn thc foloww dald: tre pl@ ol dniwl (be sed ol lhe host adttuW) atld llre nffi ol lB @u*ty ol ffiivdt (ch@v o @unv Me trom e smlt dow tist). The tntel atbwa@, the &W
ell o, subsiste@ shail be calculded autmalicelly.
r@ and lr,e toaal
Length of‐ y raySl COunW OfArnve!lchcOSe from for., Subsistfrc.
●e SCFdl dttn istl Hotel AllMnce ')
Amesterdam Netherlands
ro days χc′ 7● ●●●9 days χC 03.● ●
9
4
See Anner 3 ofthe application form and subcislence rat6s worksheet
5)
Se€ Annex 3 ofthe application form and subislence rat€s worksheet
Miscellaneous costs directly linked to the implementation of the work programme
Please inpd tE foilowing ddld: he tyrE ot erpencltw, llg ait @sl ih € end quatfly. The toad @st shal b cdculoted adffidr@ly.
Type of sxpenditure
Ouantity
Total Miscel,anaous
0,00C
Total expenditure: 3.837,59C
Revenue - Detail
Amounl ol EU supporl requesled under this application: υ 8upp071彎 2osled劃
L̲29● 750t J
lppr.。 び
￨・ 型 "ξ
National Resources
inpul th6 hllowing datd: the i&nifrcation ol naliondt @-firnde6
a(*tess, cpnldct @rsont}osiliq ) andtlB wurt Nffiuted by eaah co-tw*r. The totat etuunt ol nationat rcsows thol bs cabulalod alilonaticely.
ldenlif@lion of nalionel ccfundoE (raa$ spacify nrme, addrs, conbct peMr/po6itDn
Consumor Proteclion Eoerd of Estonia, Rahukoht! 2, 101 30 Tallinn, Estonla. Contaa pemon: t,tE. lnne nelnforf, XeaO of
pい one no ●3720211713 830,01C
Tolal Misceltreneous:
8800イ ξ
Total revenue: 3.837,59C
Excha翫 3
詣蹄F2
20139714 ExO MALM (CPC)
ANNBx III
AuowaxcE PER KTLoMETER rN EuRol
Distance in km Amount for every km
O to 200 0
201 to 1000 0.3790
1001 to 2000 0.6316
2001 to 3000 0.3790
3001 to 4000 0.1262
4001 to 10 000 0.0609
10000 0
Dlrly ALLowANCn rN EuRo2
Daily
Dcstination subsistence Hotel Total
allowance
Austria 95,00 130,00 225,00
Belgium 92,00 140,00 232,00
Bulgaria 58,00 169,00 227,00
Cyprus 93,00 145,00 238,00
Czech Republic 75,00 155,00 230,00
Denmark 120,00 150,00 270,00
Estonia 71,00 I 10,00 181,00
Finland 104,00 140,00 244,00
France 95,00 150,00 245,00
Germany 93,00 I 15,00 208,00
Greece 82,00 r 40,00 222,00
Hungary 72,00 150,00 222,00
Ireland 104,00 150,00 254,00
Italy 95,00 135,00 230,00
Latvla 66,00 145,00 211,00
Lithuania 68,00 I 15,00 183,00
Luxembourg 92,00 145,00 237,00
' Article 7, section 3C of Annex VII of the Staff Regulations of the officials of the European Union, as amended
lastly by Article 6 of Council Regulation (EU) n" 123912010 of 20 December 2010 adjusting with effect flom 1
July 2010 the remuneration and pensions of officials and other servants of the European Union and the
correction coeffi cients applied thereto
' Article 13, section 3F of Annex VII of the Staff Regulations of the officials of the European Union
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2013 97 14 ExO MALM(CPC)
Malta 90,00 115,00 205,00
Netherlands 93,00 170,00 263,00
Poland 72,00 145,00 217,00
Portugal 84,00 120,00 204,00
Romania 52,00 170,00 222,00
Slovakia 80,00 125,00 205,00
Slovenia 70,00 110,00 180,00
Spain 87,00 125,00 212,00
Sweden 97,00 160,00 257,00
United Kingdom 101,00 175,00 276,00
Croatia 60,00 120,00 180,00
Norway 80,00 140,00 220,00
Iceland 85,00 160100 245;00
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20139714 ExO MALM (CPC)
Axnnx IV
RrpoRrtNG REeUIREMENTS (covrnnc THE FrNAL TECHNTcAL REpoRT AND
FINAL FINANCIAL STATEMENT)
The final technical report referred to in Article I.4 of the Special Conditions should include in
particular the following information:
A. Detailed description of all the activities conducted
This section of the report should summarise the activities undertaken.
B. Description on how the activities undertaken promote an effective application of
consumer protection laws
This section should explain the benefits of the action.
C. Duration of the action
An attestation signed by the representative of the host authority confirming that the action
took place should be attached to the report. It should mention at least the name of the
beneficiary and his date of arrival and departure.
D. Final financial statement
The final financial statement referred to in Article I.4 of the Special Conditions should include
in particular the following information:
a) request for the payment of the balance
b) breakdown of the flat-rate contribution claimed by the beneficiary.
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TARBIJAKAITSEAMET
KASKKIRI
Tanirln 07.10.2013 Nrl‑1/13‑048
l.Suunata: Katrin MALM
Ametnike vahetuse korras, vastavalt EK meetmele ,,Ametnike vatretus" tarbijakaitsealase
koostririmiiiiruse 200612004 alusel - leping nr 2013 97 14
Kuupttevad: alates 17.10.2013.a kuni25.10.2013.a. pた vi 09
Sihtkoht: Ⅱolland,AΠ lsterdam
Eesmiirk: Osav6tt Euroopa Komisjoni ametnike vahetuse projektist, mida finantseerib
European Commission Executive Agency for Health and ConsumersiEAHC -
GRANT Agreement for an action - Exchange of officials Agreement number 2013
97 14 - Katrin MALM", tarbijakaitsealaste tcidkogemuste vahetamine Euroopa
Komisjoni miiiiruse 200612004 alusel.
Liihetuse planeeritav
Kulud Finantseerimise allikas
maksumus
Piievaraha 288 eurot European Commission
Majutuskulud 0 eurot Executive Agency for Health
Transpordikulud - And Consumers/EAHC (toetus)
0 eurot
laeva/lennupiletid GRANT Agreement for an
Reisikindlustus 0 eurot Action - Exchange of officials
Lisanduvad kulud- linnasisene Agreement nr 2013 97 14 -
transport 0 eurot
EAHCI2OI3/CP/CPC -
Orienteeruvad kulud kokku 288 eurot Katrin Malm
Maksta liihetusavanssi 0 eurot
2. Raamatupidamisel kanda Katrin MALM pangakontole Euroopa Komisjonist laekunud toetus
sunmas 2366,06 eurot (kokku toetuse summa on2957,58 eurot) ametniku avalduse esitamisel.
Alus: European Commission Executive Agencyfor Health and Consumers/EAHS (toetus) GMNT
Agreementfor action - Exchange of fficials Agreement number 2013 97 l4 Katrin Malm
3. Ametnikul esitada raamatupidamisele kuludokumentide koopiad ja kulud kajastada aruandes.
4. Katrin Malm iilalnimetatud lepingu alusel viiljamakstud sihtosttarbelise toetuse
kuludokumentidega katmata osa arvestada fiitisilise isiku poolt saadud tuluna, mis kuulub Katrin
Malm poolt deklareerimisele tuludeklaratsioonis.
Andres
Pcadi
KONTOLAIENDID:
̲EELARVEUKSUS(FunlCTR) 08601000
PROJEKT KFund) TK 860‑TKA Uldine
EELARVE KLASSIFIKAATOR(Commitmentitem) 60704405504‑Koolituskulud