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Saatja: Taivo Kivimäe <[email protected]> Saadetud: 27.08.2020 08:50 Adressaat: Merli Tasane <[email protected]> Koopia: Tarmo Ots <[email protected]> Teema: Ed: 3rd RPAS User Group Meeting, 30 September 2020 Manused: image002.jpg; invitation letter MS.pdf; Agenda 3rd RPAS User Group.pdf; Guide for meetings via Zoom for external users.pdf Tere Palun D-sse ja teadmiseks Marek Tervist! Taivo Saatja: HAELTERMAN Greta (EMSA) <[email protected]> Saatmisaeg: 24. august 2020 18:01 Adressaat: [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Tarmo Ots <[email protected]>; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; ual- [email protected]; [email protected]; [email protected]; ual- [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; '[email protected]' <[email protected]>; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Koopia: [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Taivo Kivimäe <[email protected]>; [email protected]; [email protected]; RAMON JARRAUD Helena (EMSA) <[email protected]>; VEGA RAMIREZ Maria (EMSA) <[email protected]> Teema: 3rd RPAS User Group Meeting, 30 September 2020 Dear Madam, Sir, Please find attached the invitation to the Virtual 3rd RPAS User Groupe meeting on 30 September. Kind regards, Greta Haelterman Senior Administrative Assistant Department 2 - Safety, Security and Surveillance EMSA / Praça Europa 4 / 1249-206 Lisbon / Portugal Tel +351 21 1209 298 / Fax +351 21 1209 212 [email protected] / emsa.europa.eu Ref. Ares(2020)4388716 - 24/08/2020 Virtual meeting via Zoom Guide for Member States and other users ZOOM Version: 1.0 Date: 27.4.2020  ZOOM GUIDE FOR EXTERNAL USERS Table of Contents 1. Guidance for virtual meeting via Zoom ........................................................................................................... 2 1.1 Meeting on-line with Zoom ........................................................................................................................ 2 1.2 How to connect to a Zoom meeting ........................................................................................................... 2 1.3 In call options ............................................................................................................................................ 3 2. Technical requirements .................................................................................................................................... 4 2.1 System requirements ................................................................................................................................ 4 2.2 Supported operating systems .................................................................................................................... 4 2.3 Supported tablets and mobile devices....................................................................................................... 4 2.4 Supported browsers .................................................................................................................................. 4 3. General recommendations ............................................................................................................................... 5 Page 1 of 7 ZOOM GUIDE FOR EXTERNAL USERS 1. Guidance for virtual meeting via Zoom 1.1 Meeting on-line with Zoom Zoom is a web-based video conferencing tool with a local, desktop client and a mobile app that allows users to meet online. To use Zoom you will need one of the following: ■ Computer: Windows or Apple computer with speakers and a microphone. ■ Mobile Device: iOS or Android. ■ Phone: Mobile device, desk, or landline. 1.2 How to connect to a Zoom meeting If you are joining from a computer, enter by clicking the Zoom meeting link or by entering the meeting ID and password in Zoom tool https://zoom.us/join. When entering a Zoom meeting for the first time from a computer you will need to download an application file. (you can also attend without downloading the application file by clicking web-based option but with limited control options). The recommended browsers are: IE 11+, Edge 12+, Firefox 27+, Chrome 30+. ■ Click on link (highlighted in green) to download the plug-in to your computer, the preferred option. ■ Click on link (highlighted in red) to continue to web-based view without downloading any application to PC. This option has limited in-call options. 1. If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store. See here for more details. 2. If you would like to attend a Zoom meeting via telephone please call the number for your country (check this link for up to date numbers https://zoom.us/zoomconference ). Then enter the Meeting ID and PIN when prompted. Just before entering the meeting you will be prompted to enter a display name, enter the country/organisation and your name to identify you in the meeting. Page 2 of 7  GUIDE FOR VIRTUAL MEETINGS FOR EXTERNAL USERS 3. You will then be prompted how you wish to join your audio. Simply select join Audio by Computer (this is the recommended option). If you wish to join audio via the telephone click join by Phone and follow the instructions. 4. The participants will enter a waiting room first, then the host or co-host will accept the participants to enter. This is a mandatory option from Zoom. 1.3 In call options Participants have access to these functions: Mute / Unmute: Mute and unmute your microphone. Audio Controls (click the ^ arrow next to Mute / Unmute): Allows you to change the microphone and speaker that Zoom is currently using on your computer and access the full audio settings. Start Video / Stop Video: Turns your camera on or off. Video Controls (click the ^ arrow next to Start Video / Stop Video): Change cameras if you have multiple cameras, select a virtual background (if enabled), or access your full video settings. Participants: See who's currently in the meeting. The Participants list also gives you access to these options: Rename: Hover over your name and click Rename to change your screen name displayed to other participants. Non-verbal feedback icons: Places an icon beside your name to quickly notify the host. Raise Hand places the raise hand icon beside your name and simulates that you have a question or would like to speak. The host or co-host will then unmute you microphone to speak. Kindly remember to “lower hand” after your intervention (function is not available in web-based view). Page 3 of 7 ZOOM GUIDE FOR EXTERNAL USERS Share Screen: Start a screen share (if the host allows). You will be able to select the desktop or application you want to share. To stop sharing click on tool bar on top of screen. Chat: Access the chat window to text with the participants. You can use the ‘Chat’ function to send text chat to all participants or privately to specific participants. Gallery View: option enables one to see up to 49 participants on the screen on separate pages. In speaker view on sees the speaker/presenter in the large view and up to 25 participants in the small window. Leave Meeting: Leave the meeting while it continues for the other participants. Only the host can end the meeting. 2. Technical requirements 2.1 System requirements To use Zoom you will need: ■ An internet connection – broadband wired or wireless (3G or 4G/LTE); ■ Speakers and a microphone – built-in or USB plug-in or wireless Bluetooth; ■ A video camera, either built in to your device or a separate webcam (most modern computers, smartphones and tablets have this built in); ■ Users who are restricted from their administrations to download external software (practice followed for corporate PCs by some administrations) it is proposed to use a private PC or tablet. 2.2 Supported operating systems Zoom is supported by the following operating systems: ■ MacOS X with macOS 10.7 or later; ■ Windows 10 (devices running Windows 10, must use Windows 10 Home, Pro, or Enterprise. S Mode is not supported); ■ Windows 7, 8 or 8.1; ■ Windows Vista with SP1 or later; ■ Windows XP with SP3 or later; ■ Ubuntu 12.04 or higher; ■ Mint 17.1 or higher; ■ Red Hat Enterprise Linux 6.4 or higher; ■ Oracle Linux 6.4 or higher; ■ CentOS 6.4 or higher; ■ Fedora 21 or higher; ■ OpenSUSE 13.2 or higher; ■ ArchLinux (64-bit only). 2.3 Supported tablets and mobile devices ■ Surface PRO 2 or higher running Win 8.1 or higher (for tablets running Windows 10, they must use Windows 10 Home, Pro, or Enterprise. S Mode is not supported); ■ iOS and Android devices; ■ Blackberry devices. 2.4 Supported browsers ■ Windows: IE 11+, Edge 12+, Firefox 27+, Chrome 30+ ■ Mac: Safari 7+, Firefox 27+, Chrome 30+ ■ Linux: Firefox 27+, Chrome 30+ Page 4 of 7  GUIDE FOR VIRTUAL MEETINGS FOR EXTERNAL USERS 3. General recommendations For a smooth videoconference we recommend you the following: ■ Mute your microphone when not speaking or during presentations to avoid disturbances. ■ Use the “raise hand” function to show that you would like to ask a question or wish to speak. Please “lower hand” after the intervention. ■ Use the chat function to request to speak or to ask a question. The chat messages will be monitored by the meeting co-host. ■ Do not make any audio or video recording during the meeting/training. ■ Read carefully the workshop documentation. Background information and presentations of the documents during the workshop will be short (to give more time to the discussions). ■ Make sure that you can install and use the tool from a usability perspective. Test the tool well in advance. ■ Dial in at least 20 minutes before the session starts. Page 5 of 7 Ref. Ares(2020)4388716 - 24/08/2020 To Member States: Administrative Board Members or RPAS User Group Representatives To be sent only by email Lisbon, 21 August 2020 Subject: 3RD RPAS User Group Meeting, 30 September 2020 Dear Sir/Madam, I have the pleasure of inviting you to the third RPAS User Group Meeting to be held by Video Conference on 30 September 2020. This User Group aims to connect Member States and European Agency representatives to present the past, current and planned RPAS operations for maritime surveillance, to review the available RPAS capabilities, and to gather lessons learned and suggestions for the future RPAS services. Please note that the meeting will take place via ZOOM in English without translation and that EMSA will not pay any daily subsistence allowance for a meeting held by video conference. You are kindly requested to register online via the following link by 7 September 2020 at the latest: https://extranet.emsa.europa.eu/e-register/events For the on-line registration for the meeting, please insert the following credentials: Username: emsa Password: guests A draft agenda is attached to this invitation and participants are invited to provide feedback and make suggestions related to the Agenda. For any questions related to on-line registration, please contact the Events Team (Tel: +351 21 1209 650, e- mail: [email protected]). Yours sincerely, Leendert Bal Head of Department Safety, Security & Surveillance Annex I : draft agenda Annex II: ZOOM guidelines [email protected] Electronically signed on 21/08/2020 14:24 (UTC+02) Tel +351 21 1209 244 EMSA, Praça Europa 4, 1249-206 Lisbon, Portugal / emsa.europa.eu Ref. Ares(2020)4388716 - 24/08/2020 Agenda: 3rd RPAS User Group Meeting Video Conference, 30 September 2020 Wednesday, 30 September 2020 Time Agenda Item Speakers 09:00 – 09:15 1. Opening/Introduction EMSA ■ Objectives and Agenda 09:15 – 10:30 2. RPAS service overview EMSA ■ Regional Strategy ■ 2019-2020 RPAS services overview ■ Updated RPAS portfolio 10:30 – 11:00 3. Presentations from Users on RPAS services ■ MS 1 Multipurpose CG ■ MS2 Multipurpose Regional ■ MS 3 from vessel TBC ■ Questions & Answers Participants 11:00 – 12:30 Break 12:30 – 14:00 4. Presentations from Users on RPAS operations ■ MS 1 Emissions monitoring ■ EFCA TBC ■ EMSA Pollution Response from Vessel ■ Questions & Answers Participants 14:00 - 14:30 5. Permit to fly & Airspace management EMSA ■ EASA activities TBC EASA ■ Questions & Answers Participants 14:30 – 15:30 6. Meeting Closure EMSA ■ Lessons learnt ■ Future EMSA RPAS services ■ AOB All participants Participants: tbc EMSA, Praça Europa 4, 1249-206 Lisbon, Portugal emsa.europa.eu