Sotsiaalministeerium · 24. oktoober 2025
Sisu (failidest)
PRISM Consortium Agreement, version 1.1., 11th July, 2025
Consortium Agreement
JA PRISM
Joint Action Prevention oriented RIghts-based approach to Support
Mental health in vulnerable population groups
Version 1.1 – 11th July, 2025
Based on DESCA – Model Consortium Agreement for Horizon Europe
Version DESCA HE 2.0 – February 2024
© DESCA - Model Consortium Agreement for Horizon Europe, www.desca-agreement.eu
Version DESCA HE 2.0, February 2024
PRISM Consortium Agreement, version 1.1, 11th July 2025
Table of Contents
Consortium Agreement ......................................................................................................................... 4
1 Definitions ...................................................................................................................................... 8
2 Purpose ........................................................................................................................................ 12
3 Entry into force, duration and termination ............................................................................... 12
4 Responsibilities of Parties.......................................................................................................... 13
5 Liability towards each other ....................................................................................................... 17
6 Governance structure ................................................................................................................. 19
7 Financial provisions .................................................................................................................... 27
8 Results .......................................................................................................................................... 30
9 Access Rights .............................................................................................................................. 33
10 Non-disclosure of information ................................................................................................... 37
11 Miscellaneous .............................................................................................................................. 38
12 Signatures .................................................................................................................................... 41
Attachment 1: Background included ................................................................................................. 72
Attachment 2: Accession document ............................................................................................... 102
Attachment 3: List of Third Parties for simplified transfer according to Section 8.3.2. ............ 103
Attachment 4: Identified entities under the same control according to Section 9.5 .................. 105
Attachment 5: NDA for Advisory Board agreed under Section 6 ................................................. 106
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Change Records
Version Date Changes
Version 1.0 5th May 2025 Initial version of the JA PRISM Consortium
Agreement
Version 1.1 11th July 2025 Version including feedback from partners
REMARKS
This Consortium Agreement model is for JA PRISM and will be a complement to the Grant Agreement
of the Action entitled Joint Action Prevention oriented RIghts-based approach to Support Mental health
in vulnerable population groups.
The Horizon Europe DESCA (Development of a Simplified Consortium Agreement) model was used to
draft the document and it was adapted to address the features of PRISM as DESCA models are created
for projects which will be governed by a Horizon Europe Model Grant Agreement (MGA), i.e. notably
“Research and Innovation Actions” and “Innovation Actions”.
For the sake of clarity and, to comply with article 9 of the Grant Agreement, which states that the
Beneficiaries must ensure that their relevant contractual obligations also apply to the Associated
Partners, the latter shall also sign this Consortium Agreement.
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Consortium Agreement
THIS CONSORTIUM AGREEMENT, hereinafter referred to as “Consortium Agreement”, is based upon
Regulation (EU) No 2021/695 of the European Parliament and of the Council of 24 March 2021 establishing
a Programme for the Union’s action in the field of health (‘EUHealth Programme’) for the period 2021-2027,
and repealing Regulation (EU) 282/2014, and on the European Commission’s General Model Grant
Agreement and it Annexes, and executed as of the 1st day of September, 2025 (the “Effective Date”).
BETWEEN:
ASOCIACIÓN INSTITUTO DE INVESTIGACIÓN EN SISTEMAS DE SALUD-BIOSISTEMAK
(BIOSISTEMAK), PIC 955006420, established in B ACCELERATOR TOWER (BAT), GRAN VIA, 1,
48001 BILBAO, Spain, the Coordinator;
AGENCIA DE SALUT PUBLICA DE BARCELONA (ASPB), PIC 983180264, established in Plaça
Lesseps 1, 08023 BARCELONA, Spain,
CONSEJERIA DE SANIDAD DE LA COMUNIDAD DE MADRID (DGSP CSCM), PIC 876845566,
established in CALLE ADUANA 29, MADRID 28013, Spain,
FUNDACIO DE RECERCA CLINIC BARCELONA-INSTITUT D INVESTIGACIONS BIOMEDIQUES
AUGUST PI I SUNYER (IDIBAPS), PIC 999477525, established in CARRER ROSSELLO 149,
BARCELONA 08036, Spain,
FUNDACION INSTITUTO DE INVESTIGACION MARQUES DE VALDECILLA (IDIVAL), PIC 946556944,
established in AVENIDA CARDENAL HERRERA ORIA S N, SANTANDER 39011, Spain,
FUNDACION PUBLICA MIGUEL SERVET (FMS), PIC 966802493, established in CALLE IRUNLARREA
3 CENTRO INVESTIGACION BIOMEDICA RECINTO COMPLEJO HOSPITALARIO DE NAVARRA,
PAMPLONA 31008, Spain,
SERVICIO ANDALUZ DE LA SALUD (SAS), PIC 998853621, established in AVENIDA DE LA
CONSTITUCION 18, SEVILLA 41071, Spain,
GESUNDHEIT ÖSTERREICH GMBH (GÖG), PIC 928836208, established in STUBENRING 6, WIEN
1010, Austria,
SCIENSANO (Sciensano), PIC 906160809, established in JULIETTE WYTSMANSTRAAT 14, ELSENE
1050, Belgium,
HRVATSKI ZAVOD ZA JAVNO ZDRAVSTVO (CIPH), PIC 998128255, established in
ROCKEFELLEROVA 7, ZAGREB 10000, Croatia,
ORGANISMOS KRATIKON YPIRESION YGEIAS (SHSO), PIC 891074787, established in Agiou Antoniou
2, Aglantzia NICOSIA 2100, Cyprus,
NARODNI USTAV DUSEVNIHO ZDRAVI (NIMH), PIC 999462684, established in TOPOLOVA 748,
KLECANY 250 67, Czechia,
REGION SJAELLAND (RZDK), PIC 998373665, established in ALLEEN 15, SOROE 4180, Denmark,
SOTSIAALMINISTEERIUM (MSAE), PIC 998429731, established in Suur-Ameerika 1, TALLINN 10122,
Estonia,
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TERVEYDEN JA HYVINVOINNIN LAITOS (THL), PIC 996697893, established in MANNERHEIMINTIE
166, HELSINKI 00271, Finland,
MINISTERE DU TRAVAIL, DE LA SANTE, DE LA SOLIDARITE ET DES FAMILLES (MoH FR), PIC
998887377, established in AVENUE DUQUESNE 14, PARIS CEDEX 75350, France,
BUNDESINSTITUT FÜR ÖFFENTLICHE GESUNDHEIT (BIÖG), PIC 998190723, established in
MAARWEG 149-161, KOELN 50825, Germany,
ETHNIKOS ORGANISMOS DIMOSIAS YGEIAS (EODY), PIC 896563726, established in 3-5 AGRAFON
ST., ATHENS 15123, Greece,
ORSZAGOS KORHAZI FOIGAZGATOSAG (OKFO), PIC 891516331, established in DIOS AROK 3,
BUDAPEST 1125, Hungary,
ISTITUTO SUPERIORE DI SANITA (ISS), PIC 999978821, established in Viale Regina Elena 299, ROMA
00161, Italy,
BERNU KLINISKA UNIVERSITATES SLIMNICA VALSTS SIA (BKUS), PIC 904374748, established in
VIENIBAS GATVE 45, RIGA 1004, Latvia,
LIETUVOS RESPUBLIKOS SVEIKATOS APSAUGOS MINISTERIJA (SAM), PIC 933839468,
established in VILNIAUS G 33, VILNIUS LT 01506, Lithuania,
VILNIAUS UNIVERSITETAS (VU), PIC 999893170, established in UNIVERSITETO G. 3, VILNIUS 01513,
Lithuania,
LIETUVOS SVEIKATOS MOKSLU UNIVERSITETAS (LSMU), PIC 972782446, established in A
MICKEVICIAUS GATVE 9, KAUNAS 44307, Lithuania,
MINISTARSTVO ZDRAVLJA (MoH MNE), PIC 921159143, established in RIMSKI TRG 46, PODGORICA
81000, Montenegro,
MINISTERIO DA SAUDE (MS), PIC 986364095, established in Av. João Crisóstomo, 9, LISBOA 1049-
062, Portugal,
NACIONALNI INSTITUT ZA JAVNO ZDRAVJE (NIJZ), PIC 948891346, established in TRUBARJEVA
CESTA 2, LJUBLJANA 1000, Slovenia,
PUBLIC HEALTH INSTITUTE OF THE REPUBLIC OF SRPSKA (PHI RS), PIC 897817160, established
in Jovana Dučića 1, Banja Luka, 78000 Republic of Srpska, Bosnia and Herzegovina,
THE FEDERAL MINISTRY OF HEALTH (FMoH), PIC 916051608, established in Titova 9, Sarajevo,
71000, Bosnia and Herzegovina,
JAVNA ZDRAVSTVENA USTANOVA DOM ZDRAVLJA BANJA LUKA (DZ BL), PIC 898971654,
established in Sime Matavulja bb, Banja Luka, 78000 Republic of Srpska, Bosnia and Herzegovina,
hereinafter, jointly or individually, referred to as “Beneficiaries” or “Beneficiary”
SERVICIO MADRILEÑO DE SALUD (SERMAS), PIC 999481987, established in Paseo De la
Castellana 280, 28046 Madrid, Spain,
hereinafter, jointly or individually, referred to as “Associated Partners” or “Associated Partner”
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hereinafter Beneficiaries and Associated Partner(s), jointly or individually, referred to as “Parties” or
”Party”
relating to the Action entitled
Joint Action Prevention oriented RIghts-based approach to Support Mental health in vulnerable
population groups
in short
JA PRISM
hereinafter referred to as “Project”
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WHEREAS:
The Parties, having considerable experience in the field concerned, have submitted a proposal for the
Project to the Granting Authority as part of the EU4Health Programme, and the Parties entered into the
Grant Agreement preparation phase with the Granting Authority.
At the end of the Grant Agreement preparation phase, the Coordinator will be requested to sign the
ensuing Grant Agreement No. 101233316 (hereinafter “Grant Agreement”) on behalf of the other
Beneficiaries, which afterwards will access to this Grant Agreement by signing an accession form.
Several Parties, being Associated Partners and not Beneficiaries, will not sign the Grant Agreement.
Therefore, for the proper implementation of the Project, the Parties, including their Affiliated Entities,
wish to specify or supplement binding commitments among themselves in addition to the provisions of
the specific Grant Agreement to be signed by the Beneficiaries of the Project and the Granting Authority
(hereinafter “Grant Agreement”).
The Parties acknowledge that they are responsible for the compliance of their Affiliated Entities with the
relevant EU provisions (Grant Agreement and its annexes) and this Consortium Agreement.
The Parties are aware that this Consortium Agreement is based upon the DESCA model consortium
agreement (Version DESCA HE 2.0, February 2024), that is adapted to address the features of JA
PRISM.
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
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1 Definitions
1.1 Definitions
Words beginning with a capital letter shall have the meaning defined either herein or in the EU4Health
Regulation or in the Grant Agreement including its Annexes.
1.2 Additional Definitions
“Affiliated Entity” or “Affiliated Entities” (AE) entities affiliated to a beneficiary within the meaning of
Article 190 of EU Financial Regulation 2024/25099 which participate in the action with similar rights and
obligations as the Beneficiaries (obligation to implement action tasks and right to charge costs and claim
contributions). entities affiliated to the nominated Competent Authorities: these are organizations that
have a distinct legal personality but are linked to the nominated Competent Authority.
“Associated Partners” (AP) entities that participate in the Joint Action without receiving funding and
without claiming contributions. They do not become party to the Grant Agreement (do not sign it), but
they implement important parts of the action and are thus involved actively in the consortium.
“Background” means any data, know-how or information — whatever its form or nature (tangible or
intangible), including any rights such as intellectual property rights — that is: held by the Parties (or that
a Party has a right to license) before they acceded to this Consortium Agreement and
(a) developed or acquired by a Consortium Member independently from the work in the Joint Action
even if in parallel with the performance of the Joint Action, but solely to the extent that such
data, information, know-how and/or IPRs are used in or introduced into the Joint Action by the
Party who owns or has the right to license it,
(b) Needed to implement the Project or Exploit the Results.
(c) (d)is listed in Attachment 1 of the Consortium Agreement.
If background is subject to rights of a Third Party, the Party concerned must ensure that it is able to
comply with its obligations under the Agreement.
“Beneficiary or Beneficiaries” (BEN) means a Beneficiary or the Beneficiaries to this Consortium
Agreement also identified as the Beneficiaries to the Grant Agreement. The signatories of the Grant
Agreement (either directly or through an accession form), which are fully responsible towards the
Granting Authority for implementing it and for complying with all its obligations.
“Competent Authority” (CA) means the central authority of a Member State competent for
health/specific (public) health topic or any other authority to which that competence has been conferred;
it shall also include, where appropriate, the corresponding authority of a third country. A Competent
Authority can also be one at regional level, depending on the governance structure of the Member
State/third country.
“Chairperson” or “Chair” is the person from the Consortium Body assigned a role to lead that
Consortium Body’s meeting.
“Confidential Information” or “Sensitive Information” is the information:
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oral or written, communicated by a Consortium Member ("Issuing Party") to the other
Consortium Member ("Receiving Party") for the purpose of executing the Joint Action,
including, but not limited to: information of a scientific, technical, financial, legal, tax and
commercial nature, business models and strategies, ideas, inventions, concepts,
business plans, new products, contracts, know-how, logo design, technologies, names
of potential clients and partners, projects and operations of any nature proposed or under
study, reports, instructions, recommendations, drawings, plans, market projections and
data, together with analyses and working documents, compilations, comparisons,
studies and, in general, all information that the Parties transmit to each other, whether
prior to or after the signing of this Consortium Agreement.
which has been explicitly marked as “confidential” or “sensitive” at the time of disclosure
by the Disclosing Party, or when disclosed orally has been identified as "confidential" or
"sensitive" at the time of disclosure and has been confirmed and designated in writing
within fifteen (15) calendar days from oral disclosure at the latest as "confidential" or
"sensitive" information by the Disclosing Party.
“Consortium Agreement” means this document and its attachments, including any amendments
thereto as well as any other document incorporated therein by reference, which are integral parts of this
Consortium Agreement.
“Consortium Body” or “Consortium Bodies” means any management body described in Section 6.
(Governance Structure) of this Consortium Agreement.
“Consortium Plan” means the description of the Action (Annex 1 of the Grant Agreement) and the
related agreed budget (Annex 2 of the Grant Agreement) as first defined in the Grant Agreement and
which may be updated by the General Assembly.
"Data" means the information which is part of a Consortium Member's Background included in Annex
1 of this Consortium Agreement or which is generated, collected, and used within the Joint Action as
"results".
"Personal Data" means "any information relating to an identified or identifiable natural person
(data subject); an identifiable natural person is one who can be identified, directly or indirectly, in
particular by reference to an identifier such as a name, an identification number, location data, an
online identifier or to one or more factors specific to the physical, physiological, genetic, mental,
economic, cultural or social identity of that natural person."
"Data Protection Laws" means all applicable legislation concerning the protection of personal data,
including the Regulation (EU) 2016/679 Of The European Parliament And Of The Council of 27 April
2016 on the protection of natural persons with regard to the processing of personal data and on the free
movement of such data, and repealing Directive 95/46/EC (hereinafter referred to as General Data
Protection Regulation or "GDPR"), any other data protection legislation applicable to the Joint Action,
as well as the binding orders of data protection authorities.
“Defaulting Party” means a Party which the majority of the General Assembly has declared to be in
breach of this Consortium Agreement and/or the Grant Agreement as specified in Section 4.2 of this
Consortium Agreement.
"Dissemination" means the public disclosure of the Results by any appropriate means (other than
resulting from protecting or exploiting the Results), including by scientific publications in any medium.
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"Exploitation" means using Results in developing, creating and marketing or improving a product,
process, or service, or shaping a policy that could have a positive impact on the public's quality of life.
“Effective Date” means September 1st, the day from which the Grant Agreement’s obligations enter
into force, and which marks the start date of the Joint Action.
“Fair and Reasonable conditions” means appropriate conditions, including possible financial terms
or royalty-free conditions, taking into account the specific circumstances of the request for access, for
example the actual or potential value of the Results or Background to which access is requested and/or
the scope, duration or other characteristics of the exploitation envisaged.
“Force Majeure” means any one or more events beyond the reasonable control of the relevant Party
which occur after the date of signing of this Consortium Agreement, were not reasonably foreseeable at
the time of signing of this Consortium Agreement, and the effects of which are not capable of being
overcome without unreasonable expense and/or unreasonable loss of time to the Party concerned
provided such Party continues to follow all laws and regulations applicable to its performance under this
Agreement to the extent is possible. Force Majeure events shall include (without limitation) war, civil
unrest, acts of government, natural disasters, exceptional weather conditions, breakdown or general
unavailability of transport facilities, accidents, fire, explosions, and general shortages of energy.
Notwithstanding the foregoing, article 35 of the Grant Agreement and its annotations shall apply in any
interpretation of whether specific circumstances shall constitute an event of Force Majeure.
“General Assembly” or “GA” is the ultimate decision-making Consortium Body described in details in
Section 6 of this Consortium Agreement
“Granting Authority” means the body awarding the grant for the Project.
“Intellectual Property Rights” or IPR(s) means: patents, patent applications and other statutory rights
in inventions; copyrights (including without limitation copyrights in Software); registered design rights,
applications for registered design rights, unregistered design rights and other statutory rights in designs;
and other similar or equivalent forms of statutory protection, wherever in the world arising or available,
but excluding rights in Confidential Information and/or trade secrets.
“Internal Financial Report” or “IFR” is financial report submitted to the Coordinator by each
Beneficiary and on behalf of themselves and their Affiliated Entities’ pursuant to Section 7 of this
Consortium Agreement.
“Joint Action” or “Project” means the Project entitled “Joint Action Prevention oriented RIghts-
based approach to Support Mental health in vulnerable population groups “ (PRIMS) funded by
the Granting Authority under Grant Agreement 101219450 whose objectives are described in Annex 1
of Grant Agreement.
“Needed” means:
For the implementation of the Project:
Access Rights are Needed if, without the grant of such Access Rights, carrying out the tasks assigned to
the recipient Party would be technically or legally impossible, significantly delayed, or require significant
additional financial or human resources.
For Exploitation of own Results:
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Access Rights are Needed if, without the grant of such Access Rights, the Exploitation of own Results
would be technically or legally impossible.
“Open Access” means a free online access for the end user to the results of research derived from the
Joint Action funded by the EU4Health Programme 2021-2027 in accordance with Article 14 and Article
39(3) of the Horizon Europe Regulation (article 2.4º).
“Portal” or “Portal Participant Register” or “EU Funding & Tenders Portal”. Electronic portal and
exchange system managed by the European Commission and used by itself and other EU institutions,
bodies, offices or agencies for the management of their funding programmes (grants, procurements,
prizes, etc.) and by project Coordinator and Beneficiaries to exchange information with the European
Commission and/or the Granting Authority.
“Recipient” means a Consortium Member receiving Confidential Information from another Party for the
purpose of implementing the Joint Action, and whose obligations are described in Section 10.2 of this
Consortium Agreement.
“Representative” or Representatives” is an individual representing or/and performing work on behalf
of their institution (Party) in a Consortium Body.
"Results" means any tangible or intangible output of the Action, such as data, systems, knowledge, or
information, that is generated in the Action to which access may be permitted in the form of scientific
publications, data or other results and processes derived from engineering, such as computer programs,
algorithms, protocols and electronic notebooks (Article 2.22ºof Horizon Europe Regulation), whatever
its form or nature, whether or not it can be protected, as well as any rights attached to it, including
intellectual property rights. These results encompass all documents, regardless of their content and
medium, produced by the Consortium Members, along with the developed software tools. These results
include, but are not limited to, technical reports, project guidelines, software and manuals; the finalized
versions of the certification process, the maturity model, the governance model for the Action portal;
training modules and e-learning courses; workshops and seminar materials; periodic progress reports;
and evaluation and impact assessment reports.
As a general rule, open access to research outputs such as software, models, algorithms,
workflows, protocols, simulations, electronic notebooks and others is not required but Parties will
consider it recommendable according to the Horizon Europe Programme Guide.
“Software” means sequences of instructions to carry out a process in, or convertible into, a form
executable by a computer and fixed in any tangible medium of expression.
“Work Package” or “WP”: Sub-division of work implementation of the Joint Action described in Annex
1 of the Grant Agreement.
“Work Package Leader” or “WPL” means a representative of the Party appointed to lead a work
package according to Annex 1 of the Grant Agreement, who shall coordinate the completion of activities
for the tasks in the relevant work package.
"Work Package Co-Leader" supports the Work Package Leader in their tasks and may act as Work
Package Leader when necessary.
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2 Purpose
The purpose of this Consortium Agreement is to specify with respect to the Project the relationship
among the Parties, in particular concerning the organisation of the work between the Parties, the
management of the Project and the rights and obligations of the Parties concerning inter alia liability,
Access Rights and dispute resolution.
3 Entry into force, duration and termination
3.1 Entry into force
An entity becomes a Party to this Consortium Agreement upon signature of this Consortium Agreement by
a duly authorised representative.
This Consortium Agreement shall take effect as of the 1st day of September, 2025 (the “Effective Date”),
as identified at the beginning of this Consortium Agreement.
An entity becomes a new Party to the Consortium Agreement upon signature of the accession document
(Attachment 2) by the new Party and the Coordinator. Such accession shall have effect from the date
identified in the accession document.
3.2 Duration and termination
This Consortium Agreement shall continue in full force for 36 months and effect until complete fulfilment
of all obligations undertaken by the Parties under the Grant Agreement and under this Consortium
Agreement. For avoidance of doubt, the close of the Project is expected to end 30 August 2028 absent
any further extension which will be communicated in advance between the Parties and formalized in
writing.
However, this Consortium Agreement or the participation of one or more Parties to it may be terminated
in accordance with the terms of this Consortium Agreement.
If
the Grant Agreement is not signed by the Granting Authority or a Beneficiary, or
the Grant Agreement is terminated, or
a Beneficiary does not sign the accession form to the Grant Agreement, or
a Beneficiary's participation in the Grant Agreement is terminated,
this Consortium Agreement shall automatically terminate in respect of the Party/ies concerned, subject
to the provisions surviving the expiration or termination under Section 3.3 of this Consortium Agreement.
If Associated Partner´s participation in the Project is terminated, its participation in this Consortium
Agreement may be terminated subject to the provisions surviving the expiration or termination under
this Consortium Agreement (Section 3.3 and Section 4.6).
3.3 Survival of rights and obligations
The provisions relating to Access Rights, Dissemination and confidentiality, for the time period
mentioned therein, as well as for liability, applicable law and settlement of disputes shall survive the
expiration or termination of this Consortium Agreement.
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Termination shall not affect any rights or obligations of a Party leaving the Project incurred prior to the
date of termination, unless otherwise agreed between the General Assembly and the leaving Party. This
includes the obligation to provide all necessary input, deliverables and documents for the period of its
participation.
4 Responsibilities of Parties
4.1 General principles and Specific responsibilities of Beneficiaries
a. General principles
Each Party undertakes to take part in the efficient implementation of the Project, and to cooperate,
perform and fulfil, promptly and on time, all of its obligations under the Grant Agreement and this
Consortium Agreement as may be reasonably required from it and in a manner of good faith as
prescribed by Belgian law.
Each Party undertakes to notify promptly the Granting Authority, the Coordinator and the other Parties,
in accordance with the governance structure of the Project, of any significant information, fact, problem
or delay likely to affect the Project.
Each Party shall promptly provide all information reasonably required by a Consortium Body, the
Coordinator or by a Work Package Leader to carry out its tasks. Moreover, the Coordinator and the
Beneficiaries shall responsibly manage the access of its employees to the EU Funding & Tenders Portal.
Each Beneficiary shall ensure that its obligations under the Grant Agreement and this Consortium
Agreement apply “mutatis mutandis” to its Affiliated Entities, if any, and shall share all relevant Project
information, including but not limited to the Grant Agreement and this Consortium Agreement, with them.
The Beneficiary to which the Associated Partner is linked shall ensure:
- the proper implementation of the tasks proceeded by the Associated Partner (proper quality, timely
delivery, etc),
- that the Associated Partner complies with certain obligations listed in Article 9.1 of the Grant
Agreement,
- that the bodies mentioned in Article 25 of the Grant Agreement (e.g. Granting Authority, the European
Court of Auditors, the European Anti-Fraud Office) can exercise their rights towards their Associated
Partner,
- that obligations above are accepted by the Associated Partner in written. Each Party shall take
reasonable measures to ensure the accuracy of any information or materials it supplies to the other
Parties.
b) Specific responsibilities of Beneficiaries
Beneficiaries being signatories of the Grant Agreement (by having signed the accession form,
see Annex 3 of the Grant Agreement), are fully responsible towards the Granting Authority for
implementing the Grant Agreement and for complying with all its own obligations.
Each Beneficiary remains solely responsible towards the Granting Authority for the costs
declared on its own behalf and also that of its Affiliated Entities, including the transfer of any
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remaining funds from the Affiliated Entities
Beneficiaries must:
- Keep information stored in the Portal Participant Register (in the electronic exchange
system) up to date (Article 19.2 of the Grant Agreement).
- lnform the Coordinator immediately of any events or circumstances Notwithstanding the
provisions of this Consortium Agreement, in accordance with Articles 7 and 8 of the
Grant Agreement, each Beneficiary shall be responsible to ensure compliance by its
Affiliated Entities with the terms of the Grant Agreement. Where reference to allocated
work to be performed by a Beneficiary is made in the Grant Agreement, it shall be
understood as referring to allocated work to be performed by the Beneficiary or any of
its Affiliated Entities.
- Likely to significantly affect or delay the implementation of the Action (Article 19.3 of the
Grant Agreement).
- Discuss any unforeseen activities requiring an amendment, first with the WP leader, thereafter
with the Coordinator, who will bring the matter to the General Assembly (according to 6.) if an
amendment is deemed necessary.
- Submit to the Coordinator in good time:
o The financial statements for itself and its Affiliated Entities and any information
needed to draft all requested reports under article 21 of the Grant Agreement;
o If required, certificates on the financial statements (Article 24 of the
Grant Agreement);
o The Internal Financial Reports according to the schedule defined in Article 7 of
this Consortium Agreement;
o Any other document(s) or information required by the Granting Authority
under the Grant Agreement.
- Submit via the Portal data information related to the participation of their Affiliated Entities.
4.2 Breach
In the event that the General Assembly identifies a breach by a Party of its obligations under this
Consortium Agreement or the Grant Agreement (e.g. improper implementation of the Project), the
Coordinator or, if the Coordinator is in breach of its obligations, the Party appointed by the General
Assembly, will give formal notice to such Party requiring that such breach will be remedied within 30
calendar days from the date of receipt of the written notice by the Party.
If such breach is substantial and is not remedied within that period or is not capable of remedy, the
General Assembly may decide to declare the Party to be a Defaulting Party and to decide on the
consequences thereof which may include termination of its participation.
Breaches by Affiliated Entities shall be handled in the same manner as breaches by Beneficiaries.
Recovery of undue amounts from Affiliated Entities shall be handled through the Beneficiaries.
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4.3 Involvement of Third Parties
A Party that enters into a subcontract or otherwise involves Third Parties (including but not limited to
Affiliated Entities or other Participants) in the Project remains responsible for carrying out its relevant
part of the Project and for such Third Party’s compliance with the provisions of this Consortium
Agreement and of the Grant Agreement. Such Party has to ensure that the involvement of Third Parties
does not affect the rights and obligations of the other Parties under this Consortium Agreement and the
Grant Agreement.
To that end, it is good practice for a Party that involves Affiliated Entities or Third Parties to conclude a
written contract with those Affiliated Entities or Third Parties that ensures compliance with the provisions
of the Grant Agreement and this Consortium Agreement, and to inform the Coordinator accordingly of
the conclusion of this contract.
All Parties must comply with the applicable national law on public procurement to subcontract Third
Parties. All procurement procedures must comply with the principles of EU legislation, must be
supported by documentary evidence and presented on first request of Coordinator or Granting Authority
4.4 Specific responsibilities regarding data protection
Where necessary and applicable, the Parties shall reasonably cooperate in order to enable one another
to fulfil legal obligations arising under applicable data protection laws (the Regulation (EU) 2016/679 of
the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with
regard to the processing of personal data and on the free movement of such data and relevant national
data protection law applicable to said Party) within the scope of the performance and administration of
the Project and of this Consortium Agreement.
The Consortium Members undertake not to commence the Joint Action until all mandatory approvals
have been obtained and the legally required documents under applicable data protection laws have
been duly executed through the relevant legal instruments. To this end, and without prejudice to any
other obligations that may arise from applicable regulations, a Data Transfer Agreement, a Data Access
Agreement, or an agreement governing the relationship between data controllers and data processors
(data controller - data processor), or between joint controllers (co-data controller), or between data
controllers (data controller - data controller), shall be executed, as appropriate as specified in clause
4.6.
In particular, the Parties shall, where necessary, conclude a separate data processing, data sharing
and/or joint controller agreement before any data processing or data sharing takes place.
4.5 Specific responsibilities regarding reporting and implementation
4.5.1 Internal Progress Reports
The Parties commit to continuously provide information on the progress of the implementation of the
work packages. In particular:
1. At least 7 calendar days prior to each Executive Board (EB) meeting, each Work Package (WP)
Leader shall complete a progress update using a standardized template provided by the
Coordinator. This update will be presented and discussed during the EB meeting.
2. Every 6 months, and whenever a periodic report is not due, an Internal Report shall be prepared.
This report will consist of:
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A technical section, to be completed by the respective WP Leaders, detailing the progress
and status of each WP.
A financial section, to be completed by all Beneficiaries, providing updated financial
information relevant to the reporting period.
These reports shall enable effective monitoring of the project’s implementation, including assessment
of the status or completion of each work package, and may include performance indicators as defined
in Annex 1 of the Grant Agreement, if applicable.
4.5.2 Proper implementation
Each Party shall perform its tasks in accordance with the Consortium Plan and contribute to the
completion of the work package.
If a work package cannot be completed, the Parties must collaborate to propose an amendment of the
Grant Agreement for that work package via an alternative solution.
4.5.3 Termination reports
A leaving Party shall issue a termination report to the Executive Board (EB) in accordance with Article
32 of the Grant Agreement on the activities implemented by it and completion of its work share in the
work packages it is involved in for the period until its termination takes effect.
4.5.4 Consequences of non-compliance
Improper reporting or implementation of the Project may lead to a breach procedure and termination of
a Party’s participation according to Section 4.2 of this Consortium Agreement. The Parties are aware,
that their implementation may affect the completion of tasks or work packages by other Parties and that
improper implementation or reporting can lead to liability in accordance with Section 5 of this Consortium
Agreement, e.g. in case of reduction or recovery of funding by the Granting Authority.
4.6 Specific responsibilities for Associated Partners
For the avoidance of doubt, the Associated Partner(s) do(es) not sign the Grant Agreement and do(es)
not receive funding from the Granting Authority and therefore do(es) not have a right to charge costs or
claim contributions from the Granting Authority. Associated Partner(s) must ensure its/their own funding
for the implementation of the Project. However, certain terms and conditions of the Grant Agreement
and its Annexes are applicable to the Associated Partner(s). The Coordinator will share a copy of the
signed Grant Agreement and information on any amendments with the Associated Partner(s).
The Associated Partner(s) hereby commit(s) to implement the Project tasks attributed to it/them in Annex
1 of the Grant Agreement. In addition, the Associated Partner(s) hereby commit(s) especially to the
following articles of the Grant Agreement and related regulations of Annex 5:
- Proper implementation of the action (Article 11)
- Conflicts of interest (Article 12)
- Confidentiality and security (Article 13)
- Ethics and values (Article 14)
- Visibility (Article 17.2)
- Specific rules for carrying out the action (Article 18)
- General Information obligations (Article 19)
- Record-keeping (Article 20)
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The Associated Partner(s) support(s) the Beneficiaries regarding their exploitation, dissemination and
Open Science obligations and commit(s) to contribute to the technical and continuous reporting during
and after the implementation of the Project.
Furthermore, the Associated Partner(s) hereby explicitly agree to cooperate with and grant access to
bodies according to Article 25 of the Grant Agreement (the Granting Authority, the European Anti-Fraud
Office (OLAF), the European Public Prosecutor’s Office (EPPO), the European Court of Auditors
(ECA)), so that these bodies can carry out checks, reviews, audits and investigations also towards the
Associated Partner(s).
Any Associated Partner from a non-EU country undertakes to comply additionally with any other
obligation arising from Art. 10.1 of the Grant Agreement.
In case of termination or being declared a Defaulting Party, an Associated Partner shall, within the limits
specified in section 5.2 of this Consortium Agreement, bear any reasonable and justifiable costs
occurring to the other Parties for performing this Associated Partners tasks and the costs for additional
efforts necessary to implement the Project.
Moreover, an Associated Partner is obliged to indemnify the other Parties for any claim of the Granting
Authority against them, caused by this Associated Partner´s actions or omissions during Grant
Agreement preparation, Project implementation or after Project end. Regarding such claims the
Associated Partner´s special liability is limited to once the amount of its total estimated costs as
indicated in Annex 1 of the Grant Agreement.
Should the Associated Partner(s) be obliged to sign a separate agreement concerning its funding for
the Project, it is the responsibility of the Associated Partner to ensure such agreement is not in conflict
with this Consortium Agreement.
4.7 Involvement of Third Parties
A Consortium Member that enters a subcontract or otherwise involves third parties in the Joint Action
remains responsible for carrying out its relevant part of the Project and for such third party's compliance
with the provisions of this Consortium Agreement and of the Grant Agreement.
Such Consortium Member must ensure that the involvement of third parties does not affect the rights
and obligations of the Consortium Members under the Consortium Agreement and the Grant Agreement.
5 Liability towards each other
To the best of its knowledge and belief, the Parties certify that the advice, material, works, information,
services and deliverables provided or given by its employees, students, agents or appointees who work
on the Project are in good condition and are not infringing on any third party rights.
5.1 No warranties
In respect of any information or materials (incl. Results and Background) supplied by one Party to another
under the Project, no warranty or representation of any kind is made, given or implied as to the
sufficiency or fitness for purpose
Therefore,
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the recipient Party shall in all cases be entirely and solely liable for the use to which it puts such
information and materials, and
no Party granting Access Rights shall be liable in case of infringement of proprietary rights of a
Third Party resulting from any other Party (or its entities under the same control) exercising its
Access Rights.
5.2 Limitations of contractual liability
To the extent legally permissible, no Party shall be responsible to any other Party for any indirect or
consequential loss or similar damage such as, but not limited to, loss of profit, loss of revenue or loss of
contracts, except in case of breach of confidentiality.
A Party’s general aggregate liability towards the other Parties collectively shall be limited to once the
Beneficiary’s share of the total costs of the Project as identified in Annex 2 of the Grant Agreement and
in case of Associated Partners to once the amount of its total estimated costs as indicated in Annex 1
of the Grant Agreement. The limitation to the Beneficiaries’ general aggregate liability also apply to
Affiliated Entities (unless prohibited by law)
Each Party will be responsible for its own negligent acts or omissions and the negligent acts or omissions
of its employees, officers, or directors in the performance of the Project and the administration of this
Agreement, to the extent allowed by law.
A Party’s or Associated Partner’s liability shall not be limited under either of the two foregoing
paragraphs to the extent such damage was caused by a wilful act or gross negligence or to the extent
that such limitation is not permitted by law.
5.3 Damage caused to Third Parties
Each Party shall be solely liable for any loss, damage or injury to Third Parties resulting from and to the
extent caused by the negligent acts or omissions of a Party during the performance of the said Party’s
obligations by it or on its behalf under this Consortium Agreement or from its use of Results or
Background.
5.4 Force Majeure
No Party shall be considered to be in breach of this Consortium Agreement if it is prevented from fulfilling
its obligations under the Consortium Agreement by Force Majeure.
Each Party will notify the General Assembly of any Force Majeure without undue delay. If the
consequences of Force Majeure for the Project are not overcome within 6 weeks after such notice, the
transfer of tasks - if any - shall be decided by the General Assembly.
5.5 Compliance
Subject to the foregoing liability exclusions and limitation, each Party shall be legally accountable to
ensure that its work in the Project complies fully with all applicable local, national, European and
international laws, regulations and guidelines which are effective during the period of the Project,
including those governing health and safety, Data protection, and where relevant, the use of human or
animal subjects and good clinical practice (including national legislation implementing the Parliament’s
Directive 2001/20/EC on good clinical practice).
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In this regard, each Party shall follow the confidentiality rules in accordance with Section 10 of this
Consortium Agreement.
Each Consortium Member shall secure all necessary approvals from the relevant governmental, legal
or ethics committees before undertaking any part of the Joint Action requiring governmental, legal
regulations or ethics committee approval and shall, if required, obtain properly signed informed consent
and acknowledgement forms from any human subjects, or their legal guardians, whose data will be
under management of this Joint Action. Where any part of the Joint Action takes place at the data
provider institution, the Consortium Member involved shall first obtain all necessary approvals and
agreements from that institution in compliance with the country or regional law.
6 Governance structure
6.1 General structure
The organisational structure of the consortium shall comprise the following Consortium Bodies (figure
1):
- The Coordination Team as the entity acting as the intermediary between the Parties and the
Granting Authority. The Coordinator shall, in addition to its responsibilities as a Party, perform the
tasks assigned to it as described in the Grant Agreement and this Consortium Agreement.
- The Executive Board (EB) as the supervisory body for the execution of the Project, which shall
report to and be accountable to the General Assembly. The EB should be composed by the
Coordination Team and by the Work Packages Leaders and Co-leaders.
- The General Assembly (GA) as the ultimate decision-making body of the consortium. The GA
shall be composed by at least one representative from each Beneficiary and Affiliated Entity.
- The Advisory Board (AB) as a body composed of experts having insight into different aspects of
the Joint Action’s activities, with the aim of supporting the Project in maximising its impact.
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Figure 1. PRISM Governance Structure
The organisational structure of the consortium shall also comprise the following functions:
- The Coordinator as the legal entity acting as the intermediary between the Parties and the Granting
Authority. The Coordinator shall, in addition to its responsibilities as a Party, perform the tasks
assigned to it as described in the Grant Agreement and this Consortium Agreement. The
Coordinator will rely on the Coordination Team, composed by the Scientific Coordinator, Two
Project Managers and the Financial Manager.
- The Work Package (WP) leaders and co-leaders are responsible for the timely implementation of
their respective work packages to ensure the required objectives and results are achieved.
6.2 Operational procedures for the General Assembly and Executive Board
6.2.1 Representation in meetings
Any Party which is appointed to take part in a General Assembly and Executive Board shall
designate one representative (hereinafter referred to as "Member") should be present or
represented at any meeting;
may appoint a substitute or a proxy to attend and vote at any meeting;
and shall participate in a cooperative manner in the meetings.
6.2.2 Preparation and organisation of meetings
6.2.2.1 Convening meetings
The chairperson of a Consortium Body shall convene meetings of that Consortium Body.
Ordinary meeting Extraordinary meeting
General Assembly At least once a year At any time upon request of the Executive Board
or 1/3 of the Members of the General Assembly
Executive Board At least once a month At any time upon request of any member of the
Executive Board or of the Coordinator
6.2.2.2 Notice of a meeting
The chairperson of a Consortium Body shall give written notice of a meeting to each Member of that
Consortium Body as soon as possible and no later than the minimum number of days preceding the
meeting as indicated below.
Ordinary meeting Extraordinary meeting
General Assembly 60 calendar days 10 calendar days
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Executive Board 14 calendar days 7 calendar days
6.2.2.3 Sending the agenda
The chairperson of a Consortium Body shall prepare and send each Member of that Consortium Body
an agenda no later than the minimum number of days preceding the meeting as indicated below.
Ordinary meeting Extraordinary meeting
General Assembly 14 calendar days 7 calendar days
Executive Board 7 calendar days 7 calendar days
6.2.2.4 Adding agenda items
Any agenda item requiring a decision by the Members of a Consortium Body must be identified as such
on the agenda.
Any Member of a Consortium Body may add an item to the original agenda by written notice to all of the
other Members of that Consortium Body up to the minimum number of days preceding the meeting as
indicated below.
General Assembly 7 calendar days, 5 calendar days for an extraordinary meeting
Executive Board 2 calendar days
6.2.2.5 Meeting modalities
Meetings of each Consortium Body may also be held by tele- or videoconference or other
telecommunication means.
6.2.2.6 Entry into force of decisions
Decisions will only be binding once the relevant part of the minutes has been accepted according to
Section 6.2.5.
6.2.2.7 Decisions without a meeting
Any decision may also be taken without a meeting if the Coordinator circulates to all Members of the
Consortium Body a written document, which is then agreed by the defined majority (see Section 6.2.3)
of all Members of the Consortium Body. Such document shall include the deadline for responses.
Decisions taken without a meeting shall be considered as accepted if, within the period set out in article
6.2.4, no Member has sent an objection in writing to the chairperson. The decisions will be binding after
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the chairperson sends to all Members of the Consortium Body and to the Coordinator a written
notification of this acceptance.
The Coordinator shall inform all the Members of the outcome of the vote.
A veto according to Section 6.2.4 may be submitted up to 15 calendar days after receipt of this
information. Without any objection received within this period, the decision/outcome of the vote shall be
considered as accepted. In cases of severe dispute, the Coordinator shall refer the decision to a regular
or extraordinary meeting as appropriate.
The decision will be binding after the Coordinator sends a notification to all Members. The Coordinator
will keep records of the votes and make them available to the Parties on request.
6.2.3 Voting rules and quorum
6.2.3.1 Quorum
Consortium Body shall not deliberate and decide validly in meetings unless two-thirds (2/3) of its
Members are present or represented (quorum).
If the quorum is not reached, the chairperson of the Consortium Body shall convene another ordinary
meeting within 15 calendar days. If in this meeting the quorum is not reached once more, the chairperson
shall convene an extraordinary meeting which shall be entitled to decide even if less than the quorum
of Members is present or represented.
6.2.3.2 Voting rules
Each Member of a Consortium Body present or represented in the meeting shall have one vote.
A Party which the General Assembly has declared according to Section 4.2 to be a Defaulting Party
may not vote.
6.2.3.3 Validity of decisions
Decisions shall be taken by a majority of two-thirds (2/3) of the votes cast.
6.2.4 Veto rights
A Party which can show that its own work, time for performance, costs, liabilities, intellectual property
rights or other legitimate interests would be severely affected by a decision of the Consortium Body may
exercise a veto with respect to the corresponding decision or relevant part of the decision.
When the decision is foreseen on the original agenda, a Party may only veto such a decision during the
meeting.
When a decision has been taken on a new item added to the agenda before or during the meeting, a
Party may veto such decision during the meeting or within 15 calendar days after receipt of the draft
minutes of the meeting.
When a decision has been taken without a meeting a Party may veto such decision within 15 calendar
days after receipt of the written notice by the chairperson of the outcome of the vote.
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In case of exercise of veto, the Members of the related Consortium Body shall make every effort to
resolve the matter which occasioned the veto to the general satisfaction of all Parties.
A Party may neither veto decisions relating to its identification to be in breach of its obligations nor to its
identification as a Defaulting Party. The Defaulting Party may not veto decisions relating to its
participation and termination in the consortium or the consequences of them.
A Party requesting to leave the consortium may not veto decisions relating thereto.
6.2.5 Minutes of meetings
The chairperson of a Consortium Body shall be responsible for taking minutes of each meeting which
shall be the formal record of all decisions taken. He/she shall send draft minutes to all Members within
14 calendar days of the meeting.
The minutes shall be considered as accepted if, within 14 calendar days from receipt, no Member has
sent an objection to the chairperson with respect to the accuracy of the draft minutes by written notice.
The chairperson shall send the accepted minutes to all the Parties, and to the Coordinator, who shall
retain copies of them.
6.3 Specific operational procedures for the Consortium Bodies
6.3.1 General Assembly
In addition to the rules described in Section 6.2, the following rules apply:
6.3.1.1 Members
The General Assembly shall consist of one representative from each Beneficiary and Affiliated Entity
(hereinafter General Assembly Member).
Each General Assembly Member shall be deemed to be duly authorised to deliberate, negotiate and
decide on all matters listed in Section 6.3.1.3 of this Consortium Agreement.
Regarding unanimity or majority decisions, only Members with voting rights regarding the item are taken
into account.
6.3.1.2 Chair
The Coordinator shall chair, together with a vice-chair, all meetings of the General Assembly, unless
decided otherwise in a meeting of the General Assembly.
6.3.1.3 Decisions
The General Assembly shall be free to act on its own initiative to formulate proposals and take decisions
in accordance with the procedures set out herein.
In addition, all proposals made by the Executive Board shall also be considered and decided upon by
the General Assembly.
The following decisions shall be taken by the General Assembly:
Content, finances and intellectual property rights:
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Proposals for changes to Annexes 1 and 2 of the Grant Agreement to be agreed by the Granting
Authority
Changes to the Consortium Plan
Modifications or withdrawal of Background in Attachment 1 (Background Included)
Additions to Attachment 3 (List of Third Parties for simplified transfer according to Section 8.3.2)
Additions to Attachment 4 (Identified Entities under the same control)
Evolution of the consortium:
Entry of a new Party to the Project and approval of the settlement on the conditions of the
accession of such a new Party
Withdrawal of a Party from the Project and the approval of the settlement on the conditions of
the withdrawal
Proposal to the Granting Authority for a change of the Coordinator
Proposal to the Granting Authority for suspension of all or part of the Project
Proposal to the Granting Authority for termination of the Project and the Consortium Agreement
Breach, defaulting party status and litigation:
Identification of a breach by a Party of its obligations under this Consortium Agreement or the
Grant Agreement
Declaration of a Party to be a Defaulting Party
Remedies to be performed by a Defaulting Party
Termination of a Defaulting Party’s participation in the consortium and measures relating thereto
Steps to be taken for litigation purposes and the coverage of litigation costs in case of joint
claims of the parties of the consortium against a Party (Section 4.2, Section 7.1.4)
The Parties agree to abide by all decisions of the General Assembly. This does not prevent the Parties
from exercising their veto rights, according to Section 6.2.4. or from submitting a dispute to resolution
in accordance with the provisions of Settlement of disputes in Section 11.8.
6.3.2 Executive Board (EB)
In addition to the rules in Section 6.2, the following rules shall apply:
6.3.2.1 Members
The Executive Board shall consist of representatives of the Coordination Team and one representative
of the Work Packages Leaders and co-Leaders, as a decision making body on daily running of the
project, with prerogatives regarding minor updates, and effort/budget re-assignment as well as conflict
resolution.
6.3.2.2 Chair
The Coordinator shall chair all meetings of the Executive Board, unless decided otherwise by a majority
of two-thirds.
6.3.2.3 Minutes of meetings
Minutes of the Executive Board meetings, once accepted, shall be sent by the Chair to the General
Assembly Members for information.
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6.3.2.4 Tasks
The Executive Board members commit themselves to undertake their tasks in an unbiased way.
The Executive Board is the operational body that supports the Coordinator in the day-to-day scientific
and technical coordination of the Project.
The Executive Board shall also ensure the coherence and the integration of all the WPs and tasks of
the Project; it ensures cross-cutting discussion and synergies.
The Executive Board shall:
a) propose all operational decisions required for the implementation of the Project;
b) prepare the meetings, propose decisions and prepare the agenda of the General Assembly
according to Section 6.3.1
c) properly execute and implement the decisions of the General Assembly;
d) collaborate with all Parties of the Consortium for the planning, implementation and reporting of
the Project;
e) monitor the effective and efficient implementation of the Project and ensure alignment of
activities between the WPs and progress towards common goal of success in the Project,
f) collect information at least every 6 months on the progress of the Project, examine that
information to assess the compliance of the Project with the Consortium Plan and, if necessary,
propose modifications of the Consortium Plan to the General Assembly
g) support the Coordinator in preparing meetings with the Granting Authority and in preparing
related data and deliverables;
h) perform quality-check and approve deliverables before submission to the Granting Authority;
i) monitor the creation of Results and their ownership and any protection measures,
j) prepare the content and timing of press releases and joint publications by the consortium or
proposed by the Granting Authority in respect of the procedures of the Grant Agreement Article
and Annex 5 Section “Communication, Dissemination, Open Science and Visibility” and of
Section Results of this Consortium Agreement.
In the case of abolished tasks as a result of a decision of the General Assembly, the Executive Board
shall advise the General Assembly on ways to rearrange tasks and budgets of the Parties concerned.
Such rearrangement shall take into consideration any prior legitimate commitments which cannot be
cancelled.
The Executive Board shall seek a consensus among the Parties.
6.4 Coordinator
6.4.1 Role of the Coordinator
The Coordinator shall be the intermediary between the Parties and the Granting Authority and shall
perform all tasks assigned to it as described in the Grant Agreement and in this Consortium Agreement.
6.4.2 Responsibilities
In particular, the Coordinator shall be responsible for:
monitoring compliance by the Parties with their obligations under this Consortium Agreement
and the Grant Agreement
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keeping the address list of Members and other contact persons updated and available
collecting, reviewing to verify consistency and submitting reports, other deliverables (including
financial statements and related certification) and specific requested documents to the Granting
Authority
transmitting promptly documents and information connected with the Project to any other Party
concerned
administering the financial contribution of the Granting Authority and fulfilling the financial tasks
described in Section 7.2
providing, upon request, the Parties with official copies or originals of documents that are in the
sole possession of the Coordinator when such copies or originals are necessary for the Parties
to present claims.
providing a copy of the Grant Agreement and its Annexes to the Associated Partners.
If one or more of the Parties is late in submission of any Project deliverable, the Coordinator may
nevertheless submit the other Parties’ Project deliverables and all other documents required by the
Grant Agreement to the Granting Authority in time.
6.4.3 Change of Coordinator
If the Coordinator fails in its coordination tasks, the General Assembly may propose to the Granting
Authority to change the Coordinator.
6.4.4 Declarations of the Coordinator
The Coordinator shall not be entitled to act or to make legally binding declarations on behalf of any other
Party or of the consortium, unless explicitly stated otherwise in the Grant Agreement or this Consortium
Agreement.
6.4.5 Scope of action of the Coordinator
The Coordinator shall not enlarge its role beyond the tasks specified in this Consortium Agreement and
in the Grant Agreement.
6.5 Coordination team
BIOSISTEMAK assumes the role of JA PRISM Coordinator, being the organization representing the
Consortium. It is responsible for the achievement of the Project goals and the contractual obligations
towards the European Commission, and provides global scientific and technical leadership, quality
assurance policy and overall coordination of the joint action. The Coordinator Team is formed by the JA
Coordinator supported by the Scientific Coordinator, the Project Managers (PM) and the Financial
Manager.
6.6 Work Package Lead (WPL)
The WPL is performed by the correspondent Lead Beneficiary (LB) included in the Grant Agreement –
Annex 1 PART A, who is supported by a co-Lead Beneficiary. They have the responsibility for day-to-
day management and coordination of the activities included in their respective work packages as defined
in the work plan, implement solutions for problems, supervise Task Leaders, produce the corresponding
deliverables, identify risks as early as possible and follow them up, and report to the Project Managers
about the progress achieved against that planned. They are able to raise proposals to the EB regarding
effort and budget redistribution, and re-assignment of roles and responsibilities within their respective
WPs. WP participants meet at least once a month via tele- or web-conferencing.
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6.7 Advisory Board (AB)
The Advisory Board (AB) will consist of international experts in the field of mental health. The board will
provide expert insight in different aspects of the Project activities, will support the development of policy-
oriented recommendations and will promote their widespread dissemination. Additionally, the AB will
encompass individuals with expertise in transversal and intersectional aspects, including equity, cultural,
and ethnic diversity. Furthermore, gender and geographic balance will be taken into consideration during
the selection process.
The AB will be coordinated by the Scientific Coordinator, supported by the Coordination Team.
Its task is to strengthen the scientific quality of work conducted within the Project and to contribute to
optimal policy relevance.
The AB will meet the EB during the GA meetings and additional dedicated meetings, virtual or face-to
face, depending on specific needs or requirements.
The Coordinator will propose standard Terms of Reference for the functioning of the AB. In case of any
discrepancy between the provisions set forth in this Consortium Agreement and such Terms of
Reference, the latter shall prevail.
The Coordinator will ensure that a non-disclosure agreement is executed between all Parties and each
AB member.
By way of exception to Section 6.4.4 above, the Parties mandate the Coordinator to execute, in their
name and on their behalf, a non-disclosure agreement (hereafter “NDA”) with each member of the AB,
in order to protect Confidential Information disclosed by any of the Parties to any member of the AB
either directly or through the Coordinator in the case where the concerned Party gave to the Coordinator
its prior written approval for such disclosure. The NDA for the AB members is enclosed in Attachment
5. The mandate of the Coordinator comprises solely the execution of the NDA in Attachment 5.
Its terms shall be not less stringent than those stipulated in this Consortium Agreement, and it shall be
concluded no later than 30 calendar days after their nomination or before any confidential information
will be exchanged/disclosed, whichever date is earlier. The Coordinator shall write the minutes of the
AB meetings and submit them to the General Assembly.
7 Financial provisions
Section 7 of the Consortium Agreement does not apply to Associated Partners as they do not receive
any funding from this Joint Action.
7.1 General Principles
7.1.1 Distribution of Financial Contribution
The financial contribution of the Granting Authority to the Project shall be distributed by the Coordinator
according to:
the Consortium Plan
the approval of reports by the Granting Authority, and
the provisions of payment in Section 7.2.
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A Party shall only be able to receive funds after having duly signed the Accession Form to the Grant
Agreement and this Consortium Agreement.
7.1.2 Justifying Costs
A Beneficiary or an Affiliated Entity shall be funded only for its tasks carried out in accordance with the
Consortium Plan. Each Beneficiary is responsible for the management and payment of its Third Parties
and must ensure that they meet all the relevant obligations stipulated in the Grant Agreement.
In accordance with its own usual accounting and management principles and practices, each Beneficiary
shall be solely responsible for justifying its costs (and those of its Affiliated Entities, if any) with respect
to the Project towards the Granting Authority. Neither the Coordinator nor any of the other Beneficiaries
shall be in any way liable or responsible for such justification of costs towards the Granting Authority.
Each Beneficiary will establish the necessary legal, administrative and operational arrangements with
their Affiliated Entities to ensure the correct justification of the costs incurred. Neither the Coordinator
nor any of the other Beneficiaries shall be in any way liable or responsible for such justification of costs
towards the Granting Authority.
Each Consortium Member should keep record of their cost’s justification in accordance with audit rules
set up in article 25 of the Grant Agreement, for a duration of 5 years after the final payment made by the
Granting Authority (Data Sheet Point 6 of the Grant Agreement).
7.1.3 Funding Principles
A Beneficiary that spends less than its allocated share of the budget as set out in the Consortium Plan
or – in case of reimbursement via unit costs - implements less units than foreseen in the Consortium
Plan will be funded in accordance with its units/actual duly justified eligible costs only.
A Beneficiary that spends more than its allocated share of the budget as set out in the Consortium Plan
will be funded only in respect of duly justified eligible costs up to an amount not exceeding that share.
7.1.4 Return of excess financial payments
A Beneficiary has received excess financial payment
a) if the payment received from the Coordinator exceeds the amount declared or
b) if a Beneficiary has received financial payments but, within the last year of the Project, its real
Project costs fall significantly behind the costs it would be entitled to according to the Consortium
Plan.
In case a Beneficiary has received excess payment, the Beneficiary has to inform the Coordinator and
return the relevant amount to the Coordinator without undue delay. In case no refund takes place within
30 days upon request for return of excess payment from the Coordinator, the Beneficiary is in substantial
breach of the Consortium Agreement.
Amounts which are not refunded by a breaching Beneficiary and which are not due to the Granting
Authority, shall be apportioned by the Coordinator to the remaining Beneficiaries pro rata according to
their share of total costs of the Project as identified in the Consortium Budget, until recovery from the
breaching Beneficiary is possible. The General Assembly decides on any legal actions to be taken
against the breaching Beneficiary according to Section 6.3.
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In case a Beneficiary earns any revenue that is deductible from the total funding as set out in the
Consortium Plan, the deduction is only directed toward the Beneficiary earning such revenue. The other
Parties’ financial share of the budget shall not be affected by one Beneficiary’s revenue. In case the
relevant revenue is more than the allocated share of the Beneficiary as set out in the Consortium Plan,
the Beneficiary shall reimburse the funding reduction suffered by other Beneficiaries.
7.1.5 Financial Consequences of the termination of the participation of a Party
A Beneficiary leaving the consortium shall refund to the Coordinator any payments it has received except
the amount of contribution accepted by the Granting Authority or another contributor.
In addition, a Beneficiary declared to be a Defaulting Party shall, within the limits specified in Section
5.2 of this Consortium Agreement, bear any reasonable and justifiable additional costs occurring to the
other Beneficiaries in order to perform the leaving Beneficiary´s task and necessary additional efforts to
fulfil them as a consequence of the Beneficiary leaving the consortium. The General Assembly should
agree on a procedure regarding additional costs which are not covered by the Defaulting Party or the
Mutual Insurance Mechanism.
7.2 Payments
7.2.1 Principles
Payments to Parties are the exclusive task of the Coordinator. In particular, the Coordinator shall:
notify the Beneficiary concerned promptly of the date and composition of the amount transferred
to its bank account, giving the relevant references. The Coordinator will transfer to a Beneficiary
the amounts due to the Beneficiary and to its Affiliated Entities. The Beneficiary is responsible
to transfer the amounts due to its Affiliated Entities according to the information provided by the
Coordinator;
perform diligently its tasks in the proper administration of any funds and in maintaining financial
accounts;
undertake to keep the Granting Authority’s financial contribution to the Project separated from
its normal business accounts, its own assets and property, except if the Coordinator is a Public
Body or is not entitled to do so due to statutory legislation.
With reference to Article 22 of the Grant Agreement, no Beneficiary shall before the end of the Project
receive more than its allocated share of the maximum grant amount less the amounts retained by the
Granting Authority for the Mutual Insurance Mechanism and for the final payment.
7.2.2 Payment mode
The transfer of the initial pre-financing, interim payment and final payment to Beneficiaries will be
handled in accordance with article 22 and article 7 of the Grant Agreement following this payment
schedule:
Pre-financing: The prefinancing payment from the Granting Authority will be transferred directly to the
Beneficiaries concerned, without delay, but no later than forty-five (45) calendar days after receipt of the
payment from the Granting Authority. The prefinancing payment is scheduled to be received before the
effective date.
Interim payment: The interim payment from the Granting Authority will be transferred directly to the
Beneficiary/ies concerned, without delay, but no later than forty-five (45) calendar days after receipt of
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the payment from the Granting Authority. The interim payment is scheduled to be received after the first
reporting period: from month 1 to month 18.
Final payment: The final payment from the Granting Authority will be transferred directly to the
Beneficiary/ies concerned, without delay, but no later than forty-five (45) calendar days after receipt of
the payment from the Granting Authority. The final payment will be received after the end of project
Month 36.
This payment schedule is intended to guarantee the correct execution of the Project by all Beneficiaries.
Funds received by the Coordinator from the Granting Authority and payable to the Beneficiaries SAS
and DGSP CSCM, will be paid by the Coordinator solely to the corresponding Affiliated Entities
Fundación Para La Gestión De La Investigación en Salud de Sevilla FISEVI (Affiliated Entity linked to
Servicio Andaluz de Salud SAS) and FIIBAP (Affiliated Entity linked to Dirección General de Salud
Pública de la Consejería de Sanidad de la Comunidad de Madrid DGSP CSCM).
Funds received by the Coordinator from the Granting Authority and payable to the Beneficiary ASPB
will be used to cover 100% of the cost of the affiliated Institut de Recerca de l'Hospital de la Santa Creu
i Sant Pau IRHSCSP (Affiliated Entity linked to Agència Salut Publica de Barcelona ASPB).
The Coordinator is entitled to withhold any payments due to a Beneficiary identified by the General
Assembly to be in breach of its obligations under this Consortium Agreement or the Grant Agreement
or to a Beneficiary which has not yet signed this Consortium Agreement. The Coordinator shall not act
in contravention of a decision of the General Assembly, it shall inform the General Assembly of any
withholds of payments of a Defaulting Party and it shall abide by any subsequent instructions or
decisions -if any- which the General Assembly may take regarding such Defaulting Party.
The Coordinator is entitled to recover any payments already paid to a Beneficiary declared as a
Defaulting Party except the costs already claimed by the Defaulting Party and accepted by the Granting
Authority. The Coordinator is equally entitled to withhold payments to a Beneficiary when this is decided
so by the General Assembly based on a suggestion by or action of the Granting Authority.
8 Results
8.1 Ownership of Results
Results and the Intellectual Property Rights are owned by
(i) the parties that generates them.
(ii) or on whose behalf such Result have been generated during the implementation of the Joint
Action
A contributing Party shall be acknowledged as a co-owner of a Result, irrespective of the nature of its
contribution, which may include the provision of relevant resources for the generation of the Result, such
as know-how, knowledge, samples, special equipment, information, data sets, and other pertinent
assets. Consequently, the Party making such contributions shall be granted a fair share of co-ownership
and receive appropriate consideration for their valuable input.
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8.2 Joint ownership
Joint ownership is governed by Grant Agreement Article 16.2 and its Annex 5, Section Ownership of
results with the following additions: Joint ownership means two or more Consortium Members shall own
Results jointly if:
a) they have jointly generated them; and
b) it is not possible to establish the respective contribution of each Consortium Member; or separate
them for the purpose of applying for, obtaining or maintaining their protection.
In case of joint ownership, the joint owners shall make their best efforts to establish a joint-ownership
agreement regarding the allocation and terms of exercising such joint ownership as soon as possible
and within a maximum of six (6) months as from the date on which the respective Results have been
generated and prior to exploitation.
Unless otherwise agreed:
each of the joint owners shall be entitled to use their jointly owned Results for non-commercial
research and teaching activities on a royalty-free basis, and without requiring the prior consent
of the other joint owner(s).
each of the joint owners shall be entitled to otherwise Exploit the jointly owned Results and to
grant non-exclusive licenses to Third Parties (without any right to sub-license), if the other joint
owners are given: (a) at least 45 calendar days advance notice; and (b) fair and reasonable
compensation.
The joint owners will engage in good faith discussions to agree on appropriate protection for the results,
including a decision on which Party should be responsible for the preparation, filing, and processing of
the application(s) and in which countries worldwide they should be filed. Any Party may waive protection
in specific countries or territories. If the decision is delayed, a Party may file the first application.
Any intellectual property (including patents, patent applications, know-how, trade secrets, copyrights,
trademarks) owned by either Consortium Member prior to the date of this Agreement or which – with
reference to the relevant Task – were acquired or generated prior to the start of the Joint Action or
outside the scope of the Joint Action, shall remain solely owned by such Consortium Member. Each of
the Consortium Members shall not during the Joint Action, or at any time thereafter, represent or assert
that it is the owner of any such Intellectual Property Rights of the other Consortium Member, whether or
not such rights are registered. For the avoidance of doubt, the Consortium Members agree that each of
the Consortium Members shall have no rights to use any Intellectual Property Rights of the other, directly
or indirectly, for any purpose, except such Consortium Member has granted permission in writing.
8.3 Transfer of Results
8.3.1 Transferring ownership
Each Party may transfer ownership of its own Results, including its share in jointly owned Results,
following the procedures of the Grant Agreement Annex 5
Each Party may identify specific Third Parties it intends to transfer the ownership of its Results to in
Attachment (3) of this Consortium Agreement. The other Parties hereby waive their right to prior notice
and their right to object to such a transfer to listed Third Parties according to the Grant Agreement Annex
5.
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8.3.2 Informing of the transfer
The transferring Party shall, however, at the time of the transfer, inform the other Parties of such transfer
and shall ensure that the rights of the other Parties under the Consortium Agreement and the Grant
Agreement will not be affected by such transfer. Any addition to Attachment (3) after signature of this
Consortium Agreement requires a decision of the General Assembly.
8.3.3 Specific cases of mergers and acquisitions
The Parties recognise that in the framework of a merger or an acquisition of an important part of its
assets, it may be impossible under applicable EU and national laws on mergers and acquisitions for a
Party to give at least 45 calendar days prior notice for the transfer as foreseen in the Grant Agreement.
8.3.4 Application of the obligations
The obligations above apply only for as long as other Parties still have - or still may request - Access
Rights to the Results.
8.4 Dissemination
For the avoidance of doubt, the confidentiality obligations set out in Section 10 apply to all dissemination
activities described in this Section 8.4 as far as Confidential Information is involved.
8.4.1 Dissemination of own (including jointly owned) Results
8.4.1.1 Dissemination
During the Project and for a period of 1 year after the end of the Project, the dissemination of own
Results by one or several Parties including but not restricted to publications and presentations, shall be
governed by the procedure of Article 17.4 of the Grant Agreement and its Annex 5, Section
Dissemination, subject to the following provisions.
Prior notice of any planned publication shall be given to the other Parties at least 21 calendar days
before the publication. Any objection to the planned publication shall be made in accordance with the
Grant Agreement by written notice to the Coordinator and to the Party or Parties proposing the
dissemination within 15 calendar days after receipt of the notice. If no objection is made within the time
limit stated above, the publication is permitted.
8.4.1.2 Objections to disseminations
An objection is justified if
a) the protection of the objecting Party's Results or Background would be adversely affected, or
b) the objecting Party's legitimate interests in relation to its Results or Background would be
significantly harmed, or
c) the proposed publication includes Confidential Information of the objecting Party.
The objection has to include a precise request for necessary modifications.
If an objection has been raised the involved Parties shall discuss how to overcome the justified grounds
for the objection on a timely basis (for example by amendment to the planned publication and/or by
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protecting information before publication) and the objecting Party shall not unreasonably continue the
opposition if appropriate measures are taken following the discussion.
The objecting Party can request a publication delay of not more than 45 calendar days from the time it
raises such an objection. After 45 calendar days the publication is permitted, provided that the objections
of the objecting Party have been addressed.
8.4.1.3 Acknowledgement of EU support
Unless otherwise agreed with the Granting Authority, communication activities of the Parties, including
their Affiliated Entities, related to the action (including media relations, conferences, seminars,
information material, such as brochures, leaflets, posters, presentations, etc., in electronic form, via
traditional or social media, etc.), dissemination activities and any infrastructure, equipment, vehicles,
supplies or major result funded by the Granting Authority must acknowledge EU support and display the
European flag (emblem) and funding statement. The emblem must remain distinct and separate and
cannot be modified by adding other visual marks, brands or text.
Any communication or dissemination activity related to the action must use factually accurate
information. Moreover, it must indicate the following disclaimer (translated into local languages where
appropriate): “Funded by the European Union. Views and opinions expressed are however those of the
author(s) only and do not necessarily reflect those of the European Union or [name of the granting
authority]. Neither the European Union nor the granting authority can be held responsible for them.”
8.4.2 Dissemination of another Party’s unpublished Results or Background
A Party shall not include in any dissemination activity another Party's Results or Background without
obtaining the owning Party's prior written approval, unless they are already published. Parties shall
ensure that this obligation is extended to their Affiliated Entities.
8.4.3 Cooperation obligations
The Parties undertake to cooperate to allow the timely submission, examination, publication and defence
of any dissertation or thesis for a degree that includes their Results or Background subject to the
confidentiality and publication provisions agreed in this Consortium Agreement.
8.4.4 Use of names, logos or trademarks
Nothing in this Consortium Agreement shall be construed as conferring rights to use in advertising,
publicity or otherwise the name of the Parties or any of their logos or trademarks without their prior
written approval. Notwithstanding the foregoing, all such publications or exhibits based on work
supported by the Granting Authority must acknowledge the Granting Authority’s support and must
mention the grant number and DOI.
9 Access Rights
9.1 Background included
9.1.1 Background included
In Attachment 1, the Parties have identified and agreed on the Background for the Project and have
also, where relevant, informed each other that Access to specific Background is subject to legal
restrictions or limits.
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Anything not identified in Attachment 1 shall not be the object of Access Right obligations regarding
Background.
9.1.2 Adding or modifying Background
Any Party may add additional Background to Attachment 1 during the Project provided they give written
notice to the other Parties. However, approval of the General Assembly is needed should a Party wish
to modify or withdraw its Background in Attachment 1.
9.2 General Principles
9.2.1 Implementation of the tasks
Each Party, including its Affiliated Entities, shall implement its tasks in accordance with the Consortium
Plan and shall bear sole responsibility for ensuring that its acts within the Project do not knowingly
infringe Third Party property rights.
9.2.2 Sublicences
Any Access Rights granted exclude any rights to sublicense unless expressly stated otherwise.
9.2.3 Administrative transfer costs
Access Rights shall be free of any administrative transfer costs.
9.2.4 Granting Access Rights
Access Rights are granted on a non-exclusive basis.
9.2.5 Use of Results and Background
Results and Background shall be used only for the purposes for which Access Rights to it have been
granted.
9.2.6 Request for Access Rights
All requests for Access Rights shall be made in writing. The granting of Access Rights may be made
conditional on the acceptance of specific conditions aimed at ensuring that these rights will be used only
for the intended purpose and that appropriate confidentiality obligations are in place.
The requesting Party must show that the Access Rights are Needed.
9.2.7 Extending obligations to Third Parties
The Parties shall ensure in their contracts with Third Parties that the obligations of the present section
are extended to such entities.
9.3 Access Rights for implementation
The Beneficiaries must give each other and the other participants access to the background identified
as needed for implementing the action, subject to any specific rules in Annex 5.
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Access Rights to Results and Background Needed for the performance of the own work of a Consortium
Member under the Project shall be subject to third party rights, if any, and granted on a royalty-free
basis, unless otherwise agreed for Background in Attachment 1.
Access Rights to Background if Needed for Exploitation of a Party’s own Results, shall be subject to
third party rights, if any, granted on Fair and Reasonable conditions and upon written bilateral agreement
between the Party that owns the Background and the Party who requests the access.
9.4 Access Rights for Exploitation
9.4.1 Access Rights to Results
Access Rights to Results if Needed for Exploitation of a Party's own Results shall be granted on Fair
and Reasonable conditions.
Access rights to Results for internal research and for teaching activities shall be granted on a royalty-
free basis.
9.4.2 Access Rights to Background
Access Rights to Background if Needed for Exploitation of a Party’s own Results, shall be granted on
Fair and Reasonable conditions.
9.4.3 Request for Access Eights
A request for Access Rights may be made up to twelve months after the end of the Project or, in the
case of Section 9.7.2.1.2, after the termination of the requesting Party’s participation in the Project.
9.5 Access Rights for entities under the same control
Entities under the same control have Access Rights under the conditions of the Grant Agreement Annex
5, if they are identified in [Attachment 4 (Identified entities under the same control) to this Consortium
Agreement].
Such Access Rights must be requested by the entity under the same control from the Party that holds
the Background or Results. Alternatively, the Party granting the Access Rights may individually agree
with the Party requesting the Access Rights to have the Access Rights include the right to sublicense to
the latter's entity under the same control [listed in Attachment 4]. Access Rights to an entity under the
same control shall be granted on Fair and Reasonable conditions and upon written bilateral agreement.
Entities under the same control which obtain Access Rights in return fulfil all confidentiality obligations
accepted by the Parties under the Grant Agreement or this Consortium Agreement as if such entities
were Parties.
Access Rights may be refused to entities under the same control if such granting is contrary to the
legitimate interests of the Party which owns the Background or the Results.
Access Rights granted to any entity under the same control are subject to the continuation of the Access
Rights of the Party with whom it is under the same control, and shall automatically terminate upon
termination of the Access Rights granted to such Party.
Upon cessation of the status as an entity under the same control, any Access Rights granted to such
former entity under the same control shall lapse.
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Further arrangements with entities under the same control may be negotiated in separate agreements.
9.6 Additional Access Rights
For the avoidance of doubt any grant of Access Rights not covered by the Grant Agreement or this
Consortium Agreement shall be at the absolute discretion of the owning Party and subject to such terms
and conditions as may be agreed between the owning and receiving Parties.
The Parties agree to negotiate in good faith any additional Access Rights to Results as might be asked
for by any Party, upon adequate financial conditions to be agreed and subject to written bilateral
agreement between the Party that owns the Results and the Party who requests the access.
9.7 Access Rights for Parties entering or leaving the consortium
9.7.1 New Parties entering the consortium
As regards Results developed before the accession of the new Party, the new Party will be granted
Access Rights on the conditions applying for Access Rights to Background.
9.7.2 Parties leaving the consortium
9.7.2.1 Access Rights granted to a leaving Party
9.7.2.1.1 Defaulting Party
Access Rights granted to a Defaulting Party and such Party's right to request Access Rights shall cease
immediately upon receipt by the Defaulting Party of the formal notice of the decision of the General
Assembly to terminate its participation in the consortium.
9.7.2.1.2 Non-defaulting Party
A non-defaulting Party leaving voluntarily provided that it gives a thirty (30) days prior notice to the other
remaining Parties and with the other Parties' consent shall have Access Rights to the Results developed
until the date of the termination of its participation.
It may request Access Rights within the period of time specified in Section 9.4.3.
9.7.2.2 Access Rights to be granted by any leaving Party
To the extent allowed by law any Party leaving the Project shall continue to grant Access Rights pursuant
to the Grant Agreement and this Consortium Agreement as if it had remained a Party for the whole
duration of the Project. Termination shall not affect any rights or obligations of a Party leaving the Project
incurred prior to the date of termination, unless otherwise agreed between the ultimate decision body in
the Consortium and the leaving Party. This includes the obligation to provide all necessary input,
deliverables and documents for the period of its participation.
The provisions relating to Access Rights, Dissemination and Confidentiality, for the time period
mentioned therein, as well as for liability, applicable law and settlement of disputes shall survive the
expiration or termination of this Agreement.
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9.8 Specific Provisions for Access Rights to Software
For the avoidance of doubt, the general provisions for Access Rights provided for in this Section 9 are
applicable also to Software.
Parties’ Access Rights to Software do not include any right to receive source code or object code ported
to a certain hardware platform or any right to receive respective Software documentation in any
particular form or detail, but only as available from the Party granting the Access Rights.
10 Non-disclosure of information
10.1 Confidential information
All information in whatever form or mode of communication, which is disclosed by a Party (the
“Disclosing Party”) to any other Party (the “Recipient”) in connection with the Project during its
implementation and which has been explicitly marked as “confidential” or “sensitive” at the time of
disclosure, or when disclosed orally has been identified as confidential at the time of disclosure and has
been confirmed and designated in writing within 15 calendar days from oral disclosure at the latest as
confidential information by the Disclosing Party, is “Confidential Information”.
10.2 Confidentiality obligations
The Recipient hereby undertakes in addition and without prejudice to any commitment on non-disclosure
under the Grant Agreement, for a period of 5 years after the final payment of the Granting Authority:
not to use Confidential Information otherwise than for the purpose for which it was disclosed;
not to disclose Confidential Information without the prior written consent by the Disclosing Party;
to ensure that internal distribution of Confidential Information by a Recipient shall take place on
a strict need-to-know basis; and
to return to the Disclosing Party, or destroy, on request all Confidential Information that has
been disclosed to the Recipient including all copies thereof and to delete all information stored
in a machine-readable form to the extent practically possible. The Recipient may keep a copy
to the extent it is required to keep, archive or store such Confidential Information because of
compliance with applicable laws and regulations or for the proof of on-going obligations provided
that the Recipient complies with the confidentiality obligations herein contained with respect to
such copy.
The Recipient shall be responsible for the fulfilment of the above obligations on the part of its employees
or Third Parties involved in the Project and shall ensure that they remain so obliged, as far as legally
possible, during and after the end of the Project and/or after the termination of the contractual
relationship with the employee or Third Party.
10.3 Exceptions
The above shall not apply for disclosure or use of Confidential Information, if and in so far as the
Recipient can show that:
the Confidential Information has become or becomes publicly available by means other than a
breach of the Recipient’s confidentiality obligations;
the Disclosing Party subsequently informs the Recipient that the Confidential Information is no
longer confidential;
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the Confidential Information is communicated to the Recipient without any obligation of
confidentiality by a Third Party who is to the best knowledge of the Recipient in lawful
possession thereof and under no obligation of confidentiality to the Disclosing Party;
the disclosure or communication of the Confidential Information is foreseen by provisions of the
Grant Agreement;
the Confidential Information, at any time, was developed by the Recipient completely
independently of any such disclosure by the Disclosing Party;
the Confidential Information was already known to the Recipient prior to disclosure, or
the Recipient is required to disclose the Confidential Information in order to comply with
applicable laws or regulations or with a court or administrative order, subject to the provision
Section 10.6 hereunder.
10.4 Reasonable care
The Recipient shall apply the same degree of care with regard to the Confidential Information disclosed
within the scope of the Project as with its own confidential and/or proprietary information, but in no case
less than reasonable care.
10.5 Unauthorised disclosure
Each Recipient shall promptly inform the relevant Disclosing Party by written notice of any unauthorised
disclosure, misappropriation or misuse of Confidential Information after it becomes aware of such
unauthorised disclosure, misappropriation or misuse.
10.6 Notifications
If any Recipient becomes aware that it will be required, or is likely to be required, to disclose Confidential
Information in order to comply with applicable laws or regulations or with a court or administrative order,
or – in the case of an Associated Partner – with a reporting requirement from its national funding
authority, it shall, to the extent it is lawfully able to do so, prior to any such disclosure.
notify the Disclosing Party, and
comply with the Disclosing Party’s reasonable instructions to protect the confidentiality of the
information.
11 Miscellaneous
11.1 Attachments, inconsistencies and severability
This Consortium Agreement consists of this core text and:
Attachment 1 (Background included)
Attachment 2 (Accession document)
Attachment 3 (List of Third Parties for simplified transfer according to Section 8.3.2)
Attachment 4 (Identified entities under the same control)
Attachment 5 (NDA for Advisory Board agreed under Section 6)
In case the terms of this Consortium Agreement are in conflict with the terms of the Grant Agreement,
the terms of the latter shall prevail. In case of conflicts between the attachments and the core text of this
Consortium Agreement, the latter shall prevail.
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Should any provision of this Consortium Agreement become invalid, illegal or unenforceable, it shall not
affect the validity of the remaining provisions of this Consortium Agreement. In such a case, the Parties
concerned shall be entitled to request that a valid and practicable provision be negotiated that fulfils the
purpose of the original provision.
11.2 No representation, partnership or agency
Except as otherwise provided in Section 6.4.4, no Party shall be entitled to act or to make legally binding
declarations on behalf of any other Party or of the consortium. Nothing in this Consortium Agreement
shall be deemed to constitute a joint venture, agency, partnership, interest grouping or any other kind
of formal business grouping or entity between the Parties.
11.3 Formal and written notices
Any notice to be given under this Consortium Agreement shall be addressed to the recipients as listed
in the most current address list kept by the Coordinator.
Any change of persons or contact details shall be immediately communicated to the Coordinator by
written notice. The address list shall be accessible to all Parties.
Formal notices:
If it is required in this Consortium Agreement (Sections 4.2, 9.7.2.1.1, and 11.4) that a formal notice,
consent or approval shall be given, such notice shall be signed by an authorised representative of a
Party and shall either be served personally or sent by mail with recorded delivery with acknowledgement
of receipt.
Written notice:
Where written notice is required by this Consortium Agreement, this is fulfilled also by other means of
communication such as e-mail with acknowledgement of receipt.
11.4 Assignment and amendments
Except as set out in Section 8.3, no rights or obligations of the Parties arising from this Consortium
Agreement may be assigned or transferred, in whole or in part, to any Third Party without the other
Parties’ prior formal approval.
Amendments and modifications to the text of this Consortium Agreement not explicitly listed in Section
6.3. require a separate written agreement to be signed between all Parties.
11.5 Mandatory national law
Nothing in this Consortium Agreement shall be deemed to require a Party to breach any mandatory
statutory law under which the Party is operating.
11.6 Language
This Consortium Agreement is drawn up in English, which language shall govern all documents, notices,
meetings, arbitral proceedings and processes relative thereto.
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11.7 Applicable law
This Consortium Agreement shall be construed in accordance with and governed by the laws of Belgium
excluding its conflict of law provisions.
11.8 Settlement of disputes
The Parties shall endeavour to settle their disputes amicably between themselves before seeking any
other kind of resolution or available remedy under applicable law.
All disputes arising out of or in connection with this Consortium Agreement, which cannot be solved
amicably, shall first be submitted by the Consortium Members to the Work Package Leader concerned.
And shall be finally settled by the courts of Brussels. The Coordinator may be involved in the conflict
resolution if requested by the Work Package Leader.
In case the Work Package Leader fails to reach an amicable agreement within 15 days from the date
on which the Dispute was referred to them, the Dispute shall be submitted to the Coordinator which shall
aim to recommend a solution by consensus within fifteen (15) days from the date of referral. If consensus
cannot be reached, the Dispute shall be submitted to the General Assembly which shall recommend a
solution within 30 days. The recommendation shall be taken by simple majority vote, having each
General Assembly Member one vote. The parties involved in the dispute shall refrain from participating
in such final recommendation.
If no agreement is reached, the Coordinator, after consultation with the Project Officer of the Granting
Authority, shall make a final recommendation on the issue. If the Coordinator is involved in the conflict,
another Consortium Member selected jointly by the General Assembly should take over this role.
Should the above mechanisms fail to find a solution to the satisfaction of the concerned Consortium
Members, the dispute shall be subject to the jurisdiction of the competent Court of Brussels. Nothing in
this Consortium Agreement shall limit the Consortium Members' right to seek injunctive relief in any
applicable competent court.
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12 Signatures
AS WITNESS:
The Parties have caused this Consortium Agreement to be duly signed by the undersigned authorised
representatives in separate signature pages the day and year first above written.
The Parties agree that advanced and qualified electronic signatures, within the meaning of the European
regulation "Electronic identification and trust services", known as the "eIDAS Regulation" of 1 July 2016,
shall have the same legal value and probative force as original signatures, and that in the event of any
dispute or claim arising out of the Consortium Agreement, each of the Parties hereby waives the right
to invoke any defence and/or waiver based on the signature of the Consortium Agreement by means of
a scanned or digitized image of a handwritten signature (e.g. scan in PDF format) and/or an electronic
signature.
ASOCIACIÓN INSTITUTO DE INVESTIGACIÓN EN SISTEMAS DE SALUD BIOSISTEMAK
(BIOSISTEMAK)
Signature
Name: Ane Fullaondo Zabala
Title: Scientific Director
Date
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Agencia de Salut Publica de Barcelona (ASPB)
Signature
Name: Dr. Carme Borrell
Title: Director
Date
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CONSEJERIA DE SANIDAD DE LA COMUNIDAD DE MADRID (DGSP CSCM)
Signature
Name: Elena Andradas Aragonés
Title: Directora General de Salud Pública
Date
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FUNDACIO DE RECERCA CLINIC BARCELONA-INSTITUT D INVESTIGACIONS BIOMEDIQUES
AUGUST PI I SUNYER (IDIBAPS),
Signature
Name: Mr. David Badia i Prat
Title: Managing Director
Date
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FUNDACION INSTITUTO DE INVESTIGACION MARQUES DE VALDECILLA (IDIVAL),
Signature
Name: Francisco Galo Peralta
Title: Managing Director
Date
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FUNDACION PUBLICA MIGUEL SERVET (FMS)
Signature
Name: Javier Gómez-Arrue Azpiazu
Title: Director
Date
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SERVICIO ANDALUZ DE LA SALUD (SAS)
Signature
Name: Inmaculada Vázquez
Title: Managing Director – SAS – Hospital Virgen de Valme
Date
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GESUNDHEIT ÖSTERREICH GMBH (GÖG)
Signature
Name: Ms. Claudia Habl
Title: Chief Operating Officer (COO) / Legal Entity Appointed Representative (LEAR)
Date
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SCIENSANO (Sciensano)
Signature
Name: Christian Léonard
Title: Managing director
Date:
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HRVATSKI ZAVOD ZA JAVNO ZDRAVSTVO (CIPH)
Signature
Name: Assoc. Prof. Krunoslav Capak, MD, PhD
Title: Director-General
Date
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ORGANISMOS KRATIKON YPIRESION YGEIAS (SHSO)
Signature
Name: Irene Procopiou
Title: Chief Operating Officer
Date
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NARODNI USTAV DUSEVNIHO ZDRAVI (NIMH)
Signature
Name: Ph. Dr. Petr Winkler, Ph.D.
Title: Director
Date
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REGION SJAELLAND (RZDK)
Signature
Name: Søren Stig Tvilsted
Title: Legal signatory for JA-PRISM
Date
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SOTSIAALMINISTEERIUM (MSAE)
Signature
Name: Maarjo Mändmaa
Title: Chancellor
Date
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TERVEYDEN JA HYVINVOINNIN LAITOS (THL)
Signature
Name: Mika Salminen
Title: Director General
Date
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MINISTERE DU TRAVAIL, DE LA SANTE, DES SOIDARITES ET DES FAMILLES (MoH FR),
Signature
Name: M. Emilien ROGER
Title(s): Sous-directeur de l'appui au pilotage et ressources, Direction générale de la santé
Date
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BUNDESINSTITUT FÜR ÖFFENTLICHE GESUNDHEIT (BIÖG)
Signature
Name: Dr. Johannes Nießen
Title: Acting Director
Date
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ETHNIKOS ORGANISMOS DIMOSIAS YGEIAS (EDOY)
Signature
Name: Christakis Chatzichristodoulou
Title: President of the Board
Date
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ORSZAGOS KORHAZI FOIGAZGATOSAG (OKFO)
Signature
Name: Dr. Révész János
Title: Főigazgató (Director General)
Date
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ISTITUTO SUPERIORE DI SANITA (ISS)
Signature
Name: Rocco Domenico Alfonso Bellantone
Title: President
Date
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BERNU KLINISKA UNIVERSITATES SLIMNICA VALSTS SIA (BKUS)
Signatures
Name: Valts Ābols
Title: CEO
Date
Name: Zane Straume
Title(s): Board member
Date
Name: Marija Hramcova
Title: Board member
Date
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LIETUVOS RESPUBLIKOS SVEIKATOS APSAUGOS MINISTERIJA (SAM)
Signature
Name: Austėja Tamaliūnaitė
Title: Mental Health Unit Counsellor
Date :
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VILNIAUS UNIVERSITETAS (VU)
Signature
Name: prof. Rimvydas Petrauskas
Title: Rector
Date
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LIETUVOS SVEIKATOS MOKSLU UNIVERSITETAS (LSMU)
Signature
Name: Prof. Rimantas Benetis
Title: Rector
Date
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MINISTARSTVO ZDRAVLJA (MoH MNE)
Signature
Name: dr Vojislav Šimun
Title: Minister
Date
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MINISTERIO DA SAUDE (MS)
Signature
Name: Ana Pedroso
Title: Secretary-General of the Ministry of Health
Date
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NACIONALNI INSTITUT ZA JAVNO ZDRAVJE (NIJZ)
Signature
Name: Branko Gabrovec
Title: PhD, Assoc.Prof., General Director
Date
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PUBLIC HEALTH INSTITUTE OF THE REPUBLIC OF SRPSKA (PHI RS)
Signature
Name: Bojan Đenić
Title: Bachelor of Law
Date
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THE FEDERAL MINISTRY OF HEALTH (FMOH)
Signature
Name: NEDILJKO RIMAC
Title: Minister
Date
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JAVNA ZDRAVSTVENA USTANOVA DOM ZDRAVLJA BANJA LUKA (DZ BL)
Signature
Name: Nevena Todorovic
Title: M.D.,Ph.D.,Asst. Prof.
Date
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ASSOCIATED PARTNER: SERVICIO MADRILEÑO DE SALUD (SERMAS)
Signature
Name:
Title:
Date
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Attachment 1: Background included
According to the Grant Agreement (Article 16.1) Background is defined as “data, know-how or
information (…) that is (…) needed to implement the Action or exploit the results”. Because of this need,
Access Rights have to be granted in principle, but Parties must identify and agree amongst them on the
Background for the Project. This is the purpose of this attachment.
PARTY 1
As to BIOSISTEMAK, it is agreed between the Parties that, to the best of their knowledge, no data,
know-how or information of BIOSISTEMAK is Needed by another Party for implementation of the Project
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights to background and results for implementing the action”) or Exploitation of that
other Party’s Results (Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results
and background”, sub-section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 2
As to ASPB, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of ASPB is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 3
As to DGSP CSCM, it is agreed between the Parties that, to the best of their knowledge, Data, Know
How, development and virtualization of content for publication through the virtual platform of the Civil
Service of the Community of Madrid, the intellectual knowledge and/or software-platform developed or
made available within the framework of this project will have no inherent restrictions on use. However,
the terms of use will be requested and provided in detail prior to any application or dissemination,
ensuring transparent and coordinated management of resources.
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PARTY 4
As to IDIBAPS, it is agreed between the Parties that, to the best of their knowledge, the following
Background is hereby identified and agreed upon for the Project. Specific limitations and/or conditions,
shall be as mentioned hereunder:
Describe Background Specific restrictions and/or Specific restrictions and/or
conditions for implementation conditions for Exploitation
(Article 16.4 Grant Agreement (Article 16.4 Grant
and its Annex 5, Section Agreement and its Annex 5,
“Access rights to results and Section “Access rights to
background”, sub-section results and background”,
“Access rights to background sub-section “Access rights
and results for implementing for exploiting the results”)
the Action”)
Data, know-how, tools, The Access Rights will be granted In case a Party/ies wishes to
intellectual property rights, to the extent that it is needed for use this Background for
techniques, material, results, implementation of the action and another project, for beyond the
expertise and methods from to the extent that said Background duration of the Project or for
the research group/s of FRCB- is not subject to terms and commercial, non-research or
IDIBAPS /HCB directly conditions in other agreements educational purposes, its use
involved in carrying out the that may prohibit the desired will be subject to specific
Project and which are Access Right. The Background agreements between FRCB-
necessary for the development will be made available for the IDIBAPS /HCB and the
of the Project. duration of the Project itself. Party/ies under fair and
Access to certain Background reasonable market condition
and/or Material may be subject to
special conditions (Material
Transfer Agreements, Data
Transfer Agreements, terms of
use, etc.).
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PARTY 5
As to IDIVAL, it is agreed between the Parties that, to the best of their knowledge, the following
Background is hereby identified and agreed upon for the Project. Specific limitations and/or conditions,
shall be as mentioned hereunder:
Describe Background Specific restrictions and/or Specific restrictions and/or
conditions for implementation conditions for Exploitation
(Article 16.4 Grant Agreement (Article 16.4 Grant
and its Annex 5, Section Agreement and its Annex 5,
“Access rights to results and Section “Access rights to
background”, sub-section results and background”,
“Access rights to background sub-section “Access rights
and results for implementing for exploiting the results”)
the Action”)
DATA SETS with clinical data, The use of the background is Non authorized.
EVALUATION AND subject to restrictions arising from
ANALYSIS SYSTEM the scope of the transfer of
PROTOCOLS: These personal data that patients have
protocols include the Datasets made to IDIVAL.Background can
collection procedures, the only be used for the
design and implementation implementation of the Project if
phases and procedures Needed, for research purposes
description. and complying with the
confidentiality requirements
provided for in this agreement for
information or data qualified as
Confidential Information. Once the
background has been used for the
intended purpose it shall be
destroyed.
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PARTY 6
As to FMS, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of FMS is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 7
As to SAS, it is agreed between the Parties that, to the best of their knowledge, the Background to which
the Andalusian Health Service is ready to grant access rights, when needed for the performance of the
Project, is limited to that provided by the PI Matilde Blanco Venzalá or members of her research team.
For the avoidance of doubt, the Andalusian Health Service excludes from access rights specifically:
- any Background which has been developed by any SAS employee other than the PI or members
of her research team directly involved in the Project;
- any data, result, know-how, invention, patentable or not, technology, intellectual property right,
report, method or any other kind of information which is property of SAS and/or has been generated
by the PI is not needed for the performance of the Project;
- and any background subject to Third Party’s rights, non-disclosure agreements or any other legal
provisions preventing the granting of Access Rights.
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 8
As to GÖG, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of GÖG is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 9
As to Sciensano, it is agreed between the Parties that, to the best of their knowledge, no data, know-
how or information of Sciensano is Needed by another Party for implementation of the Project (Article
16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section
“Access rights to background and results for implementing the action”) or Exploitation of that other
Party’s Results (Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and
background”, sub-section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 10
As to CIPH, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of CIPH is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 11
As to SHSO, it is agreed between the Parties that, to the best of their knowledge, No data, know-how
or information of SHSO is Needed by another Party for implementation of the Project (Article 16.1 and
its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 12
As to NIMH, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of NIMH is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 13
As to RZDK, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of RZDK is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 14
As to MSAE, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of MSAE is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 15
As to THL, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of THL is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 16
As to MoH FR, it is agreed between the Parties that, to the best of their knowledge, the following
Background is hereby identified and agreed upon for the Project. Specific limitations and/or conditions,
shall be as mentioned hereunder:
Describe Background Specific restrictions and/or Specific restrictions and/or
conditions for implementation conditions for Exploitation
(Article 16.4 Grant Agreement (Article 16.4 Grant
and its Annex 5, Section Agreement and its Annex 5,
“Access rights to results and Section “Access rights to
background”, sub-section results and background”,
“Access rights to background sub-section “Access rights
and results for implementing for exploiting the results”)
the Action”)
INSERM: Development of INSERM: Implementation limited INSERM:No exploitation
communication tools and under supervision and control of possible
resources for early detection Inserm
and intervention
INSERM Development of a INSERM: The tool is protected
pre-screening tool for
facilitating orientation PRIMO
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PARTY 17
As to BIÖG, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of BIÖG is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 18
As to EODY, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of EODY is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 19
As to OKFO, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of OKFO is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 20
As to ISS, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of ISS is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
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PARTY 21
As to BKUS, it is agreed between the Parties that, to the best of their knowledge,: No data, know-how
or information of BKUS is Needed by another Party for implementation of the Project (Article 16.1 and
its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 22
As to SAM, it is agreed between the Parties that, to the best of their knowledge, the following
Background is hereby identified and agreed upon for the Project. Specific limitations and/or conditions,
shall be as mentioned hereunder:
Describe Background Specific restrictions and/or Specific restrictions and/or
conditions for implementation conditions for Exploitation
(Article 16.4 Grant Agreement (Article 16.4 Grant
and its Annex 5, Section Agreement and its Annex 5,
“Access rights to results and Section “Access rights to
background”, sub-section results and background”,
“Access rights to background sub-section “Access rights
and results for implementing for exploiting the results”)
the Action”)
Methodological resources and Implementation limited under the No exploitation
reseources for early detection supervision and control of SAM.
and intervention.
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PARTY 23
As to VU, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of Vilnius University is Needed by another Party for implementation of the Project (Article
16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section
“Access rights to background and results for implementing the action”) or Exploitation of that other
Party’s Results (Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and
background”, sub-section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 24
As to LSMU, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of LSMU is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 25
As to MoH MNE, it is agreed between the Parties that, to the best of their knowledge, no data, know-
how or information of MoH MNE is Needed by another Party for implementation of the Project (Article
16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section
“Access rights to background and results for implementing the action”) or Exploitation of that other
Party’s Results (Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and
background”, sub-section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 26
As to MS, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of MS is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 27
As to NIJZ, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of NIJZ is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 28
As to PHI RS, it is agreed between the Parties that, to the best of their knowledge, no data, know-how
or information of PHI RS is Needed by another Party for implementation of the Project (Article 16.1 and
its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 29
As to FMoH, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of FMoH is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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PARTY 30
As to DZ BL, it is agreed between the Parties that, to the best of their knowledge, no data, know-how or
information of DZ BL is Needed by another Party for implementation of the Project (Article 16.1 and its
Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-section “Access
rights to background and results for implementing the action”) or Exploitation of that other Party’s Results
(Article 16.1 and its Annex 5 Grant Agreement, Section “Access rights to results and background”, sub-
section “Access rights for exploiting the results”).
This represents the status at the time of signature of this Consortium Agreement.
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Attachment 2: Accession document
ACCESSION
of a new Party to
[Acronym of the Project] Consortium Agreement, version […, YYYY-MM-DD]
[OFFICIAL NAME OF THE NEW PARTY AS IDENTIFIED IN THE Grant Agreement]
hereby consents to become a Party to the Consortium Agreement identified above and accepts all the
rights and obligations of a Party starting [date].
[OFFICIAL NAME OF THE COORDINATOR AS IDENTIFIED IN THE Grant Agreement]
hereby certifies that the consortium has accepted in the meeting held on [date] the accession of [the
name of the new Party] to the consortium starting [date].
This Accession document has been done in 2 originals to be duly signed by the undersigned authorised
representatives.
[Date and Place]
[INSERT NAME OF THE NEW PARTY]
Signature(s)
Name(s)
Title(s)
[Date and Place]
[INSERT NAME OF THE COORDINATOR]
Signature(s)
Name(s)
Title(s)
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Attachment 3: List of Third Parties for simplified transfer according
to Section 8.3.2.
The following Third Parties which are linked to a Beneficiary will participate in PRISM as Affiliated
Entities’:
For Agencia de Salut Publica de Barcelona: (IR SANT PAU) INSTITUT DE RECERCA DE
L'HOSPITAL DE LA SANTA CREU I SANT PAU FUNDACIÓ, PIC 998869432,
For DGSP: CSCM CONSEJERIA DE SANIDAD DE LA COMUNIDAD DE MADRID: (FIIBAP)
FUNDACION PARA LA INVESTIGACION E INNOVACION BIOSANITARIA DE ATENCION
PRIMARIA, PIC 919231753,
For IDIBAPS: FUNDACIO DE RECERCA CLINIC BARCELONA-INSTITUT D
INVESTIGACIONS BIOMEDIQUES AUGUST PI I SUNYER: (HCB): HOSPITAL CLINIC DE
BARCELONA, PIC 905096816,
For SAS: SERVICIO ANDALUZ DE LA SALUD: (FISEVI) FUNDACION PARA LA GESTION
DE LA INVESTIGACION EN SALUD DE SEVILLA, PIC 994159888,
For SCIENSANO: (FPSPublicHealth) SERVICE PUBLIC FEDERAL SANTE PUBLIQUE,
SECURITE DE LA CHAINE ALIMENTAIRE ET ENVIRONNEMENT, PIC 998853815,
For SHSO: ORGANISMOS KRATIKON YPIRESION YGEIAS, (UCY) UNIVERSITY OF
CYPRUS, PIC 999835843,
For RZDK: REGION SJAELLAND:
o (Odsherred Kom) ODSHERRED KOMMUNE, PIC 877136760,
o (BORNHOLMKOM) BORNHOLMS REGIONSKOMMUNE, PIC 907528509,
o (VEJLE KOMMUNE) VEJLE KOMMUNE, PIC 937383072,
For MoH-FR: MINISTRE DU TRAVAIL, DE LA SANTE, DE LA SOIDARITE ET DES FAMILLES:
o ORSPERE-SAMDARRA (CH Le Vinatier), PIC 948558636,
o (INSERM) INSTITUT NATIONAL DE LA SANTE ET DE LA RECHERCHE MEDICALE,
PIC 999997833,
For EODY: ETHNIKOS ORGANISMOS DIMOSIAS YGEIAS:
o (UMHRI) UNIVERSITY MENTAL HEALTH, NEUROSCIENCES AND PRECISION
MEDICINE RESEARCH INSTITUTE COSTAS STEFANIS, PIC 994633927,
o (2 DYPE) 2 YGEIONOMIKI PERIFEREIA PEIRAIOS KAI AIGAIOU, PIC 880690064,
o (POKOISPE) PANELLINIA OMOSPONDIA KOINONIKON SYNETAIRISMON
PERIORISMENIS EFTHINIS, PIC 874094355,
For (OKFO) ORSZAGOS KORHAZI FOIGAZGATOSAG:
o (Bethesda) MAGYARORSZAGI REFORMATUS EGYHAZ BETHESDA
GYERMEKKORHAZA, PIC 918286488,
o (NNGYK) NEMZETI NEPEGESZSEGUGYI ES GYOGYSZERESZETI KOZPONT, PIC
998706957,
o (SJCH) ESZAK-BUDAI SZENT JANOS CENTRUMKORHAZ, PIC 889719212
For (ISS) ISTITUTO SUPERIORE DI SANITA
o ( UCSC) UNIVERSITA CATTOLICA DEL SACRO CUORE, PIC 999915771
o (UNIBO) ALMA MATER STUDIORUM - UNIVERSITA DI BOLOGNA, PIC 999993953
(ATS MILANO) AGENZIA DI TUTELA DELLA SALUTE DELLA CITTA METROPOLITANA
MILAN, PIC 877825363,
o (AUX) ISTITUTO AUXOLOGICO ITALIANO, PIC 997997208,
o (PROMIS) AZIENDA ULSS 4 VENETO ORIENTALE, PIC 953342870
For (BKUS) BERNU KLINISKA UNIVERSITATES SLIMNICA VALSTS SIA:
o (NPVC) NACIONALAIS PSIHISKAS VESELIBAS CENTRS, VALSTS SIA, PIC
881163036
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o (CARC) "Bernu un pusaudzu resursu centra atbalsta fonds", PIC 882841427
For (SAM) LIETUVOS RESPUBLIKOS SVEIKATOS APSAUGOS MINISTERIJA,
o (HI) HIGIENOS INSTITUTAS, PIC 941996780
For (MoH) MNE MINISTARSTVO ZDRAVLJA
o (CCoM) KLINICKI CENTAR CRNE GORE PODGORICA, PIC 929443913
o (IPH) MNE ZDRAVSTVENA USTANOVA INSTITUT ZA JAVNO ZDRAVLJE
PODGORICA PIC 998754681
For (MS) MINISTERIO DA SAUDE
o (UNL) UNIVERSIDADE NOVA DE LISBOA, PIC 960782479
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Attachment 4: Identified entities under the same control according
to Section 9.5
PART LEFT INTENTIONALLY IN BLANK
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Attachment 5: NDA for Advisory Board agreed under Section 6
THIS AGREEMENT [the Agreement] is entered into on this [insert number of day] day of [insert Month
and year] by and between:
The ASOCIACIÓN INSTITUTO DE INVESTIGACIÓN EN SISTEMAS DE SALUDBIOSISTEMAK,
having its registered office at RONDA DE AZKUE 1 TORRE DEL BILBAO EXHIBITION CENTRE,
BARAKALDO (Spain), hereinafter referred to as “the Coordinator” or Biosistemak” or “the Disclosing
Party”,
Acting in the names and on behalf of the PRISM Consortium Members,
and
[insert name of the Entity or Title and name], established in [insert full address] and represented by
[title] [last name and name]/born on [insert date] in [insert place], [insert country], of [insert nationality]
nationality, living at [insert postal address], hereinafter referred to as “the Receiving Party”
BIOSISTEMAK and the Receiving Party shall hereafter be referred to collectively as the “Parties” and
individually as a “Party”.
Preamble:
Whereas the European Community represented by the European Health and Digital Executive Agency
(HADEA) agreed on granting a financial contribution for the implementation of the project called “Joint
Action Prevention oriented RIghts-based approach to Support Mental health in vulnerable population
groups” (PRISM) (hereinafter referred to as the “Project”) coordinated by BIOSISTEMAK which terms
and conditions are established in Grant Agreement n° [101233316].
Whereas the consortium members of the Project (hereinafter “Consortium Members”) possesses
certain scientific and/or technical confidential information in the field of the Project. The Consortium
Members are not deemed Third Parties for the purposes of this Agreement.
Whereas BIOSISTEMAK, as coordinator of the Project, is in charge of entering in a non-disclosure
agreement with the Receiving Party in the name and on behalf of the Consortium Members, for the
purpose of enabling the Receiving Party to act as an independent expert in the Scientific Advisory Board
of the Project and to provide advice to the Project operational bodies (the “Purpose”).
Whereas the Receiving Party is active in the field of [insert expertise].
Whereas the Receiving Party, aware that the disclosure of confidential information by Consortium
Members could affect their policies in research valorisation and/or marketing, agrees to sign the present
non-disclosure Agreement which sets up rules for its use and protection. It is understood that the
Confidential Information may include Confidential Information of the Consortium Members and that
BIOSISTEMAK is authorized to disclose them.
The Receiving Party agrees that Confidential Information can be shared with Consortium Members, and
that each Consortium Member shall be entitled to enforce the terms of this Agreement.
Whereupon, the parties have agreed as follows:
Preliminary Article: Definitions
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"Agreement" refers to this agreement, including any amendment and exhibits hereto, which form an
integral part hereof.
"Confidential Information" All information in whatever form or mode of communication, which is
disclosed by the Disclosing Party to the Receiving Party in connection with the Project during its
implementation and which has been explicitly marked as “confidential” at the time of disclosure, or when
disclosed orally has been identified as confidential at the time of disclosure and has been confirmed and
designated in writing within 15 calendar days from oral disclosure at the latest as confidential information
by the Disclosing Party, is “Confidential Information”.
“Confidential Information” or “Sensitive Information” is the information:
oral or written, communicated by a Consortium Member ("Issuing Party") to the other
Consortium Member ("Receiving Party") for the purpose of executing the Joint Action,
including, but not limited to: information of a scientific, technical, financial, legal, tax and
commercial nature, business models and strategies, ideas, inventions, concepts,
business plans, new products, contracts, know-how, logo design, technologies, names
of potential clients and partners, projects and operations of any nature proposed or under
study, reports, instructions, recommendations, drawings, plans, market projections and
data, together with analyses and working documents, compilations, comparisons,
studies and, in general, all information that the Parties transmit to each other, whether
prior to or after the signing of this Consortium Agreement.
which has been explicitly marked as “confidential” or “sensitive” at the time of disclosure
by the Disclosing Party, or when disclosed orally has been identified as "confidential" or
"sensitive" at the time of disclosure and has been confirmed and designated in writing
within fifteen (15) calendar days from oral disclosure at the latest as "confidential" or
"sensitive" information by the Disclosing Party. However, the absence of such
identification shall not negate the confidential nature of such information.
The Confidential Information relates in particular to the Project.
Singular terms can be read in the plural and vice versa.
1. Purpose, nature and scope of this agreement
1.1 The purpose of this Agreement is to define the terms and conditions under which the Receiving
Party undertakes to observe the strictest secrecy regarding all Confidential Information disclosed for the
Purpose.
1.2 BIOSISTEMAK and/or other Consortium Members may pass on to the Receiving Party, any
Confidential Information it/they deem(s) necessary for the Purpose on a non-exclusive basis.
1.3 It is hereby agreed that BIOSISTEMAK and/or the other Consortium Members give no warranty
regarding the Confidential Information it passes on to the Receiving Party, in particular as regards its
relevance for the Purpose.
1.4 The Parties agree that this Agreement shall under no circumstances create any privity beyond the
purpose for which it has been drawn up, and all the more does not imply the conclusion of any other
contracts whatsoever.
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1.5 All Confidential Information disclosed to the Receiving Party, and any and all copies that may have
been made thereof, remain the ownership of BIOSISTEMAK and/or the other Consortium Members as
the case may be.
2. Scope of the obligation of confidentiality
2.1 The Receiving Party undertakes to observe, maintain and protect the strictest secrecy with regard
to the Confidential Information it is given under this Agreement, and shall protect the said Confidential
Information as it would protect its own Confidential Information.
2.2 In this respect, the Receiving Party undertakes to take all necessary precautions to deny Third
Parties access to the Confidential Information it receives.
2.3 In particular, the Receiving Party undertakes not to disclose the Confidential Information to any Third
Party.
2.4 If in spite of all precautions one or more documents or media containing Confidential Information, or
the Confidential Information itself, were to disappear or be disclosed, the Receiving Party undertakes to
immediately inform BIOSISTEMAK as from their/its disappearance or disclosure.
2.5 The Receiving Party shall remain liable for compliance with the confidential nature of the Confidential
Information.
3. Use of the Confidential Information
3.1 The Receiving Party undertakes to use the Confidential Information solely for the Purpose. Any other
use of the Confidential Information shall therefore be subject to a specific agreement between the
Parties.
3.2 The Confidential Information shall only be used, reproduced or disclosed internally.
3.3 The Receiving Party expressly agree that disclosure of the Confidential Information under this
Agreement shall on no account be construed as explicitly or implicitly granting the Receiving Party any
right whatsoever (under a licence or any other way), in particular to substances, inventions, creations,
results or discoveries this Confidential Information relates to, which may or may not be covered by an
intellectual property right. The same applies for author’s rights or any other rights attached to the literary
and artistic proprietary (copyright), trademarks or trade secrets.
In particular, the Receiving Party undertakes not to file any patent application, directly or indirectly, or
any other industrial property rights, which includes or implements all or part of the Confidential
Information or which refers to it.
4. Limitations
Notwithstanding the foregoing Articles, the Receiving Party is under no obligation and is subject to no
restriction regarding any Confidential Information for which it can prove that:
a. it was either available to the public or was released in the public domain after it was received by the
Receiving Party, through no fault of its own, or
b. it was lawfully received from a Third Party without restrictions or any breach of this Agreement, or
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c. it was disclosed with the written permission of BIOSISTEMAK and/or the other Consortium Members
from which it originated, or
d. it was already in the possession of the Receiving Party, or
e. it was developed by the Receiving Party independently of the Confidential Information received, or
f. it was disclosed by application of a mandatory, statutory or regulatory provision or pursuant to a final
and binding court decision. Nevertheless, in the latter cases, the Receiving Party which was constrained
to disclose the Confidential Information may be held liable if any of the following conditions are not met:
(i) it shall, to the extent it is not prohibited by law, first inform BIOSISTEMAK and/or the other
Consortium Members, as the case may be, in writing of its obligation to disclose the Confidential
Information in such a way that they have enough time to object or to limit the scope of such
disclosure, if need be;
(ii) it must confine such disclosure to what is strictly necessary for it to meet its obligations.
5. Entire agreement
All the provisions of this Agreement constitute the entire agreement between the Parties with regard to
its purpose and supersede any and all prior oral or written statements, negotiations, representation,
communications, acceptances, understandings and agreements between the Parties in connection with
the Purpose and the provisions to which this Agreement applies or stipulates.
It is understood by the Parties that the Receiving Party retains full independence in the execution of the
Purpose, hence the present Agreement shall not in any event be deemed or considered as creating
hierarchical relationship, nor as constituting an employment contract between the Receiving
Party and the Consortium Members.
6. Duration
6.1 This Agreement shall take enter into force [day-month-year], for the duration of the project, i.e. until
[day-month-year].
6.2 Notwithstanding the termination or the expiration of this Agreement for any reason, the Parties
remain bound by the confidentiality obligations until the Confidential Information is made available for
the public and without any infringement of the Agreement.
7. Term and causes of resolution:
This Agreement shall enter into force upon signature, but shall extend to previously disclosed
Confidential Information.
This Agreement shall remain in effect as long as the Confidential Information has not entered the public
domain without the Receiving Party's breach of this Agreement
8. The Recipient, as a member of the Advisory Board, agrees to disclose to the Discloser any actual or
potential conflicts of interest, including but not limited to:
i. Financial interests in any company or entity that is a competitor of the Discloser or that has
business dealings with the Discloser.
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ii. Any consulting, employment, or advisory relationships with companies or entities that are
competitors of the Discloser or that have business dealings with the Discloser.
iii. Any personal or familial relationships that could potentially influence the Recipient's judgment
or advice.
9. Termination
7.1 This Agreement may be terminated ipso jure by either Party, at any time and for any reason, subject
to a thirty (30) days' notice given by registered letter with acknowledgement of receipt, the other Party
not being entitled to claim any form of compensation.
7.2 Early termination of this Agreement shall not discharge the Receiving Party from its obligations as
regards the use, disclosure and protection of the received Confidential Information, nor shall it alter the
scope thereof; these obligations remain in force for the term specified in 6.2.
10. Returning the Confidential Information
Upon request, as well following the end of the Agreement, the Receiving Party shall within ten (10) days
of receiving such a request:
a. at the BIOSISTEMAK’s and/or, as the case may be, the other Consortium Members’ discretion, return
or destroy all original copies of documents, equipment, electronic or other medium containing the
Confidential Information or their summaries in its possession
b. issue a formal written statement certifying that it has not retained any Confidential Information and/or
copies of the said Confidential Information on any medium whatsoever, with the exception of a single
copy that it may retain in its statutory archives with a view to monitoring its commitments under the
Agreement.
The Parties acknowledge that any unauthorized disclosure and use of the Confidential Information may
cause damages to the Discloser that may be difficult to quantify. Therefore, the Parties agree that the
Discloser shall have the right to seek legal action before the competent courts and obtain compensation
from the other Party for the damages caused by such unauthorized disclosure and use.
11. Assignment
The Agreement is entered into intuitu personae. Consequently, it is personal, non-transferable and
nonassignable.
12. Validity
If any provisions of this Agreement are invalid or unenforceable, the validity of the remaining provisions
shall not be affected. The invalid or unenforceable provision shall be replaced by a valid and enforceable
provision that will meet the purpose of the invalid or unenforceable provision as closely as possible.
13. Subsequent Agreements
Ancillary agreements, amendments or additions hereto shall be made in writing.
14. Communications
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PRISM Consortium Agreement, version 1.1, 11th July 2025
All notifications, requests, demands, and other communications that may or must be made by the Parties
in relation to this Agreement must be in writing and will be deemed to have been duly made when sent
by any means that proves receipt and content to the address and for the attention of the persons listed
in the heading of this Agreement.
However, purely administrative communications, lacking interpretative relevance or contractual effects,
may be exchanged by fax or email, without an advanced digital signature.
Any change of address by one of the Parties must be notified to the other immediately and by a means
that guarantees receipt of the message.
15. Conflicts of interest:
The Recipient, as a member of the Advisory Board, agrees to disclose to the Discloser any actual or
potential conflicts of interest, including but not limited to:
i. Financial interests in any company or entity that is a competitor of the Discloser or that has
business dealings with the Discloser.
ii. Any consulting, employment, or advisory relationships with companies or entities that are
competitors of the Discloser or that have business dealings with the Discloser.
iii. Any personal or familial relationships that could potentially influence the Recipient's judgment
or advice.
16. Miscelanea:
16.1. Neither Party shall undermine and/or avoid this Confidentiality Agreement, whether directly or
indirectly, particularly through Affiliates, actions of institutions, sales and distribution organizations, or
any other third party.
17. Data protection:
The Parties declare their recognition and respect for current legislation regarding the protection of
personal data. Thus, as a result of the execution of the Confidentiality Agreement, should one of the
Parties access personal data in the files of the other Party, the provisions of Regulation (EU) 2016/679
of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons
with regard to the processing of personal data and on the free movement of such data shall apply.
18. Governing law, settlement of disputes
This Agreement shall be construed and interpreted by the laws of Belgium. The court of the defendant
shall have jurisdiction.
© DESCA - Model Consortium Agreement for Horizon Europe, www.desca-agreement.eu
Version DESCA HE 2.0, February 2024 111 / 112
PRISM Consortium Agreement, version 1.1, 11th July 2025
IN WITNESS WHEREOF, the Parties hereto have caused this Non-Disclosure Agreement to be
executed as of the date stated above.
Signed counterparts of this Agreement delivered by facsimile or by scanned portable document format
(.pdf) image shall be deemed to be originals for all purposes.
Biosistemak
Signature
____________________________
Name:
Title:
The Receiving Party [insert name]
Signature
____________________________
Name:
Title: Prof./Dr.
© DESCA - Model Consortium Agreement for Horizon Europe, www.desca-agreement.eu
Version DESCA HE 2.0, February 2024 112 / 112