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Saatja: "Anastasiia Dudko" <[email protected]> Saaja: "Hanna Vseviov - SOM" <[email protected]> Teema: eGov4Youth MoU – Invitation to the Ministry of Social Affairs Kuupäev: 2026-08-21 15:02 Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada. Dear Hanna, I hope my email finds you well. On behalf of Tallinn University of Technology (TalTech) and the <http://www.egov4youth.eu/> eGov4Youth project, we would like to invite the Estonian Ministry of Social Affairs (Sotsiaalministeerium) to consider joining us as a signatory to the EGov4Youth Memorandum of Understanding (MoU). While the Ministry has not been directly involved in eGov4Youth from the beginning, we believe there is a particularly meaningful connection between the project's objectives and the Ministry's work in promoting social inclusion, equal opportunities, the well-being of children and young people, and the participation of different groups in society. eGov4Youth – Empowering Youth through e-Government: Bridging Engagement and Digital Governance focuses on strengthening young people's participation in public and civic life and exploring how digital solutions can facilitate more meaningful interaction between young people and public authorities. An important aspect of the project is ensuring that opportunities for digital participation are inclusive and accessible to different groups of young people, including those with fewer opportunities and young people who may be more difficult to reach through traditional participation mechanisms. As the project approaches its conclusion, we would like to ensure that the tools, knowledge, good practices and cooperation network developed through EGov4Youth continue beyond the formal project lifetime. The purpose of the MoU is therefore to establish a framework for continued cooperation around active youth participation, inclusive digital governance and civic engagement, while supporting the longer-term uptake and sustainability of eGov4Youth results. Depending on the Ministry's interests and priorities, cooperation under the MoU may include: * integration or piloting of the EGOV4YOUTH Platform as a tool for youth consultation, participation and co-creation; * promotion and use of the EGOV4YOUTH MOOC as an open educational resource for young people, civil servants and other stakeholders; * joint youth engagement initiatives, including outreach to young people with fewer opportunities and NEETs; * exchange of good practices, feedback and lessons learned; * participation in monitoring, evaluation and continuous improvement activities; * dissemination and follow-up activities within national and European networks; and * contribution to a broader European alliance on e-governance for youth, connecting public authorities, youth organisations and project partners. We believe that the Ministry of Social Affairs could bring a particularly valuable social inclusion perspective to the EGov4Youth cooperation network. Ensuring that young people's voices are heard in public decision-making is not only a question of digitalisation. It is also a question of equal opportunities, accessibility and social inclusion – particularly for young people who may face social, economic or other barriers to participation. The Ministry's experience would therefore be highly relevant to the exchange of good practices within EGov4Youth and could help strengthen the project's approach to ensuring that digital participation reaches not only already active and well-connected young people, but also those whose voices are more difficult to reach. I would also like to emphasise that the MoU is a non-binding expression of the Parties' intentions and shared commitment to cooperation. It does not create legally binding obligations, establish a formal partnership or joint venture, or imply any automatic financial obligation for the Ministry. Any future financial commitments would require a separate written agreement, and either party may terminate the MoU by providing three months' written notice. The signing of MoUs with relevant Estonian public authorities is also one of the final KPIs of the eGov4Youth project. Our objective is to establish this cooperation framework with at least five Estonian public authorities connected to youth empowerment, engagement and participation in public-sector activities. Considering the Ministry's important role in supporting social inclusion, equal opportunities and the well-being of children, young people and families in Estonia, we would be delighted if the Ministry of Social Affairs could become one of the Estonian public authorities supporting the continuation and sustainability of eGov4Youth. Would the Ministry therefore be willing to consider signing the eGov4Youth MoU with TalTech? As we are currently completing the final stage of the project, we would be extremely grateful to receive your feedback at your earliest convenience. We would, of course, be happy to clarify any provisions of the MoU or discuss how the cooperation framework could best reflect the Ministry's role and interests. Many thanks in advance for considering our invitation. We sincerely hope that the Ministry of Social Affairs can join us in ensuring that the results and network created through EGov4Youth continue contributing to meaningful and inclusive youth participation, stronger dialogue between young people and public authorities, and inclusive digital governance in Estonia and across Europe. EGov4Youth – Empowering Youth through e-Government: Bridging Engagement and Digital Governance www.egov4youth.eu <https://www.egov4youth.eu/> Best regards, Anastasiia Dudko International cooperation coordinator Next Gen Research Group School of IT, Department of Software Science Tallinn University of Technology Tel +372 5884 3935 <mailto:[email protected]> [email protected] <https://egov.ee/> https://egov.ee/ ICT-640 Memorandum of Understanding Today, …………… ….. in the city of ……………………… ….. this Memorandum of Understanding ( hereinafter referred to as the “MoU” ) is entered into between: [Name of Public Authority] , with registered address at [address] , represented by [name and title] , (hereinafter referred to as the “Public Authority” or “PA” ) and [Name of Project Partner] , with registered address at [address] , The Public Authority and the Project Partner are hereinafter jointly referred to as the “Parties.” 1. Purpose of the MoU The purpose of this MoU is to establish a framework for cooperation between the Parties in order to : a) Promote active youth participation , inclusive digital governance and civic engagement at local and regional level b) Define roles, responsibilities and commitments for post-project support, assistance and sustainability actions for a period of up to five (5) years after the end of the project c) Strengthen a transnational European alliance on e-governance for youth , involving public authorities, youth organisations and project partners d) Support the institutional uptake and long-term use of the project results within the Public Authority’s policies, services or participatory mechanisms 2. Scope of cooperation Under this MoU, cooperation may include, but is not limited to: - integration or piloting of the EGOV4YOUTH Platform as a tool for youth consultation, participation and co-creation - promotion and use of the E-GOV4YOUTH MOOC as an open educational resource for youth, civil servants and stakeholders; - joint youth engagement initiatives, including outreach to young people with fewer opportunities and NEETs - exchange of good practices, data (non-personal), feedback and lessons learned - participation in monitoring, evaluation and continuous improvement activities - joint dissemination, visibility and follow-up actions within European, national and local networks 3. Commitments of the Public Authority The Public Authority agrees to: - appoint a contact person to coordinate activities under this MoU - support the use and promotion of the project platform among young people, youth organisations and relevant departments - encourage internal capacity-building and, where possible, allocate institutional or operational resources to support participatory digital tools - participate in monitoring and evaluation activities , including providing qualitative feedback and usage data (in compliance with GDPR) - contribute to the European alliance on e-governance for youth by sharing experiences, challenges and good practices 4. Commitments of the Project Partner The Project Partner, within their respective roles, commit to: - provide technical handover, documentation and guidance for the use of the EGOV4YOUTH Platform - offer methodological support and good practice guidance related to youth participation and e-governance - facilitate access to the E-GOV4YOUTH MOOC as an open educational resource - support networking, peer learning and dissemination through the transnational partnership and alliance - coordinate sustainability, monitoring and evaluation activities 5. Duration This MoU enters into force on the date of its signature by both Parties. The MoU is concluded for an initial duration of five (5) years following the official end of the EGOV4YOUTH project, unless extended or terminated earlier by mutual written agreement. 6. Financial Provisions This MoU does not imply any automatic financial obligation for either Party. Any future financial commitments, service provision or funded cooperation shall be regulated through separate written agreements , where applicable. 7. Data Protection and Confidentiality The Parties commit to comply with EU General Data Protection Regulation (GDPR) and applicable national legislation. Any exchange of data under this MoU shall be limited to what is necessary for cooperation and shall exclude sensitive or personal data unless otherwise agreed in writing. 8. Non-Binding Nature This MoU expresses the intentions and shared commitment of the Parties and does not create legally binding obligations under national or EU law. The MoU does not establish any partnership, agency or joint venture relationship. 9. Amendments and Termination This MoU may be amended by mutual written agreement of the Parties. Either Party may terminate this MoU by providing three (3) months’ written notice to the other Party. 10. Governing Language This MoU is drawn up in English (or partners language) , and signed in two originals, one for each Party. For the Public Authority For the EGOV4YOUTH Project Consortium Name: Name: Title: Title: Institution: Institution: Signature: Signature: