Invitation

Practical Information Note JOINT MEETING OF THE HEADS OF THE MEDICINES AGENCIES, HEADS OF HTA AGENCIES GROUP AND THE NATIONAL COMPETENT AUTHORITIES ON PRICING AND REIMBURSMENT The Convention Centre, Dublin, 08 October 2026 Contents General Information.................................................................................................... 1 Introduction ................................................................................................................ 2 Deadlines ................................................................................................................... 2 Location...................................................................................................................... 3 Programme ................................................................................................................ 4 08 October .............................................................................................................. 4 Interpretation .............................................................................................................. 4 Delegation .................................................................................................................. 5 Delegation Size and Format.................................................................................... 5 Registration and Accreditation ................................................................................ 5 Accreditation Badges .............................................................................................. 6 Transport .................................................................................................................... 6 Entering Ireland....................................................................................................... 6 Transport Options ................................................................................................... 6 Accommodation ......................................................................................................... 6 Security ...................................................................................................................... 7 Media ......................................................................................................................... 7 Social Media ........................................................................................................... 7 General Information.................................................................................................... 7 Useful Contacts....................................................................................................... 7 Internet/WiFi............................................................................................................ 7 Electricity................................................................................................................. 7 Accessibility ............................................................................................................ 8 Lost and Found ....................................................................................................... 8 Weather .................................................................................................................. 8 Links of Interest .......................................................................................................... 8 Irish Presidency Sustainability Policy ......................................................................... 9 General Information The Irish Presidency will host a series of medicine-related meetings (Medicines Week) throughout 06-09 October, which will take place in the Convention Centre Dublin in Dublin. A detailed timetable can be found below. Attendance at each event is through invitation only and a Practical Information Note and registration details will be issued for each meeting. This Practical Information Note (PIN) lays out the necessary information and requirements for the Joint Meeting of the Heads of Medicines Agencies, Heads of HTA Agencies Group and the National Competent Authorities on Pricing and Reimbursement on 08 October 2026. 1 Introduction The Irish Presidency of the Council of the European Union 2026 looks forward to welcoming you to Dublin for the Joint Meeting of the Heads of Medicines Agencies, Heads of HTA Agencies Group and the National Competent Authorities on Pricing and Reimbursement on 08 October 2026. We are pleased to share this Practical Information Note (PIN) to assist you in preparing for the meeting. Please note that the information contained in this PIN may be subject to change. Updated information, including any updates to the meeting programme, practical arrangements or meeting documentation, will be shared through the online Accreditation Platform. Registered delegates will receive email notifications when updated material is shared on the Accreditation Platform. If you have any queries, please contact [email protected] Deadlines Date What you need to do Where to go/Who to contact 14 August Accreditation platform [email protected] opens 28 August Deadline for DAO [email protected] nominations 09 September Deadline for registration Via the Accreditation Portal of delegates 08 October Joint Meeting of the The Convention Centre, Spencer Heads of Medicines Dock, North Wall Quay, Dublin 1, Agencies, Heads of HTA D01 T1W6 Agencies Group and the National Competent Authorities on Pricing and Reimbursement Location The Joint Meeting of the Heads of Medicines Agencies, Heads of HTA Agencies Group and the National Competent Authorities on Pricing and Reimbursement will take place in The Convention Centre, Spencer Dock, North Wall Quay, Dublin 1, D01 T1W6. Programme This preliminary programme is subject to change. Further details of the programme will be shared prior to the meeting. The final programme will be shared with registered delegation members via the Accreditation Platform in advance of the meeting. 08 October 12:00-13:45: Registration (Ground Floor) 13:45-13:50: Opening 13:50-14:45: Session 1 Presentation on Conditional Marketing Authorisation Presentation on HTA Regulation Panel Discussion 14:45-14:55: Comfort Break 14:55-15:50: Session 2 Presentation on Adaptive & Pragmatic Trials Presentation on The Payer Hub Panel Discussion 15:50-16:35: Session 3: Heads Panel Discussion 16:35-16:45: Close of Meeting 16:45: End of day Interpretation This meeting will be conducted through English. Simultaneous interpretation will not be provided. Delegation Delegation Size and Format Delegations size is up to 6 delegates. It is recommended that your delegation comprise the representatives from the agencies and groups participating in the HMA, HAG and NCAPR meetings taking place in Dublin during Medicines Week (06-09 October), together with Pharmaceutical Directors, where feasible. This format is fixed and no exceptions can be made. Registration and Accreditation For security reasons, each delegate must be registered and accredited in order to gain access to the meeting venue. A Delegation Accreditation Officer (DAO) must be appointed by each invited delegation. Please send the DAO’s full name, phone number and email address to [email protected] to receive log-in details. The DAO must register all members of the delegation on the Accreditation Platform, in line with the instructions below. Please note that in compliance with data security requirements, the Accreditation Platform requires Two-Factor Authentication. You will require access to an authenticator application such as Microsoft Authenticator or Google Authenticator in order to access the Accreditation Platform. To facilitate the smooth running of the programme, please ensure that all delegates have registered and that all requested information has been provided, including accommodation details and dietary and accessibility requirements of delegates, by the registration deadline of 09 September. Please ensure that all details are completed correctly before submitting the registration request, as certain information (for example, the delegate’s name) will be printed on their accreditation badge. All personal information provided for accreditation will be processed in accordance with the General Data Protection Regulation (GDPR). Full details can be found in the Privacy Notice on the Accreditation Platform. If you have any queries about the registration process, please email [email protected] Accreditation Badges Accreditation badges can be collected on the ground floor of the Convention Centre, Spencer Dock, North Wall Quay, Dublin 1, D01 T1W6 on 08 October between 12:00 and 13:45. Delegates will be requested to provide a photo ID document when collecting their badge. Delegate badges are strictly personal and non-transferable, and must be visible at all times within the meeting venue and at all events within the meeting programme. If you lose your accreditation badge, please immediately notify your meeting host. Please also notify the accreditation team by sending an email to [email protected] Transport Entering Ireland Please note that Ireland is not part of the Schengen Area. Therefore, EU citizens must present a valid passport or national identity card to enter Ireland. Full details are available here. Citizens of other countries must present a valid passport or recognised travel document to enter Ireland and may also need a visa. You can find out if you need a visa to enter Ireland here. Transport Options Delegates are invited to make their own travel arrangements for transfer to and from the airport. Information on public transport and taxi options to and from Dublin Airport are available here. Accommodation If required, accommodation for the night of 08 October 2026 should be booked when registering for the Meeting of the Heads of the Health Technology Assessment (HTA) Agencies Group OR the Plenary meeting of the National Competent Authorities on Pricing and Reimbursement (NCAPR) on 09 October 2026. Security The Irish Presidency will ensure security during the meeting in close cooperation with An Garda Síochána, Ireland’s national police and security service. Media Social Media Content from the Irish EU Presidency is available on our social media accounts: @Ireland2026eu Irish Presidency of the Council of the EU 2026 @DFATIRL @ireland2026eu @Ireland2026EU General Information Useful Contacts For general queries relating to the meeting logistics or content: [email protected] Emergency services (police, ambulance, fire): 112 or 999 Internet/WiFi Wireless internet access is available throughout the meeting venue. The network name and password will be available on signage in the venue. Electricity The standard electricity supply in Ireland is 230V at a frequency of 50Hz (the same as in other EU Member States). Three-pin power plugs and sockets of Type G are used. Delegates travelling from EU Member States will require a power plug adaptor in order to use electronic devices safely in Ireland. Accessibility At the time of accreditation, the platform will ask for relevant information on allergies, dietary restrictions and dietary preferences, and invite sharing of any meeting-related accessibility requirements. It is important that this information is provided so that delegates may receive all appropriate supports. Lost and Found If you have lost or found an item in the meeting venue, please bring it to the attention of your meeting host. Please note that the Irish EU Presidency is not liable for personal injuries, losses or damage to the personal property of registered delegates. All delegates should make their own arrangements with respect to personal insurance for their property. Weather Temperatures in Dublin in October typically range between 8°C and 14°C. Rain can be expected at any time of year. Links of Interest 1. 🌍 Tourism Ireland – https://www.ireland.com Official tourism website with destinations, itineraries, and travel inspiration. 2. 🚍 Transport for Ireland – https://www.transportforireland.ie 3. 🚆 Iarnród Éireann – https://www.irishrail.ie Train schedules and ticket booking. 4. 🚌 Bus Éireann – https://www.buseireann.ie Regional bus services across the country. 5. 🌦 Met Éireann – https://www.met.ie Official weather forecasts and alerts. 6. 🏙 Visit Dublin – https://www.visitdublin.com 7. 🆘 Tourist SOS Ireland – https://www.touristsos.ie Free assistance service for tourists who lose documents or need support. 8. 🌊 Wild Atlantic Way – https://www.wildatlanticway.com Information on Ireland’s famous coastal scenic route. Irish Presidency Sustainability Policy The Irish Presidency of the Council of the European Union provides a significant opportunity to demonstrate Ireland’s commitment to sustainability and environmental responsibility. Ireland is committed to embedding sustainable practices across all aspects of planning and delivery of our EU Presidency. To reaffirm our commitment, Ireland has developed a Sustainability Policy for our EU Presidency, applying it directly to official EU Presidency meetings and events held in Ireland. The objective of the policy is to support the organisation and delivery of EU Presidency meetings as sustainably as possible. We wish to encourage the implementation of initiatives that are environmentally, socially and economically responsible throughout the organisation and delivery stages. We hope that our efforts will be visible across our meetings and events and that you will be inspired to continue making sustainable and environmentally conscious choices. More information about the Sustainability Policy will be available on the official website of the Irish Presidency of the Council of the European Union. Saatja: "Health EU Presidency Events" <[email protected]> Saaja: "Info - SOM" <[email protected]> Teema: Invitation to the Joint Meeting of the Heads of Medicines Agencies, Heads of Health Technology Assessment Agencies and Heads of the National Competent Authorities on Pricing and Reimbursement Kuupäev: 2026-08-17 15:50 Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada. Good afternoon, We hope that you are all keeping well. Please see below invitation and attached PIN to attend the Joint Meeting of the Heads of Medicines Agencies, Heads of Health Technology Assessment Agencies and Heads of the National Competent Authorities on Pricing and Reimbursement, which will take place on 08 October 2026 in Dublin. We are copying our colleagues from our Embassy to keep them informed. We would be very grateful if you could direct this invitation to the appropriate person. Thanks for your help with this. Kind regards, Leslie *Delegations will be limited to the DAO + 5 format. It is recommended that your delegation comprise the representatives from the agencies and groups participating in the HMA, HAG and NCAPR meetings taking place in Dublin during Medicines Week (06-09 October), together with Pharmaceutical Directors, where feasible. This format is fixed and no exceptions can be made. ************************************************************* Email Disclaimer and; Legal Notice: https://www.gov.ie/en/department-of-health/organisation-information/email-disclaimer// *************************************************************