IHO File No. S1/0506
CIRCULAR LETTER 23 /2020
19 June 2020
PROJECT-BASED SUPPORT OPPORTUNITIES IN THE IHO SECRETARIAT
References:
A. IHO Resolution 3/1987 as amended – Secondment of personnel from
Member States to the IHB
B. IHO Circular Letter 95/2012 dated 12 November 2012 – List of projects
available for personnel seconded from Member States to the IHB
C. IHO Circular Letter 14/2018 dated 6 February 2018 – Project-based support
opportunities in the IHO Secretariat
Dear Hydrographer,
1. Under the terms of IHO Resolution 3/1987 (Reference A), the Organization has
benefitted from the generous placement of several officers from IHO Member States to
assist in progressing the work of the IHO.
2. In accordance with Reference B, the IHO Secretariat identifies a number of priority
projects that could be progressed more quickly if suitably experienced officers were made
available by Member States to work in the Secretariat on those projects.
3. Officers accepted to work on these or similar projects in the IHO Secretariat will
normally be employed as an Associate Professional Officer (APO) under the job description
shown in Annex B to this Circular Letter and under the general terms and conditions set out
in Reference A.
4. According to Reference C, Dr Hee Yoon PARK from the Republic of Korea has been
working as an APO since September 2018 and his contract will be finished by September
2020. Therefore, Member States that are able to nominate suitable personnel to work as an
APO in the IHO Secretariat are encouraged to submit their nominations at their earliest
convenience.
5. Applications for such a position should include a detailed curriculum vitae and a
letter of motivation addressing relevant topics listed in Annex A of this letter and
identifying the required knowledge, skills and experience criteria listed in Annex B,
together with certified copies of any supporting documents.
6. As indicated in Reference A, employment in the Secretariat may be of different lengths
of time. However, recent experience has shown that for officers engaged in long-term
projects such as those described in Annex A, a period of at least two years is preferable, in
order to achieve continuity and to minimize disruption, both to the personnel and to the
Secretariat.
Yours sincerely,
Dr Mathias JONAS
Secretary-General
Annex A: List of priority projects that may be undertaken by an Associate Professional Officer
in the IHO Secretariat
Annex B: Job description for an Associate Professional Officer
Annex A to IHO CL 23/2020
Lists of priority projects that may be undertaken by an Associate Professional Officer
in the IHO Secretariat
Provide GIS development support with emphasis on the development and implementation of
Esri-based web map server technologies and applications, particularly in support of the IHO
information databases and their extensions in support of the Regional Hydrographic
Commissions.
Assist in the concept design and implementation phase of web based portals to support and
promote regional and international cooperation in marine spatial data infrastructures (MSDI) and
e-learning on all aspects of hydrography.
Assist in the development and implementation of revised Capacity Building procedures and
publications. Assist in the development of an information database to support the IHO
Capacity Building Programme, including the web-based presentation of relevant information.
Develop proposals to enhance IHO Publication C-55 - Status of Hydrographic Surveying and
Nautical Charting Worldwide based on an initial user requirement statement developed by the
Inter-Regional Coordination Committee.
Further develop supporting IHO documentation in the Spanish language, in particular the IHO
online dictionary and associated database capabilities.
Further develop and implement the IHO strategic planning and performance monitoring
process at the IHO Secretariat.
Assist in the identification of funding agencies and hydrographic-related projects to facilitate
capacity building and capacity development in developing States and regions.
Assist in the reorganization of the IHO Secretariat library and implement an online access of its
resources.
Annex B to IHO CL 23/2020
JOB DESCRIPTION
Position: Associate Professional Officer (APO)
Primary Manager: Relevant Programme Director
RESPONSIBILITIES
Under the overall supervision of the relevant Programme Director and in liaison with the
appropriate Assistant Director and any applicable IHO Working Groups, as required,
undertake project related activities that advance the objectives of the IHO and the execution of
the IHO Work Programme.
Projects can include, but are not limited to:
the maintenance or development of IHO standards, guidelines and doctrine,
including researching, developing, drafting and reviewing relevant supporting
documentation;
the development of office and database applications in support of the functions of the
Secretariat of the IHO, in particular the management and administration of the IHO
standards, the IHO Capacity Building Programme and the IHO website;
the analysis of data and information held and managed by the Secretariat; and as a
consequence, the identification of trends that may impact on the IHO's objectives and
work plans; and
assisting the Secretariat in its support of the IHO programmes, such as capacity
building and technical programmes and other activities evolving from the Strategic
Plan.
PROFESSIONAL REQUIREMENTS
Technical skills
Thorough understanding of relevant IHO standards and guidelines and their practical
application. Competency in the use of relevant IT applications, including internet,
spreadsheets, databases, and word processing applications.
Knowledge and understanding of the IHO programmes and activities would be an advantage.
Language skills
Good command of written and spoken English, particularly in relation to hydrography and
related ocean sciences and related technical subjects.
Other skills and experience
Significant government service on hydrography and related ocean sciences.
Good conceptual, analytical, scientific, organizational, and drafting skills.
Good communication skills and capacity to collaborate with a diverse range of
representatives within the IHO including the Secretariat and stakeholders community.
Ability to conduct independent research and analysis, identify issues, formulate options
and make recommendations.
Saatja: CL-LC <
[email protected]>
Saadetud: 19.06.2020 17:49
Adressaat: INFO <
[email protected]>
Teema: CL 23/2020
Manused: llikppmnjjnheehh.png; CL23_2020_EN_v1.pdf; CL23_2020_FR_v1.pdf
Dear Hydrographer,
Please find attached :
- CL 23/2020: PROJECT-BASED SUPPORT OPPORTUNITIES IN THE IHO
SECRETARIAT.
Kind regards
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