Reimbursement Request No 3, Technical Assistance Fund

Christoph Liechti Embassy of Switzerland to Latvia, Lithuania and Estonia [email protected] Ours 26.09.2025 no 11.1-5/25/1978-1 Smilšu iela 8 LV-1050 Riga LATVIA Reimbursement Request No 3, Technical Assistance Fund Dear Mr Liechti, Hereby the Paying Authority of the Swiss-Estonian Cooperation Programme submits the Reimbursement Request No 3 of the Technical Assistance Fund covering the period from 01 January 2025 to 30 June 2025. Yours sincerely, (signed digitally) Karin Viikmaa Head of the Grants Payment Department Annexes: 1. Reimbursement Request RR 3 TAF 7F-10899.01 Helena Musthallik +372 5646 6003 [email protected] Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340 Swiss-Estonian Cooperation Programme Reimbursement Request No. 3 Technical Assistance Fund Instructions Estonia A. Basic information Support Measure Title Technical Assistance Fund Support Measure Identification Code Šveits.1.03 7F-10899.01 Support Measure duration from 2/22/2023 to 12/3/2029 Name of Executing Agency State Shared Service Centre Reporting period from 1/1/2025 to 6/30/2025 Reimbursement Request No 3 Total Support Measure Budget (local currency) 962,075.00 EUR Maximum Swiss contribution (CHF) 390,000.00 CHF Swiss co-financing rate on total budget 42.00% on total expenditures 42.00% Exchange rate used CHF/EUR 1.070 Date of exchange rate 9/15/2025 B. Amount requested by the Paying Authority Total amount requested 40,029.52 EUR 37,403.58 CHF National co-financing 23,217.13 EUR 21,694.09 CHF Deductions (according to Regulations 11.4/3) 0.00 EUR 0.00 CHF Swiss co-financing = Reimbursement by CH 16,812.39 EUR 15,709.49 CHF C. Available amount from the Swiss Contribution Maximum Swiss Contribution 390,000.00 CHF 100.00% Cumulative amount received from Switzerland 44,866.65 CHF 11.50% Available amount before the current reimbursement 345,133.35 CHF 88.50% Total amount of current reimbursement request 15,709.49 CHF 4.03% Remaining amount after the current reimbursement 329,423.86 CHF 84.47% D. Certification and approval of Reimbursement Request template v13.7.23 Reimbursement Request Page 1 National Coordination Unit Name of the institution: State Shared Service Centre Address: Lõkke 4, 10122 Tallinn Name of the contact person: Helena Musthallik Position: programme expert Email: [email protected] Phone number: 3726466003 The National Coordination Unit hereby certifies (i) that the Support Measure is implemented in accordance with the Technical Support Agreement; (ii) the reporting under Physical Progress, Financial Progress and Procurement Plan is true and accurate; (iii) that the reporting under Financial Progress reflects correctly the incurred expenditures; (iv) that recoverable VAT is not included in the Financial Progress as eligible expense; (v) that no double-financing occurs; (vi) that all procurements for which expenditures were incurred during the reporting period have been conducted in compliance with the applicable law of the Partner State and EU directives on public procurement; (vii) that the information and financial data provided in this Reimbursement Request has been thoroughly reviewed and found to be correct, reliable and accurate; (viii) that claimed expenditures are incurred as part of the Support Measure in accordance with the Framework Agreement and the Technical Support Agreement; (ix) that all payments declared have actually been made in the indicated (or exceptionally previous) reporting period; (x) the compliance with state aid rules of all activities performed in the reporting period. Name: Urmo Merila Position: Deputy Director General Date and signature digitally signed Paying Authority Name of the institution: State Shared Service Centre Address: Lõkke 4, 10122 Tallinn Name of the contact person: Janika Otsing Position: financial specialist Email: [email protected] Phone number: 3726631926 The Paying Authority hereby certifies (i) to have checked the conformity of the Reimbursement Request with the financial stipulations, in particular the co-financing rate, set out in the Technical Support Agreement; (ii) to have received sufficient information for the certification of the Reimbursement Request; (iii) to have checked the compliance of the Reimbursement Request with the information available to the Paying Authority; (iv) that the co-financing of the Partner State has been provided in accordance with the Technical Support Agreement; (v) that based on the information available to the Paying Authority no double-financing could be identified; (vi) that recoverable VAT is not included in the Reimbursement Request as eligible expense. The bank details for reimbursement are as follows: Beneficiary: Ministry of Finance of the Republic of Estonia IBAN: EE891010220034796011 SWIFT: EEUHEE2X Reference: 2550081357 Name: Karin Viikmaa Position: Head of the Grants Payment Department Date and signature digitally signed template v13.7.23 Reimbursement Request Page 2  Technical Assistance Fund / Reimbursement Request No. 3 Financial Progress Instructions BUDGET REPORTING PERIOD 1: 2/21/2023 6/30/2024 REPORTING PERIOD 2: 7/1/2024 12/31/2024 REPORTING PERIOD 3: 1/1/2025 6/30/2025 CUMULATIVE DATA PLANNING EUR % CHF EUR CHF CHF CHF EUR CHF CHF CHF EUR CHF CHF CHF EUR CHF CHF CHF CHF Reimburseme Reimbursements Reimbursements Total nts expected Co-financing Swiss Eligible Eligible Swiss Eligible Eligible Swiss Eligible Eligible Swiss Eligible Total Eligible Swiss % of Swiss expected to be expected to be Budget National co- National co- National co- % of Budget remaining to be received No Budget items rate (CH co- contribution expenditures expenditures contribution expenditures expenditures contribution expenditures expenditures contribution expenditures remaining Expenditures contribution Contribution received from received from 100% financing financing financing spent Swiss from financing) (co-financing) 100% 100% (co-financing) 100% 100% (co-financing) 100% 100% (co-financing) 100% Budget 100% (co-financing) spent Switzerland (current Switzerland (year contribution Switzerland year) +2) (year +1) Exchange rate CHF/EUR 1.036081 1.068 1.038 1.070 1 National Coordination Unit (NCU) 626,276.00 42.00% 253,876 60,084.56 56,239.15 32,618.71 23,620.44 25,178.85 24,247.23 14,063.39 10,183.84 28,535.25 26,663.34 15,464.74 11,198.60 113,798.66 18.17% 512,477.34 107,149.72 45,002.88 17.73% 208,872.95 0.00 48,000.00 50,000.00 1.1 Meetings with the Swiss authorities, reg art 6.5 (a) 57,057.00 6,478.31 1,401.83 1,844.64 9,724.78 17.04% 47,332.22 1.2 Information events, exchange of experience and capacity building between NCU, Paying Authority, Audit Authority, Executing Agencies, Intermediate Bodies, programme operators and programme component operators, reg art 6.5 (d) 25,280.00 0.00 0.00% 25,280.00 1.3 Expenditures associated with evaluations at the level of the CP or in a thematic area, reg art 6.5 (h) 113,969.00 0.00 0.00% 113,969.00 1.4 Visibility, public awareness of the CP, reg art 6.5 (j) 124,674.00 368.38 552.33 597.71 1,518.42 1.22% 123,155.58 1.5 Translation and interpretation costs, reg art 6.5 (k) 20,338.00 0.00 0.00% 20,338.00 1.6 NCU salaries, social security contributions and other statutory costs in respect of public officials of the national entities, reg art 6.5 (m) 284,958.00 53,237.87 23,224.69 26,092.90 102,555.46 35.99% 182,402.54 2 Paying Authority 86,715.00 42.00% 35,152 0.00 0.00 0.00 0.00 5,017.53 4,831.88 2,802.49 2,029.39 6,344.77 5,928.55 3,438.56 2,489.99 11,362.30 13.10% 75,352.70 10,760.43 4,519.38 12.86% 30,632.60 0.00 4,000.00 5,000.00 2.1 Paying Authority salaries, social security contributions and other statutory costs in respect of public officials of the national entities, reg art 6.5 (m) 86,715.00 . 5,017.53 6,344.77 11,362.30 13.10% 75,352.70 3 Audit Authority 181,739.00 42.00% 73,672 11,404.95 10,675.03 6,191.52 4,483.51 1,863.67 1,794.71 1,040.93 753.78 3,979.52 3,718.46 2,156.71 1,561.75 17,248.14 9.49% 164,490.86 16,188.20 6,799.04 9.23% 66,873.17 0.00 19,500.00 20,000.00 3.1 Audit Authority - Information events, exchange of experience and capacity building between NCU, Paying Authority, Audit Authority, Executing Agencies, Intermediate Bodies, programme operators and programme component operators, reg art 6.5 (d) 2,072.00 282.88 55.88 338.76 16.35% 1,733.24 3.2 Audit Authority salaries, social security contributions and other statutory costs in respect of public officials of the national entities, reg art 6.5 (m) 179,667.00 11,122.07 1,863.67 3,923.64 16,909.38 9.41% 162,757.62 4 Miscellaneous expenses 67,345.00 42.00% 27,300 8,087.06 7,569.49 4,390.30 3,179.19 1,524.25 1,467.86 851.36 616.50 1,169.98 1,093.23 634.08 459.15 10,781.29 16.01% 56,563.71 10,130.58 4,254.84 15.59% 23,045.05 0.00 5,460.00 5,460.00 4.1 Miscellaneous expenses 67,345.00 8,087.06 1,524.25 1,169.98 10,781.29 16.01% 56,563.71 TOTAL 962,075.00 42.00% 390,000 79,576.57 74,483.67 43,200.53 31,283.14 33,584.30 32,341.68 18,758.17 13,583.51 40,029.52 37,403.58 21,694.09 15,709.49 153,190.39 15.92% 808,884.61 144,228.93 60,576.14 15.53% 329,423.77 0.00 76,960.00 80,460.00 Financial Progress Page 3 Information on modifications of the Support Measure approved during the reporting period According toTechnical Support Agreement Article 11 There were no modifications during the reporting period. Information on non-eligible expenditures during the reporting period Please indicate the amount of non-eligible expenditures during the reporting period. Why are the expenditures non-eligible (for example due to irregularities or because it was agreed during the approval process of the SM that the costs are non-eligible)? Who will finance the non-eligible expenditures? No ineligible costs were found. Information on deductions related to financial corrections (Art 11.4/3 Regulations) In case of a financial correction already paid by Switzerland and deducted in this Reimbusement Request, please indicate the budget item, reporting period in question and provide explanation on the deduction made / refer to irregularity report. There were no deductions. Information on advance payments According to Art. 8.3. of the Regulations the Partner State may in exceptional cases agree with Switzerland on advance payments. If these are foreseen in the Support Measure Agreement, describe how the advance payment will be used in the upcoming reimbursement period and provide proof for the execution of the advance payment by the Partner State. Advance payments were not foreseen. Information regarding deviations from financial planning If there is a significant difference between the expenditures planned for this reporting period and the actual expenditures paid by the Paying Authority, justify the deviations. Also explain if the financial planning in this reimbursement request significantly differs from the financial planning in the previous reimbursement requests.If there is a cost overrun per budget item, describe how the additional costs will be covered. There were no significant deviations. Financial Progress Page 4  Swiss-Estonian Cooperation Programme Technical Assistance Fund / Reimbursement Request No. 3 Operational Progress National Coordination Unit (NCU) No Short description of activities undertaken in the reporting period 1.1 Annual Meeting of the Swiss-Estonian Cooperation Programme On 18 June 2025, the NCU organised the second Annual Meeting of the Cooperation Programme, which was held at the premises of the Ministry of Culture. During the meeting, the Annual Cooperation Programme Report for the previous year was discussed and approved. 1.1 Other meetings and events The representatives of the NCU participated in the NCU seminar in Switzerland from 24 to 28 March 2025, which provided an opportunity to interact and exchange experiences with other NCUs. On 17 June 2025, the NCU organised an Evening Gathering at the Botanic Garden. The event was attended by representatives of Switzerland, the SCO, the NCU, Programme Operators, Programme Component Operators, the Audit Authority, the Ministry of Finance, as well as other invited guests. The event provided participants with an opportunity to meet and interact in an informal atmosphere. 1.4 Visibility,public awareness The NCU published information about the Cooperation Programme on the website of the State Shared Service Centre and participated in discussions and meetings related to communication. The NCU, together with the PO (Ministry of Culture) and the SCO, participated in the Europe Day celebration at Freedom Square on 9 May 2025 to promote the Cooperation Programme to the general public. The preparation of a video on the Swiss-Estonian Cooperation Programme was initiated. The NCU also rendered advice to POs, PCOs, implementers, and partners on communication-related matters. 1.6 NCU salaries Annual Cooperation Programme Report and Annual Meeting of the Swiss-Estonian Cooperation Programme The NCU prepared the Annual Cooperation Programme Report and submitted it to the SCO on 30 April 2025. The report was subsequently approved at the Annual Meeting held on 18 June 2025. 1.6 Steering Committee and Task Force meetings The NCU participated in the following meetings of the Steering Committees and Task Forces: The second Steering Committee meeting of the SM “Supporting Social Inclusion”, held on 17 February 2025 in Viljandi at the office of the National Foundation of Civil Society. The second Steering Committee meeting of the SM “Biodiversity Programme”, held on 14–16 April 2025 in Saaremaa. The first Task Force meeting of the SM “Supporting Social Inclusion”, held on Teams. The second Task Force meeting of the SM “Supporting Social Inclusion”, held on 22 May 2025 at the Ministry of Culture. 1.6 Legal framework Agreements and directives The NCU approved four directives for the implementation of programme components prepared by the Ministry of Climate, Ministry of Social Affairs, Ministry of Culture and the Ministry of Education and Science. Estimated cumulative physical progress (%) Paying Authority No Short description of activities undertaken in the reporting period 2.1 Paying Authority salaries The Paying Authority submitted to the SCO Reimbursement Request No. 2 for the Technical Assistance Fund, covering the period from 1 June 2024 to 31 December 2024, on 18 March 2025. Estimated cumulative physical progress (%) Operational Progress Page 5 Audit Authority No Short description of activities undertaken in the reporting period 3.1 Audit Authority - Information events, exchange of experience and capacity building A representative of the Audit Authority participated in the Annual Conference on Risk Management and Internal Control. 3.2 Audit Authority salaries The Audit Authority prepared the Annual Audit Report and the updated Audit Strategy, which were submitted to the SCO on 31 March 2025. The Audit Authority’s Annual Plan for 2025 and the General Checklist were submitted to the SCO on 4 June 2025. Estimated cumulative physical progress (%) Miscellaneous expenses No Short description of activities undertaken in the reporting period 4.1 Miscellaneous expenses Expenditures related to the Europe Day celebration on 9 May 2025 – chocolates and pins. Performance-based remuneration for 2024 for specialists of the State Shared Service Centre who verified the expenditures incurred under the Support Measure Preparation Fund and the Technical Assistance Fund. Estimated cumulative physical progress (%) Operational Progress Page 6  Swiss-Estonian Cooperation Programme Technical Assistance Fund / Reimbursement Request No. 3 Programme Characteristics To be filled in by Programme Operator Swiss Contribution (in-country) No Programme Component Name Specific Objective Thematic Area Name Programme Component Operator Type of entity Planned duration CHF Geographic Focus PSP/PA maximum 40 characters in CHF according to Art. 2.2 according to Art. 2.4 Start End Regulations Regulations 1 National Coordination Unit (NCU) 253,875.83 2 Paying Authority 35,151.98 3 Audit Authority 73,672.21 4 Miscellaneous expenses 27,299.89  Swiss-Estonian Cooperation Programme Technical Assistance Fund / Reimbursement Request No. 3 Procurement Plan To be filled in by Programme Operator English If applicable, planned Tender notice Actual launch translation of Programme deadline for Launch of will be submitted of tender Contract Actual Contract Actual Actual costs based on tender documents Expenditures incurred based Component or Contract Name submitting tender to Swiss side (publication signature contract completion contract Initially estimated costs signed contracts Contractor Comments will be made on signed contracts Project Ref. No documentation to planned before of tender planned signature planned completion available to Swiss "non objection" publication notice) bidders status/ appeals/ cancelling or repetion of tender (incl. reason)/ numbers of bidders and rejected quarter / quarter / quarter / quarter / year yes/no yes/no date date date EUR CHF EUR CHF name EUR CHF bids/risks/ irregularities related to the tender/ year year year difficulties with the the Contractor/ suspension of works etc. Evaluation of SMs "Supporting Social Inclusion" and "Biodiversity Programme" according to Regulation Article 10.3 p. 2 IV/2027 I/2028 III/2028 113968.91 110000  Deckblatt Rechnung E-Billing / Coversheet Invoice E-Billing Buchungsinformationen / Booking information Referenz-Nummer / Reference Number REF-1006-66300 Projektnummer / Support Measure Identification Code 7F-10899.01 Kreditorennummer / Creditor Number 1000643543 Name des Kreditors / Creditor's name Ministry of Finance of the Republic of Estonia Strasse / Street Suur-Ameerika 1 PLZ, Ort / Zip code and place 10122 Tallinn Währung / Currency: CHF Betrag / Reimbursement requested from Switzerland 15,709.49 Aufteilung nach Programmkomponente / Breakdown by programme component National Coordination Unit (NCU) 11,198.60 Paying Authority 2,489.99 Audit Authority 1,561.75 Miscellaneous expenses 459.15 Zahladresse / Account details Kontoinhaber / bank account holder (if different from creditor name) Ministry of Finance of the Republic of Estonia IBAN-Nr.: EE891010220034796011 SWIFT: EEUHEE2X Referenz-Nummer / Reference Number 2550081357 Bankbezeichnung / Name and address of the bank SEB, Tornimäe 2, 15010 Tallinn, Estonia Christoph Liechti Embassy of Switzerland to Latvia, Lithuania and Estonia [email protected] Ours 26.09.2025 no 11.1-5/25/1978-1 Smilšu iela 8 LV-1050 Riga LATVIA Reimbursement Request No 3, Technical Assistance Fund Dear Mr Liechti, Hereby the Paying Authority of the Swiss-Estonian Cooperation Programme submits the Reimbursement Request No 3 of the Technical Assistance Fund covering the period from 01 January 2025 to 30 June 2025. Yours sincerely, (signed digitally) Karin Viikmaa Head of the Grants Payment Department Annexes: 1. Reimbursement Request RR 3 TAF 7F-10899.01 Helena Musthallik +372 5646 6003 [email protected] Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340 VALIDITY CONFIRMATION SHEET SIGNED FILES FILE NAME FILE SIZE Reimbursement Request No 3, Technical Assistance Fund.pdf 363 KB SIGNERS NO. NAME PERSONAL CODE TIME 1 KARIN VIIKMAA 47410180248 26.09.2025 09:20:06 +03:00 VALIDITY OF SIGNATURE SIGNATURE IS VALID ROLE / RESOLUTION PLACE OF CONFIRMATION (CITY, STATE, ZIP, COUNTRY) SERIAL NUMBER OF SIGNER CERTIFICATE 6a:b3:54:b2:b7:d6:f8:47:62:bd:56:54:a4:80:9c:52 ISSUER OF CERTIFICATE AUTHORITY KEY IDENTIFIER ESTEID2018 D9 AC 70 DB 5F 7E BE 94 F8 A0 E4 BE 47 A2 D0 34 AD 9A 2A 12 HASH VALUE OF SIGNATURE 30 31 30 0D 06 09 60 86 48 01 65 03 04 02 01 05 00 04 20 2C 61 47 84 A4 57 BE 32 41 C2 2B 46 BA C3 F0 46 71 2E AD 0A 43 B4 0C B8 ED 4A 3E D2 96 1D D3 B6 The print out of files listed in the section "Signed Files" are inseparable part of this Validity Confirmation Sheet. NOTES Presented print summary is informative to confirm existence of signed file with given hash value. The print summary itself does not have independent verification value. Declaration of signers’ signature can be verified only through digitally signed file.