Tehnoloogiasiirde tiimile IO haldustarkvara hankimine

HANKEKORRALDUS Tallinn 14.11.2025 nr 6-16/56-3 Riigihankes 297587 „Tehnoloogiasiirde tiimile IO haldustarkvara hankimine“ pakkumuste vastavaks ja edukaks tunnistamine Tuginedes RHS § 114 ja 117, riigihanke “Tehnoloogiasiirde tiimile IO haldustarkvara hankimine“ (registreerimisnumber 297587) alusdokumentidele ning 16.06.2025 korraldusega nr 6-16/56-1 moodustatud hankekomisjoni ettepanekutele: 1. Tunnistan vastavaks alljärgnevad pakkujad: 1.1 Wellspring Worldwide, Inc, reg kood 16-1668625; 1.2 Questel SAS, reg kood 329326896. 2. Punktis 1 nimetatud pakkumustel ei esinenud sisulisi kõrvalekaldeid riigihanke alusdokumentides nimetatud tingimustest. 3. Lükkan tagasi alljärgnevad pakkumused: 3.1 Inteum International, Ltd., reg kood SC362727; Põhjendus on esitatud korralduse lisas nr 1. 3.2 GSI Office Management GmbH, reg kood 99212. Põhjendus on esitatud korralduse lisas nr 2. 4. Pakkumusi hinnati järgmiste hindamiskriteeriumite alusel: Nr Kriteerium Tüüp ja hindamismeetod Osakaal 1 Maksumus Maksumus, vähim on parim 45 2 Lisafunktsionaalsused IO haldamiseks Kvaliteet, hankija hinnatav 15 3 Lisafunktsionaalsused kommertsialiseerimiseks Kvaliteet, hankija hinnatav 15 Raamatupidamistarkvara Navisioniga integratsiooni 4 Kvaliteet, hankija hinnatav 5 võimalus 5 Andmete migreerimine Kvaliteet, hankija hinnatav 10 6 Võtmekliendihalduri asukoht Kvaliteet, hankija hinnatav 10 Kokku 100 5. Hindamise ja võrdlemise tulemused: Nr Pakkuja Pakkumus Punkte kokku Edukas 1 Wellspring Worldwide, Inc (16-1668625) 582395 81,22 Jah Põhjendus: The tender was evaluated on the basis of the cost of the software for 24 months. The tenderer had mistakenly indicated the cost of the entire four years on the form. The tender also presented the costs by year. The contracting authority clarified through the exchange of information in the register: “May the contracting authority, when evaluating the tender, take into account the data provided in the  2 table, where the software cost for the first year is 18 000 euros and for the second year is 18 900 euros? Please confirm that the 24-month software cost is 36 900 euros.” The tenderer confirmed that the cost of the 24 months is 36 900 euros. Therefore, the contracting authority will evaluate the cost of 36 900 euros and, as a result, the tender will receive 26,22 points based on the evaluation criterion “Cost”. Therefore, the total points of the tender are 81,22. 2 Questel SAS (329326896) 583149 77,5 Ei 6. Punktisummade koondtabelid: 6.1 Pakkumus 582395 Pakkuja: Wellspring Worldwide, Inc (16-1668625) Pakkumuse Pakkumusele Maksimaalne maksumus / Nr Kriteerium omistatud punktide arv numbrilised punktide arv väärtused 1 Maksumus 45 26,22 36 900,00 € 2 Lisafunktsionaalsused IO haldamiseks 15 15 Lisafunktsionaalsused 3 15 15 kommertsialiseerimiseks Raamatupidamistarkvara Navisioniga 4 5 5 integratsiooni võimalus 5 Andmete migreerimine 10 10 6 Võtmekliendihalduri asukoht 10 10 Punktisumma 100 81,22 6.2 Pakkumus 583149 Pakkuja: Questel SAS (329326896) Pakkumuse Pakkumusele Maksimaalne maksumus / Nr Kriteerium omistatud punktide arv numbrilised punktide arv väärtused 1 Maksumus 45 45 21 500,00 € Põhjendus: The tender was evaluated on the basis of the cost of the software for 24 months. The tenderer had mistakenly included the cost of the software along with the onboarding cost. The tender includes a pricing sheet document which separately reflects the costs of the software by year. The contracting authority clarified through the exchange of information in the register: “As stated in the evaluation criteria form, tenderers were asked to quote the software fee for 24 months. Please note that this 24-month fee should include only the cost of the software and the offered functionalities, but not the onboarding fee. Please confirm that your quoted 24-month fee of 29 500 euros refers only to the software. If not, please specify the 24-month software fee separately. The tenderer conformed that the cost of software of the 24 months is 21 500 euros. 2 Lisafunktsionaalsused IO haldamiseks 15 7,5 Lisafunktsionaalsused 3 15 0 kommertsialiseerimiseks Raamatupidamistarkvara Navisioniga 4 5 5 integratsiooni võimalus 5 Andmete migreerimine 10 10 6 Võtmekliendihalduri asukoht 10 10 Punktisumma 100 77,5  3 7. Tunnistan edukaks Wellspring Worldwide, Inc (16-1668625) pakkumuse kui hindamiskriteeriumide järgi soodsaima. 8. Otsust on võimalik vaidlustada vastavalt riigihangete seaduse §-le 185. (allkirjastatud digitaalselt) Heiki Raadik finantsjuht  Riigihankes 297587 „Tehnoloogiasiirde tiimile IO haldustarkvara hankimine“ pakkumuste vastavaks ja edukaks tunnistamise lisa 2 3. Lükkan tagasi alljärgneva alljärgneva pakkumuse: 3.2. GSI Office Management GmbH, reg kood 99212. Põhjendus: 1) Requirement 1 of the Tender Suitability Criteria “Technical offer”. The software provided does not enable two IO management functionalities required in the technical specification section 1.2.1 as follows: Clause 6 – Financial management. Recording of patent costs and tracking against budget; Clause 8 – IP renewal forecasts: predict future IP related expenses. 2) Requirement 7 of the Tender Suitability Criteria “Submission of a Tender” describes the content of the requirement that by submitting a tender, the tenderer confirms that all the conditions set out in the Basic procurement documents are accepted. The submission of a conditional tender is not permitted. The tenderer has answered “Yes” to the question “Can the undertaking confirm that the tender complies with the conditions set out in the basic procurement documents?”. However, in the Tender documents, the tenderer has added a document titled 2_1_IT Services Agreement_TalTec. On 13.10.2025, the contracting authority submitted a clarifying question in the public procurement register “Please confirm that you agree to conclude the procurement contract in accordance with the draft contract included in the basic procurement document.” The tenderer has answered the question: “Unfortunately, we cannot accept other contracts than ours.” Based on the above, we declare the tender noncompliant.  Riigihankes 297587 „Tehnoloogiasiirde tiimile IO haldustarkvara hankimine“ pakkumuste vastavaks ja edukaks tunnistamise lisa 1 3. Lükkan tagasi alljärgneva pakkumuse: 3.1. Inteum International, Ltd., reg kood SC362727. Põhjendus: The tenderer has answered “Yes” to the question “Can the undertaking confirm that the tender complies with the conditions set out in the basic procurement documents?”. At the same time, the following sentence has been added to the tender description file: “Pricing provided for TalTech is based on acceptance of Inteum Company’s standard SSA terms and conditions which takes precedence over the provided Annex 1 Draft framework contract.” On 10.10.2025, the contracting authority submitted a clarifying question in the public procurement register. The tenderer replied that they are willing to conclude a contract in accordance with the draft contract set out in the basic procurement documents if TalTech is willing to sign their own contract as well. Since submitting a conditional tender is not permitted and it is not possible to conclude two contracts as a result of the procurement, we cannot declare the tender to be compliant.