Conference

2 5 th Baltic Sea Hydrographic Commission Conference 2 3 - 24 September 20 20 – Stock h olm , Sweden Draft Agenda (Version 0.1) [With references to expected documents] A. Opening Formalities Chair A1. Opening of the Conference Docs: BSHC2 5 _List_Participants BSHC2 5 _List_Documents Chair A2. Welcome from the host country Host A3. Adoption of the Agenda Docs: BSHC25_A3_Agenda All A4. Minutes and actions of the 2 4th BSHC Conference Docs: BSHC2 5 _A4_BSHC2 4 _Final_Minutes BSHC2 5 _A4_BSHC2 4 _List_of_Actions Chair B. IHO work program 1 – Corporate Affairs B1. Information on Council issues of the IHO Finland B2. Information about the activities of the IHO and outcomes of the IRCC1 2 meeting ( if happened before the Conference) ) Docs: BSHC25_B2 IHO Secretariat B2.1 Information on Proposals concerning the 2 nd Assembly of IHO IHO Secretariat B3. National R eports B3.1. National Report of Denmark Docs: BSHC25_B3.1_National_Report_Denmark Denmark B3.2. National Report of Estonia Docs: BSHC25_B3.2_National_Report_Estonia Estonia B3.3. National Report of Finland Docs: BSHC2 5 _B3.3_National_Report_Finland Finland B3.4. National Report of Germany Docs: BSHC2 5 _B3.4_National_Report_Germany Germany B3.5. National Report of Latvia Docs: BSHC25_B3.5_National_Report_Latvia Latvia B3.6. National Report of Lithuania Docs: BSHC25_B3.6_National_Report_Lithuania Lithuania B3.7. National Report of Poland Docs: BSHC25_B3.7_National_Report_Poland Poland B3.8. National Report of Russian Federation Docs: BSHC2 5 _B3.8_National_Report_Russia Russian Federation B3.9. National Report of Sweden Docs: BSHC2 5 _B3.9_National_Report_Sweden Sweden B4. IHO – EU Network Report Docs: BSHC2 5 _B4_IHO-EU_Network_SE Sweden B5. Draft amended IHO Resolution 2/1997 Docs: BSHC25_B5_Draft-Amended_IHO_Resolution_2-1997 BSHC25_B5_Draft-Amended_IHO_Resolution_2-1997_Annex_A BSHC25_B5_Draft-Amended_IHO_Resolution_2-1997_Annex_B Chair B.6 Information about s election of the BSHC Council member 2020-2022 Docs: - BSHC25_B6 Chair C. IHO work program 2 – Hydrographic Services and Standards C1. Report of Re-Survey Monitoring Working Group (MWG) Docs: BSHC25_C1 MWG Chair C2. Report of Chart Datum Working Group (CDWG) Docs: BSHC25_C2 CDWG Chair C3. Report of Baltic Sea Bathymetric Database Working Group (BSBDWG) Docs: BSHC25_C3 BSBWG Chair C4. Report of Baltic Sea North Sea Marine Spatial Data Information Working Group (BSNSMSDIWG) Docs: BSHC25_C4_BSNSMSDIWG_DK BSNSMSDIWG Chair C5. Report of the Baltic Sea MSI Working Group (BSMSIWG) Docs: BSHC25_C5 BSMSIWG Chair C6. FAMOS project status Report Docs: BSHC25_C6_SE Sweden D. IHO work program 3 – Inter Regional Coordination and Support D1. Report of BSHC representative to WENDWG Docs: BSHC25_D1 BSHC representative D2. Report of Baltic Sea INT Chart Coordination Working Group (BSICCWG) Docs: BSHC25_D2 BSICCWG Chair D3. The need for regional coordination of S-100 implementation Docs: BSHC25_D2_ Volunteers Volunteers country D 4 . Hydrographic Surveying and Nautical Charting Worldwide C – 55 Status in BSHC Member States Review Docs: BSHC25_D3 IHO Secretariat/All D 5 . IHO Capacity Building Sub-Committee Issues Review (CBSC) Docs: BSHC2 5 _D4_CBSC_Issues_DE Germany D 6 . eNavigation Docs: BSHC25_D5 Finland D 7 . UN-GGIM Docs: BSHC2 5 _D6 Denmark D 8 . Crowd Sourced Bathymetry Docs: BSHC25_D7 Denmark D 9 . New Ship Route System s Docs: BSHC25_D8 BSHC25_PL8 Denmark Poland D 10 . Information about Strategy review and outcome from NHC Docs: BSHC25_D9 Denmark D1 1 . BSHC Website Docs: BSHC25_D10 Sweden E. Any other business F. Election of new Chair and Vice-Chair G. Place and date of next Conference H. Review of BSHC2 5 List of Actions I. Closing C eremony Saatja: Andrzej Kowalski <[email protected]> Saadetud: 30.03.2020 09:28 Adressaat: Mathias JONAS Secretary-General <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; VA_hnt <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; aigars.gailis.lhd.lv <[email protected]>; bruno.spels.lhd.lv <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]>; <[email protected]> Koopia: d kolator <[email protected]> Teema: 25th BSHC Conference matters Manused: Annex1 -The organizational information.docx; Annex2 - Registration Form.doc; Annex3 - Draft Agenda v.01.docx; Annex4 - Draft Programme v.01.docx; 25BSHC Letter of Invitation.docx Dear All, On behalf of the chief of HOPN Captain Dariusz Kolator I am sending you his personal letter as well as draft documents including Letter of Invitation for the next 25th BSHC Conference in Sweden. Best regards and please take care - Andrzej Kowalski (senior advisor, HOPN) To: All Members of BSHC, Secretary- General of IHO, Observers from UK and USA Dear Collegues, I hope you are well, your family and personnel as well. I hope we defeats this strange virus soon!!! At the beginning of March we organized the Chart Datum WG of the BSHC in Gdynia but the NATO WG planned for the last week in Gdańsk was cancelled by NATO Headquarters. The 2nd Assembly in Monaco is postponed and HSSC postponement is under consideration. Probably CBSC and IRCC organized in June by HOPN will be shifted. It is really difficult to predict what the next weeks will bring!!!. Two weeks ago Polish Government decided to close all types of schools, almost all institutions and civilian administration and borders for foreigners as well. At this moment, we are not allowed to go abroad and in general we are working from home. Swedish Colleagues - our host of the next 25th BSHC Conference prepared some weeks ago all logistics matters with required data, cancelled Open Forum as not appriopriate in this situation. Therefore, I enclosed first draft documents but at the same time I am waiting for your response and your comments or proposals concerning next meeting. Dear Collegues, Taking into account the present situation we should be prepared for every scenario in the future. I wish you all the best and I hope our plans will be accomplished despite the CORONOVIRUS !!! Please, take care !!! Best Regards, Captain (PLN) Dariusz Kolator Chair of BSHC To: All BSHC Members, Hydrographic Office of the Polish Navy IHO Secretariat Guests G dynia, 30 th March 2020 Subject: 25th Baltic Sea Hydrographic Commission Conference - Stock h olm, Sweden Dear IHO Secretary Gen e ral, Dear Guests and All BSHC Members , Sweden as the host country and I as the Chair of the Baltic Sea Hydrographic Commission are pleased to invite you to the 25th BSHC Conference in S t ock h olm, Sweden . Taking adventage of the co-operation with our host - Swedish Maritime Administration I am sending you a few documents to familiarize with Swedish Colle a gues ’ offer and to fill required documents. On Tuesday 22 September 2020, starting 18:00 there will be a dinner at Hotel Hasselbacken , Stockholm. Meeting point will be at the reception at the hotel. The Conference itself commences on Wednesday 23 September 2020 , 09:00 and is scheduled to close on Thursday 24 September 2020, approx. 1 5 :00. The venue will be the Hotel Hasselbacken , Stockholm, Sweden. Please see the organizational information from our host attached as Annex 1. Delegates can make a hotel reservation directly with the hotel. The number of the rooms is limited. Block of rooms will be held until 27 May 2020. Delegates are kindly invited to return the filled in conference registr ation form attached as Annex 2 , before 27th May 2020. You are also kindly invited to propose agenda items for the Conference. A draft v.0.1 BSHC2 5 Agenda is attached as Annex 3 . When s ending proposals for additional agenda items, please indicate the titl e and briefly describe the sub ject (unless self-explanatory) or remove from the draft v.0.1 . as well. Please also indicate the agenda heading for your proposed topic. Furthermore, to speed up ev a luation of Minutes and A ctions of the last Conference I ask you to confirm execution of actions which should be done by the end of 2019 ( according to Final List of Actions 2019) . Please send your proposals by e-mail to Andrzej Kowalski – senior advisor ( [email protected] ) and copy to Evelina Andersson ( [email protected] ) , by 20 August 20 20 at the latest. We will produce a preliminary agenda based o n your proposals, which I plan to circulate by 28 August 2020 . Following this, full explanatory note s and na tional reports should be e-mailed by 04 September 2020 at the latest so they can be distributed to the delegates in advance before the Conference . I am looking forward to seeing you all in Stock h olm for a productive and enjoyable meeting. Captain (PLN) Dariusz KOLATOR (Chair BSHC) Logistical &amp; Accommodation arrangements for the BSHC 25 on 22 -24 September 2020 Dear Members , Conference is to be hosted by the Hydrographic Office of the Swedish Maritime Administration at the Hasselbacken Hotel, Stockholm, Sweden 22-24 September 2020. 14605 391160 Con ference venue and accommodation Hotell Hasselbacken, Djurgården, Stockholm Street: Hazeliusbacken 20 115 21 Stockholm, Sweden Tel: +46 ( 0 ) 8121333 00 Email: [email protected] Website: www.hasselbacken.com 30 rooms reserved at the Hote l Hasselbacken for accommodation of BSHC delegates (rooms will be available from 22-24 September 2020). The reservation are guaranteed until 27 th May 2020 . Delegates are kindly requested to make their hotel reservations directly with the Hotel by email to: [email protected] or by phone +46812133300. Indicate this booking number 15006 , your first name and last name when booking. The standard r oom price is 1557 SEK (about 145 EURO) per night for Twin/Double room for single use including buffet breakfast, sauna, gym, free internet access and taxes. Transport from Arlanda Airport to the h otel The direct transportation from airport to the hotel is only available by taxi. Public transport from Arlanda Airport to Main Railway station, Stockholm Central s tation By train Arlanda Express departs from two station at the airport: Arlanda Södra and Arlanda Norra. The train goes directly to Stockholm Central Station and the journey takes 20 minutes. A one-way ticket costs about 300 SEK /28 EURO . https://www.arlandaexpress.com/ By taxi From Arlanda Airport to Hotel Hasselbacken, costs about 600 /56 EURO SEK. Public tr ansport from Stockholm Central s tation to the hotel By tram T ake tram no.7 to Djurgården from T-centralen (just outside Åhléns City) and stop at Liljevalchs/Gröna Lund/ABBA The Museum. The journey takes about 15 minutes. A one-way ticket costs about 45 /5 EURO SEK. By taxi F rom Stockholm Central Station, take a taxi straight to Hasselbacken. The journey usually take s abo ut 10 minutes costs about 300 SEK/28 EURO . Hotell Hasselbacken Main Railway station, Stockholm Central station Tram no 7, Djurgården outside Åhléns City 25 th Baltic Sea Hydrographic Commission Conference 2 2 -24 September 2020 – Stockholm, Sweden Draft Programme Time Tuesday 22 September Wednesday 23 September Thursday 24 September 09:00 Session 1 Session 5 10.30 Coffee brake Coffee brake 11.00 Session 2 Session 6 12:30 Lunch Lunch 13:30 Session 3 Session 7 15:00 Coffee brake Closed Session 7 15:30-17:00 Session 4 18 :00 18 :00 -20:00 Hosted d inner at the hotel 19:00 – 21:00 Guided tour at the Vasa M useum Hosted dinner