Kiri

-932180 -33655 0 0 2934335 6221730 0 0 4006850 1809750 0 0 3987800 3778250 0 0 TIAEX Expert Mission on cooperation between the customs service and the market surveillance body for non-food products Organised in co-operation with State Inspectorate for the Supervision of Non-Food Products and Consumer Protection - Moldova Dates to be defined Venue: Name and Address / Online event Beneficiary: Moldova TAIEX Case ID INT MARKT IND/EXP 83634 Aim of the Expert Mission : The aim is to support the representatives of the State Inspectorate for the Supervision of Non-Food Products and Consumer Protection of Moldova (ISSPNPC) in the implementation of the notification system between the Customs Service and the market surveillance b ody for non-food products presenting a serious risk . TAIEX Experts will: help to develop the necessary actions to carry out the control regarding the safety and compliance of products imported into the customs territ ory of the Republic of Moldova. Help the partners of the ISSPNPC to better understand the i mplementation of international cooperation measures in the field of product safety, market surveillance and product co ntrol in the customs territory. Help to identify the operational actions needed for implementation, the capacity needs and the necessary involvement in the implementation of EU practices. TAIEX Experts : M s Xx x [Position] [Institution, Country] M r Xx x [Position] [Institution, Country] Data Protection: Personal data contained in this document is processed in accordance with the privacy statement of the TAIEX instrument in compliance with Regulation (EU) 2018/1725. The chairperson should inform all persons attending the event that photographs/pictures should only be taken during a set period of time to allow for persons who do not agree to have their photographs taken to leave the room, unless all of the participants have provided their express consent to having their photograph taken. See https://ec.europa.eu/neighbourhood-enlargement/sites/near/files/taiex_privacy_statement_online.pdf Day 1: Chair: Representative of ISSPNPC 9:30 – 10:30 Welcome and introduction : Ms /Ms First name Family name, position, institution 10:30 – 10:45 Break 10:45 – 11:45 Title/topic: The cooperation procedures between the market surveillance authorities and the Customs Service T he establishment, mode and mechanisms of cooperation between the market surveillance authorities and the customs body in order to establish the control mechanism of non-food products for their free circulation. sub-topic Speaker : TAIEX Expert 11:45 – 12:30 Title/topic: The method of checking the products, carried out by the customs body P erforming and checking the products in the places established by the Customs Service for customs clearance, based on the risk analysis, in accordance with the information presented by the market surveillance authorities. sub-topic Q&amp;A Speaker : TAIEX Expert 12:30 – 14:00 Lunch break 14:00 – 14:45 Title/topic: The mode of examination regarding all notifications (in the system) that reach the competent market surveillance authority, regarding products whose release into free circulation has been suspended. Speaker : TAIEX Expert 14:45 – 15:15 Title/topic: The procedure to carry out the verification of the characteristics of the products for which release into free circulation has been suspended through documentation checks Verification methods in case the product is dangerous, presents a risk and/or does not meet the essential requirements, by taking and examining product samples and, where appropriate, laboratory tests based on the appropriate samples. Q&amp;A Speaker : TAIEX Expert 15:15 – 15:30 Break 15:30 – 17:00 Title/topic: The working method regarding the national automated information and communication system for market surveillance that includes systematized data related to the field of market surveillance The data on subjects to market surveillance and market surveillance authorities regarding the marketing of non-food products, notifications, notices and reactions to notifications of prohibition of making available on the market, withdrawal from the market and recall from c onsumers of non-food products. Speaker : TAIEX Expert 17: 00 – 17:15 AOB and wrap up of day 1 Day 2 : Chair: Representative of ISSPNPC Local time 9:00 – 9:30 Registration, connecting participants, technical verifications 9:30 – 10:30 Welcome and introduction : Ms /Ms First name Family name, position, institution 10:30 – 10:45 Break 10:45 – 11:45 Title/topic: The legislative basis regarding the cooperation/interaction of the market surveillance bodies and the Customs Service Speaker : TAIEX Expert 11:45 – 12:30 Title/topic: The method and forms of notification, cooperation/interaction between the market surveillance bodies and the Customs Service. Q&amp;A Speaker : TAIEX Expert 12:30 – 14:00 Lunch break Please be reminded to sign the attendance list 14:00 – 14:45 Title/topic: Cooperation of market surveillance bodies with the Customs Service in a common, practical electronic system/platform (similar to RAPEX), advice and opinions in order to create a working system/platform for the Republic of Moldova. Speaker : TAIEX Expert 14:45 – 15:15 Title/topic: The practices for taking samples and the terms for carrying out laboratory tests. Or the methods and forms of finding non-compliant products. - Corrective measures are expected to remove the non-conformities found in the verification process within the Customs Service, what are they? What are the procedures and the deadline? Q&amp;A Speaker : TAIEX Expert 15:15 – 15:30 Break 15:30 – 17:00 Title/topic: The actions of the Customs Service in case of finding non-compliant products and the confirmation of this non-compliance by the Market Surveillance Authority. - The restrictive measures applied by the Customs Service/Market Surveillance Authority after finding non-compliant products. - Practical verification exercise in the product development process (as the case may be). Speaker : TAIEX Expert 17: 00 – 17:15 AOB and Conclusions of the Mission 0 0 0 0 5393690 4427220 0 0 3222625 4343400 Annual Activity Report EN: europa.eu/!bxCcUp FR: europa.eu/!VgYK9J DE: europa.eu/!Kmmd4b 0 0 Annual Activity Report EN: europa.eu/!bxCcUp FR: europa.eu/!VgYK9J DE: europa.eu/!Kmmd4b 5012055 5875655 0 0 5234940 6059805 ec.europa.eu/taiex 0 0 ec.europa.eu/taiex 5242560 5836920 [email protected] 0 0 [email protected] 5242560 6469380 facebook.com/EUNEAR 0 0 facebook.com/EUNEAR 5242560 6278880 @eu_near | #EUTaiex 0 0 @eu_near | #EUTaiex 4997450 6116955 0 0 5022850 6330315 0 0 5033645 6515735 0 0 Saatja: HABERMACHER Nais <[email protected]> Saadetud: 23.03.2023 18:51 Teema: European Commission / TAIEX Mission on cooperation between Market Surveillance and Customs / Moldova / 83634 Manused: image004.gif; image005.png; image001.png; image002.png; TAIEX Guide for public experts.pdf; Agenda TAIEX 83634 - Draft 23.03.23.docx Dear Madam or Sir, I am writing to you as a representative of the Institution Building Unit of the European Commission (Directorate-General for Neighbourhood and Enlargement Negotiations). We are responsible for the implementation of the Technical Assistance and Information Exchange instrument (TAIEX) of the European Commission. TAIEX supports public administrations of partner countries with regard to the approximation, application and enforcement of EU legislation as well as facilitating the sharing of EU best practices. In more simple terms, we organise events/conferences with EU Member States experts sharing their experience/knowledge with their peers in partner countries such as Albania, Serbia, Ukraine, Georgia, Jordan, Morocco, etc. I contact because I am looking for 1-2 possible experts to conduct the following event: TAIEX Expert mission on cooperation between the Customs Service and the Market Surveillance Body for non-food products, requested by the State Inspectorate for the Supervision of Non-Food Products and Consumer Protection of Moldova, and to be organised in Chisinau in the coming weeks/months (exact dates to be defined). TAIEX expert missions consist in events which typically mobilise 2 experts from EU Member States and usually last 1 to 5 depending on the needs. Experts provide advice to the beneficiary/recipients’ institution(s) on specific issues. The expert mission provides an opportunity to discuss draft legislation, present examples of best practice and lend assistance where requested to a limited audience (usually maximum 20 participants). The expert is entrusted with the task described in the agenda, which is developed in co-operation with the beneficiary/recipients’ institution. Within 15 days from the end of the event, the expert will complete a brief mission report describing if the objective of the mission was attained, the situation of the beneficiary/recipients’ institution and recommendations. The main objectives of this particular mission is: to support the representatives of the State Inspectorate for the Supervision of Non-Food Products and Consumer Protection of Moldova (ISSPNPC) in the implementation of the notification system between the Customs Service and the Market Surveillance Body for non-food products presenting a serious risk. You will find the early draft agenda of this 2-day event attached for more details. Please be aware that this is an indicative draft agenda, modifications may be made (number of days, duration of each session, etc), depending on experts comments and beneficiary needs. As a first step, I would like to check with you: - Do you believe the expertise of your institution corresponds to this topic? - Would your institution be willing to recommend an expert to co-conduct this mission?  - Could you please confirm your institution is a public institution? TAIEX would support the expert participation by providing professional contribution to the event (a flat daily allowance of 350€ for each working day + one additional daily allowance for preparation + one for drafting a report), and would of course cover for transport and accommodation. The Guide for EU Public Experts (attached) contains additional information on what TAIEX will provide for and what is expected from an expert. I kindly invite you to read it carefully. Please do not hesitate to contact me should you have any question, I will be glad to answer. I am looking forward to hearing from you, Thank you very much, Best regards, Naïs Ms. Naïs HABERMACHER Project Officer Inclusive Economy for Stronger Society and Innovation / Internal Market European Commission Directorate-General for Neighbourhood and Enlargement Negotiations Institution building, TAIEX, Twinning L15 04/017 B-1049 Brussels/Belgium +32 229 54803 [email protected] Funded by the European Union TAIEX - Guide for Public Sector Experts TAIEX stands for Technical Assistance and Information Exchange. It is an instrument of the European Commission, which provides short-term, peer-to-peer assistance to central government administrations (recipients) in eligible beneficiary countries so as to support them, where appropriate, in:  the understanding of,  the convergence with,  the approximation with,  the transposition of,  the implementation of,  the enforcement of the EU acquis (i.e. the entire body of EU Law), EU policies and EU standards. A. Types of Events and Role of the Expert Workshops: single or multi-beneficiary events which typically mobilise more than one expert from more than one EU Member State and usually last one to two days depending on the needs. The purpose of a workshop is to present aspects of the EU acquis to a wider audience (more than 15 participants) as well as to explain any legislative issues. It may be thematic and relate to the EU acquis in substance, or it may be more practical dealing with the implementation and the enforcement of the EU acquis. The expert is expected to attend and contribute to the workshop by making presentations and taking part in the general discussions for the entire duration of the event. Within 15 days from the end of the event, the expert will complete a brief report from the workshop. An expert can also be asked to act as a chairperson to moderate the discussions and to submit an evaluation report. Workshops can also be organised in the form of video-teleconferences (VTCs), i.e. as online events. The same principles as above apply. Additional guidance will be provided by TAIEX for VTC. Expert Missions: consist in the sending of EU Member State expert(s) on a mission in order to provide advice to the beneficiary/recipients’ institution(s) on specific issues. The expert mission lasts up to five days and provides an opportunity to discuss draft legislation, present examples of best practice and lend assistance where requested to a limited audience (usually maximum 20 participants). The expert is entrusted with the task described in the agenda, which is developed in co-operation with the beneficiary/recipients’ institution. Within 15 days from the end of the event, the expert will complete a brief mission report describing if the objective of the mission was attained, the situation of the beneficiary/recipients’ institution and recommendations. July 2020 Expert missions can also be organised in the form of video-teleconferences (VTCs), i.e. as online events. The same principles as above apply. Additional guidance will be provided by TAIEX for VTC. Submission of speeches/presentations and evaluation: For workshops and expert missions, experts will send by email to TAIEX a copy of their presentation (PowerPoint format) or speaking points (MSWord format) in the working language of the event no later than five working days before the starting date. Prior to the event this information will be shared with interpreters to facilitate their work and preparation. By accepting a TAIEX assignment, the expert gives consent to the publication – electronic or in other forms – of his/her contribution. All speeches and materials made available by the expert will be published on the TAIEX website (https://webgate.ec.europa.eu/TMSWebRestrict/resources/js/app/#/library/list Experts are requested to ensure that their presentation or speech does not contain any material for which they have no rights to authorise reproduction or distribution. Please note that the presentation/speech should not contain the European Commission or the TAIEX logo and should not exceed ten MB. For expert missions and workshops, the expert will submit his/her report within 15 days from the end date of the event. The report will not be published on the website but can be shared with the beneficiary administration and/ or European Commission services. After the end of the event, the expert is requested to provide feedback via an online questionnaire on his/her satisfaction with the event, including the logistical aspects, the participation of the beneficiary/recipients’ institution, the results achieved and possible further assistance needs. B. Financial Compensation As a general rule, TAIEX may grant a Per Diem according to the established rates applicable to the place to be visited. The Per Diem is a daily subsistence allowance which is granted to cover accommodation, meals, local transportation and sundry expenses. The costs of accommodation and meals directly provided by TAIEX or by third parties are automatically deducted from the total amount of Per Diem paid to the expert. With regard to EU Member State experts mobilised from their public administrations, TAIEX may also grant a Flat Daily Allowance (FDA) of €350 per working day, additional FDA for writing and submitting a report and for preparatory work linked to online events. With respect to travel days falling on a working day, if the flight on the day of departure is scheduled to leave:  before or at 2.00 pm, full FDA is applicable;  after 2:00 pm, half FDA (€175) is applicable;  after 6:30 pm, no FDA is applicable. Similarly, on the day of return if the flight is scheduled to arrive:  before 9:00 am, no FDA is applicable;  before 12:00 am (noon), half FDA (€175) is applicable  after or at 12:00, full FDA is applicable. Exceptions can be made if experts work in a city different to that in which the airport is located. If an event takes place during a weekend, these days count as working days as well (except travel days). When an expert attends an event to the benefit of and taking place in his/her home country, no Per Diem is granted. If his/her attendance causes extra real costs these will be reimbursed only if duly 2 justified and with the prior approval by TAIEX. Accommodation can be provided, except if the expert is residing in the town of the venue. If the expert lives at least 100 km from the venue, accommodation can also be provided for the night before the event starts. Any proof of payment for claiming reimbursement shall be submitted no later than 30 days of the end date of the event together with original supporting documents. Payment of any additional FDA to experts mobilised for a mission, including peer-review mission and workshops, for drafting of their mission report shall only be undertaken upon the submission of the report to TAIEX. Failure for experts to timely submit a mission/workshop report may have consequences on the payment of this additional FDA. After the event, experts will be requested to provide feedback via an online questionnaire on their satisfaction with the outcome of the event, the logistical aspects and possible further needs for assistance. In the event that you are not a public sector expert in active public service – either temporarily, because you are taking prolonged leave of absence, or permanently, because you left your administration or you are retired, please inform TAIEX immediately as the rules covering your engagement with TAIEX differ. C. Practical Arrangements TAIEX relies on an external service provider for the organisation of the logistical aspects. The service provider will make all arrangements for flights, accommodation, conference venues, interpreters and other logistical arrangements necessary for the organisation of the event. Please note that email is the preferred method of communication, and all emails regarding an event should include the five-digit event reference number. To start off the preparation of the event, TAIEX will send the link for online registration, which needs to be submitted by the speaker at the latest four weeks before the start date of the event. When completing the online registration attention should be paid to the following:  All data must be in English only;  All names must be written with Latin letters;  Accents or other symbols such as (), ", *, ' must not be used;  Title Case (only use capital letters to start the principal words) is to be used (not lower and uppercase); Full and accurate job titles have to be provided;  Only the following titles can be used Mr., Mrs. or Ms. (no Prof., Dr. etc. can be accepted);  No abbreviations will be accepted;  Surnames and names have to be encoded exactly as written in the passport of the expert;  One valid email address, preferably a professional email address as opposed to a private email address (Yahoo, Gmail, Hotmail, etc.), and phone numbers, including a mobile phone number (for use in case of emergency), have to be provided;  Full and accurate address and contact details (street name and number, city and postal code) as well as name and address of bank, the name of the beneficiary account holder, IBAN code and SWIFT/BIC code have to be provided.  The preferred method of Travel and Airport of Departure as well as the need for a hotel to be booked are also requested to be provided. The provision of a copy of the passport may also be required to comply with the security requirements of certain beneficiary countries. It is also possible that the Service Provider may request a copy (name and number only) of the passport to ensure correctness of flight tickets. Where an event is organised in a European Commission building the provision of the passport or identification card number will also be required. 3 Furthermore, before accepting participation in a TAIEX event, the European Commission strongly advises you to check the security/travel advice issued by your own EU Member State and to take all necessary measures in that respect. You are kindly reminded that when on a TAIEX mission, you remain under the responsibility of your own administration. 1. Travel and accommodation arrangements All travel and accommodation arrangements are organised by the service provider - i.e. booking flights, issuing tickets, hotel reservations. The service provider will book a 4-star (if available) international standard hotel, covering the duration of the event and as required by the travel schedule. Extra overnight stays before or after the event are neither encouraged nor covered by TAIEX, unless required by the flight schedule booked by the service provider. The service provider will not finance or reimburse any other arrangements made by the expert unless written authorisation from TAIEX is obtained in advance. 2. Travel options Flights: flight tickets are purchased by TAIEX through the service provider, which will select dates, fares and flight times, which offer the best value for money according to pre-defined standards. Departure and return times shall be as close as possible to the event. In line with the principle of sound financial management of public funds, the least expensive ticket should be chosen unless there is a specific professional justification for a different choice. If the expert nevertheless insists on a more expensive travel option than the one proposed, the difference between the costs of the two flight options shall be deducted from the Per Diem. Train: TAIEX will either approve the booking and issuance of tickets for the expert, or to reimburse the real cost of the ticket purchased by the expert, upon receipt by the service provider of the original tickets and a proof of purchase. Experts may travel in "first class" except on high-speed trains such as TGV, Thalys or Eurostar, where "second class" tickets shall be booked. A premium tickets can be used only if this ticket is not more expensive than a "first class" ticket, or in the case of high-speed train services, not more expensive than "second class" tickets. Other means of transport: only under exceptional circumstances and if written agreement is obtained from TAIEX in advance. Important: the service provider will not finance nor reimburse any other travel arrangements made by experts unless written authorisation from TAIEX is obtained in advance. 3. Visa arrangements The expert should check before the visit whether s/he will need a visa or not and if his/her passport/ID meets the required validity period. Experts are solely responsible for making all the necessary arrangements for obtaining their visa in due time. If needed to support the visa application, experts should request TAIEX to issue an invitation letter as soon as possible. However, TAIEX will not contact Embassies or Consular Offices directly on behalf of experts. Upon request, and subject to the prior agreement of TAIEX, all costs related to obtaining the visa (excluding health insurance but including travel costs, if relevant, and any fees incurred by private companies in relation to obtaining the visa in cases when it is compulsory to use such services) can be 4 entirely reimbursed upon receipt of original ticket invoices and proof of payment within 30 days of the end date of the event. 4. Confirmation letter A confirmation letter providing information about travel arrangements, accommodation, the Per Diem and other practical details, including an emergency contact number, is provided by the service provider shortly before the event and can be used as proof of attendance. In principle only electronic tickets are issued (no paper tickets). Boarding passes are to be collected at the check-in-desk of the respective airline at the airport of departure. Unless stated otherwise, accommodation and flights are paid by the service provider. If any additional payments for either accommodation or flights are requested, the service provider shall be contacted immediately. In case of an emergency regarding travel or accommodation, outside office hours, please contact the service provider emergency number as indicated in the confirmation letter. For emergency during office hours, please contact the service provider´s event organiser (i.e. the person who organised your practical arrangements). 5. Change of issued flight ticket's dates and/or routing Issued flight tickets are not transferable and no changes will be made in routing or dates. If the outbound part of a return-ticket is not used, the inbound part will automatically be cancelled by the airline. If you cannot board the outbound ticket please inform the service provider immediately in order to minimise the financial loss caused by your 'no-show'. 6. Steps to follow if the expert's participation needs to be cancelled Should an expert not be able to attend, s/he must immediately contact TAIEX and the service provider to explain the situation. S/he should make sure that TAIEX is informed and confirms receipt of the message. Please note that, in case the expert is not able to take the flight, part of the flight price can be recoverable if the expert informs the service provider prior the departure time of the flight. The expert needs to return to the service provider any travel tickets or payments received. Further details of the procedure will be provided if this situation arises. 7. Transfer of Per Diem and FDA The service provider will, in principle, transfer Per Diem and FDA payment to the bank account(s) indicated by the expert within 20 working days after the end of the event. The cost of the bank transfer is paid by TAIEX, unless otherwise agreed. Full and accurate bank details shall be provided to ensure that the transfer is executed without delay. The Swift/BIC Code and/or the IBAN number shall be indicated as these are mandatory for payments within the EU Member States. Without this information, no payment can be made to the experts. 8. Additional expenses to be paid by the expert The costs of private telephone calls, minibar, meals and all other personal expenses are not reimbursed by TAIEX. 5  9. Local transport expenses at the event venue The costs of local transport (e.g. from the airport/train station to the conference venue and back) are not reimbursed by TAIEX. On an exceptional basis taxi fares related to international travel may be reimbursed if no public transport is available (e.g. for transfers between Larnaca Airport and Nicosia) and only upon receipt of a duly completed and signed expense report and the original taxi bill within 30 days of the end date of the event. 10. Local transport expenses in the expert's home country If there are any additional transport costs in the home country of the expert linked to international travel, TAIEX should be notified as soon as possible. The costs may be reimbursed to the experts if duly justified and upon prior agreement by TAIEX. Taxi fares linked to international travel may be reimbursed to experts in the following cases:  to and from the airport, if no public transport is available;  for flights leaving before 8 a.m. and arriving before 8 a.m. or after 11 p.m. 1;  for trains leaving before 8 a.m. and arriving after 11 p.m. Reimbursement of local transportation costs will be processed only after receipt of a duly completed and signed expense report and the proof of payment and original tickets, where applicable, within 30 days of the end date of the event. 11. Insurance arrangements Experts are responsible for all of their own insurance arrangements such as for:  travel;  full coverage for health care costs due to sickness and accident (in-patient and emergency out-patient);  emergency repatriation;  transportation to medical centre;  sending of a medical service provider;  emergency dental care costs;  in case of death, repatriation of the body to the place of origin. The costs for insurance arrangements will not be reimbursed by TAIEX. TAIEX and the service provider shall be under no liability in respect of sickness, accident or medical expenses incurred by the experts in connection with their assignment. This includes also capital indemnity in case of death or invalidity due to accident or sickness/illness. 12. Available technical equipment For workshops, technical equipment is organised by the service provider and includes at least a laptop (for Word and PowerPoint presentations). 13. Event's attendance The names of all experts and participants are included on a signing in attendance list which needs to be signed on every day of the event in the morning and in the afternoon. The photographing or 1 Except if the expert rejected the standard flight that the service provider offered or if the expert has chosen to extend his/her stay or if the expert is booking his/her own flights. 6 copying of the list is prohibited. For any persons who do not wish to have their names included on the list, alternative arrangements may be put in place; affected persons should inform the TAIEX Project Officer at the time of registration or before the preparations of the event have been concluded Experts are expected to stay throughout the entire workshop and should not leave for other purposes. Any unauthorised absences may lead to an adjustment of the Per Diem and the FDA which would otherwise be paid. 14. Evaluation After the event, experts will be requested to provide feedback via an online questionnaire on their satisfaction with the outcome of the event, the logistical aspects and possible further needs for assistance. D. Personal data protection Personal data related to the participants will be processed in accordance with the privacy statement of the TAIEX instrument (see https://ec.europa.eu/neighbourhood- enlargement/sites/near/files/taiex_privacy_statement_online.pdf) and in compliance with Regulation (EU) 2018/1725, of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. The chairperson of the TAIEX event is asked to advise all persons attending the event that photographs/pictures should only be taken during a set period of time to allow those persons, who do not agree to have their photograph taken, to leave the room; unless all of the attendees agree to having their photograph taken. Experts are advised that the live web streaming and video recording, of a specific event may occur. Experts are advised that the presentations made at workshops are made available to a wider audience through the TAIEX Website. Participants are also advised that the agenda which may include the name of both participants (mainly study visits) and experts (all events) is also made available through the TAIEX website. European Commission DG Neighbourhood and Enlargement Negotiations Institution Building Unit - TAIEX Rue de la Loi 15 - 1000 Brussels e-mail: [email protected] TAIEX website: http://ec.europa.eu/taiex/ TAIEX on twitter: #EUTaiex 7