Invitation

Saatja: Kaidi Katus <[email protected]> Saadetud: 23.09.2019 15:35 Adressaat: Signe Paevere <[email protected]> Teema: Ed: Invitation to the IALA Diplomatic Conference from February 25 to 28, 2020 in Grand Hyatt Kuala Lumpur, Malaysia Manused: image001.jpg; Credentials (a) and (b).pdf; Invitation (EFS).pdf; KL-1.1(EFS) Draft Agenda.pdf; KL 2.1 Provisional Rules of Procedure.pdf Saatja: Secgen [mailto:[email protected]] Saatmisaeg: Friday, September 20, 2019 2:17 PM Adressaat: Contact <[email protected]> Koopia: Virginia Butler <[email protected]> Teema: Invitation to the IALA Diplomatic Conference from February 25 to 28, 2020 in Grand Hyatt Kuala Lumpur, Malaysia Our reference: G/IGO/DipCon2020/19-249 Dear National member and Point of Contact, Please find attached the invitation letters (E,F,S) to the Diplomatic Conference for the IALA Change of Status which will be held from 25 to 28 February 2020 by the kind invitation of Malaysia. The venue will be at the Grand Hyatt Kuala Lumpur, Malaysia. An official invitation from the Minister of Transport of Malaysia will be sent shortly directly to the concerned Ministry in your Country via the Ministry of Foreign Affairs. Attached also to this e-mail are the provisional Agenda (E,F,S); Provisional Rules of Procedure and the Credentials models A and B. These models are intended solely to assist Governments in their preparation of their respective instruments and thereby facilitate the work of the Conference. As usual procedure delegates are requested to register on the IALA web site https://www.iala- aism.org/product/diplomatic-conference/ where also relevant input papers will be posted in due time. If you have technical problems or require further information do not hesitate to contact Mrs Virginia Marshall via Tel : +33 1 34 51 74 64 or email [email protected] The Secretariat wish to thank you all for support and we look forward to seeing you in Kuala Lumpur. Yours sincerely, Virginia MARSHALL Executive Assistant / Assistante de Direction Tel +33 (0)1 34 51 70 01 – Fax +33 (0)1 34 51 82 05 – E-mail : [email protected] De : Secgen Envoyé : vendredi 12 juillet 2019 14:45 À : Virginia Butler ([email protected]) <[email protected]>; Contact <[email protected]> Objet : Save the date ! Invitation to the Diplomatic Conference 2020 from February 25 to 28, 2020 in Kuala Lumpur, Malaysia Our reference: G/IGO/DipCon2020/19-183 Dear National member and Point of Contact, Please be advised that the Diplomatic Conference for the IALA Change of Status is scheduled in Kuala Lumpur from 25 to 28 February 2020 by the kind invitation of Malaysia. A formal invitation from the Malaysian Minister will be issued shortly. As usual delegates are requested to register on the IALA web site https://www.iala- aism.org/product/diplomatic-conference/ where also relevant input papers will be posted in due time. If you have technical problems do not hesitate to contact Ms Virginia Butler +33 1 34 51 74 64 or email [email protected] Please find attached the report from the Preparatory Diplomatic Conference held in Istanbul 12-14 March 2019. The report is finalized after having received comments from participants of the Conference. All received comments are reflected in the report. The Secretariat wish to thank you all for support and participation. We would like to wish you all a wonderful summer break. Kind regards, For the IALA Secretariat Virginia BUTLER Executive Assistant / Assistante de Direction Tel +33 (0)1 34 51 70 01 – Fax +33 (0)1 34 51 82 05 – E-mail : [email protected] To National members and Points of Contact Our reference: G/IGO/19-249 Saint Germain en Laye, 20th September 2019 Change of status project to IGO Diplomatic conference 25 to 28 February 2020, Kuala Lumpur, Malaysia Dear National member and Points of Contact, National members and Points of Contact are invited to transmit the following information to the appropriate authority within their respective Countries. ------------------------------------- I have the honor to refer to the decision of the Preparatory Diplomatic Conference held in Istanbul 12 March to 14 March 2019 that a Diplomatic Conference be convened to consider and adopt a Convention on the International Organization for Marine Aids to Navigation. Pursuant to the above decision, the Government of the Kingdom of Malaysia has invited Governments to be represented at the Conference which will be held at Grand Hyatt Kuala Lumpur Hotel, from Tuesday 25 February to Friday 28 February 2020. An official invitation from the Minister of Transport of Malaysia will be send directly to the concerned Ministry in your Country. The opening session of the Conference will take place at 10 a.m. on Tuesday 25 February 2020. This will be preceded by an informal meeting of the Heads of Delegation at 9 a.m. The provisional agenda (KL 1.1 EFS) and the provisional Rules of Procedure of the Conference (KL 2.1 E) are enclosed herewith. The Conference will use as the basis for its deliberations the text of the draft Convention on the International Organization for Marine Aids to Navigation, as agreed by the Preparatory Diplomatic Conference 14 March 2019 in Istanbul. The draft Convention has been distributed world-wide and together with other documents for the Conference it will available on the dedicated place on the IALA web site: https://www.iala-aism.org/product/diplomatic- conference/ Simultaneous interpretation will be provided from and into English, French and Spanish. Submission of documents Governments are invited to communicate any comments, observations or suggestions they may have to be received as soon as possible and, in any case not later than 30 November 2019 to enable their early circulation to Governments and organizations invited to the Conference for their consideration. Credentials Governments are requested to register on the IALA web site https://www.iala-aism.org/product/diplomatic- conference/ with information of the names of the representatives, alternates, advisors and other persons designated by Governments to attend the Conference. Credentials will be required for the representatives of Governments and for alternates, if any. Credentials are to be issued by the Head of State, Head of Government or Minister of Foreign Affairs or any other person or authority specifically authorized for that purpose by any of them. Where credentials are issued by a person or authority other than any of the State officials mentioned above, such credentials should expressly state that authorization to issue the credentials has been conferred upon the person issuing the credentials by one of the above-mentioned State officials. Credentials should be communicated to me in advance of the opening of the Conference, and preferably not later than 15 February 2020. To assist Governments in issuing the necessary authorization to the representatives and other members of their delegation to the Conference, the Secretariat has prepared the attached models for their respective communication. These models are intended solely to assist Governments in their preparation of their respective instruments and thereby facilitate the work of the Conference. They are not intended in any way to replace the form required be the law or practice of the State concerned. However, it would be greatly appreciated if, in issuing credentials, Governments would endeavor to adhere as far as possible to the models with respect to the information to be provided. Registration and Security Governments are required to register prior to the Conference opening date details about their representatives using the IALA web site registration https://www.iala-aism.org/product/diplomatic-conference/ . All delegates will also be required, at registration, to show their passport or identity card. A list of hotels close to the venue and further information related to the organization of the Conference and arrangements for visas will be circulated in due course. Seminar on Safety of navigation It is planned to host a World-Wide Academy seminar on Safety of Navigation the day before the Conference the 24 February 2020. All delegates are invited to attend. Please make on line registration to the event using the following link: https://www.iala-aism.org/product/wwa-seminar-on-the-safety-of-navigation-2/ If you have questions or technical problems do not hesitate to contact Ms. Virginia Marshall via tel: +33 1 34 51 74 64 or email [email protected] I look much forward to seeing you in Kuala Lumpur. Sincerely yours, Francis ZACHARIAE Secretary-General  Aux membres nationaux et aux correspondants Notre référence: G/IGO/19-249 Saint-Germain-en-Laye, le 20 septembre 2019 Changement de statut pour celui d’OIG Conférence diplomatique 25 à 28 février 2020, Kuala Lumpur, Malaisie Cher membre national ou correspondant, Les membres nationaux et les correspondants sur ce projet sont invités à transmettre l’information qui suit aux autorités concernées dans leurs pays respectifs. ------------------------------------- J’ai l’honneur de me référer à la décision prise par la conférence diplomatique préparatoire, tenue à Istanbul du 12 au 14 mars 2019, de réunir une Conférence diplomatique pour étudier et adopter une Convention sur l’Organisation Internationale des Aides à la Navigation Maritime. Conformément à cette décision, le gouvernement du Royaume de Malaisie a invité les gouvernements à être représentés à cette Conférence, qui aura lieu à Grand Hyatt Kuala Lumpur Hotel du mardi 25 février au vendredi 28 février 2020. Une invitation officielle du Ministre des transports de Malaisie sera adressée directement au Ministère concerné dans votre pays. La session d’ouverture de la Conférence débutera à 10 heures du matin le mardi 25 février 2020. Elle sera précédée, à 9 heures, par une réunion informelle des chefs de délégation. L’ordre du jour provisoire (KL 1.1 EFS) et le règlement provisoire de la conférence (KL 2.1 E) sont en pièces jointes à cette lettre. La Conférence utilisera, comme base pour ses discussions, le projet de texte de Convention sur l’Organisation Internationale des Aides à la Navigation Maritime, tel qu’arrêté par la conférence diplomatique préparatoire le 14 mars 2019 à Istanbul. Le projet de Convention a été mondialement diffusé et, avec d’autres documents de Conférence, sera disponible sur une page dédiée du site Internet de l’AISM. https://www.iala-aism.org/product/diplomatic- conference/ La langue de travail de la Conférence étant l’anglais, seuls l’ordre du jour et le projet de texte de la Convention seront disponibles en français. Une interprétation simultanée sera fournie en anglais, français et espagnol. Soumission de documents Les gouvernements sont invités à communiquer tous les commentaires, observations ou suggestions qu’ils pourraient avoir le plus rapidement possible, et dans tous les cas le 30 novembre 2019 au plus tard, de façon à ce que les gouvernements et organisations invités à la Conférence puissent en prendre rapidement connaissance. Pouvoirs Les gouvernements sont invités à s’inscrire sur le site Internet de l’AISM https://www.iala- aism.org/product/diplomatic-conference/) et à y communiquer les noms de leurs représentants, représentants suppléants, conseillers et autres personnes désignées par ces gouvernements pour assister à la Conférence. Des pouvoirs seront demandés aux représentants des gouvernements et, le cas échéant, à leurs suppléants. Les pouvoirs sont délivrés par le Chef d’Etat, le Chef du gouvernement ou le Ministre des affaires étrangères ou toute autre personne ou administration dûment autorisée. Dans le cas où un pouvoir est délivré par une personne ou une administration autres que celles mentionnées ci-dessus, ce pouvoir devra expressément mentionner que l’autorisation de délivrer des pouvoirs a été consentie à cette personne par l’un des représentants de l’Etat précédemment mentionnés. Les pouvoirs devront m’être remis avant l’ouverture de la Conférence, et de préférence le 15 février 2020 au plus tard. Pour aider les gouvernements à délivrer les autorisations nécessaires à leurs représentants et aux autres membres de leur délégation, le Secrétariat a préparé, pour leurs communications respectives, les modèles en pièces jointes. Ces modèles sont uniquement destinés à faciliter la préparation par les gouvernements de leurs instruments respectifs, et par cela faciliter les travaux de la Conférence. Ils ne sont aucunement destinés à se substituer à la forme requise par la loi ou l’usage de l’Etat concerné. Toutefois, nous apprécierions grandement que les gouvernements, lors de la délivrance des pouvoirs, se rapprochent le plus possible de ces modèles pour ce qui est des informations à fournir. Inscription et sécurité Il est demandé aux gouvernements de communiquer, avant la date d’ouverture de la Conférence, les informations concernant leurs représentants au moyen de l’inscription en ligne ouverte sur le site Internet de l’AISM https://www.iala-aism.org/product/diplomatic-conference/). Tous les délégués devront présenter, à l’enregistrement, leur passeport ou leur carte d’identité. Une liste des hôtels disponibles à proximité du lieu de la Conférence, ainsi que d’autres informations sur son organisation et les documents nécessaires à l’obtention des visas, vous seront envoyés très bientôt. Séminaire sur la sécurité de la navigation Un séminaire sur la sécurité de la navigation est prévu par l’Académie mondiale la veille de la Conférence, le 24 février 2020. Tous les délégués sont invités à y participer. L’inscription se fait en ligne au moyen du lien suivant : https://www.iala-aism.org/product/wwa-seminar-on-the-safety-of-navigation-2/ Madame Virginia Marshall se fera un plaisir de répondre à toutes les questions que vous pourrez avoir, y compris les éventuels problèmes techniques. Vous pouvez la contacter par téléphone au +33 1 34 51 74 64 ou par courriel : [email protected]. Me réjouissant de vous rencontrer bientôt à Kuala Lumpur je vous prie d’agréer, cher membre national ou correspondant, l’expression de mes sentiments très dévoués. Francis ZACHARIAE Secrétaire général  A los miembros Nacionales y puntos de contacto Nuestra referencia: G/IGO/19-249 Saint Germain en Laye, 20 de septiembre de 2019 Cambio de estatus para convertirse en una Organización Intergubernamental (OIG) Conferencia Diplomática 25-28 de febrero de 2020, Kuala Lumpur, Malasia Estimados miembros nacionales y puntos de contacto Se invita a los miembros nacionales y puntos de contacto a transmitir la información que figura a continuación a las autoridades competentes de sus respectivos países. --------------------------------------------------------------- Tengo el honor de hacer referencia a la decisión de convocar una conferencia diplomática para examinar y aprobar un Convenio sobre la Organización Internacional de Ayudas a la Navegación Marítima, adoptada por la conferencia diplomática preparatoria celebrada en Estambul del 12 al 14 de marzo de 2019. En virtud de dicha decisión el Gobierno del Reino de Malasia invitó a los Estados a estar representados en la conferencia, que tendrá lugar en xxxx del martes 25 al viernes 28 de febrero de 2020 (se enviará una invitación oficial del ministro de Trasportes de Malasia directamente al ministro competente de su país). La sesión inaugural de la conferencia tendrá lugar el martes 25 de febrero de 2020 a las 10.00 a.m. y estará precedida de una reunión informal de los jefes de delegación, que se celebrará a las 9.00 a.m. Se adjuntan a la presente las versiones provisionales del programa (KL 1.1 EFS) y el Reglamento de la conferencia (KL 2.1 E). Las deliberaciones de la conferencia tomarán como base el texto del proyecto de Convenio sobre la Organización Internacional de Ayudas a la Navegación Marítima acordado en la conferencia diplomática preparatoria de Estambul del 14 de marzo de 2019. El proyecto del Convenio se ha distribuido en todo el mundo y estará disponible, con otros documentos para la conferencia, en el espacio correspondiente del sitio web de la IALA (link). El idioma de trabajo de la Conferencia será el inglés; únicamente el programa-agenda y el proyecto de Convenio sobre la Organización Internacional de Ayudas a la Navegación Marítima estarán disponibles en español. Habrá servicio de interpretación simultánea al y del inglés, francés y español. Presentación de documentos Se invita a los Estados a remitir los comentarios, observaciones o sugerencias que crean oportunos cuanto antes, y, en todo caso, no más tarde del 30 de noviembre de 2019, con el fin de poder someterlos a la mayor brevedad a la consideración de los Estados y organizaciones invitados a la conferencia. Acreditaciones Se solicita a los Estados que se inscriban en el sitio web de la IALA (enlace), indicando los nombres de los representantes, suplentes, asesores y otras personas que hayan designado para asistir a la conferencia. Los representantes de los Estados y los suplentes, en su caso, deberán disponer de acreditación. Las acreditaciones serán expedidas por el jefe de Estado o de Gobierno, por el ministro de Asuntos Exteriores o por cualquier otra persona u órgano a quien estos hayan autorizado específicamente a tal efecto. Cuando las acreditaciones hayan sido expedidas por personas u órganos distintos de las autoridades públicas mencionadas, se hará constar expresamente en ellas que la autorización para expedirlas ha sido concedida por alguna de dichas autoridades públicas. Las credenciales se remitirán al Secretario General antes del inicio de la conferencia y preferiblemente no más tarde del 15 de febrero de 2020. Para facilitar a los Estados la emisión de las autorizaciones necesarias a sus representantes y a los demás miembros de su delegación ante la conferencia, la Secretaría ha elaborado los modelos adjuntos, para que se remita el que corresponda. La única finalidad de estos modelos es la de ayudar a los Estados a preparar sus documentos respectivos, para facilitar así los trabajos de la conferencia. Con ellos no se pretende en ningún caso sustituir los formularios impuestos por la legislación o la práctica de cada Estado. No obstante, les agradeceríamos que, a la hora de expedir las acreditaciones, procuren ajustarse al modelo cuando faciliten la información requerida, en la medida en que sea posible. Inscripción y seguridad Se solicita a los Estados que proporcionen los datos de sus representantes antes de la fecha de inicio de la conferencia utilizando el sistema de inscripción del sitio web de la IALA (enlace). Asimismo, en el momento de la inscripción, se solicitará a todos los delegados que muestren su pasaporte o documento de identidad. Muy pronto se le enviará una lista de hoteles cerca del lugar de la conferencia, así como más información sobre la organización de la conferencia y la obtención de visas. Seminario sobre la seguridad en la navegación Está previsto que se celebre un seminario de la World-Wide Academy sobre la seguridad en la navegación el día previo a la conferencia, el 24 de febrero de 2020. Todos los delegados están invitados a asistir. Les rogamos que se inscriban en línea utilizando el siguiente enlace: https://www.iala-aism.org/product/wwa-seminar-on-the-safety-of-navigation- 2/. Si tienen alguna pregunta o algún problema técnico, no duden en ponerse en contacto con Virginia Marshall (+33 1 34 51 74 64) o enviar un correo electrónico a [email protected]. Espero tener la oportunidad de verlos en Kuala Lumpur. Francis ZACHARIAE Secretario General KL 2.1 (E) DRAFT RULES OF PROCEDURE FOR THE DIPLOMATIC CONFERENCE ON THE INTERNATIONAL ORGANIZATION FOR MARINE AIDS TO NAVIGATION CHAPTER I – REPRESENTATION AND CREDENTIALS Composition of delegations Rule 1 The delegation of each State participating in the Conference shall consist of accredited representatives and such alternate representatives and advisers as may be required. Alternates or advisers Rule 2 An alternate representative or an adviser may act as a representative upon designation by the Head of the delegation. Submission of credentials Rule 3 (a) The credentials of representatives and the names of any alternate representatives and advisers shall be transmitted to the Secretary-General of the International Association of Marine Aids to Navigation and Lighthouse Authorities before the opening of the Conference or not later than the close of business on the opening day of the Conference. The credentials shall be issued by the Head of State, or the Head of Government, or the Minister for Foreign Affairs, or any other person or authority specifically authorized for that purpose by any of them. (b) Any later change in the composition of the delegation shall as soon as possible be submitted to the Secretary-General of the Conference. Credentials Committee Rule 4 A Credentials Committee shall be appointed at the beginning of the Conference. It shall consist of five States who shall be appointed by the Conference on the proposal of the President. The Credentials Committee shall examine the credentials of representatives and report to the Conference without delay. Provisional participation in the Conference Rule 5 (a) Pending a decision of the Conference upon their credentials, representatives shall be entitled provisionally to participate in the Conference. (b) Any representative to whose admission a State participating in the Conference has made objection shall be seated provisionally with the same rights as other  KL 2.1 (E) representatives until the Credentials Committee has reported and the Conference has given its decision. CHAPTER II – OFFICERS Election Rule 6 The Conference shall elect a President, two Vice-Presidents, the Chair of the Committee of the Whole provided for in rule 44 and the Chair of the Drafting Committee established under rule 45. The Conference may also elect such other officers as it seems necessary for the performance of its functions. President Rule 7 In addition to exercising the powers conferred upon him or her elsewhere by these rules, the President shall preside at the plenary meetings of the Conference, declare the opening and closing of each plenary meeting, direct the discussions at such meetings, accord the right to speak, put questions to the vote and announce decisions. The President shall rule on points of order and, subject to these rules of procedure, have complete control of the proceedings and over the maintenance of order thereat. The President may propose to the Conference the limitation of time to be allowed to speakers, the limitation of the number of times each representative may speak on any question, the closure of the list of speakers, the adjournment of closure of the debate, and the suspension or the adjournment of the meeting. Authority of the Conference Rule 8 The President, in the exercise of the functions of president, remains under the authority of the Conference. Acting President Rule 9 If the President is absent from a meeting or any part thereof, one of the Vice-Presidents shall act as President. Powers of the Vice-Presidents Rule 10 A Vice-President acting as President shall have the same powers and duties as the President.  KL 2.1 (E) Replacement of the President Rule 11 If at any time the President is unable to perform the functions of President for the remaining period of the Conference a new President shall be elected. The President shall not vote Rule 12 The President or a Vice-President acting as President shall not vote. Where necessary another member of the President’s delegation may be appointed to vote for the delegation. CHAPTER III – SECRETARIAT Duties of the Secretary-General and the secretariat Rule 13 (a) The Secretary-General of the International Association of Marine Aids to Navigation and Lighthouse Authorities shall be the Secretary-General of the Conference. (b) The Secretary-General shall appoint an Executive Secretary and two Deputy Executive Secretaries of the Conference and shall provide and direct the staff required by the Conference and its Committees. (c) The secretariat shall – supported by the Host - receive, translate, reproduce, issue and distribute the documents, records, reports and resolutions of the Conference; interpret speeches made at the meetings; arrange for the publication, custody and preservation of the documents in accordance with the decisions of the Conference; distribute documents of the Conference to the participating Governments and organizations as appropriate and, generally, perform all other tasks which the Conference may require. Statements by the Secretariat Rule 14 The Secretary-General, the Executive Secretary and the Deputy Executive Secretaries and any member of the Conference staff designated for that purpose may, at any time, make oral or written statements concerning any questions under consideration. CHAPTER IV – CONDUCT OF BUSINESS Quorum Rule 15 A quorum of the Conference shall be constituted by the representatives of a majority of the States participating in the Conference.  KL 2.1 (E) Speeches Rule 16 No person may address the Conference without having previously obtained the permission of the President. Subject to rules 17, 18, 21, 22, 23 and 24, the President shall call upon speakers in the order in which they signify their desire to speak. The President may call a speaker to order if the remarks of such speaker are not relevant to the subject under discussion. Precedence Rule 17 The Chair of a Committee, or the representative of a subsidiary body, may be accorded preference for the purpose of explaining the conclusions arrived at by that committee or subsidiary body. Points of order Rule 18 During the discussion of any matter, a representative may rise to a point of order and the point of order shall immediately be decided by the President in accordance with the Rules of Procedure. A representative may appeal against the ruling of the President. The appeal shall immediately be put to the vote and the President’s ruling shall stand unless overruled by the majority of the representatives present and voting. A representative rising to a point of order may not speak on the substance of the matter under discussion. Time-limit on speeches Rule 19 The Conference may, on the proposal of the President, limit the time to be allowed to each speaker on any particular subject under discussion. When the debate is limited and a representative has spoken for the allotted time, the President shall call such representative to order without delay. Closing of list of speakers Rule 20 During the course of a debate, the President may announce the list of speakers and, with the consent of the Conference, declare the list closed. The President may, however, accord the right of reply to any representative if a speech delivered after the closure of the list makes this desirable. Adjournment of debate Rule 21 During the discussion of any matter, a representative may move the adjournment of the debate on the question under discussion. In addition to the proposer of the motion,  KL 2.1 (E) two representatives may speak in favour of, and two against, the motion, after which the motion shall immediately be put to the vote. The President may limit the time to be allowed to speakers under this rule. Closure of the debate Rule 22 A representative may at any time move the closure of the debate on the question under discussion, whether or not any other representative has signified a wish to speak. Permission to speak on the closure of the debate shall be accorded only to two speakers opposing the closure, after which the motion shall be immediately put to the vote. If the Conference is in favour of the closure, after which the motion shall be immediately put to the vote. If the Conference is in favour of the closure, the President shall declare the closure of the debate. The President may limit the time to be allowed to speakers under this rule. Suspension or adjournment of the meeting Rule 23 During the discussion of any matter, a representative may move the suspension or the adjournment of the meeting. Such motions shall not be debated, but shall be immediately put to the vote. The President may limit the time to be allowed to the speaker moving the suspension or adjournment. Order of procedural motions Rule 24 Subject to rule 18, the following motions shall have precedence in the following order over all the other proposals or motions before the meeting: (i) To suspend the meeting; (ii) To adjourn the meeting; (iii) To adjourn the debate on the question under discussion; (iv) For the closure of the debate on the question under discussion. Basic proposal Rule 25 The draft Convention on the International Organization for Marine Aids to Navigation of March 2019, as contained in document KL 6.1.2 (E,F,S), shall constitute the basic proposal for consideration by the Conference. Other proposals and amendments Rule 26 Other proposals, including proposed amendments to the basic proposal shall normally be introduced in writing and handed to the Executive Secretary of the Conference who shall circulate copies to the delegations. As a general rule, no proposal shall be discussed or put to the vote at any meeting of the Conference unless copies thereof  KL 2.1 (E) have been circulated to all delegations not later than the day preceding the meeting. The President or Chair of a Committee may, however, permit the discussion and consideration of amendments, even though such amendments have not been circulated or have only been circulated on the same day. Decisions on competence Rule 27 Subject to rule 18, any motion calling for a decision on the competence of the Conference to discuss any matter or to adopt a proposal or an amendment submitted to it shall be put to the vote before the matter is discussed or a vote is taken on the proposal or amendment in question. Withdrawal of motions Rule 28 A motion may be withdrawn by its proposer at any time before voting on it has commenced, provided that the motion has not been amended or that an amendment to it is not under discussion. A motion which has thus been withdrawn may be reintroduced by any representative. Reconsideration of proposals Rule 29 When a proposal has been adopted or rejected it may not be reconsidered unless the Conference, by a two-thirds majority of the representatives present and voting, so decides. Permission to speak on a motion to reconsider shall be accorded only to the mover and one other supporter and to two speakers opposing the motion, after which it shall be put immediately to the vote. Invitation to experts Rule 30 The Conference may invite or admit to one or more of its meetings any person whose expertise it may consider useful for its work. A person invited under this rule shall not have the right to vote. CHAPTER V – VOTING Voting rights Rule 31 Each State represented at the Conference shall have one vote.  KL 2.1 (E) Required majority Rule 32 (a) Decisions of the Conference on all matters of substance shall be taken by a two-thirds majority of representatives present and voting, and decisions on matters of procedure shall be taken by a simple majority of representatives present and voting. (b) If the question arises whether a matter is one of procedure or of substance, the President of the Conference shall rule on the question. An appeal against this ruling shall immediately be put to the vote and the President’s ruling shall stand unless overruled by a two-thirds majority of the representatives present and voting. Meanings of the expression “representatives present and voting” Rule 33 For the purpose of these rules the phrase “representatives present and voting” means representatives casting an affirmative or negative vote. Representatives abstaining from voting or casting an invalid vote shall be considered as not voting. Method of voting Rule 34 The Conference shall normally vote by show of hands. However, any representative may request a roll-call vote which shall be taken in the English alphabetical order of the names of the States participating in the Conference, beginning with the delegation whose name is drawn by lot by the President. The vote of each representative participating in any roll-call vote shall be inserted in the report or record of the meeting concerned. Conduct during voting Rule 35 After the President has announced the beginning of voting, no representative shall interrupt the voting except on a point of order in connection with the actual conduct of the voting. Except in the case of elections held by secret ballot, the President may permit representatives to explain their votes after the voting. The President may limit the time to be allowed for such explanations. Division of proposals and amendments Rule 36 (a) Parts of a proposal or amendments thereto shall be voted on separately if the President, with the consent of the proposer, so decides or if a representative requests that the proposal or amendments thereto be divided, and the proposer raises no objection. If the proposer objects to a request for division, permission to speak on the request shall be given first to the representative making the request to divide the proposal or amendment, and then to the mover of the original proposal or amendment  KL 2.1 (E) under discussion, after which the request to divide the proposal or amendment shall be put immediately to the vote. (b) Where parts of a proposal or amendments thereto have been voted on separately, those parts of a proposal which have been approved shall then be put to the vote as a whole. (c) If all the operative parts of the proposal or amendment have been rejected, the proposal or amendment shall be considered to have been rejected as a whole. Voting on amendments Rule 37 (a) A motion is considered to be an amendment to a proposal if it merely adds to, deletes from or revises part of proposal. An amendment shall be voted on before the proposal to which it relates is put to the vote. (b) If two or more amendments are moved to a proposal, the Conference shall first vote on the amendment furthest removed in substance from the original proposal and then on the amendment next furthest removed therefrom and so on until all amendments have been put to the vote. Where, however, the adoption of one amendment necessarily implies the rejection of another amendment, the latter amendment shall not be put to the vote. (c) The President shall, in all cases, determine which amendment is furthest removed in substance from a proposal or whether the adoption of an amendment necessarily implies the rejection of another amendment. An appeal against the President’s ruling shall immediately be put to the vote and the President’s ruling shall stand unless the appeal is approved by a majority of the representatives present and voting. (d) If one or more amendments are adopted, the amendments proposal shall then be voted upon. Voting on proposals Rule 38 If two or more proposals relate to the same question, the Conference shall, unless it decides otherwise, vote on the proposals in the order in which they have been submitted. Elections Rule 39 All elections shall be held by secret ballot unless the Conference decides otherwise. Appointment of scrutineers Rule 40 Before the commencement of a secret ballot two scrutineers shall be appointed by the Conference, on the proposal of the President, from the delegations present. The scrutineers shall scrutinize the votes cast and report the results to the President indicating the number of votes cast including invalid votes, if any.  KL 2.1 (E) First, second and third ballots Rule 41 (a) If, when one person or one delegation is to be elected, no candidate obtains on the first ballot a majority of the representatives present and voting, a second ballot restricted to the two candidates obtaining the largest numbers of votes shall be taken. If on the second ballot the votes are equally divided, the President shall decide between the candidates by drawing lots. (b) In the case of a tie on the first ballot among three or more candidates obtaining the largest numbers of votes, a second ballot shall be held. If on such a second ballot a tie results among more than two candidates, the number shall be reduced to two by lot and the balloting, restricted to those two, shall continue in accordance with the preceding paragraph of this rule. Filling elective places Rule 42 When two or more elective places are to be filled at one time under the same conditions, the candidates obtaining on the first ballot a majority of the representatives present and voting shall be elected. If the number of candidates obtaining the requisite majority is greater than the number of persons or delegations to be elected, the candidates obtaining the greatest number of votes shall be declared elected. If the number of candidates obtaining such majority is less than the number of persons or delegations to be elected, there shall be additional ballots to fill the remaining places, the voting being restricted to the candidates obtaining the greatest numbers of votes in the previous ballot, to a number not more than twice the places remaining to be filled; provided that, after a third inconclusive ballot, votes may be cast for any eligible person or delegation. If three such unrestricted ballots are inconclusive, the next three ballots shall be restricted to the candidates who obtained the greatest numbers of votes on the third of the unrestricted ballots, to a number not more than twice the places remaining to be filled, and the following three ballots thereafter shall be unrestricted, and so on until the places have been filled. Equally divided votes Rule 43 If a vote is equally divided on matters other than elections, the proposal shall be regarded as rejected. CHAPTER VI – COMMITTEES Committee of the Whole Rule 44 The conference shall establish a Committee of the Whole. The Committee of the Whole may set up such subsidiary bodies as it considers necessary.  KL 2.1 (E) Drafting Committee Rule 45 A Drafting Committee, composed of not more than nine States, shall be appointed by the Conference on the proposal of the President. The Drafting Committee shall prepare drafts and give advice on drafting as may be requested by the Conference or by any Committee or subsidiary body. It shall also prepare the Final Act of the Conference. The Drafting Committee shall not alter the substance of texts submitted to it, but shall have the power to review and co-ordinate the drafting of all such texts. The Committee shall report as appropriate to the Conference or to any Committee or subsidiary body. Establishment of other committees and subsidiary bodies Rule 46 In addition to the Committee of the Whole, the Credentials Committee and the Drafting Committee, the Conference may establish such other Committees and subsidiary bodies as it seems necessary for the performance of its functions. Representation on Committees and other subsidiary bodies Rule 47 Each delegation participating in the Conference shall be represented by one person on any committee or other subsidiary body to which that delegation may be appointed. The delegation may assign to these committees or other subsidiary bodies such alternate representatives and advisers as may be required. Officers Rule 48 Except in the cases of the Chair of the Committee of the Whole and the Chairman of the Drafting Committee, each committee or other subsidiary body shall elect its own officers. The Committee of the Whole shall elect two Vice-Chairs who shall be designated as First and Second Vice-Chair, respectively, and take precedence in that order. Quorum Rule 49 (a) A quorum of the Committee of the Whole shall be constituted by the representatives of a majority of the States participating in the Conference. (b) A quorum of the Drafting Committee or the Credentials Committee shall be constituted by the representatives of a majority of the States appointed to the Committee. (c) A quorum of any Committee or other subsidiary body established under rule 46 shall be constituted by the number determined by the Conference. Failing such determination, the quorum shall be constituted by one half of the States participating in the Conference.  KL 2.1 (E) Conduct of business and voting in Committees and other subsidiary bodies. Rule 50 The rules relating to officers and conduct of business contained in chapters II, III, IV, V, VII and IX shall be applicable mutatis mutandis to the proceedings of Committees and other subsidiary bodies, except that all decisions of Committees or other subsidiary bodies shall be taken by a simple majority of the representatives present and voting. However, in the case of reconsideration of proposals or amendments in a Committee or subsidiary body, the majority required shall be that established by rule 29. CHAPTER VII – LANGUAGES AND RECORDS Official and working languages Rule 51 (a) The official languages of the Conference shall be English, French, and Spanish. (b) The working languages shall be English. Interpretation from official languages Rule 52 Speeches made at the Conference and in the Committee of the Whole in any of the official languages shall be interpreted into the other official languages. Interpretation from other languages Rule 53 Any representative may make a speech in a language other than an official language. In this case, that representative shall provide for interpretation into one of the official languages. Interpretation into the other official languages by the interpreters provided by the Organization may be based on any such interpretation given in the first official language. Records Rule 54 The Secretariat shall prepare records of decisions of the plenary meetings of the Conference and of meetings of the Committee of the Whole. Languages of documents Rule 55 Conference documents shall be made available in the working language. CHAPTER VIII – PUBLIC AND PRIVATE MEETINGS Plenary meetings and meetings of Committees and subsidiary bodies  KL 2.1 (E) Rule 56 The plenary meetings of the Conference and meetings of the Committee of the Whole shall be held in public unless the Conference decides otherwise. Meetings of other committees and other subsidiary bodies of the Conference shall be held in private unless the Conference decides otherwise. Communiqués to the Press Rule 57 At the close of any meeting, a communiqué may be issued to the press through the Executive Secretary. CHAPTER IX – OBSERVERS Rule 58 (a) States may choose to participate in the Conference as observers. Delegations of States participating as observers shall not have the right to vote. (b) Observers of other intergovernmental organizations and non-governmental bodies invited to the Conference may, upon the invitation of the President or Chair, as the case may be, take part without vote in the deliberations of the Conference, its Committees or other subsidiary bodies on questions within the scope of their activities. (c) Written statements submitted by observers or experts may be distributed by the Secretariat to the delegations at the Conference. CHAPTER X – AMENDMENTS TO THE RULES OF PROCEDURE Rule 59 These Rules of Procedure may be amended by a decision of the Conference taken by a majority of the representatives present and voting. CHAPTER XI – SIGNATURE OF THE FINAL ACT Rule 60 The Final Act resulting from the deliberation of the Conference shall be submitted for signature by the delegations. (a) Model Letter of Credentials To be signed by the Head of State, Head of Government or Minister of Foreign Affairs I ………………………………………………………………………………………………………………………………………………… (full name) ……………………………………………………………………… of…………………………………………………………………………………… (title) (name of State) have appointed ……………………………………………………………………………………….................................................. (full name(s) and title(s)) as the Representative(s) of ……………………………………………………………………………………………………..…….……….. (name of State) to the IALA Diplomatic Conference, to be held in Kuala Lumpur, Malaysia, from 25 to 28 February 2020, and have also designated ………………………………………………………………………………………………….…………………………………………………………… (full name(s) and title(s) of Alternate(s)) as Alternate Representative(s) to the same Conference. The said …………………………………………………………………………………………………….……………….…………….. (full name(s) and Representative(s) of Alternate(s)) is (are) authorized fully to take part in the Conference, to transact all such matters as appertain to its work, and to vote with other Representatives in accordance with the agreed procedures. The delegation of …………………………………………………………………………………….. will be (name of State) assisted in its mission by ……………………………………………………………………………………………………………………….. (full name(s) and title(s) of Adviser(s)) as Adviser(s). ……………………………………………. (signature) ……………………………………………. (full name and title) The IALA Secretary-General 10 Rue des Gaudines 78100 Saint Germain en Laye, France.  (b) Model Letter of Credentials To be signed by a name authority duly empowered for that purpose by the Head of State, Head of Government or Minister of Foreign Affairs I have the honour, acting upon instructions from, the ……………………………………………… of…………………………………………………………………………………………………………………… (title) i (name of State) to inform you that ………………………………………………………………………………..…………………………………………............. (full name(s) and title(s)) has (have) been appointed as the Representative(s) of .....................…………………………………………………..……….. (name of State) to the IALA Diplomatic Conference, to be held in Kuala Lumpur, Malaysia, from 25 to 28 February 2020, and have also designated ………………………………………………………………………………………………………………………………….…………………………………… (full name(s) and title(s) of Alternate(s)) as Alternate Representative(s) to the same Conference. The said …………………………………………………………………………………………………………….……………….…………….. (full name(s) and Representative(s) of Alternate(s)) is (are) authorized fully to take part in the Conference, to transact all such matters as appertain to its work, and to vote with other Representatives in accordance with the agreed procedures. The delegation of ………………………………………………………………………………………………………………..... will be (name of State) assisted in its mission by ……………………………………………………………………………………………………………………………….. (full name(s) and title(s) of Adviser(s)) as Adviser(s). ……………………………………………. (signature) ……………………………………………. (full name and title) The IALA Secretary-General 10 Rue des Gaudines 78100 Saint Germain en Laye France i The Head of State, The Head of Government or the Minister of Foreign Affairs KL-1.1 (EFS) DRAFT AGENDA OF THE DIPLOMATIC CONFERENCE which will open on Tuesday 25 February 2020 at Grand Hyatt Kuala Lumpur 12, Jalan Pinang 50450 Kuala Lumpur MALAYSIA Opening of the Conference Election of the President 1. Adoption of the Agenda 2. Adoption of the Rules of Procedure 3. Election of the Vice-Presidents and other officers of the Conference 4. Appointment of the Credentials Committee 5. Organization of the work of the Conference, including the establishment of the Committee of the Whole and other Committees 6. Consideration of the draft Convention of the International Organization for Marine Aids to Navigation 7. Consideration of the draft Resolutions 8. Consideration of the reports of the Committees: a. Credentials Committee b. Other Committees 9. Adoption of the Final Act and any instrument and resolution resulting from the work of the Conference 10. Signature of the Final Act.  KL-1.1 (EFS) PROJET D’ORDRE DU JOUR DE LA CONFERENCE DIPLOMATIQUE qui s’ouvrira le mardi 25 février 2020 à l’hôtel Grand Hyatt Kuala Lumpur 12, Jalan Pinang 50450 Kuala Lumpur MALAISIE Ouverture de la Conférence Election du Président 1. Adoption de l’ordre du jour 2. Adoption du règlement intérieur 3. Election des Vice-présidents et autres membres du Bureau de la Conférence 4. Nomination de la Commission de vérification des pouvoirs 5. Organisation des travaux de la Conférence, y compris constitution de la Commission plénière et des autres Commissions 6. Examen du projet de Convention sur l’Organisation Internationale pour les Aides à la Navigation Maritime 7. Examen des projets de Résolutions 8. Examen des rapports des Commissions : a. Commission de vérification des pouvoirs b. Autres Commissions 9. Adoption de l’Acte final et de tout instrument et résolution résultant des travaux de la Conférence 10. Signature de l’Acte final.  KL-1.1 (EFS) PROYECTO DE LA AGENDA DE LA CONFERENCIA DIPLOMATICA Siendo traducido