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ORGANISATIO N M ARITI M E INTERNATIO NAL E ~ IND J;; INTERNATIONAL MARITIME ORGANIZATION ORGANIZACION MARITIMA INTERNACIONAL 4 Albert Embankment Fax No.: +44 (0)20 7587 3210 London SE1 7SR FACSIMILE TRANSMISSION E-mail: [email protected] United Kingdom TOTAL NUMBER OF PAGES: 9 DATE: 19 June 2019 FILE REF: TC/1907-03-2090 2019-TK-BUL FROM: Mr. L. D. Barchue, Sr. + 44 (0)20 7587 3210 Assistant Secretary-General Director ~1 Department for Member State Audit and Implementation Support Regional training course for auditors under the IMO Member State Audit Scheme (IMSAS) - Varna, Bulgaria, from 16 to 20 September 2019 Dear Sir/Madam, I am pleased to bring to your attention the regional training course for auditors under the IMO Member State Audit Scheme (IMSAS), to be held in Varna, Bulgaria, from 16 to 20 September 2019. In this regard, it would be appreciated if you could give the utmost consideration to nominating one suitable candidate from your Administration to attend and, to this effect, please find enclosed relevant information on arrangements for participation. I would also like to indicate that, in order to ensure consideration, the fully completed and duly authenticated nomination forms should be received at IMO by 17:30 hours on Friday 12 July 2019 at the latest, which is the deadline for submission of nominations. *** WOP_O MRiTI ME 04Y 2019 EMPOWERING WOMEN IN THE MARITIME COMMUNITY If this transmission is not clear, call +44 (0)20 7587 3206 between 09:00 and 17:30 or Fax request for repeat transmission  -2- TK/IMSAS Regional training course for auditors under the IMO Member State Audit Scheme (IMSAS) - Varna, Bulgaria, from 16 to 20 September 2019 1 The Secretary-General is pleased to announce that a regional training course for auditors will be held in Varna, Bulgaria, from 16 to 20 September 2019. The regional training course will be hosted by the Bulgarian Maritime Administration for candidates from the countries listed in annex 1. 2 The IMO Member State Audit Scheme adopted by the IMO Assembly is designed to help promote consistent and effective implementation of IMO instruments by assessing how effectively Member States implement and enforce applicable IMO instruments. 3 The aim of the training course is to develop Member States' audit capacity in the context of the IMO Member States Audit Scheme, with a view to further enhancing the global and uniform implementation of applicable IMO instruments and to provide them with feedback and advice on their current performance. The objective of the training course is to adequately train personnel undertaking the IMO Member State Audit based on the documentation developed by the Organization and to provide them with updated information to underpin their knowledge on the principles of auditing flag, port and coastal functions of a State maritime administration in order to establish the level of compliance with the requirements of IMO instruments. A provisional programme of the training course is attached in annex 2. 4 The training course will address the needs of internal and external auditors having the responsibility for assessing the effectiveness of the implementation of IMO instruments in their respective countries. The training course will be open to personnel from maritime administrations who will be tasked to prepare for the implementation of the IMO Member State Audit Scheme by conducting internal audits and who may be made available to the organization for audits of Member States under the Scheme. 5 The training course will be conducted in English and candidates would, therefore, be required to be proficient in the English language to be considered for selection. 6 For logistical reasons participation in the training is strictly limited to a maximum of one representative. Participation will be free of charge for one participant nominated from each country listed in annex 1, except the host country. The least-cost economy class air fares, to and from the training course venue, by the most direct and economical route designated by IMO and a daily subsistence allowance paid to selected overseas participants will be met from the programme budget. The host country has the opportunity to nominate up to four participants at no cost to IMO. 7 The nominating authority is requested to strictly ensure that the professional background and responsibilities of potential participants are fully in accordance with the training entry requirements, as follows: .1 in-depth knowledge of the functions of an Administration; .2 good knowledge of the IMO's regulatory framework, including relevant instruments; .3 demonstrable auditing skills and techniques, as for example obtained from a management system auditor training course and/or ISM Code auditor training course; .4 in good health, as medically certified; and .5 able to attend the full duration of the training course. If this transmission is not clear, call +44 (0)20 7587 3206 between 09:00 and 17:30 or Fax request for repeat transmission  -3- TK/IMSAS 8 To ensure consideration, the nomination of participants and their acceptance to participate should be made on the attached forms, annexes 3 and 4, and must be received by IMO before 17:30 hours on Friday, 12 July 2019, the deadline for submission of nominations. Selection of participants will take place soon after the deadline from receipt of the nominations. Please note that nominations received after the deadline will not be accepted. Those selected will be informed accordingly shortly thereafter and will receive additional information regarding all administrative and logistic arrangements to facilitate their participation. 9 Participants will be responsible for obtaining their own entry visa into Varna, Bulgaria, if necessary. 10 Candidates who, in our opinion, do not fulfil the requirements specified in paragraphs 5 and 7 above, will not be accepted. Please note that nominees once accepted by IMO for participation cannot be substituted except under exceptional circumstances and no later than four weeks prior to the commencement of the training course. 11 Should you require any further information on the training course, please contact: Ms. Tatjana Krilic Head, Member State Audits Department for Member State Audit and Implementation Support Telephone: + 44 20 7587 3280 (Direct) + 44 20 7735 7611 (Switchboard) Fax: + 44 20 7587 3210 (Switchboard) E-mail: [email protected] *** If this transmission is not clear, call +44 (0)20 7587 3206 between 09:00 and 17:30 or Fax request for repeat transmission  -4- TK/IMSAS ANNEX 1 LIST OF PARTICIPATING COUNTRIES REGIONAL TRAINING COURSE FOR AUDITORS UNDER IMSAS - VARNA, BULGARIA FROM 16 TO 20 SEPTEMBER 2019 1 ALBANIA 2 AZERBAIJAN 3 BULGARIA** 4 CROATIA 5 CZECHIA* 6 ESTONIA* 7 GEORGIA 8 HUNGARY* 9 ISRAEL* 10 KAZAKHSTAN 11 LATVIA* 12 LITHUANIA* 13 MONTENEGRO 14 POLAND* 15 ROMANIA 16 RUSSIAN FEDERATION 17 SERBIA 18 SLOVAKIA* 19 SLOVENIA* 20 TURKMENISTAN 21 UKRAINE * Costs for participants to be borne by the nominating authorities ** The host country may nominate up to four participants at no cost to IMO *** If this transmission is not clear, call +44 (0)20 7587 3206 between 09:00 and 17:30 or Fax request for repeat transmission  -5- TK/IMSAS ANNEX 2 REGIONAL TRAINING COURSE FOR AUDITORS UNDER THE IMO MEMBER STATE AUDIT SCHEME (IMSAS), VARNA, BULGARIA FROM 16 TO 20 SEPTEMBER 2019 PROVISIONAL PROGRAMME Day One 0930-1000 Introduction & Background Lecture 1 1000-1030 . IMO Mandatory Instruments Lecture 2 1030-1100 Break 1100-1200 Framework Lecture 3 1200-1230 Exercise on Framework Exercise 1 1230-1330 Lunch 1330-1500 Planning and Procedures (Sections 1 to 5) . Lecture 4(a) 1500-1530 Break 1530-1630 Workshop on Planning and Procedures (1 to 5) Workshop 1 1630-1700 Review Day Two 0900-1030 Planning and Procedures (Sections 6 to 11) Lecture 4(b) 1030-1100 Break 1100-1130 Exercise on Planning and Procedures (6 to 11) Exercise 2 1130-1230 Planning and Procedures - Appendices Lecture 4(c) 1230-1330 Lunch 1330-1430 Code Parts 1 and 2 (1) Lecture 5(a) 1430-1500 Break 1500-1530 Code Parts 1 and 2 (2) Lecture 5(a) 1530-1700 Code Parts 3 and 4 Lecture 5(b) 1700 - Evening Exercise Day Three 0900-1030 Workshop on Code Workshop 2 1030-1100 Break 1100-1130 Recognized Organizations (ROs) Lecture 6 1130-1230 Exercise on ROs Exercise 3 1230-1330 Lunch 1330-1500 Workshop on Code Workshop 3 1500-1530 Break 1530-1600 Review 1600-1700 IMSAS Auditor's Manual Lecture 7 1700 - Evening Exercise Day Four 0900-1100 Audit Findings Lecture 8 1100-1130 Break 1130-1230 Review 1230-1330 Lunch 1330-1500 Group Exercise (1) 1500-1530 Break 1530-1700 Group Exercise (2) Day Five 0900-1000 Report presentation - Group Exercise (1) 1000-1100 Report presentation - Group Exercise (2) 1100-1130 Break 1130-1230 Discussion, summary and conclusions 1230 - 1245 Evaluation of training course 1245-1330 Presentation of certificates of attendance *** If this transmission is not clear, call +44 (0)20 7587 3206 between 09:00 and 17:30 or Fax request for repeat transmission  -6- TK/IMSAS ANNEX 3 REGIONAL TRAINING COURSE FOR AUDITORS UNDER THE IMO MEMBER STATE AUDIT SCHEME (IMSAS), VARNA, BULGARIA FROM 16 TO 20 SEPTEMBER 2019 NOMINATION FORM FOR PARTICIPATION A completed nomination form, including the acceptance form, should be received by the International Maritime Organization (IMO) not later than Friday, 12 July, 2019. Nominations arriving after this deadline will not be considered. Please print all details clearly, as illegible or omitted information will delay processing of your nomination. FAMILY NAME FIRST NAME OTHER NAME 2 Organization _ Title/Position in your organization _ Address ----------------------------- Telephone Fax _ Work Email -------------- Home Email ----------- Mob i I e number (alongwith country code) _ 3 Nearest airport at which air travel can commence and terminate Name of airport _ Location 4 Date of birth ------ 5 Sex Male __ Female 6 Place of birth ------- 7 Nationality _ 8 Passport Number _ 9 Date and Place of Issue -------------- 10 Person to notify in case of emergency Name _ Address Telephone Fax _ Email--------,-------- Mobile _ If this transmission is not clear, call +44 (0)20 7587 3206 between 09:00 and 17:30 or Fax request for repeat transmission  -7- TK/IMSAS 11 Description of your duties 12 Educational background 13 Previous experience 14 Previous relevant training programmes attended 15 Qualification requirements Please indicate (with a Yes or No) if the following qualification requirements are met: .1 Have you received any training in auditing techniques? If yes, please specify (quality management systems, ISM or similar) .2 Do you have any auditing experience? If yes, please specify .3 Are you able to use English in verbal and written communication throughout the course? .4 Are you tasked to prepare your maritime administration for the implementation of the IMO Member State Audit Scheme (IMSAS) by conducting internal audits? .5 Are you being considered by your maritime administration for nomination for inclusion in the IMO pool of auditors for the conducts of IMSAS audits? Acceptance on the course will be made on the basis of how well the candidate meets the qualifications as well as other factors. If this transmission is not clear, call +44 (0)20 7587 3206 between 09:00 and 17:30 or Fax request for repeat transmission  -8- TK/IMSAS 16 If a certificate is to be issued, please print clearly the name as it should appear on the certificate. Nominee's signature D Please tick the box to confirm that the nominee meets the profile required for this activity and is the most appropriate candidate. Signature of Official authenticating this nomination Printed name Title *** Each nomination should be submitted in full, by 12 July 2019 to : Ms. Tatjana Krilic Head, Member State Audits Department for Member State Audit and Implementation Support Telephone: + 44 20 7587 3280 (Direct) Fax: + 44 20 7587 3210 (Switchboard) Email: [email protected] If this transmission is not clear, call +44 (0)20 7587 3206 between 09:00 and 17:30 or Fax request for repeat transmission  -9- TK/IMSAS ANNEX4 ACCEPTANCE FORM I hereby accept the invitation of the International Maritime Organization (IMO) to participate in the regional training course for auditors under the IMO Member State Audit Scheme (IMSAS), to be held in Varna, Bulgaria, from 16 to 20 September 2019. I confirm that: .1 I will refrain from engaging in political, commercial and any activities other than those governed by the training course/seminar/workshop programme; .2 I have understood the objective, scope and subject areas of the activity as well as its programme; .3 I have noted the profile necessary for the activity and am confident I meet the requirements; .4 I will advise IMO immediately if I am unable to attend the training course; .5 I will travel to the venue and return to my home country at the end of the training course, by the route designated by IMO; .6 I am prepared to bear the cost of all medical expenses I may incur and am aware that IMO will not assume any relevant responsibility. I understand I am responsible for arranging any necessary insurance cover for my trip; .7 I shall complete and submit the evaluation questionnaire at the end of the event and the ex- post evaluation questionnaire that I will receive at least six (6) months after the completion of the activity; and .8 I am competent in the language to be used in the training course. Signature of Participant Name of Participant (Printed) Official Address Date If this transmission is not clear, call +44 (0)20 7587 3206 between 09:00 and 17:30 or Fax request for repeat transmission ANNEX 3 NOMINATION FORM FOR PARTICIPATION Regional W orkshop on IMSAS – Varna, Bulgaria, 16 to 20 September 2019 A completed nomination form, including the acceptance form, should be received by the International Maritime Organization (IMO) not later than Friday, 25 May 2018 . Nominations arriving after this deadline might not be considered. Please use a separate form for each nomination. Please print all details clearly, as i llegible or omitted information will delay processing of your nomination. 1 _______________________ ______________ ______________ FAMILY NAME FIRST NAME OTHER NAME 2 Organization __________________________________________________________________ Title/Position in your organization ___________________________________________________ A ddress __________________________________________________________ Telephone _________________________ Fax _____________________ Work Email ______________________________ Home Email ______________________ Mobile _______________________ 3 Nearest airport at which air travel can commence and terminate Name of airport __________________ Location __________ 4 Date of birth ____________ 5 Sex Male _____ Female ____ 6 Place of birth ______________ 7 Nationality ________________ 8 Passport Number _____________ 9 Date and Place of Issue ______________________________ 10 Person to notify in case of emergency Name Address Telephone ________________________ _ Fax _________________________ Email ______________________________ Mobile _ _____________________ 11 Description of your duties 12 Educational background 13 Previous experience 14 Previous relevant training programmes attended 15 Please indicate (with a Yes or No) the following audit-specific training/experience: .1 Have you received any training in auditing techniques? If yes, please specify (quality management systems, ISM or similar) .2 Do you have any auditing experience? If yes, please specify .3 Are you able to use English in verbal and written communication throughout the course? .4 Are you tasked to prepare your maritime administration for the implementation of the IMO Member State Audit Scheme (IMSAS) by conducting internal audits? .5 Are you being considered by your maritime administration for nomination for inclusion in the IMO pool of auditors for the conducts of IMSAS audits? Acceptance on the course will be made on the basis of how well the candidate meets the qualifications as well as other factors. 16 If a certificate is to be issued, please print clearly the name as it should appear on the certificate . __________________________________________________________________________________ ____________ _________ __________ Nominee's signature FORMCHECKBOX Please tick the box to confirm that the nominee meets the profile required for this activity and is the most appropriate candidate. Each nomination should be submitted in full to: Mr. Omar Hassein Member State Audit Officer Department for Member State Audit and Implementation Support Telephone: +44 20 7587 3108 (Direct) Fax: +44 20 7587 3210 (Switchboard) Email: [email protected] /[email protected] Signature of Official authenticating this nomination _ ______________________________ Printed name _______________________________ Title *** ANNEX 4 ACCEPTANCE FORM I hereby accept the invitation of the International Maritime Organization (IMO) to participate in the R egional Workshop under the IMO Member State Audit Scheme (IMSAS), to be held in Tunis, Tunisia from 2 to 6 July 2018. I confirm that: .1 I will refrain from engaging in political, commercial and any activities other than those governed by the training course/seminar/workshop programme; .2 I have understood the objective, scope and subject areas of the activity as well as its programme; .3 I have noted the profile necessary for the activity and am confident I meet the requirements; .4 I will advise IMO immediately if I am unable to attend the training course; .5 I will travel to the venue and return to my home country at the end of the training course, by the route designated by IMO; .6 I am prepared to bear the cost of all medical expenses I may incur and am aware that IMO will not assume any relevant responsibility. I understand I am responsible for arranging any necessary insurance cover for my trip; .7 I shall complete and submit the evaluation questionnaire at the end of the event and the ex-post evaluation questionnaire that I will receive at least six (6) months after the completion of the activity; and .8 I am competent in the language to be used in the training course. Signature of Participant _______________________________________ Name of Participant _______________________________________ (Printed) Official Address _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ Date ___________________ _______________