IHO File No. S1/6100/2020
ASSEMBLY CIRCULAR LETTER N° 5
15 May 2019
2nd SESSION OF THE IHO ASSEMBLY (A-2)
Monaco, 21-24 April 2020
______
SHIPS’ VISITS AND RECEPTIONS
Reference: Assembly Circular Letter No.1 dated 29 April 2019 - Announcement and General Arrangements
Dear Hydrographer,
Ships' Visits
1. A regular feature of the Assemblies is the opportunity offered to Member States for their survey vessels
to berth in Monaco (Port Hercule) during the Assembly period and to offer Assembly delegates the chance
to visit these ships. Member States are therefore invited to consider sending a hydrographic ship to the Port
of Monaco during the 2nd Session of the IHO Assembly in April 2020.
2. Member States that intend to send a ship to Monaco during the Assembly period are kindly requested to
inform the IHO Secretariat as soon as possible, and no later than 01 November 2019, so that advance
notice for the allocation of suitable berths or moorings can be forwarded to the Monaco Port Authorities,
noting that Port Hercule is frequently congested. Member States must also make a formal application
through diplomatic channels to the Monaco Government for their ship to visit.
Receptions
3. Advance notice is also required if any Member State wishes to organize and host a reception or similar
social event during the Assembly week. It is expected that there will be an evening reception hosted by the
IHO Secretariat, and possibly two others, subject to confirmation (Industry Exhibitors and Monaco
Government). Therefore, the number of evenings available for other receptions may be limited. Member
States may also wish to consider co-hosting receptions, as has occurred in the past, particularly in the case
of those Member States nominating candidates for election.
4. The reception hosted by the IHO Secretariat will take place at the end of the week (24 April 2020), so as
to leave as many other opportunities as possible available. Member States should note that any requests to
organize and hold receptions will be considered on a “first come - first served” basis in view of the relatively
small number of opportunities available for such receptions. The IHO Secretariat terrace can be used by
any Member State wishing to host a reception during the Assembly week, noting that its current capacity
is limited to 100 guests. The Conference Room of the IHO Secretariat is another alternative should the
terrace be too small or the weather conditions not be favorable. Invitations to attend hosted receptions
should be printed and distributed by the Member State concerned.
5. The IHO Secretariat remains at the disposal of Member States for any supplementary information.
Yours sincerely,
Dr Mathias JONAS
Secretary-General
Hydrographic information driving marine knowledge
Saatja: CL-LC <
[email protected]>
Saadetud: 16.05.2019 13:24
Adressaat: INFO <
[email protected]>
Teema: ACL 05/2019
Manused: edmkkibpofoebjbi.png; ACL05_2019_EN_v1.pdf
Dear Hydrographer,
Please find attached herewith :
- ACL 05/2019 : 2nd SESSION OF THE IHO ASSEMBLY (A-2) Monaco, 21-24 April 2020
- SHIPS’ VISITS AND RECEPTIONS.
Kind regards
Lorene Chavagnas
Office Assistant
International Hydrographic Organization
BP 445, 98011 Monaco
Tel : 00377 93 10 81 00
E-mail:
[email protected]