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Ref. Ares(2019)2832242 - 26/04/2019 To the nominated CISE Stakeholder Member or the Member States’ Permanent Representation to the European Union To be sent only by email Lisbon, 26 April 2019 Subject: 1st CISE Stakeholder Group meeting, 15 May 2019 Dear Sir/Madam, EMSA is organizing the 1st Stakeholder Group meeting for the transitional phase of the Common Information Sharing Environment (CISE). The 2014 Commission Communication1 on better situational awareness by enhanced cooperation across maritime surveillance authorities defines Common Information Sharing Environment (CISE) as a "voluntary collaborative process in the European Union seeking to further enhance and promote relevant information sharing between authorities involved in maritime surveillance". CISE aims to enable enhanced maritime awareness and more effective action at sea, promoting a voluntary and decentralised framework for these exchanges. Maritime surveillance and the development of CISE is one of the work strands of the EU Maritime Security Strategy (EUMSS)2, and its revised Action Plan adopted in June 20183 by the Council. The Commission has put in place a preparatory action for a transition phase (2019-2020) in view of the operational implementation of CISE by 2020. The main objective of the transition phase is to further support Member States efforts so far to implement the CISE interoperability building blocks in their systems and to offer other entities the possibility to join the CISE network. It also aims to work towards full coherence of CISE with the overall European maritime surveillance framework and maritime information systems. The activities to be conducted during the transitional phase and its governance structure have been discussed and agreed by the Member State Expert Group during the meetings on 25 September 2018, 12 December 2018 and 22 February 2019. 1 COM(2014) 451 final: “Better situational awareness by enhanced cooperation across maritime surveillance authorities: next steps within the Common Information Sharing Environment for the EU maritime domain” 2 European Union Maritime Security Strategy, doc. 11205/14. 3 Council conclusions on the revision of the EU Maritime Security Strategy (EUMSS) Action Plan (26 June 2018), doc. 10494/18, EUMSS Action Plan Page 1 of 2 [email protected] Tel +351 21 1209 256 / Fax +351 21 1209 212 EMSA, Praça Europa 4, 1249-206 Lisbon, Portugal / emsa.europa.eu  The European Maritime Safety Agency (EMSA) has been tasked by the Commission (DG MARE) to manage the transitional phase. Within this respect, one of the tasks of EMSA is to organize the CISE Stakeholder Group meeting. EMSA would like to invite you to attend the first CISE Stakeholder Group meeting which will be held on 15 May 2019 at EMSA’s premises in Lisbon (Praça Europa №4, 1249-206, Lisbon, Portugal). Please note that the meeting will be held in English without translation. You are kindly invited to register on-line for the event through the following link: https://extranet.emsa.europa.eu/e-register. You should log-in by indicating the following credentials: Username: emsa / Password: guests. Once logged in, you shall be able to access the “EVENTS” button and from there you shall select the relevant link to the event and Register. For logistical and security purposes, only participants who have registered in advance will have access to the meeting. EMSA will reimburse 1 representative from each Member State. EMSA will cover travel, daily allowance and accommodation costs as per the EMSA Rules on Reimbursement of Expenses to Experts. With respect to the daily subsistence allowance, experts will receive 83€ (a full daily allowance) per day of meeting, or 55€ (i.e. 2/3 of daily allowance) if attending a half day of meeting. As regards accommodation, experts will receive a flat rate of 101 € per necessary overnight stay (no supporting document required) for the invited participants. Please note that only registered participants will be entitled to reimbursement and all supporting documents for reimbursement must be submitted within 30 calendar days after the end of the event. After that period EMSA may refuse to reimburse the related expenditure. For any further questions related to on-line registration or the reimbursement procedure, please contact the Events Team (Tel: +351 21 1209 650, e-mail: [email protected]). A draft agenda is attached to this invitation and participants are invited to provide feedback, to present their current status related to the established CISE nodes/adaptors or present their plans to join the CISE network Please inform us in time of your intention. In addition, you may transmit your suggestions related to the Agenda as annexed. Please do not hesitate to contact [email protected] should you have any questions related to the contents of the meeting. Yours sincerely, pp. Maja Markovčić Kostelac Executive Director Cc: DG MARE, DG MOVE Annex: Draft Agenda Page 2 of 2 Electronically signed on 26/04/2019 12:53 (UTC+02) Ref. Ares(2019)2832242 - 26/04/2019 Draft Agenda: 1st CISE Stakeholder Group meeting EMSA, Conference Centre,15 May 2019 Wednesday, 15 May 2019 Time Agenda Item 09:00 – 09:30 Registration and coffee 09:30 – 09:40 Welcome and opening by the Executive Director of EMSA 09:40 – 10:10 CISE: state of play (DG MARE) - State of play of CISE, results so far, objectives for the transition phase. 10:10 – 10:30 Transition phase activities overview (EMSA) - Work breakdown structure for the activities to carry out during the Transition Phase (based on the MSEG activity paper – see annex). - Proposal of the Transition Phase Plan. 10:30 – 11:00 Technical and Operational support (EMSA/JRC) - Description of the operational services that EMSA and JRC are planning to provide during the Transition Phase to the authorities that have already implemented a CISE node. 11:00 – 11:20 Coffee break 11:20 – 11:40 Legal services – Administrative framework (EMSA) - Approach and process to be discussed towards a Service Level Agreement and/or Conditions of Use to allow the exchange of data between the CISE Stakeholders. 11:40 – 12:10 Working Group (EMSA) - Need to set-up a specific working group to address the CISE architecture and the management of changes 12:10 – 12:30 EMSA node and datasets (EMSA) - Preliminary presentation of the datasets and services that EMSA could implement on its CISE node. 12:30 – 13:00 Development activities for MS nodes (JRC) - Description of the support for the implementation and maintenance of MS adaptors. 13:00 – 14:30 Lunch break - EMSA will organize a visit to the EMSA Maritime Support Service (its operational information centre). Stakeholder members interested to participate in this event, please send an e-mail by the 10th of May to: [email protected]. 14:30 – 16:00 Status of the implementation of national nodes/adaptors and plans for the Transition Phase (Stakeholder members – Member States and EU Agencies) - Member States and EU Agencies are invited to give a short presentation. 16:00 – 16:20 Coffee break Page 1 of 2 EMSA, Praça Europa 4, 1249-206 Lisbon, Portugal emsa.europa.eu  Time Agenda Item 16:20 – 16:40 Planning for the Transition Phase (EMSA) - The plan introduced in the morning session “TP activities overview” will be reviewed and consolidated based on the discussions held. 16:40 – 17:00 Summary and conclusions (EMSA) Remarks - Open discussion will be moderated at the end of each session. Page 2 of 2 Saatja: Kersti Neeme <[email protected]> Saadetud: 29.04.2019 11:32 Adressaat: <[email protected]>; VA_eva <[email protected]> Koopia: Algis Kokka <[email protected]> Teema: FW: 1st CISE Stakeholder Group meeting, Lisbon, 15 May 2018 Manused: image001.png; 1st-CISE-Stakeholder-GM-15-MAY-2019-Invitation-reg.pdf; ANNEX-1st-CISE-Stakeholder-GM-15-MAY-2019-Agenda-reg.pdf Tere Edastan EMSA kirja. Heade soovidega Kersti Neeme EV alaline esindus EL juures Sekretär +32 2227 4342 Rue Guimard 11/13, 1040 Brüssel From: Esindus EL juures üldaadress <[email protected]> Sent: Friday, April 26, 2019 5:34 PM To: Liisa Pall <[email protected]>; Kersti Neeme <[email protected]>; Raili Lillemets <[email protected]> Subject: FW: 1st CISE Stakeholder Group meeting, Lisbon, 15 May 2018 From: VEGA MUNOZ Beate (EMSA) <[email protected]> On Behalf Of BAL Leendert (EMSA) Sent: reede, 26. aprill 2019 16:36 To: Esindus EL juures üldaadress <[email protected]>; [email protected] Subject: 1st CISE Stakeholder Group meeting, Lisbon, 15 May 2018 Dear Madam / Sir, Please find attached the official invitation letter together with the agenda for the above mentioned 1st CISE Stakeholder Group meeting in Lisbon on 15 May 2019. Best wishes, Bea Vega Munoz Administrative Assistant Operations EMSA / Praça Europa 4 / 1249-206 Lisbon / Portugal Tel +351 21 1209 417 / Fax +351 21 1209 483 [email protected] / emsa.europa.eu