CL 10/2019

IHO Files No. S3/0104 & CBSC CIRCULAR LETTER 10/2019 25 January 2019 17TH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC17) Genoa, Italy, 29 - 31 May 2019 and 11TH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE (IRCC11) Genoa, Italy, 3 - 5 June 2019 Reference: IHO CL 44/2018 dated 7 September – Outcome of the tenth meeting of the Inter-Regional Coordination Committee (IRCC10) Dear Hydrographer, 1. As approved by the IHO Inter-Regional Coordination Committee (IRCC) and by the Capacity Building Sub-Committee (CBSC), the CBSC17 and IRCC11 meetings will be hosted by the Italian Navy Hydrographic Institute (Istituto Idrografico della Marina Militare (IIM)) in Genoa, Italy, from 29 to 31 May and from 3 to 5 June 2019 respectively (see Reference). 2. Actions arising from CBSC16 and IRCC10. The current status of actions arising from CBSC16 and IRCC10 are available in the respective sections of the IHO website (www.iho.int/cbsc and www.iho.int/ircc). Some actions are still pending. Those nominated for actions that remain outstanding are kindly requested to take action as necessary and report the status to the IRCC Secretary ([email protected]) and CBSC Secretary ([email protected]) as soon as possible. 3. Draft Agendas and Timetables for CBSC17 and IRCC11. The draft agendas and timetables for CBSC17 and IRCC11 are provided in Annexes A and B respectively. Associated documents, where known, are listed. Member States are kindly requested to review the draft agendas and timetables of the meetings and provide any comments or proposals for new or amended agenda items to the IRCC and CBSC Secretaries by 10 April 2019. If necessary, revised draft agendas and timetables for CBSC17 and IRCC11 will be prepared and posted on the IHO website. 4. Submission of documents for IRCC11. Documents intended for consideration at IRCC11 should be submitted to the IRCC Secretary ([email protected] and copy to [email protected]) in accordance with the "Instructions for the Submission of Reports and Proposals for Consideration by IRCC and its subordinate bodies" available in the IHO website (www.iho.int/ircc) as follows: Papers Submission Deadline Substantive papers – new items Not later than 15 April 2019 (seven Proposals for new work items and any submissions requiring weeks before commencement of the consideration and a decision by IRCC meeting) Subsequent Comments and Contributions Not later than 13 May 2019 (three Subsequent papers (which should be no more than 4 pages) weeks before commencement of the commenting on submissions or proposals submitted as above meeting) Reports of the RHCs and IRCC Bodies Information documents 5. Submission of documents to CBSC17. Documents intended for consideration at CBSC17 should be submitted to the CBSC Secretariat ([email protected], and copy to [email protected]) in accordance with the "Instructions for the Submission of Reports and Proposals for Consideration by IRCC and its subordinate bodies" referred to in paragraph 4, as follows: Hydrographic information driving marine knowledge  Papers Submission Deadline Requests of support to CBSC Not later than 1 April 2019 The submissions should follow the CB Procedures (www.iho.int → Capacity Building → Procedures) Substantive papers – new items Not later than 10 April 2019 (seven Proposals for new work items and any submissions requiring weeks before commencement of the consideration and a decision by CBSC meeting) Subsequent Comments and Contributions Not later than 8 May 2019 (three Subsequent papers (which should be no more than 4 pages), weeks before commencement of the commenting on submissions or proposals submitted as above meeting) Information documents 6. Documents received after the relevant deadline will be treated as information papers only. All documents for the meetings will be posted on the IHO website under IHO Council, Committees & WG, in their respective sections, as soon as they are available. Member States are invited to consult the IHO website regularly. 7. Members. The lists of the members of the IRCC and CBSC are maintained on the IHO website (www.iho.int/ircc → Membership) and (www.iho.int/cbsc → Members and Coordinators). Both meetings are open to all Member States, and to recognized Observer Organizations who may wish to participate, in accordance with the Terms of Reference of the IRCC and CBSC. 8. Logistics. General information, point of contact for logistics, visa and accommodation assistance are provided in Annex C to this letter. Hotel reservations and visa requests are the responsibility of each participant. Further information for administration and logistic issues, if required, will be provided on the IHO website. 9. Registration. Members of the CBSC and the IRCC, as well as Observers, wishing to attend one or both of the meetings, are requested to send their Registration Form (provided in Annex D) to the host organization (instructions in Annex D) and copy to the IHO Secretariat ([email protected]) as soon as possible and not later than 1 April 2019. This will facilitate the overall logistic planning and the preparation of the meetings. The Registration Forms are also available at CBSC17 and IRCC11 web pages in Word format. The IHO Online Registration System will not be available since the registration will be dealt with by the host country, in order to avoid duplication. 10. According to arrangements outlined at IRCC10 meeting, CBSC18 and IRCC12 meetings are planned to be held in Poland, CBSC19 and IRCC13 in Ecuador in 2021 and CBSC20 and IRCC14 in Japan in 2022. Proposals for hosting the subsequent meetings in 2023 (CBSC21 and IRCC15) are welcome at any time and preferably at IRCC11. 11. The 2nd Capacity Building and IBSC Stakeholders’ Forum which was previously scheduled on 27 and 28 May 2019 in Genoa, Italy in conjunction with the CBSC17 meeting has been postponed to 2020 due to logistic difficulties and additional budget requirements. The mentioned forum is intended to be held at the IHO Secretariat in Monaco in 2020 as a separate event and exact time and venue will be announced later. On behalf of the Secretary-General Yours sincerely, Mustafa IPTES Director Annexes (in English only): Annex A – Draft Agenda and Timetable for CBSC17 Annex B – Draft Agenda and Timetable for IRCC11 Annex C – Logistics Information for CBSC17 and IRCC11 Annex D – Registration Form for CBSC17 and IRCC11 IHO Files No. S3/0104 & CBSC Annex A to IHO CL 10/2019 17th MEETING OF THE IHO CAPACITY BUILDING SUB-COMMITTEE IHO-CBSC17 Genoa, Italy, 29-31 May 2019 DRAFT AGENDA AND TIMETABLE Note: Presenters of papers in parentheses ( ) Time Tuesday 28 May Action - Arrival All 19h00 Ice Breaking Cocktail at Hotel Savoia All Time DAY ONE OF CBSC17 – Wednesday 29 May Action 08h00 Registration All 09h00 1. a. Opening Remarks Opening of the meeting and welcome by the Italian National Hydrographer, Chair/Host RAdm Luigi Sinapi b. Introductions All Participants will be invited to introduce themselves. c. Administrative Arrangements Docs: CBSC17-01A List of Documents (Chair) CBSC17-01B List of Participants (Chair) CBSC17-01C CBSC Membership (Chair) CBSC17-01D ToR and RoP (Chair) CBSC17-01E ToR for the CB Coordinators (Chair) Chair/Host Logistic guidance and information. Documents are presented and updated as necessary. 09h50 2. Approval of Agenda Doc: CBSC17-02 Agenda and Timetable (Chair) Participants are invited to comment the agenda and timetable in case updates are Chair necessary. Agenda is adopted. 10h00 3. Matters arising from Minutes of CBSC16 Meeting Docs: CBSC17-03A Minutes of CBSC16 (Chair) CBSC17-03B Status of Action List from CBSC16 (Secretary) Approval of the CBSC16 Minutes. List of Actions from CBSC16 is reviewed and Chair / updated. Secretary 10h30 Coffee break Host 11h00 4. Reports by the Chair and the IHO Secretariat Docs: CBSC17-04A Report by the Chair (Chair) CBSC17-04B Report by the IHO Secretariat (Secretary) Highlights from the Chair and the Secretariat on ongoing issues and the future of Chair/ the IHO Capacity Building Programme. Chair reports on the Coordination of CB Secretary activities with ROK and Japan and the work of the Joint IHO/IMO/WMO/IOC/ IALA/IAEA/FIG/IMPA CB Coordination Meeting. 11h30 5. Regional Assessment of CB Activities 5.1 Reports of the Regional Hydrographic Commissions (RHC) Docs: CBSC17-05.1A NSHC Report CBSC17-05.1B MBSHC Report IHO Files No. S3/0104 & CBSC Annex A to IHO CL 10/2019 CBSC17-05.1C BSHC Report CBSC17-05.1D USCHC Report CBSC17-05.1E EAHC Report CBSC17-05.1F EAtHC Report CBSC17-05.1G SEPRHC Report CBSC17-05.1H SWPHC Report CBSC17-05.1I MACHC Report CBSC17-05.1J SAIHC Report CBSC17-05.1K NIOHC Report CBSC17-05.1L RSAHC Report CBSC17-05.1M SWAtHC Report RHC Members and CB Coordinators will update the meeting on the status of RHC Reps. surveys, charts and MSI (C-55), report on visits (high-level, technical and follow- up) and report on courses, workshops and seminars. 12h30 Group photo followed by lunch break Host 14h00 5. Regional Assessment of CB Activities (continued) 5.2 Update and closure of the 2018 CBWP Doc: CBSC17-05.2 Closed 2018 CBWP Chair / CBSC will review, update and close the 2018 CBWP. Secretary 14h30 6. Regional or other projects for CB Docs: CBSC17-06A Risk Assessment at SWPHC (SWPHC) CBSC17-06B Risk Assessment in the GCR (MACHC) CBSC17-06C CME Project (MACHC) CBSC17-06D EAHC-TRDC (EAHC) CBSC17-06E HydroMOWCA Project (EAtHC) CBSC17-06F FOCAHIMECA (MACHC, Mexico) CBSC17-06G Italian CB Activities (Italy) CBSC17-06H SDB Training (EOMAP) Reports and presentations on ongoing/new developments in regional or other All projects (Maximum 20 minutes each). 15h30 Coffee break Host 16h00 6. Regional projects for CB (continued) Continuation of item 6. All 17h30 END OF DAY ONE Chair Time DAY TWO OF CBSC17 – Thursday 30 May Action nd 09h00 7. Outcomes of the 2 meeting of the IHO Council and the Strategic Issues of the CBSC Docs: CBSC17-07A IHO Capacity Building Strategy (Chair) CBSC17-07B Decisions and Actions from C-2 (Secretary) The meeting will discuss the IHO CB Strategy and the way ahead for the CB Chair/ Strategy, including the development of projects to seek donor funds, the measures Secretary of success of the CB Programme. The outcome of C-2 will be considered. 10h30 Coffee break Host 11h00 8. Operational issues of the CBSC 8.1 Draft CB Procedures 9 Doc: CBSC17-08.1 Draft CB Procedure 9 on Technical Visits (Secretariat) Revision of the draft CB Procedures 9 (Technical Visits). Secretary 12h30 Lunch break Host IHO Files No. S3/0104 & CBSC Annex A to IHO CL 10/2019 14h00 8. Operational issues of the CBSC (Continued) 8.2 CB Management System update Doc: CBSC17-08.2 CB Management System update (Secretariat) Status of development of the CB Management System. Secretary 8.3 C-55 Status and Developments Doc: CBSC17-08.3 C-55 Status and Developments (Secretariat) Secretary will update on the status of C-55 and current developments. Secretariat 8.4 Performance Indicators and Statistics Doc: CBSC17-08.4 Performance Indicators (Chair) Discussion on the requirements for the Performance Indicators and the Chair establishment of the relevant statistics related to CB. The ongoing revision of the IHO Strategic Plan will be considered. 8.5 National Hydrographic (Coordinating) Committee (NHC/NHCC) Doc: CBSC17-08.5 Legislation model for NHC/NHCC (Secretary) Discussion on the importance of the establishment of the National Hydrographic Chair / (Coordinating) Committee (NHC/NHCC). Secretariat 15h30 Coffee break Host 16h00 8. Operational issues of the CBSC (Continued) 8.6 Review of the 3-year RHC Work Plans 2018-2020 Docs: CBSC17-08.6A MBSHC 3-year Work Plan CBSC17-08.6B EAHC 3-year Work Plan CBSC17-08.6C EAtHC 3-year Work Plan CBSC17-08.6D SEPRHC 3-year Work Plan CBSC17-08.6E SWPHC 3-year Work Plan CBSC17-08.6F MACHC 3-year Work Plan CBSC17-08.6G SAIHC 3-year Work Plan CBSC17-08.6H NIOHC 3-year Work Plan CBSC17-08.6I RSAHC 3-year Work Plan CBSC17-08.6J SWAtHC 3-year Work Plan Updates of the 3-year Work Plans of the RHCs. All 17h00 END OF DAY TWO Chair 17h30 Visit to the "Lanterna", Genoa Lighthouse – Bus transfer from Hotel Savoia Host Time DAY THREE OF CBSC17 – Friday 31 May Action 09h00 9. CB Management 9.1 Update of the 2019 CBWP Doc: CBSC17-09.1 Updated 2019 CBWP (Secretary) Assessment of and feedback to the 2019 CBWP. CBSC will review, update and Chair/ approve the 2019 CBWP. Secretary 9.2 Finance Report Doc: CBSC17-09.2 Finance Report (Secretary) Secretary Secretary to introduce the finance report for the approval of the CBSC. 10h30 Coffee break Host 11h00 9. CB Management (continued) 9.3 Management Plan Doc: CBSC17-09.3 Draft 2020 CB Management Plan (Secretary) CBSC will review, update and approve the 2020 CB Management Plan. Chair/ 9.4 Adoption of the 2020 CBWP Secretary IHO Files No. S3/0104 & CBSC Annex A to IHO CL 10/2019 Doc: CBSC17-09.4 Adopted 2020 CBWP (Secretary) CBSC to adopt the 2020 CBWP. Doc. CBSC17-09.4 will be drafted during the Chair/ meeting following the approval of the 2020 CB Management Plan. Secretary 12h30 Lunch break Host 14h00 10. Report from the CBSC to the IRCC11 Meeting Preparation and review of the CBSC Chair report to the IRCC11 Meeting. Chair 14h30 11. Any other business CBSC discuss any other business. Chair 15h00 12. Next CBSC Meetings (venue and date) Confirmation of the dates and venue for CBSC18, CBSC19 and CBSC20. Chair Participants are expected to offer to host CBSC21. Current status is: CBSC18: May / June 2020 – Poland CBSC19: May / June 2021 – Ecuador CBSC20: May / June 2022 – Japan 15h30 Coffee break Host 16h00 13. Review of the List of Actions Doc: CBSC17-13 Draft list of actions from CBSC17 (Secretary) CBSC reviews the List of Actions with deadlines and assigned lead. Doc. Chair CBSC17-13 will be drafted during the meeting. 17h00 14. Closure Chair ends the meeting. Chair 17h30 END OF THE MEETING Chair IHO Files No. S3/0104 & CBSC Annex B to IHO CL 10/2019 11th MEETING OF THE IHO INTER-REGIONAL COORDINATION COMMITTEE IHO-IRCC11 Genoa, Italy, 3-5 June 2019 DRAFT AGENDA AND TIMETABLE Note: Presenters of papers in parentheses ( ) Time Sunday 2 June Action 08h00 Arrivals All 19h00 Ice Breaking Cocktail at Hotel Savoia Host Time DAY ONE OF IRCC11 – Monday 3 June Action 08h00 Registration All 09h00 1. a. Opening Remarks Opening of the meeting and welcome. Chair will give the opening remarks and then Chair/Host/ invite the Italian Navy High Representative (TBD)/Italian National Hydrographer, Rep. of IHO RAdm Luigi Sinapi and the IHO Secretary-General / Director to address the audience. Secretariat b. Introductions Participants will be invited to introduce themselves. All c. Administrative Arrangements Docs: IRCC11-01A List of Documents (Secretariat) IRCC11-01B List of Participants (Secretariat) IRCC11-01C List of IRCC Members (Secretariat) Logistic guidance and information. Documents are presented and updated as Chair/Host/ necessary. Secretariat 09h30 2. Approval of Agenda Doc: IRCC11-02 Agenda and Timetable (Secretariat) Participants are invited to comment on the agenda and timetable in case updates Chair are necessary. Agenda is adopted. 09h45 3. Matters arising from Minutes of IRCC10 Meeting Docs: IRCC11-03A Minutes of IRCC10 (Secretariat) IRCC11-03B Status of Action List from IRCC10 (Secretariat) Approval of the IRCC10 Minutes. List of Actions from IRCC10 is reviewed and Chair / updated. Secretariat 10h15 4. Review of Terms of Reference and Rules of Procedure Doc: IRCC11-04 IRCC TOR-ROP (Secretariat) Meeting will review the IRCC Terms of Reference (ToR) and Rules of Procedure Chair / (RoP). Secretariat 10h30 Coffee Break Host 11h00 5. Report by the Chair and the Secretariat Docs: IRCC11-05A IRCC Annual Report (Chair) IRCC11-05B IHO Secretariat Report (Secretariat) Highlights from the activity reports are delivered by the Chair and the Secretariat. Chair / Secretariat 11h30 6. Regional Hydrographic Commissions (RHCs) 6.1 RHC Reports Docs: IRCC11-06.1A Nordic HC (NHC Chair) IRCC11-06.1B North Sea HC (NSHC Chair) IRCC11-06.1C East Asia HC (EAHC Chair) IHO Files No. S3/0104 & CBSC Annex B to IHO CL 10/2019 IRCC11-06.1D US/Canada HC (USCHC Chair) IRCC11-06.1E Mediterranean and Black Seas HC (MBSHC Chair) IRCC11-06.1F Baltic Sea HC (BSHC Chair) IRCC11-06.1G Eastern Atlantic HC (EAtHC Chair) IRCC11-06.1H South-East Pacific Regional HC (SEPRHC Chair) IRCC11-06.1I South-West Pacific HC (SWPRHC Chair) IRCC11-06.1J Meso American - Caribbean Sea HC (MACHC Chair) IRCC11-06.1K Southern Africa and Islands HC (SAIHC Chair) IRCC11-06.1L North Indian Ocean HC (NIOHC Chair) IRCC11-06.1M ROPME Sea Area HC (RSAHC Chair) IRCC11-06.1N South West Atlantic HC (SWAtHC Chair) IRCC11-06.1O Arctic Regional HC (ARHC Chair) RHC Chairs are invited to summarize their report briefly and present the key achievements, the challenges faced and lessons learned in each Region (maximum RHC Chairs 10 minutes each). The Committee will be invited to note the key achievements and discuss how to overcome some of the common challenges faced by the RHCs. 12h30 Group Photo followed by Lunch Break Host 14h00 6.1 RHC Reports (continued) Continuation of item 6.1 RHC Chairs 15h30 Coffee Break Host 16h00 6.1 RHC Reports (continued) Continuation of item 6.1 RHC Chairs 17h00 6.2 Revision of IHO Resolution 2/1997 Establishment of RHC Docs: IRCC11-06.2 Draft revised IHO Resolution 2/1997 (USA) Meeting will be invited to review the new draft revision of the IHO Resolution Chair 2/1997 as amended (in detailed version). 17h00 END OF DAY ONE Chair 17h30 Visit to the "Lanterna" Lighthouse – Bus transfer from Hotel Savoia Chair Time DAY TWO OF IRCC11 – Tuesday 4 June Action 09h00 7. Reports from IRCC Subordinate Bodies Docs: IRCC11-07A Hydrographic Commission on Antarctica (HCA Chair) IRCC11-07B World-Wide Navigational Warning Service Sub-Committee (WWNWS-SC Chair) IRCC11-07C Capacity Building Sub-Committee (CBSC Chair) IRCC11-07D WEND Working Group (WENDWG Chair) IRCC11-07E MSDI Working Group (MSDIWG Chair) IRCC11-07F IHO-EU Network Working Group (IENWG Chair) IRCC11-07G CSB Working Group (CSBWG Chair) IRCC11-07H FIG-IHO-ICA IBSC (IBSC Chair) IRCC11-07I IHO-IOC GEBCO Guiding Committee (GGC Chair) IRCC11-07J UN-GGIM Shared Guiding Principles for Geospatial Information Management (PPT) Chairs of the IRCC bodies will present the main achievements, challenges faced, Chairs of the lessons learned and work programs in the IRCC bodies, including the Project Team IRCC on the UN-GGIM Shared Guiding Principles for Geospatial Information subordinate Management (PPT) (maximum 10 minutes each). The Committee is invited to bodies consider the inputs and to provide guidance of each body’s work programme. 10h30 Coffee Break Host IHO Files No. S3/0104 & CBSC Annex B to IHO CL 10/2019 11h00 7. Reports from IRCC Bodies (continued) Chairs of Continuation of item 7. subordinate bodies 12h30 Lunch Break Host 14h00 7. Reports from IRCC Bodies (continued) Chairs of Continuation of item 7. subordinate bodies 15h00 8. Outcomes of the 2st Meeting of the IHO Council (C-2) Docs: IRCC11-08A List of Decisions and Actions of C-1 (Secretariat) IRCC11-08B Draft Revised IHO Resolution 2/2007(Secretariat) IRCC11-08C Draft Revised IHO Resolution 1/2005 (EAHC) Chair / IRCC11-08D Other documents (to be determined) Secretariat The Committee will consider the outcomes of the 2nd Meeting of the IHO Council, including the decisions and actions related to the IRCC activities, as well as revision of IHO Resolution 2/2007 (Action C2/13 refers). The meeting will also consider the progress on Draft Revised IHO Resolution 1/2005 to be presented by EAHC. 15h30 Coffee Break Host st 16h00 8. Outcomes of the 2 Meeting of the IHO Council (continued) Continuation of item 8. Chair 17h30 END OF DAY TWO Chair 19h30 Dinner on board an Italian Navy Ship (TBC) or at another heritage location in Chair Genoa - Bus transfer from Hotel Savoia for all guests at 19h00 Time DAY THREE OF IRCC11 – Wednesday 5 June Action 09h00 9. Inputs from Member States and other bodies affecting IRCC Docs: IRCC11-09A Input from HSSC11 (HSSC Chair) IRCC11-09B Relations with IGOs, NGIOs and IHO Stakeholders (Secretariat) Highlights from the recent HSSC reports and how they impact the RHCs and the Chair / IRCC bodies. Representation of the IHO at international and regional events will Secretariat be discussed and evaluated. 09h30 10. Data gathering and Management, Maximizing the use of Hydrographic Data Docs: IRCC11-10A Update on Data Gathering and Management, Maximizing the use of Hydrographic Data (Secretariat) Update on data gathering and management, crowd-sourced bathymetry, Satellite Chair / Derived Bathymetry, and maximizing the use of hydrographic data will be Secretariat considered. IRCC will discuss the necessary actions to improve data gathering and also MSDI/NSDI at national and regional levels. Participants are invited to comment and contribute (papers / inputs are expected from the Member States and participants). 10h30 Coffee Break Host 11h00 11. Developments on the Infrastructure of the IHO Secretariat Doc: IRCC11-11 Infrastructure of the IHO Secretariat (Secretariat) Presentation of the developments on the IHO GIS, databases, online registration Chair / system and how they impact the RHCs and the Member States’ activities. Participants Secretariat are invited to comment and contribute. IHO Files No. S3/0104 & CBSC Annex B to IHO CL 10/2019 11h30 12. Other information papers Relevant information papers from the IRCC Members, Observers and invited Chair Organizations will be provided, if any. 12h00 13. Next IRCC Meetings (Venue and Date) Definition of the dates and venue for IRCC12 and confirmation of the dates and Chair venue for IRCC13 and IRCC14. Participants are expected to offer to host IRCC15. The current status is: IRCC12: May / June 2020 – Poland (exact venue to be decided) IRCC13: May / June 2021 – Ecuador (exact venue to be decided) IRCC14: May / June 2022 – Japan (exact venue to be decided) 12h15 14. Any other business Participants are invited to present other business items (if any). All 12h30 Lunch Host 14h00 15. IRCC Administration (Draft Report from the IRCC to the C-3) Chair / Review the highlights of the draft IRCC report and proposals (if any) to the 3rd Secretariat / Council Meeting. All 14h30 16. Review of the Actions and Decisions Docs: IRCC11-16A Draft List of Actions from IRCC11 (Secretariat) IRCC11-16B Draft List of Decisions from IRCC11 (Secretariat) IRCC11-16C Draft List of Recommendations to RHCs(Secretariat) Review of the actions, decisions and recommendations agreed during the meeting. Chair / Documents IRCC11-16A, IRCC11-16B and IRCC11-16C will be drafted during the Secretariat / meeting. All 15h30 17. IRCC Work Programme Management Docs: IRCC11-17A IHO Work Programme for 2018-2020 (Secretariat) IRCC11-17B Draft IRCC Work Programme (Secretariat) Discussion to build the IRCC Work Programme for 2019-2020 considering the Chair / impact of the IHO Work Programme for 2018-2020. Document IRCC11-17B will Secretariat / be drafted during the meeting. All 16h00 17. Closure Chair Chair ends the meeting. 16h15 END OF THE MEETING Chair IHO Files No. S3/0104 & CBSC Annex C to IHO CL 10/2019 17th MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC17) Genoa, Italy, 29-31 May 2019 and 11th MEETING OF THE IHO INTER-REGIONAL COORDINATION COMMITTEE (IRCC11) Genoa, Italy, 3-5 June 2019 Logistics Information The 17th Meeting of the Capacity Building Sub-Committee (29-31 May 2019) and the 11th Meeting of the Inter-Regional Coordination Committee (3-5 June 2019) of the International Hydrographic Organization will be hosted by the Istituto Idrografico della Marina Militare (IIM) in Genoa, Italy. As the organizer of the meeting, the IIM is pleased to welcome you to Genoa and provide the following logistical information. Please contact us if you require additional information or support. ISTITUTO IDROGRAFICO MARINA Passo dell’Osservatorio, 4 16135 – GENOVA (GENOA) Phone: +39 010 24431 (contact center) [email protected] www.marina.difesa.it 1. MEETINGs VENUE Genoa is the capital of the Italian region of Liguria and the sixth-largest city in Italy. In 2015, 594,733 people lived within the city's administrative limits. As of the 2011 Italian census, the Province of Genoa, which in 2015 became the Metropolitan City of Genoa, counted 855,834 resident persons. Over 1.5 million people live in the wider metropolitan area stretching along the Ligurian Riviera. Located on the Gulf of Genoa in the Ligurian Sea, Genoa has historically been one of the most important ports on the Mediterranean: in fact Genoa was one of the so-called Repubbliche Marinare along with Venice, Pisa, and Amalfi. Because of the great importance of those four cities, their flags are still part of the Italian national flag used by the Navy and merchant vessels. Trade, shipbuilding, and banking helped support one of the largest and most powerful navies in the Mediterranean. There is an old saying that says: “Ianuensis ergo Mercator” which means "Genoese, therefore a merchant" but the Genoese were skilled sailors and ferocious warriors as well. Genoa’s nickname is la Superba ("the proud one") due to its glorious past and impressive landmarks. Part of the old town of Genoa was inscribed on the World Heritage List (UNESCO) in 2006 as Genoa: Le Strade Nuove and the system of the Palazzi dei Rolli. Genoa is currently one of the busiest ports in Italy and in the Mediterranean Sea. Today a number of leading Italian companies are based in the city, including Fincantieri, Selex ES, Ansaldo Energia, Ansaldo STS, Edoardo Raffinerie Garrone, Piaggio Aerospace, Mediterranean Shipping Company and Costa Cruises. Genoa is the birthplace of Cristoforo Colombo, Niccolò Paganini, Giuseppe Mazzini, Renzo Piano and many other famous Italian people IHO Files No. S3/0104 & CBSC Both meetings will be held at the Grand Hotel Savoia Genoa, located at Via Arsenale di Terra 5, Genoa. Situated in the heart of the City, this hotel puts you in easy reach of most iconic tourist destinations of the city. 2. ACCOMMODATION & RATES For the both CBSC17 and IRCC11 meetings, there are block booked standard rooms available in two hotels next to each other. Block booked rooms will be kept until 26 March 2019; special rates will be apply until the 1 May 2019. One of the hotels is the Grand Hotel Savoia Genoa*****, where the meeting will be held. Special rates are (including breakfast, wi-fi): - 129 € per night, classic room; - 15 € per night, for one additional person. City tax is not included (4,5€ per night). To enjoy the special rates, use the promotional code IDROGE (capital letters) preferably via web, otherwise by e-mail or by phone at the following contacts: Grand Hotel Savoia - Via Arsenale di Terra 5 - 16126 Genoa (Italy) - web: www.planetariahotels.com/en/ - e-mail: [email protected] - Phone: +39 010 2772.828 The alternative hotel is the Hotel Continental****, next to the Grand Hotel Savoia. Special rates are (including breakfast, wi-fi): - 99 € per night, classic room; - 12 € per night, for one additional person. - City tax is not included (3€ per night). To enjoy the special rates, use the promotional code IDROGE (capital letters) preferably via web, otherwise by e-mail or by phone at the following contacts: Hotel Continental, Via Arsenale di Terra 1 - 16126 Genoa (Italy) - web: www.planetariahotels.com/en/ - e-mail: [email protected] - Phone: +39 010 2772.828 Both hotels have a private car park. The price is 25€ per day, per vehicle. There are several other hotels within walking distance of the venue, but you are not likely to obtain a better price without reducing the standard significantly. 3. COFFEE BREAK AND LUNCH During CBSC17 and IRCC11, coffee break and lunch will be courtesy of the IIM. Participants are invited to arrange their own dinner. 4. TRANSPORTATION Participants to IRCC11 staying at the suggested hotels will have free transfer from and to the airport, provided they request the service upon booking their rooms, specifying date and time of arrival, flight number and number of travelling people. Participants to the CBSC17 are to arrange their own transfer to/from the hotels. Following services are available: - Taxi: from Genoa Airport to the city centre, the taxi fare is approximately 40€. Journey time - approx. 20 minutes. IHO Files No. S3/0104 & CBSC - by Bus: a direct shuttle service (called Volabus) from Genoa airport arrivals to Piazza Principe railway station is available. You may buy Volabus tickets at the automatic ticket machine at the airport or directly on the bus. Fare ticket is € 6.00 (if purchased online € 5.00) (https://www.amt.genova.it/amt/trasporto- multimodale/volabus/english-version/). To reach the hotels by car, follow “Principe Railway station” directions. Both the hotels are located in front of Principe train station. 5. VISA Any visa requirement is to be checked well in advance. To check if you need an Italian visa, visit http://vistoperitalia.esteri.it/home/en. 6. PLUGS AND VOLTAGE In Italy, the power sockets are of type F and L. The standard voltage is 230 V and the standard frequency is 50 Hz 7. SOCIAL EVENTS Rear Admiral Luigi SINAPI, Director of the Italian Hydrographic Office, will welcome guests for an ice-breaking cocktail at 19h00 at the Terrace of the Grand Hotel Savoia: - on Tuesday 28 May 2019, for the CBSC17 participants; - on Sunday 2 June 2019 for the IRCC11 participants. On Tuesday 4 June 2019, all IRCC11 participants are invited to a dinner offered by the IIM on board an Italian Navy Ship (TBC) or at another heritage location in Genoa. 8. CONTACT POINT IIM PoC is CDR Stefano COSSU, Head of the Public Information Office. (e-mail: [email protected] , phone: +39 010 244225). IHO Files No. S3/0104 & CBSC Annex D to IHO CL 10/2019 17th MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC17) Genoa, Italy, 29-31 May 2019 and 11th MEETING OF THE IHO INTER-REGIONAL COORDINATION COMMITTEE (IRCC11) Genoa, Italy, 3-5 June 2019 Delegate Registration Form Please send the completed Registration Form for CBSC17/IRCC11 Meetings to “Istituto Idrografico della Marina”, Genoa (Italy), via e-mail, not later than 1 April 2019: to: [email protected] cc: [email protected] [email protected] [email protected] IHO Files No. S3/0104 & CBSC Annex D to IHO CL 10/2019 REGISTRATION FORM Member State Organization Attending CBSC17 / IRCC11 or Both 1. Contact Details Head/Member of delegation Rank or Title Name Surname Position / Job title / Role Nationality Mobile phone Fax E-mail Special Dietary (if any) Accompanied by (name and surname) 2. Travel Details (For administrative purpose only). Participants are expected to make their own travel arrangements. Date Flight Number Your arrival in Genova Airline Time of Arrival Date Your departure from Flight Number Genova Airline Time of Departure 3. Hotel Information (For administrative purpose only). Participants are expected to make their own accommodation arrangements at the suggested hotels. Hotel at which booking has Savoia Hotel Yes/No been made Continental Hotel Yes/No Other (Name) 4. Passport information (to be filled also for accompanying family members). Name & Surname___________________________ Name & Surname__________________________ Passport No. Passport No. Date of Issue Date of Issue Place of Issue Place of Issue Valid Up to Valid Up to Issuing Authority Issuing Authority Signature Date Saatja: CL-LC <[email protected]> Saadetud: 25.01.2019 14:32 Adressaat: Info <[email protected]> Teema: CL 10/2019 Manused: CL10_2019_EN_v1.pdf Dear Hydrographer, Please find attached herewith : CL 10/2019 : 17TH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC17) Genoa, Italy, 29 - 31 May 2019 and 11TH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE (IRCC11) Genoa, Italy, 3 - 5 June 2019 Kind regards IHO -- Mireille Mollet Registrar/Communications International Hydrographic Organization BP 445, 98011 Monaco Tel : 00377 93 10 81 36 Fax : 00377 93 10 81 40 E-mail: [email protected]