Workshop

19 – 22 February 2019 WORKSHOP ON HARMONISING VTS VOICE COMMUNICATION Westin Chosun Busan Hotel Busan, Republic of Korea KOREA COAST GUARD KOREA INSTITUTE OF MARITIME AND FISHERIES TECHNOLOGY The International Association of Marine Aids to Navigation and Lighthouse Authorities (IALA), in association with the Korea Coast Guard and the Korea Institute of Maritime and Fisheries Technology, is hosting a workshop on Harmonising VTS Voice Communication in Busan, Korea, from 19-22 February, 2019. The working language for the workshop will be English. BACKGROUND  Facilitate informed discussion and mutual understanding of the issues associated with VTS communication, both within IALA’s Vessel Traffic Services (VTS) Committee is holding a workshop and between, native and non-native English speakers. on Harmonising VTS Voice Communication.  Contribute to the development of international standards for VTS Language to ensure effective communication, including • A key factor in achieving the full potential of VTS globally is the structure and phraseology. development of international standards for VTS Language that  Contribute to the formulation and development of IALA ensure effective communication, including structure and documentation related to VTS communication, such as: phraseology, which are suitable for both native and non-native English speakers. • Recommendation R0103(V-103) and its associated Model Courses, with specific reference to the modules dealing • The 2012 IALA VTS Symposium recognised a compelling need with communication. to establish stand‐alone communication procedures for VTS to • Guideline G1132 – VTS VHF Voice Communication. facilitate clear and unambiguous transfer of information. • Recommendation V-127 – Operational Procedures for • A conclusion of the 2016 IALA VTS Symposium was that Vessel Traffic Services. interaction and communication is not unique to VTS, and • Guideline 1089 – Provision of Vessel Traffic Services (INS, inspiration from other sectors, such as the aviation sector, may TOS and NAS). facilitate the development of enhanced and harmonized guidance on communication and phraseology. TOPICS GOALS The workshop will involve two working groups examining the following subjects: To assist in the development of IALA documentation and associated material addressing the delivery of VTS communication with a Working group 1: Language and phraseology view to improve its effectiveness in both routine communication  Explore and document key issues that contribute to and in developing situations. communication difficulties from the perspective of: To promote IALA and its role in the maritime sphere. • non-native English speakers communication with native and non-native speakers; and PURPOSE • native English speakers communication with non-native speakers. The purpose of the workshop is to facilitate the exchange of best  Develop principles for VTS message construction and the practices, ideas and knowledge amongst a wide range of VTS development of common phraseology for clear and professionals, linguists and those from other sectors to: unambiguous communication.  Identify and explore how VTS voice communication can best 2. Haeundae Grand Hotel be incorporated in IALA documentation for Training and 5 STAR HOTEL Certification of VTS Personnel. (walking distance to Workshop venue: 9 minutes)  Identify and explore how the harmonized use of English VTS Address: Haeundae-Beach Road 217, Haeundae-gu, Busan voice communication phrases between ship and shore for Tel +82 051 7400 114 Fax +82 051 7400 115 native and non-native speakers can be best utilized by Price: USD 130 (Including tax, breakfast and tip) international standards. Website: http://www.haeundaegrandhotel.com/main.asp Email: [email protected] Working group 2: Training and Language Assessment 3. Shilla Stay Haeundae  Identify and document factors on how language and 4 STAR HOTEL phraseology above can best be integrated with IALA (walking distance to Workshop venue: 15 minutes) documentation related to VTS communication, such as Address: 46, Haeundae-ro 570beon-gil, Haeundae-gu, Busan Recommendation R0103(V‐103) and its associated Model Tel: +82-51-912-9000 Courses with specific reference to the modules dealing with Price: app. USD 113 (Including tax and the breakfast) communication. Website: http://www.shillastay.com/haeundae/index.do?lang=en  Prepare guidance for the delivery of VTS English components Inquires: of the R0103(V-103) model courses to assist training https://www.shillahotels.com/membership/inquires/contactus/m organisations. emSetVoc.do?propertyId=HUDSS&lang=en  Develop the framework and methodology to assist training 4. Ibis Ambassador Busan Haeundae organisations to assess trainees in a globally consistent 3 STAR HOTEL manner. (walking distance to Workshop venue: 13 minutes) Address: 12, Haeundaehaebyeon-ro 237 Beon-gil, Haeundae-gu, ATTENDEES Busan Tel + 82 51 630 1100 The workshop is directed to all related international bodies with Price: USD 71 (Including tax and the breakfast) interest in VTS communication, such as IALA members, Website: https://www.ambatel.com/ibis/haeundae/en/main.do Competent Authorities for VTS, VTS Authorities, other maritime authorities, VTS training organisations, VTS personnel, VTS stakeholders, maritime professionals (e.g. masters, mariners, pilots), linguistic experts in transportation sector, marine accident investigators, etc. REGISTRATION FEE The registration fee for the workshop is EUR 300. It includes workshop material, lunches, coffee breaks and social events. Registration should preferably be made online on www.iala- aism.org, meetings and events. Participants who are unable to pay by credit card are invited to send the registration form at Page 4, duly filled in, by e-mail to [email protected]. Registrations to be made to IALA Secretariat by 5 February 2019 at the latest. VENUE The venue will be Westin Chosun Busan, Republic of Korea. HOTELS Delegates are responsible for booking their own hotels. 1. Westin Chosun Busan 5 STAR HOTEL Address: 67 Dongbaek-ro, U 1(il)-dong, Haeundae, Busan Tel + 82 51 749 7000 Price: USD 187 (Including tax, breakfast and tip) Website: https://twcb.echosunhotel.com/main.do?locale=en Email: [email protected] ____ P 2 PROVISIONAL PROGRAMME DAY 1 - Tuesday 19 February 2019 09:00 - 14:00 Registration 11:00 – 12:00 Session 1 Opening and setting the scene 12:00 – 13:30 Group photo and lunch 13:30 – 1:00 Session 2 Presentations of Workshop topics 15:00 – 15:30 Tea/Coffee break 15:30 – 16:00 Session 3 Introduction to working groups 16:00 – 17:00 Working group sessions 18:00 – 20:30 Welcome reception DAY 2 - Wednesday 20 February 2019 09:00 – 10:30 Session 4 Working group sessions 10:30 – 11:00 Tea/Coffee break 11:00 – 12:30 Working group sessions 12:30 – 14:00 Lunch 14:00 – 15:00 Working group sessions 15:00 – 15:30 Tea/Coffee break 15:30 – 17:30 Technical visit to Yeongdo maritime cluster (Busan VTS Centre of Korea Coast Guard and VTS Training Centre of Korea Institute of Maritime and Fisheries Technology) DAY 3 - Thursday 21 February 2019 09:00 - 10:30 Session 5 Working group sessions 10:30 – 11:00 Tea/Coffee break 11:00 – 12:30 Working group sessions 12:30 – 14:00 Lunch 14:00 – 15:30 Working group sessions 15:30 – 16:00 Tea/Coffee break 16:00 – 17:00 Working group conclusions and report 19:00 – 21:30 Workshop dinner DAY 4 - Friday 22 February 2019 09:00 – 10:30 Session 6 Reports from working groups 10:30 – 11:00 Tea/Coffee break 11:00 – 12:30 Session 7 Workshop conclusions and closing ____ P 3 REGISTRATION FORM Bookings should preferably done using the link http://www.iala-aism.org/product/workshop-on-harmonising-vts-voice-communication/ WORKSHOP ON HARMONISING VTS VOICE COMMUNICATION Westin Chosun Busan Busan, Republic of Korea 19-22 February 2019 Participant’s details Payment details Surname (family name): ----------------------------- by enclosed cheque or bank draft in EUROS First name (given name): ----------------------------- by VISA or MASTERCARD Title (Mr. /Mrs. /Dr. etc.): ----------------------------- No: ---------------------------------------------------------------------- Organisation or company: ----------------------------- Expiry date: ----------------------------------------------------------- -------------------------------------------------------------- Security code: -------------------------------------------------------- Address: --------------------------------------------------- Holder’s name: ------------------------------------------------------ -------------------------------------------------------------- Total to be charged: ------------------------------------------------ -------------------------------------------------------------- Signature ------------------------------------------------------------- Country: --------------------------------------------------- by bank transfer on receipt of an invoice Phone (incl. country code): --------------------------- Other requirements (please specify): Mobile (incl. country code): --------------------------- --------------------------------------------------------------------------- E-mail: ----------------------------------------------------- --------------------------------------------------------------------------- Dietary requirements (please specify): --------------------------------------------------------------------------- -------------------------------------------------------------- I agree to my contact details being provided in the final report of the workshop: Yes No I need an invitation letter for visa purposes: CANCELLATION POLICY Yes No All cancellations must be sent by e-mail to [email protected] I will be accompanied by: A refund in full of the registration fee will only be provided if ------------------------------------------------------------ notification is given at least one week prior to the event. Otherwise, a cancellation charge of 50% will be applied. ------------------------------------------------------------ Name changes will be accepted. ------------------------------------------------------------ In case of a no-show, 100% of the registration fee will be charged. ____ P 4 Dear IALA Members, We are pleased to inform you that IALA in association with the Korean Coast Guard and the Korean Institute of Maritime and Fisheries Technology, is hosting a workshop on Harmonising VTS Voice Communication in Westin Chosun Busan Hotel, Busan, Republic of Korea, from 19-22 February, 2019. The objectives of this workshop are to assist in the development of IALA documentation and associated material addressing the delivery of VTS communication with a view to improve its effectiveness in both routine communication and in developing situations. This workshop is organized back to back with the 46th session of the VTS Committee meeting which will be held from 25 February to 1 March 2019. The venue will be the same at the Westin Chosun Busan Hotel: https://twcb.echosunhotel.com/main.do?locale=en More information about hotels can be found on the workshop flyer. Registration is available online: https://www.iala-aism.org/product-category/calendar/ or via the flyer attached to be returned to [email protected] We look forward to seeing you in Korea. For the IALA Secretariat. Best regards, Audrey GUINAULT Communication Officer / Chargée de communication Tel +33 (0)1 34 51 70 01 – Fax +33 (0)1 34 51 82 05 – E-mail : [email protected]