Closure of Action 2017-EE-IA-0009 – Grant Agreement INEA/CEF/ICT/A2017/1442560 - "ESTONIAN INTEGRATION WITH THE EESSI SYSTEM"

Ref. Ares(2021)6178964 - 11/10/2021 Annex 1 Financial assessment - payment overview CEF Programme CEF TELECOM Action reference 2017-EE-IA-0009 Action title Estonian integration with the EESSI system Payment type Final Costs EU Contribution Co-financing rate EUR 75,00% Grant Agreement A. Amount Art.3 of Grant Agreement 1.532.114,00 1.149.086,00 Payments made B. Prefinancing 574.543,00 Current period C. Declared amounts 1.343.515,04 1.007.636,28 D. Costs rejected (See Annex 2) 96.410,43 72.307,83 E. Total costs accepted for current period (C-D) 1.247.104,60 935.328,45 Payment Calculation F. Ceiling for maximum EU grant after reduction for poor or partial implementation Art II 25.4 Not applicable Not applicable G. Maximum EU Contribution for final payment: [lowest value between A,E and F] 1.247.104,60 935.328,45 H. Prefinancing to be cleared with the final payment 574.543,00 I. Payment due (G-H) 360.785,45 J. Recovery order (B-H) - Ref. Ares(2021)6178964 - 11/10/2021 EUROPEAN HEALTH AND DIGITAL EXECUTIVE AGENCY (HADEA) Digital, Industry and Space Digital Brussels, 11/10/2021 HADEA/MG/ek BY E-MAIL Health and Welfare Information Systems Centre (HWISC) Ms Katrin Reinhold Director General Uus-Tatari 25 10134 Tallinn ESTONIA Email: [email protected] Subject: Closure of Action 2017-EE-IA-0009 – Grant Agreement INEA/CEF/ICT/A2017/1442560 - "ESTONIAN INTEGRATION WITH THE EESSI SYSTEM" Ref: Your request for payment of the balance (Ares(2021)1602343) dated 26/02/2021 Dear Ms Reinhold, Further to the correspondence in reference, I would like to inform you that the assessment of the final report and the financial statement relating to the above-mentioned Action is concluded. The amount of €1,247,104.60 of expenses is considered eligible leading to a payment of the balance of €360,785.45 (see annex for further details). Please provide your agreement or possible appeal at soon as possible, but at the latest within one month of receipt of this letter. If you would like to submit an appeal, indicate the amount contested and provide adequate justification. We will analyse this and will inform you of the final decision. If you have not submitted an appeal by this deadline, we will close the Action without further notice. Please note that Article II.27 of the Grant Agreement provides for the duty to keep all original documents and allows the possibility for further verifications and controls that HADEA, the Commission or other European bodies may perform in relation to the Action for a period of 5 years1 after the final payment. 1 This period is limited to 3 years if the maximum grant amount is no more than € 60.000. Agence exécutive européenne pour la santé et le numérique / Europees Uitvoerend Agentschap voor gezondheid en digitaal beleid, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111 [email protected]  While we took note of the proper display of EU emblem on public websites and materials, for the future I recommend that the EU emblem is also used on all internal documents. I would like to take this opportunity to thank you for the cooperation and your participation in the Connecting Europe Facility programme. Should you have any questions your services may contact Ms Mirela GICA (HADEA- [email protected]). Yours sincerely, [e-signed] Jean-Francois JUNGER Acting Head of Unit Enclosure: Calculation of EU Contribution c.c.: Ms Nele Paluste, [email protected], Ms Tuuli Pentjärv, [email protected] 2 Electronically signed on 11/10/2021 08:39 (UTC+02) in accordance with article 11 of Commission Decision C(2020) 4482 Ref. Ares(2021)6178964 - 11/10/2021 Annex 2 Financial assessment - rejected costs CEF Programme CEF TELECOM Action reference 2017-EE-IA-0009 Action title Estonian integration with the EESSI system List: Direct cost rejected Sample Beneficiary Activity Cost category Description of costs Supplier Amount Co-financing Share of CEF Reason of rejection Details of rejection N° declared rejected rate Contribution outside Estonia Social Estonia Social calculation error acknowledged by sample Insurance Board 3 Personnel cost Personnel costs of 2018 Insurance Board 39.482,94 75% 29.612,21 Other (see details of rejection) beneficary outside Estonia Social Estonia Social calculation error acknowledged by sample Insurance Board 4 Personnel cost Personnel costs of 2018 Insurance Board 46.756,81 75% 35.067,61 Other (see details of rejection) beneficary Double funding. As stated in the EMSA IFS and the Consolidated Financial Statement, EMSA's total eligible costs is EUR 127,370.75 while the total amount of recipts is EUR 131,504.63. As explained by EMSA, this difference is the consequence of the excessive use of EMSA's own resources at the beginning of the project in 2017. The difference is rejected. The outside Ministry of Social beneficiary acknowledged the sample Affairs entire action 3.863,46 75% 2.897,60 Other (see details of rejection) rejection. Total direct costs rejected (as itemised above) 90.103,21 75,00% 67.577,41 Corresponding indirect costs rejected 6.307,22 75,00% 4.730,42 Direct and indirect costs rejected 96.410,43 72.307,83 Maximum eligible costs according to Grant Agreement 1.532.114,00 75,00% 1.149.086,00 Accepted Costs 1.247.104,60 75,00% 935.328,45 Costs exceeding maximum eligible costs 0,00 0,00 Reduction due to poor or partial implementation 0,00 0,00 TOTAL AMOUNT REJECTED 96.410,43 72.307,83