Taotlus

06/03/25, 16:07 Portal Interreg Europe v4 | Approved A Project overview A.1 Project identification Title Strategic Harmonization and Advanced Reporting for Policy Enhancement and Insights 82/110 Acronym SHARPEI 7/18 Project ID 03C1103 Name of the lead partner organisation LP01 Emilia-Romagna Region Policy objective Smarter Europe (policy objective 1) Specific objective Digitisation Project duration Duration Start date End date Core phase 36 months 01 May 2025 30 April 2028 Follow-up phase 12 months 01 May 2028 30 April 2029 Closure phase 3 months 01 May 2029 31 July 2029 Is this application a resubmission of a proposal that was not approved under an earlier call? No https://portal.interregeurope.eu/projects/2085/print-view 1/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved A.2 Project summary Please give a short overview of the project (in the style of a press release) focusing in particular on the issue addressed, the partnership and the overall objective. Please note that, should the project be approved, this summary will be published on the programme’s website. (In English language) The project addresses the need for improved efficiency in managing Cohesion Policy and regional programs. By integrating advanced data-driven decision-making and AI technologies, SHARPEI aims to optimize daily management, strategic planning, monitoring, and evaluation processes, ensuring efficient resource allocation and reducing regional disparities. The project includes PPs from Italy, Sweden, Portugal, France, Belgium, Spain, Hungary, and Estonia, thus allowing a large framework for exchanging experiences, with alla partners playing a key role in the project's phases, focusing on context assessment, interregional learning and GPs exchange, stakeholder engagement through thematic workshops, staff exchanges, and study visits. This leads to policy improvement in each region followed by a final monitoring phase to evaluate results. These activities aim to build capacity in the PPs region, foster innovation, and ensure effective AI tool integration. By working on its three main paths (efficiency, accountability, forecast) along with a horizontal one (Cybersecurity Reliability and Compliance Backbone to set new standards for security and legislative compliance in data and AI use), SHARPEI aims to provide scalable solutions to enhance administrative capacity across EU regions, crucial for growth and innovation. The project stands out by focusing on the intelligent use of data and AI in cohesion policy and regional programs management tools. Interregional learning and GPs exchanging will develop methodologies beneficial for current and future EU Cohesion Policy programming periods not only for PPs but also for other MAs across EU. All project achievements and results will be shared into thematic/technical forum and platforms and disseminated across EU to foster debate and discussion on their application for future improvements in policy-making and program management 1893/2000 https://portal.interregeurope.eu/projects/2085/print-view 2/111 06/03/25, 16:07 Portal Interreg Europe B Partners / associated policy authorities v4 | Approved Overview partners Partner Geographical Interreg/ Norwegian Total partner Total partner number ⬆ Organisation Role Country area funds contribution budget 1 Emilia-Romagna Region Lead Italy (Italia) South 339,280.00 84,820.00 424,100.00 Partner 2 Region Västerbotten Partner Sweden (Sverige) North 219,470.40 54,867.60 274,338.00 3 Cohesion and Development Agency Partner Portugal (Portugal) South 148,001.60 37,000.40 185,002.00 4 Normandy Regional Council Partner France (France) West 189,203.20 47,300.80 236,504.00 5 Province of Antwerp Partner Belgium West 126,932.00 31,733.00 158,665.00 (Belgique/België) 6 Ministry of the Economy and Finance, Generalitat de Partner Spain (España) South 100,772.00 25,193.00 125,965.00 Catalunya 7 Pannon Business Network Association Partner Hungary East 170,560.00 42,640.00 213,200.00 (Magyarország) 8 State Shared Service Centre Partner Estonia (Eesti) North 190,956.80 47,739.20 238,696.00 1,485,176.00 371,294.00 1,856,470.00 Overview associated policy authorities Organisation ⬆ Country National Development Centre Hungary (Magyarország) https://portal.interregeurope.eu/projects/2085/print-view 3/111 06/03/25, 16:07 Portal Interreg Europe B.1.1 Organisation identity v4 | Approved Country Italy (Italia) Organisation Emilia-Romagna Region Organisation role Lead Partner Joined project on Is partner of project until 01 May 2025 31 Jul 2029 Partner financed through the Investment for Jobs and Growth programme (article 22(3) (d) (vi) of Regulation (EU) No 2021/1060) Please select 'Yes' if the participation of the partner is financed directly by their regional operational programme and not through Interreg Europe (see programme manual for further information). No 15% flat rate for 'Travel and accommodation' By unticking the box above this partner will have to budget and report costs under Travel and accommodation on a real costs basis. https://portal.interregeurope.eu/projects/2085/print-view 4/111 06/03/25, 16:07 Portal Interreg Europe Organisation details v4 | Approved Name in English Emilia-Romagna Region 21/200 Name in original language Regione Emilia-Romagna 22/200 I want to change the partner name Address Viale Aldo Moro n. 44 21/200 Postal code 40127 5/200 City Bologna 7/200 Country Italy (Italia) x Nuts 1 Nord-Est Nuts 2 Emilia-Romagna Nuts 3 Bologna If you consider the country or Nuts regions of this organisation wrong, please contact [email protected]. VAT number (or other identifier) 02086690373 11/200 Website https://www.regione.emilia-romagna.it/ 38/200 https://portal.interregeurope.eu/projects/2085/print-view 5/111 06/03/25, 16:07 Portal Interreg Europe Legal status v4 | Approved Public body or body governed by public law If you consider the legal status of this organisation is wrong, please contact [email protected]. Type of partner Regional public authority Co-financing rate (%) 80% Department details if different from parent organisation The department information only applies to the partner in this project. Department name Directorate General for Knowledge, Research, Labour, Enterprise 63/200 Address Viale Aldo Moro n. 44 21/200 Postal code City 40127 Bologna 5/200 7/200 https://portal.interregeurope.eu/projects/2085/print-view 6/111 06/03/25, 16:07 Portal Interreg Europe B.2.1 Organisation identity v4 | Approved Country Sweden (Sverige) Organisation Region Västerbotten Organisation role Partner Joined project on Is partner of project until 01 May 2025 31 Jul 2029 Partner financed through the Investment for Jobs and Growth programme (article 22(3) (d) (vi) of Regulation (EU) No 2021/1060) Please select 'Yes' if the participation of the partner is financed directly by their regional operational programme and not through Interreg Europe (see programme manual for further information). No 15% flat rate for 'Travel and accommodation' By unticking the box above this partner will have to budget and report costs under Travel and accommodation on a real costs basis. https://portal.interregeurope.eu/projects/2085/print-view 7/111 06/03/25, 16:07 Portal Interreg Europe Organisation details v4 | Approved Name in English Region Västerbotten 19/200 Name in original language Region Västerbotten 19/200 I want to change the partner name Address Västra Norrlandsgatan 13 24/200 Postal code 901 09 6/200 City Umeå 4/200 Country Sweden (Sverige) x Nuts 1 Norra Sverige Nuts 2 Övre Norrland Nuts 3 Västerbottens län If you consider the country or Nuts regions of this organisation wrong, please contact [email protected]. VAT number (or other identifier) SE232100022201 14/200 Website https://www.regionvasterbotten.se/ 34/200 https://portal.interregeurope.eu/projects/2085/print-view 8/111 06/03/25, 16:07 Portal Interreg Europe Legal status v4 | Approved Public body or body governed by public law If you consider the legal status of this organisation is wrong, please contact [email protected]. Type of partner Regional public authority Co-financing rate (%) 80% Department details if different from parent organisation The department information only applies to the partner in this project. Department name 0/200 Address 0/200 Postal code City 0/200 0/200 https://portal.interregeurope.eu/projects/2085/print-view 9/111 06/03/25, 16:07 Portal Interreg Europe B.3.1 Organisation identity v4 | Approved Country Portugal (Portugal) Organisation Cohesion and Development Agency Organisation role Partner Joined project on Is partner of project until 01 May 2025 31 Jul 2029 Partner financed through the Investment for Jobs and Growth programme (article 22(3) (d) (vi) of Regulation (EU) No 2021/1060) Please select 'Yes' if the participation of the partner is financed directly by their regional operational programme and not through Interreg Europe (see programme manual for further information). No 15% flat rate for 'Travel and accommodation' By unticking the box above this partner will have to budget and report costs under Travel and accommodation on a real costs basis. https://portal.interregeurope.eu/projects/2085/print-view 10/111 06/03/25, 16:07 Portal Interreg Europe Organisation details v4 | Approved Name in English Cohesion and Development Agency 31/200 Name in original language Agência para o Desenvolvimento e Coesão 39/200 I want to change the partner name Address Avenida 5 de Outubro, n.º 153 29/200 Postal code 1050-053 8/200 City Lisboa 6/200 Country Portugal (Portugal) x Nuts 1 Continente Nuts 2 Área Metropolitana de Lisboa Nuts 3 Área Metropolitana de Lisboa If you consider the country or Nuts regions of this organisation wrong, please contact [email protected]. VAT number (or other identifier) 510928374 9/200 Website https://www.adcoesao.pt/ 24/200 https://portal.interregeurope.eu/projects/2085/print-view 11/111 06/03/25, 16:07 Portal Interreg Europe Legal status v4 | Approved Public body or body governed by public law If you consider the legal status of this organisation is wrong, please contact [email protected]. Type of partner National public authority Co-financing rate (%) 80% Department details if different from parent organisation The department information only applies to the partner in this project. Department name 0/200 Address 0/200 Postal code City 0/200 0/200 https://portal.interregeurope.eu/projects/2085/print-view 12/111 06/03/25, 16:07 Portal Interreg Europe B.4.1 Organisation identity v4 | Approved Country France (France) Organisation Normandy Regional Council Organisation role Partner Joined project on Is partner of project until 01 May 2025 31 Jul 2029 Partner financed through the Investment for Jobs and Growth programme (article 22(3) (d) (vi) of Regulation (EU) No 2021/1060) Please select 'Yes' if the participation of the partner is financed directly by their regional operational programme and not through Interreg Europe (see programme manual for further information). No 15% flat rate for 'Travel and accommodation' By unticking the box above this partner will have to budget and report costs under Travel and accommodation on a real costs basis. https://portal.interregeurope.eu/projects/2085/print-view 13/111 06/03/25, 16:07 Portal Interreg Europe Organisation details v4 | Approved Name in English Normandy Regional Council 25/200 Name in original language Conseil Regional de Normandie 29/200 I want to change the partner name Address Abbaye aux Dames 16/200 Postal code 14035 5/200 City CAEN 4/200 Country France (France) x Nuts 1 Normandie Nuts 2 Basse-Normandie Nuts 3 Calvados If you consider the country or Nuts regions of this organisation wrong, please contact [email protected]. VAT number (or other identifier) FR75200053403 13/200 Website https://www.normandie.fr/ 25/200 https://portal.interregeurope.eu/projects/2085/print-view 14/111 06/03/25, 16:07 Portal Interreg Europe Legal status v4 | Approved Public body or body governed by public law If you consider the legal status of this organisation is wrong, please contact [email protected]. Type of partner Regional public authority Co-financing rate (%) 80% Department details if different from parent organisation The department information only applies to the partner in this project. Department name 0/200 Address 0/200 Postal code City 0/200 0/200 https://portal.interregeurope.eu/projects/2085/print-view 15/111 06/03/25, 16:07 Portal Interreg Europe B.5.1 Organisation identity v4 | Approved Country Belgium (Belgique/België) Organisation Province of Antwerp Organisation role Partner Joined project on Is partner of project until 01 May 2025 31 Jul 2029 Partner financed through the Investment for Jobs and Growth programme (article 22(3) (d) (vi) of Regulation (EU) No 2021/1060) Please select 'Yes' if the participation of the partner is financed directly by their regional operational programme and not through Interreg Europe (see programme manual for further information). No 15% flat rate for 'Travel and accommodation' By unticking the box above this partner will have to budget and report costs under Travel and accommodation on a real costs basis. https://portal.interregeurope.eu/projects/2085/print-view 16/111 06/03/25, 16:07 Portal Interreg Europe Organisation details v4 | Approved Name in English Province of Antwerp 19/200 Name in original language Provincie Antwerpen 19/200 I want to change the partner name Address Koningin Elisabethlei 2 23/200 Postal code 2018 4/200 City Antwerpen 9/200 Country Belgium (Belgique/België) x Nuts 1 Vlaams Gewest Nuts 2 Prov. Antwerpen Nuts 3 Arr. Antwerpen If you consider the country or Nuts regions of this organisation wrong, please contact [email protected]. VAT number (or other identifier) BE 0207.725.597 15/200 Website https://www.provincieantwerpen.be/en/provincial-government.html 63/200 https://portal.interregeurope.eu/projects/2085/print-view 17/111 06/03/25, 16:07 Portal Interreg Europe Legal status v4 | Approved Public body or body governed by public law If you consider the legal status of this organisation is wrong, please contact [email protected]. Type of partner Regional public authority Co-financing rate (%) 80% Department details if different from parent organisation The department information only applies to the partner in this project. Department name 0/200 Address 0/200 Postal code City 0/200 0/200 https://portal.interregeurope.eu/projects/2085/print-view 18/111 06/03/25, 16:07 Portal Interreg Europe B.6.1 Organisation identity v4 | Approved Country Spain (España) Organisation Ministry of the Economy and Finance, Generalitat de Catalunya Organisation role Partner Joined project on Is partner of project until 01 May 2025 31 Jul 2029 Partner financed through the Investment for Jobs and Growth programme (article 22(3) (d) (vi) of Regulation (EU) No 2021/1060) Please select 'Yes' if the participation of the partner is financed directly by their regional operational programme and not through Interreg Europe (see programme manual for further information). No 15% flat rate for 'Travel and accommodation' By unticking the box above this partner will have to budget and report costs under Travel and accommodation on a real costs basis. Please provide a justification for not selecting the 15% flat rate for this cost category. For PP6 staff costs are already financed through the regional operational programme (Catalonia ERDF program 2021-2027 CCI 2021ES16RFPR010) therefore they cannot be financed by the Interreg Europe project to avoid double financing. Nevertheless, staff members will be actively involved in the project’s activities even if the IE does not directly finance them. They will benefit from the overall interregional learning exchange process to increase their knowledge and skills on practices/instruments they could apply in their daily work. 536/1000 https://portal.interregeurope.eu/projects/2085/print-view 19/111 06/03/25, 16:07 Portal Interreg Europe Organisation details v4 | Approved Name in English Ministry of the Economy and Finance, Generalitat de Catalunya 61/200 Name in original language Departament d'Economia i Hisenda, Generalitat de Catalunya 58/200 I want to change the partner name Address Carrer del Foc 57 17/200 Postal code 08038 5/200 City Barcelona 9/200 Country Spain (España) x Nuts 1 Este Nuts 2 Cataluña Nuts 3 Barcelona If you consider the country or Nuts regions of this organisation wrong, please contact [email protected]. VAT number (or other identifier) ESS0811001G 11/200 Website http://fonseuropeus.gencat.cat/ 31/200 https://portal.interregeurope.eu/projects/2085/print-view 20/111 06/03/25, 16:07 Portal Interreg Europe Legal status v4 | Approved Public body or body governed by public law If you consider the legal status of this organisation is wrong, please contact [email protected]. Type of partner Regional public authority Co-financing rate (%) 80% Department details if different from parent organisation The department information only applies to the partner in this project. Department name 0/200 Address 0/200 Postal code City 0/200 0/200 https://portal.interregeurope.eu/projects/2085/print-view 21/111 06/03/25, 16:07 Portal Interreg Europe B.7.1 Organisation identity v4 | Approved Country Hungary (Magyarország) Organisation Pannon Business Network Association Organisation role Partner Joined project on Is partner of project until 01 May 2025 31 Jul 2029 Partner financed through the Investment for Jobs and Growth programme (article 22(3) (d) (vi) of Regulation (EU) No 2021/1060) Please select 'Yes' if the participation of the partner is financed directly by their regional operational programme and not through Interreg Europe (see programme manual for further information). No 15% flat rate for 'Travel and accommodation' By unticking the box above this partner will have to budget and report costs under Travel and accommodation on a real costs basis. https://portal.interregeurope.eu/projects/2085/print-view 22/111 06/03/25, 16:07 Portal Interreg Europe Organisation details v4 | Approved Name in English Pannon Business Network Association 35/200 Name in original language Pannon Gazdasági Hálózat Egyesület 34/200 I want to change the partner name Address Győr Gesztenyefa u.4. 21/200 Postal code 9027 4/200 City Győr 4/200 Country Hungary (Magyarország) x Nuts 1 Dunántúl Nuts 2 Nyugat-Dunántúl Nuts 3 Győr-Moson-Sopron If you consider the country or Nuts regions of this organisation wrong, please contact [email protected]. VAT number (or other identifier) HU18984303 10/200 Website https://www.pbn.hu/ 19/200 https://portal.interregeurope.eu/projects/2085/print-view 23/111 06/03/25, 16:07 Portal Interreg Europe Legal status v4 | Approved Public body or body governed by public law If you consider the legal status of this organisation is wrong, please contact [email protected]. Type of partner Business support organisation Co-financing rate (%) 80% Department details if different from parent organisation The department information only applies to the partner in this project. Department name 0/200 Address 0/200 Postal code City 0/200 0/200 https://portal.interregeurope.eu/projects/2085/print-view 24/111 06/03/25, 16:07 Portal Interreg Europe B.8.1 Organisation identity v4 | Approved Country Estonia (Eesti) Organisation State Shared Service Centre Organisation role Partner Joined project on Is partner of project until 01 May 2025 31 Jul 2029 Partner financed through the Investment for Jobs and Growth programme (article 22(3) (d) (vi) of Regulation (EU) No 2021/1060) Please select 'Yes' if the participation of the partner is financed directly by their regional operational programme and not through Interreg Europe (see programme manual for further information). No 15% flat rate for 'Travel and accommodation' By unticking the box above this partner will have to budget and report costs under Travel and accommodation on a real costs basis. https://portal.interregeurope.eu/projects/2085/print-view 25/111 06/03/25, 16:07 Portal Interreg Europe Organisation details v4 | Approved Name in English State Shared Service Centre 27/200 Name in original language Riigi Tugiteenuste Keskus 25/200 I want to change the partner name Address Lõkke 4 7/200 Postal code 10122 5/200 City Tallin 6/200 Country Estonia (Eesti) x Nuts 1 Eesti Nuts 2 Eesti Nuts 3 Põhja-Eesti If you consider the country or Nuts regions of this organisation wrong, please contact [email protected]. VAT number (or other identifier) EE102099579 11/200 Website https://www.rtk.ee/en 21/200 https://portal.interregeurope.eu/projects/2085/print-view 26/111 06/03/25, 16:07 Portal Interreg Europe Legal status v4 | Approved Public body or body governed by public law If you consider the legal status of this organisation is wrong, please contact [email protected]. Type of partner National public authority Co-financing rate (%) 80% Department details if different from parent organisation The department information only applies to the partner in this project. Department name 0/200 Address 0/200 Postal code City 0/200 0/200 https://portal.interregeurope.eu/projects/2085/print-view 27/111 06/03/25, 16:07 Portal Interreg Europe B.i.1 Organisation identity v4 | Approved Country Hungary (Magyarország) Organisation National Development Centre Organisation role Associated Policy Authority Joined project on Is partner of project until 01 May 2025 31 Jul 2029 https://portal.interregeurope.eu/projects/2085/print-view 28/111 06/03/25, 16:07 Portal Interreg Europe Organisation details v4 | Approved Name in English National Development Centre 27/200 Name in original language Nemzeti Fejlesztési Központ 27/200 I want to change the partner name Address Wesselényi utca 20-22. 22/200 Postal code 1077 4/200 City Budapest 8/200 Country Hungary (Magyarország) x Nuts 1 Közép-Magyarország Nuts 2 Budapest Nuts 3 Budapest If you consider the country or Nuts regions of this organisation wrong, please contact [email protected]. VAT number (or other identifier) 15850258-1-42 13/200 Website https://kormany.hu/ 19/200 https://portal.interregeurope.eu/projects/2085/print-view 29/111 06/03/25, 16:07 Portal Interreg Europe Legal status v4 | Approved Public body or body governed by public law If you consider the legal status of this organisation is wrong, please contact [email protected]. Type of partner National public authority Department details if different from parent organisation The department information only applies to the partner in this project. Department name 0/200 Address 0/200 Postal code City 0/200 0/200 https://portal.interregeurope.eu/projects/2085/print-view 30/111 06/03/25, 16:07 Portal Interreg Europe C.1 Issue addressed v4 | Approved What is the common regional development issue addressed by the project? Please make sure this information is coherent with the programme specific objective you selected in section A and with the description of the policy instruments in section D. The project addresses the need for improving efficiency and effectiveness in managing Cohesion Policy and similar regional policy instruments sharing a data-based approach. The project aims to fill the gap between policy programming and implementation by fully integrating in the processes, advanced data-driven implementation tools, decision-making and AI technologies. This will enhance the strategic planning, implementation, monitoring, and evaluation processes, ensuring that resources are allocated efficiently, policy objectives are met effectively, and results are properly disseminated. The project also seeks to improve stakeholders engagement and accountability, fostering a more transparent and inclusive approach to regional development. Another goal is also to share and develop among partners new tools to be potentially used in view of re-programming current regional programs and to provide possible prototypes for post 2027 cohesion policy programs. 967/1000 Why is this issue important for European regions? Please be as specific as possible (data and statistics are welcome if possible). This issue at hand plays a key role for European regions, as efficient management of cohesion policy programs directly impacts fund allocation and project outcomes. Using AI can reduce administrative burdens, cut costs, and speed up the processing of applications and reporting—common challenges in EU funding frameworks. A recent report highlighted inefficiencies as a major obstacle in EU fund absorption, thus pointing out that improved digital integration could enhance performance (Ciffolilli and Pompili, 2023). AI tools are also useful to address compliance issues and optimize resource distribution. Integrating AI into program management supports the EU's Digital Decade goal of achieving 100% of online public services by 2030, aligning with broader EU digital transformation objectives to keep regions competitive and innovative. This AI exploration could provide scalable solutions to boost administrative capacity across EU regions: a key ingredient for sustained growth and innovation 1000/1000 How does the project contribute to the EU Cohesion policy? Does it also contribute to other European strategies or policies? This project directly contributes to the EU Cohesion Policy by enhancing administrative efficiency and capacity in managing European structural funds, which are pivotal in reducing disparities between EU regions. The project is aligned to the Cohesion Policy's goal to promote socio-economic development, to be closer to citizens and to improve the quality of life across Europe through improved and effective service delivery. Additionally, the project is compliant with EU’s Digital Single Market strategy, which aims to bolster Europe's digital capacities in high-performance computing, artificial intelligence, and cybersecurity. By focusing on AI, the project complements efforts to achieve a smarter Europe, enhancing digital innovation across regions. Furthermore, the project is consistent with the European Green Deal by potentially reducing the carbon footprint of administrative operations through digitalization and AI, supporting the EU’s ambitious climate targets. 980/1000 C.2 Project’s overall objective The project’s overall objective is to improve the implementation of regional development policies in the field of Smarter Europe (policy objective 1), in particular to improve the policy instruments described in section D of the present application. Please further describe the project’s overall objective below. The project’s contribution to Policy Objective 1, 'A Smarter Europe,' lies in its aim to improve the effectiveness and efficiency of policy instruments by integrating advanced data-driven decision-making and AI technologies. Within PO 1, the project strongly contributes to the challenge of increasing the digitalization of public administration. By conducting a comprehensive feasibility study, the project will assess the current use of data and AI in policy management, identify gaps and needs, and propose innovative solutions. This will result in more informed decision-making, better resource allocation, and improved monitoring and evaluation processes. Ultimately, the project also seeks to foster a more strategic, responsive, and accountable approach to citizens and beneficiaries through data technologies, enhancing the understanding and use of EU funds. 866/1000 C.3 Project innovative character Please explain the innovative character of the project and of its expected results, in particular in comparison to similar initiatives/projects you are aware of. https://portal.interregeurope.eu/projects/2085/print-view 31/111 06/03/25, 16:07 Portal Interreg Europe Although other projects are already exploring AI applications in PA, none of these have a specific focus on the smart integration of data&AI tools into daily management of regional/national programs. v4 | Approved It will build on results of ongoing projects on the same topic. ENAIBLER, although SHARPEI will also work on the use of AI tools to implement better policies&services, it keeps a specific focus on direct application of AI tools/use of data into daily management of funded programmes/policies planning. AI4Citizen first outcomes (improving/creating policy mechanisms for safe and ethical adoption of AI in PA) will be taken into account for the implementation of the SHARPEI horizontal theme. Furthermore, SHARPEI will differ from the 2 projects in the industrial sector (EMBRAISME, PROACTSME) by working on the use of AI tools to implement policies and services, but maintaining a specific focus on the direct application of these AI tools in programme management/future policy planning. 987/1000 For projects deriving from past Interreg experiences (follow-up projects), please clarify the added-value of this cooperation compared to the previous experience. This project does not derive from past Interreg experiences 59/1000 C.4 Project approach Please describe the approach/methodology adopted to achieve the project’s objectives within the core phase. How is the learning process organised at regional and interregional levels? If applicable, please describe the different steps you envisage to reach the project’s objective. What is the purpose of the different types of activities proposed? In particular, how do they contribute to individual and/or organisational learning? How are these activities interrelated? How do you ensure the involvement of stakeholders in the learning process? https://portal.interregeurope.eu/projects/2085/print-view 32/111 06/03/25, 16:07 Portal Interreg Europe Within its core phase the project adopts a structured approach to achieve its objectives through activities promoting mutual learning and collaboration among partners. The methodology includes v4 | Approved experiences exchanges, thematic workshops, staff exchanges, identification and sharing of good practices and study visits. The core phase can be divided into 4 steps: 1. Framework Setting - Establishing the project framework and detailing roles and responsibilities of partners - Designing an evidence-based methodology 2. Context Assessment - Design and implementation of the 3-PATHS SHARPEI Survey - Identifying good practices and setting needs to develop specific competencies of the partners within the paths - Finalizing the thematic workshops structure 3. Interregional Learning and Good Practices Exchange - Completing the workshops and evaluating during the internal mid-term assessment the opportunity to continue exploring specific themes. - Defining the staff exchange programme to be implemented in the next step. 4. Policy Instrument Improvement Phase - Implementing improvements to policy instruments based on learnings and exchanges. The learning process is planned both at the interregional and regional level: regular in-person meetings facilitate direct experience exchange, presentation of survey results, sharing best practices, and study visits. Online workshops sessions provide continuous engagement opportunities. Joint Interregional Reports consolidate findings from all partners, fostering a shared strategy. Furthermore, each partner guarantees a continuous involvement of the defined Local Stakeholder Groups, as well as dissemination activities aimed within the organization, to share the knowledge acquired during project activities. Throughout the project, activities will be organized around three main following fields: 1. Efficiency Path: leveraging AI to streamline routine activities, reduce low added value activities like management verifications, saving time and increasing efficiency. 2. Accountability Path: using AI to enhance transparency and faster reporting through a semantic data layer. 3. Forecast Path: utilizing AI predictive analysis to anticipate trends at the territorial level to better understand beneficiaries' evolving needs. 4. Cybersecurity, Reliability, and Compliance Backbone: ensuring AI systems are secure and reliable, safeguarding data integrity, and analysing compliance with legislation. The main tools used in the project are as follows: 1. 3-PATHS SHARPEI Survey: analyses the current state of AI integration in cohesion policy programs, identifying potential tools and technologies 2. Thematic Workshops: in-depth sessions designed to enhance the understanding of cutting-edge technologies involved in the exchange of experiences. 3. Staff Exchange: allows partners to gain hands-on learning experiences by visiting each other’s regions, facilitating direct knowledge transfer 4. Good Practices and Study Visits: structured visits and workshops showcase successful implementations and best practices, fostering shared learning and innovation. https://portal.interregeurope.eu/projects/2085/print-view 33/111 06/03/25, 16:07 Portal Interreg Europe Communication Strategy: v4 | Approved Presented during the KOM, this strategy outlines the goals, vision, target audiences, dissemination approach, key messages, and channels. It includes press releases, newsletters, social media updates, and open access articles to keep stakeholders informed and engaged. Interactive workshops and meetings encourage stakeholder participation, facilitating two-way communication between project partners and stakeholders. The entire project emphasizes collaboration and continuous learning, ensuring that AI tools are effectively integrated to enhance efficiency, accountability, and predictive capabilities while maintaining security and compliance. Please explain the approach/methodology envisaged for the follow-up phase (i.e. last year of the project)? To what extent are the stakeholders expected to be involved in the follow-up phase? In the follow-up phase, the focus is on monitoring how policy learnings are transformed into action. Sem 7 starts with an online meeting to agree on monitoring plans tailored to each PP. These plans guide documentation and evaluation. PPs will implement action plans, and organize LS events to document progress and gather feedback. A in-person meeting will review policy impacts, share best practices, and provide collaborative support. Expected outcomes include detailed monitoring plans and actions. Sem 8 involves ongoing monitoring, consistent communication with MA, and preparation for a final dissemination event in Tallinn. This event will showcase project results and include a study visit. Reports will be prepared, summarizing outcomes and stakeholder feedback. Stakeholders are engaged through local events, regular updates, newsletters, and participation in the final event, ensuring active involvement and support throughout the project 951/1000 https://portal.interregeurope.eu/projects/2085/print-view 34/111 06/03/25, 16:07 Portal Interreg Europe 951/1000 3838/4000 v4 | Approved C.5 Project indicators Output indicators Code RCO87 Title N° of organisations cooperating across borders Target 68 Code RCO84 Title N° of pilot actions developed jointly and implemented in projects Target 0 Code OI4 Title N° of policy instruments addressed Target 8 Code OI5 Title N° of interregional policy learning events organised Target 8 Code O16 Title N° of good practices identified Target 16 Result indicators Code RII2 Title N° of organisations with increased capacity due to their participation in project activities https://portal.interregeurope.eu/projects/2085/print-view 35/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved 41 Performance (%) 60 Code RI3 Title N° of policy instruments improved thanks to the project 8 Performance (%) 100 C.6 Communication strategy Please indicate the overall objectives of the project’s communication strategy. The overall objectives of the project’s communication strategy are to ensure continuous engagement and information flow among stakeholders and other Managing Authorities, promote transparency, and disseminate the project's activities, achievements, and best practices. Furthermore, the project aims to concur to the EU debate about the smart use of data and the integration of AI tools in Cohesion Policy and other Regional Programs. 433/500 Please describe the target groups of your communication strategy. SHARPEI targets different categories of the local ecosystem: PPs, including staff members not directly involved in the project, stakeholders POLICY MAKERS: regional, national auth.s responsible for policy instruments MA: public auth.s interested in new tools to be used in current and future regional programs RESEARCH&INNOVATION ECOSYSTEMS: SMEs, start-ups, Universities and Research Centres PUBLIC: citizens, CSOs EU INSTITUTIONS, COMMUNITIES OF PRACTICE: provide prototypes for post 2027 Programs 500/500 Please explain the main communication tools and channels (including social media outreach) that will be used. The main communication tools and channels used in the project include press releases, promo videos, newsletters, social media updates, articles. Press releases and articles will be issued for key milestones. Social medias will be regularly updated with infos about the project activities. LSG events will generate articles for the partners' homepages. Additionally, participation in INTERREG EUROPE PROGRAMME events and involvement in EU Platforms and Communities of Practics will enhance outreach. 498/500 Please describe briefly how the communication strategy will be implemented and evaluated. https://portal.interregeurope.eu/projects/2085/print-view 36/111 06/03/25, 16:07 Portal Interreg Europe During the KoM, a Communication Strategy will be approved by PPs. The strategy will detail objectives, target groups, tools and roles, providing common guidelines for both internal and external v4 | Approved communication according to IE programme requirements. A communication officer will be appointed by each PP, responsible for regional communication activities. In each project meeting, activities will be presented and reviewed to monitor and evaluate their impact and agree on corrective measures if needed 499/500 Will the management of the project’s communication be externalised? No C.7 Horizontal principles Please indicate to which extent the project contributes to EU horizontal principles, and justify your choice. Sustainable development Type of contribution Neutral Description of the contribution The SHARPEI project significantly contributes to sustainable development by leveraging advanced AI technologies to enhance the efficiency and effectiveness of regional development policies. By integrating data-driven decision-making and AI, the project aims to streamline administrative processes, reduce resource waste, and ensure optimal allocation of EU funds. This directly supports sustainable development by promoting more efficient use of resources, minimizing redundant activities, and fostering a culture of innovation and digital transformation in PA. Additionally, the project's focus on reducing the carbon footprint through digital solutions aligns with the European Green Deal, aiming to make administrative operations more environmentally friendly. The implementation of AI and data tools also supports sustainable economic growth by enhancing the competitiveness and innovation capacity of regions, thereby contributing to the broader goals of sustainable development within the EU 997/1000 Equal opportunities and non-discrimination Type of contribution Neutral Description of the contribution The SHARPEI project actively promotes equal opportunities and non-discrimination by ensuring that AI-driven tools and data integration processes are accessible and beneficial to all stakeholders involved. The project includes comprehensive capacity-building activities designed to equip partners with the necessary skills to utilize AI technologies effectively. This ensures that regions with varying levels of technological advancement can equally benefit from the project's outcomes. This inclusive strategy helps to ensure that the benefits of digital transformation and improved policy management are equitably distributed, thereby reducing disparities and fostering a more inclusive regional development process. 717/1000 Equality between men and women Type of contribution Neutral https://portal.interregeurope.eu/projects/2085/print-view 37/111 06/03/25, 16:07 Portal Interreg Europe Description of the contribution v4 | Approved The SHARPEI project contributes to gender equality by embedding gender-sensitive approaches into its framework and activities. The project's methodology includes specific measures to ensure that gender perspectives are considered in the design and implementation of AI and data-driven tools. For instance, the project emphasizes the importance of gender-balanced participation in workshops and stakeholder engagements. By promoting equal representation and participation of women in these activities, SHARPEI aims to address gender imbalances in the field of AI and data management. Furthermore, the project's communication strategy highlights the importance of gender equality and aims to raise awareness about gender issues in policy management and digital transformation. Through these efforts, SHARPEI not only advances the integration of gender equality into regional development policies but also supports the broader EU objective of promoting gender equality in all sectors 980/1000 C.8 Project management C.8.1 Overall management Please describe how the overall management will be ensured? Which body will make strategic project decisions and according to which rule? What will be the composition of this body? If relevant, how will the responsibilities be shared among the partners? The joint work of a transnational partnership requires clear and efficient management governance to ensure a smooth and efficient project coordination and overcome possible risks and setbacks. For these reasons, a Project Coordination Team (PCT) will be set up, composed by the LP’s Project Coordinator (PC) and Financial Manager (FM) and the Communication Manager (CM). PCT will take care of sharing the relevant information and knowledge with the partnership and coordinating the project and monitoring its progress. In addition, a Steering Committee (SC) chaired by the LP will be appointed, composed by representatives of all PPs with the task of taking strategic decisions and solving any possible risks and/or disagreement. During the kick-off-meeting LP will present the functioning rules and SC composition, all the PPs will have to agree on. Strategic decisions will be approved by the majority of votes. The SC will be responsible for monitoring SHARPEI project performance (outputs and indicators) and guiding its implementation, such as assessing and approving work plans, project reports, and other exchange of experience and dissemination activities. The SC will also discuss potential changes to the project schedule and monitor the project expenditure, namely by ensuring spending plan and budget lines are kept aligned with estimations. The LP will be also responsible for transnational management of activities and financial coordination and to keep contacts with the IE JS and MA. All PPs will guarantee a sound financial management of project resources, namely collecting evidence to certify their expenditures and preparing technical reports. LP will manage the participation to the Policy Platform, organising in case a peer review and monitoring PPs to input their GPs planned in the platform. SC meetings will be organized every six months during the core phase, while leaving a final one during the follow-up 1933/2000 C.8.2 Day-to-day coordination Please describe how the day-to-day coordination will be ensured. Project Coordinator (PC), Financial Manager (FM) and Communication Manager (CM), are responsible for day-to-day project management and coordination. PC is the key contact person for the IE JS and ensure the partnership’s coordination through regular contact via email, phone or video calls. SC agreed on a common system (e.g. Teams) to share information and store documents. The FM is responsible for accounts, financial reporting, internal handling of ERDF funds and national contributions. CM (PP7) is responsible for drawing a communication strategy including tasks allocation, timing and materials agreed by PPs during the KoM. Each partner region will appoint a project manager responsible for ensuring steady communications with LP and PPs, as well as for managing regional local working group meetings (1 per semester) and inform them about the project progress. External communication activities are facilitated by LP/CM in charge to manage all the project communication channels 987/1000 Will the project coordination be externalised? Yes C.8.3 Financial management and reporting Please describe how the financial management and reporting procedures will be ensured. https://portal.interregeurope.eu/projects/2085/print-view 38/111 06/03/25, 16:07 Portal Interreg Europe FM is responsible for accounting and financial reporting and works closely with PPs to ensure a sound financial management and reporting process. FM monitors budget development and spending plans v4 | Approved and is familiar with accounting rules, EU and national legislation, public procurement. Reporting procedure, financial rules and useful templates are shared with PPs during the KoM. PPs will appoint a financial manager responsible for preparing biannual financial reports collected by FM, integrated in the project progress report and submitted to the JS. Following the approval of the progress report, LP receives and transfer the ERDF funds to all PPs. During SC meetings PPs review the spending plans and discuss of any critical situation or changes that have been arisen prior to the proposal to JS 798/1000 Will the financial management be externalised? Yes https://portal.interregeurope.eu/projects/2085/print-view 39/111 06/03/25, 16:07 Portal Interreg Europe D Main policy instruments addressed v4 | Approved Overview main policy instruments addressed Involvement of the policy Investment for Jobs and Number ⬆ Name of the policy instrument Name of the policy responsible authority responsible authority Growth programme Country 1 RP Emilia-Romagna ERDF 2021-2027 Emilia-Romagna Region Partner Yes Italy (Italia) 2 Regional Development Strategy (RUS) Vasterbotten - Region Västerbotten Partner No Sweden (Sverige) RUS 2020-2030 3 Governance Model of European funds 2021-2027 Cohesion and Development Agency Partner No Portugal (Portugal) 4 Regional Scheme for Higher Education, Research and Normandy Regional Council Partner No France (France) Innovation 2022-2028 (SRESRI) 5 Interreg Belgium-The Netherlands 2021-2027 Province of Antwerp Partner No Belgium (Belgique/België) 6 Programme Catalonia ERDF 2021-2027 Ministry of the Economy and Finance, Partner Yes Spain (España) Generalitat de Catalunya 7 Economic Development and Innovation Operational National Development Centre Associated Policy Authority Yes Hungary Program Plus (EDIOP PLUS) (Magyarország) 8 Programme for Cohesion Policy Funds 2021-2027 State Shared Service Centre Partner Yes Estonia (Eesti) Overview pilot actions Number ⬆ Title Policy instrument(s) concerned https://portal.interregeurope.eu/projects/2085/print-view 40/111 06/03/25, 16:07 Portal Interreg Europe D.1 Policy instrument 1 v4 | Approved D.1.1 Territorial context and general description D.1.1.1 Territorial context What is the state of play of the issue addressed by the project in the territory covered by the policy instrument? Which challenge needs to be overcome in this territory? Please be as specific as possible and provide detailed information on the characteristics of the territory. Being the first region in Italy to issue a regional law on R&I in 2002, since then Emilia-Romagna (E-R) developed, also with the support of EU funds, a large and diffused regional research ecosystem. One of its champions is undoubtedly the Tecnopolo Manifattura-Hub of the Data Valley hosting some of the most powerful High Performance Computers in the world (i.e. Leonardo, the new European pre-exascale supercomputer). It is the international reference for supercomputing, Big Data and Artificial Intelligence, with applications in science and technology fields of meteorology, climatology, health, earth sciences and industry. Data centre of the EU Centre for Medium-Term Weather Forecasts is located there as well together with the Big Data Association set up to link and exploit knowledge, capacities, research and innovation potentials of the regional community to leverage the effects of investments made and to maximize their impacts, locally and at national, EU and international levels. In this framework and with this huge potential, the regional government developed its own data strategy also covering all the different aspects of administrative services offered to citizens. The challenge of the project is thus to take advantage of this potential in terms of assets, knowledge and existing technologies to develop procedures and tools based on data to make management of EU funds regional programmes more effective, efficient and communicative for potential and effective beneficiaries 1500/1500 D.1.1.2 General description of the policy instrument Please name the policy instrument addressed (for Investment for jobs and growth goal programmes, please provide the name of the operational programme concerned). RP Emilia-Romagna ERDF 2021-2027 32/150 Is this instrument an Investment for jobs and growth goal programme (i.e. national or regional operational programme)? Yes Please indicate the geographical scope of this instrument Regional Please select how the authority responsible for this policy instrument is involved in the project: The authority responsible for this policy instrument is involved as… Partner Please select the authority responsible for this policy instrument. LP01 Emilia-Romagna Region Please describe the main features of this policy instrument (e.g. objective, characteristics, priority or measure addressed). The policy instrument consists of 4 main priorities, of which one of the most relevant and largest in terms of budget allocated is Priority 1.Research, innovation, competitiveness. It responds to several challenges, in close relation with the regional S3 setting the framework of integrated and coordinated actions of regional R&I policies. The topic addressed by the project falls under the ERDF specific objective 1.2 “Reaping the benefits of digitisation for citizens, companies, research organisations and public authorities” with specific reference to the “Digital transformation of public administration and implementation of the regional data strategy”. Main aim of this action is to strengthen the path already taken by regional and other public authorities to change administrative processes, working models, organizational culture and nature of many services moving to a fully digital&simplified administration. This will be done in coherence with the regional Data Strategy and by promoting the data integration and sharing of common databases. Particular attention is paid to the promotion and encouragement of digital public services that are user-centred, integrated, augmented, simple and secure, responsive to societal changes, collaborative culture, transparent processes, open tools. In addition, the planned interventions go in the direction of contributing to the objectives of the action lines for the development of the PAs’ administrative capacity https://portal.interregeurope.eu/projects/2085/print-view 41/111 06/03/25, 16:07 Portal Interreg Europe 1470/1500 v4 | Approved D.1.1.3 Expected policy improvement What type of improvement do you envisage for this instrument? New projects financed by the instrument Please select... 0/1500 Change in the management of the instrument Yes Testing innovative services based on AI applications and aimed at more effective, efficient and communicative management of cohesion policy programs is an important addition to the current policy instrument. By targeting potential and actual beneficiaries of the ERDF RP, it can help expand the range of administrative services already tested for citizens or other local public administrations. Testing systems for applying IA to management verifications of cohesion policy programs, that is one of the main outputs expected by the project, can help to create a set of procedures that can be standardized and used for other investment programs at the regional level. At the same time using predictive AI analysis to anticipate market trends and better understand the needs of beneficiaries – another project expected result - will ensure proactive and informed decision-making that can be usefully transferred to regional policies programming tools. Moreover, the enhancement of accountability processes improved thanks to this project, will allow for faster and more transparent reporting of results that may be usefully implemented in the participatory processes adopted at regional level. The Regional Programme could thus be further improved by the results of the project including new/improved services for potential and effective beneficiaries of cohesion policy programmes as a specific target of citizens into the existing measures, enabling further development of new data-driven services 1497/1500 Revision of the instrument itself Please select... 0/1500 https://portal.interregeurope.eu/projects/2085/print-view 42/111 06/03/25, 16:07 Portal Interreg Europe D.1.2 Partner(s) addressing policy instrument 1 v4 | Approved Partner LP01 Emilia-Romagna Region What are the partner’s competences and experiences in the issue addressed by the project? As Managing Authority, Emilia-Romagna Region has already developed several experiences on the topic addressed by the project, in particular the use of data to improve accountability of 2014-2020 programming period results. For its closure, 3 data stories (storytelling) have been realised to describe program results using data in a communicative/easy-to-understand way to reach a larger target of citizens. Moreover, MA is working on the development of an integrated monitoring system for ERDF and ESF 2021-2027 programmes using AI technical. Looking at the area of management verifications, the MA is working on the development of two pilot cases on the use of AI as a technical support to staff evaluating verifications, considered a largely tedious and low added value activity. As regards the skills of the staff involved in the project and part of the MA, Emilia-Romagna can count on highly qualified people with technical knowledge in data management and AI tools 970/1000 How will the partner benefit from the cooperation? In case this partner plays a particular role in the project (e.g., responsible for a specific topic, for communication activities), please also indicate it here. Emilia-Romagna will benefit from the cooperation with other PPs through the exchange of experiences on data-driven management tools and artificial intelligence tested in other contexts and aimed at making the management of complex programs more effective and administratively efficient. In particular, Emilia-Romagna will take advantage from the experience of other partners already experimenting management supporting tools to be used as basis for the development of similar tools for the management of ERDF Regional Programme through the introducing of new tools and techniques (i.e. chatbot or process reengineering through the use of AI). As Lead Partner, Emilia-Romagna will also promote interregional cooperation and exchange of GPs between the project partners on the use of data and predictive AI tools to support policy-makers decisions as well as the development of new AI-based common management procedures for cohesion policy programs with a view to the future post-2027 programming. 995/1000 In case the partner is involved in several Interreg Europe applications/ projects, please justify this multiple involvement. The regional government is a large public organisation responsible for a wide range of administrative functions and public services. The DG Knowledge, research, labour, enterprises is one of its 6 executive brunches, divided into 9 different technical/thematic departments supporting RPs programming&implementation in their respective areas. The DG is PP/APA in several proposals under this call (I-CSI EU; TASTINGEUROPE; SUCCESS SKILLS;LONGEVITY;SYNERGY; S4Tourism; SILVER-UP;MOTORS OF GROWTH) and is currently involved in project selected under the 1st (LEEWAY as PP) and 2nd (TALENT4S3 as PP) calls + others as APA. Experiences exchanged during this project will be deal with to avoid any overlap and to ensure the principle of avoiding double funding is fully respected. Our well-established experience in managing complex programmes/projects and the high level of expertise guarantees the commitment of all the necessary human resources& technical skills to implement them simultaneously 992/1000 https://portal.interregeurope.eu/projects/2085/print-view 43/111 06/03/25, 16:07 Portal Interreg Europe D.1.3 Stakeholder group relevant for policy instrument 1 v4 | Approved Please provide an indicative list of the most relevant stakeholders (i.e., name of the organisation concerned) to be involved in the project. It is recommended to have no more than 12 entries. You have 6 entries. Emilia-Romagna EDRF Regional Programme 2021-2027 48/300 Regional table for entrepreneurship (Tavolo Regionale per l’Imprenditoria - TRI) 80/300 Big Data Association 20/300 International Foundation Big Data and Artificial Intelligence for Human Development 83/300 Clust-ER Innovate (Association of companies, research centres and training organisations in Emilia-Romagna that collaborate in the fields of innovative service development and ICT research) 189/300 Regional network of communicators 33/300 https://portal.interregeurope.eu/projects/2085/print-view 44/111 06/03/25, 16:07 Portal Interreg Europe D.1.4 Pilot action under policy instrument v4 | Approved Is a pilot action proposed to improve this policy instrument? No https://portal.interregeurope.eu/projects/2085/print-view 45/111 06/03/25, 16:07 Portal Interreg Europe D.2 Policy instrument 2 v4 | Approved D.2.1 Territorial context and general description D.2.1.1 Territorial context What is the state of play of the issue addressed by the project in the territory covered by the policy instrument? Which challenge needs to be overcome in this territory? Please be as specific as possible and provide detailed information on the characteristics of the territory. Region Västerbotten, with a population of 270,000, employs around 9,700 people in healthcare, public transport, regional development and culture. To meet current and future needs efficiently and sustainably, the region focuses on digital development and automation of manual tasks. The rapid advancement of technology urges discussions on its responsible use, a need recognized by the regional administration. RV sees significant opportunities in using AI for public services, leveraging its extensive data resources for developing AI systems. The region is promoting AI adoption to create a smarter economy, enhancing existing tools. Digital growth is crucial for the green transition, and RV is well-equipped with solid IT infrastructures (e.g. broadband, cloud computing) to leader the digital structural transformation by enhancing access to data combined with data-driven innovations and the use of AI for continued growth, competitiveness and prosperity addressing societal challenges like managing a sparse population and urban-rural disparities. To fully benefit, AI use in managing regional data needs improvement. Better mechanisms are required for monitoring the outcomes and impacts of the RUS 2020-2030 policy. Despite efforts to inform stakeholders and citizens, greater involvement in planning and implementing RUS 2020-2030 activities is needed. RV views AI as a fast and effective solution for improving accountability in public fund use and achieving strategic objectives 1489/1500 D.2.1.2 General description of the policy instrument Please name the policy instrument addressed (for Investment for jobs and growth goal programmes, please provide the name of the operational programme concerned). Regional Development Strategy (RUS) Vasterbotten - RUS 2020-2030 64/150 Is this instrument an Investment for jobs and growth goal programme (i.e. national or regional operational programme)? No Please indicate the geographical scope of this instrument Regional Please select how the authority responsible for this policy instrument is involved in the project: The authority responsible for this policy instrument is involved as… Partner Please select the authority responsible for this policy instrument. PP02 Region Västerbotten Please describe the main features of this policy instrument (e.g. objective, characteristics, priority or measure addressed). https://portal.interregeurope.eu/projects/2085/print-view 46/111 06/03/25, 16:07 Portal Interreg Europe The strategy outlines Västerbotten County’s goals for 2030 and guides policies, influencing the allocation of regional and EU project funds. RUS aims to meet global goals in Agenda 2030 with two v4 | Approved sustainability objectives: Living Place: a community where people want to stay, visit, grow, work, and age with good conditions for all stages of life; Circular Place: manages climate change, creates economic opportunities, and preserves natural resources for future generations. The strategy main orientations are:1. Cohesive Region: Integrate development of cities, rural areas, and sparsely populated regions; 2. Equal and Inclusive Development: Ensure equal opportunities and reduce disparities; 3. Pioneer in Transition: Lead the shift to a circular society, prepared for climate changes. Priorities are: 1. Innovative and Smart Region: Foster collaboration, digitization, and innovation; 2. Sustainable Business Development: Support sustainable, resilient businesses; 3. Region Close By: Enhance sustainable mobility and infrastructure 4. Sustainable Living Environments: Manage natural heritage, culture, and sustainable consumption; 5. Health-Promoting Region: Encourage healthy lifestyles and provide safe care; 6. Region Rich in Skills: Promote equal participation through education and skill development. In the framework of this strategy, AI is a cross-cutting issue to each priority, enhancing regional development and cross-sectoral advancements 1454/1500 D.2.1.3 Expected policy improvement What type of improvement do you envisage for this instrument? New projects financed by the instrument No 0/1500 Change in the management of the instrument Yes The project will enable the administration to integrate new tools for managing the RUS and related strategies, including AI solutions. It will also test AI-based predictive tools for better planning, to anticipate market trends more effectively and understand the evolving needs of beneficiaries for the next regional planning period. The Regional Development Strategy 2020-2030 is a roadmap for regional development in RV. The project will help the administration to improve this strategy in all priorities by incorporating AI solutions. Appropriate AI tools will be sought, tested, and assessed for all the processes of programming, monitoring and evaluation of the programs’ elements. It is expected that these process will be significantly and rapidly transformed. Guidelines for developing and deploying AI solutions will be produced in the four key public sector functions related to financing: i) improving internal operations of RV public administration, ii) enhancing policy making related to planning, implementing, monitoring and reporting financial measures, iii) improving financial measures service design and delivery, and iv) enhancing oversight, risk detection, and public integrity within government agencies and by external oversight bodies. Guidelines will include a series of actions and recommendations to scale up the use of AI in the RV in a safer/more effective manner to enable the tackled instrument continuous improvement, risk mitigation, and robust public engagement. 1498/1500 Revision of the instrument itself No 0/1500 https://portal.interregeurope.eu/projects/2085/print-view 47/111 06/03/25, 16:07 Portal Interreg Europe D.2.2 Partner(s) addressing policy instrument 2 v4 | Approved Partner PP02 Region Västerbotten What are the partner’s competences and experiences in the issue addressed by the project? Since 2020, Region Västerbotten has been running the "Intelligent Automation" project, aiming to identify business processes and tasks that can be managed by a digital assistant instead of employees. This allows regional staff to focus on other areas rather than repetitive manual tasks. So far, the project has automated approximately 60 different processes using Boost.ai’s chatbot across various operational areas. Additionally, since 2022, the region hosts AIM North AI for Medicine in Northern Sweden. This competence center focuses on applied AI for researchers throughout the northern healthcare region, involving Medical Technology R&D (MT-R&D) and the Department of Radiation Sciences at Umeå University. 713/1000 How will the partner benefit from the cooperation? In case this partner plays a particular role in the project (e.g., responsible for a specific topic, for communication activities), please also indicate it here. RV will be an active partner contributing to the interregional exchange process as a pioneer and leader region in the adoption of AI in the healthcare sector, sharing its experience with partners. RV will profit from the involvement of partner answering similar needs of boosting AI in rural and peripheral areas in Europe in different economic sectors (healthcare, energy, transport, culture and tourism) as a means of better interaction between citizens, stakeholders and administration. The cross-fertilised knowledge will further expand the role of RV as a devoted leader of innovative policies and will support its effort in achieving its vision to create an attractive region with good living conditions for everyone and to spread this knowledge gained to other European regions 784/1000 In case the partner is involved in several Interreg Europe applications/ projects, please justify this multiple involvement. Region Västerbotten is currently a Lead Partner in CEI BOOST (1st call) and a partner in UNLOCK and DeepTechValleys (2nd call), focused on different objectives. Additionally, it is partner in three applications under the 3rd call in addition to SHARPEI: BetterBlue and Motors of Growth, each addressing different topics. RV has a proved experience the Interreg Europe project management and has the required human resources and technical skills to implement multiple projects at the same time and can be extended flexibly as a response to increasing project workload 566/1000 https://portal.interregeurope.eu/projects/2085/print-view 48/111 06/03/25, 16:07 Portal Interreg Europe D.2.3 Stakeholder group relevant for policy instrument 2 v4 | Approved Please provide an indicative list of the most relevant stakeholders (i.e., name of the organisation concerned) to be involved in the project. It is recommended to have no more than 12 entries. You have 9 entries. Codemill Umeå 14/300 AC-net 6/300 Malå municipality 17/300 Västerbotten Chamber of Commerce 32/300 Umeå Municipality 17/300 Umeå University 15/300 Research Institutes of Sweden – RISE 36/300 North Sweden Cleantech Network 30/300 Algoryx 7/300 https://portal.interregeurope.eu/projects/2085/print-view 49/111 06/03/25, 16:07 Portal Interreg Europe D.2.4 Pilot action under policy instrument v4 | Approved Is a pilot action proposed to improve this policy instrument? No https://portal.interregeurope.eu/projects/2085/print-view 50/111 06/03/25, 16:07 Portal Interreg Europe D.3 Policy instrument 3 v4 | Approved D.3.1 Territorial context and general description D.3.1.1 Territorial context What is the state of play of the issue addressed by the project in the territory covered by the policy instrument? Which challenge needs to be overcome in this territory? Please be as specific as possible and provide detailed information on the characteristics of the territory. AD&C is a public entity with the mission of coordinating the European Structural and Investment Funds and the Regional Development Policy for Portugal. It concentrates functions related to global coordination, certification, payment, evaluation, communication, monitoring and auditing of operations. In this capacity, AD&C is responsible for developing and maintaining an integrated information system that serves as a single point of contact and application submission for all beneficiaries. This system includes a platform for Managing Authorities (AG+), a Datahub for data interoperability and system integration, and a contact center to support system users and beneficiaries. Beneficiaries and AD&C communicate through Balcão dos Fundos, Linha dos Fundos and a Contact Center, operated by a third party, using GoCenter and EasyVista Contact Center software. This software experiences several constraints, including issues with data extraction and integration with other information tools, and AD&C is planning to replace it. The current context of the Funds management ecosystem is characterized by an increased complexity in terms of organizational and procedural issues, while AD&C is facing the challenge of putting in place a new information system to support the 2021-27 programming period, in a situation where there is an increase in the number of applicants and a governance complexity resulting from the introduction of new layers in the ecosystem 1461/1500 D.3.1.2 General description of the policy instrument Please name the policy instrument addressed (for Investment for jobs and growth goal programmes, please provide the name of the operational programme concerned). Governance Model of European funds 2021-2027 44/150 Is this instrument an Investment for jobs and growth goal programme (i.e. national or regional operational programme)? No Please indicate the geographical scope of this instrument National Please select how the authority responsible for this policy instrument is involved in the project: The authority responsible for this policy instrument is involved as… Partner Please select the authority responsible for this policy instrument. PP03 Cohesion and Development Agency Please describe the main features of this policy instrument (e.g. objective, characteristics, priority or measure addressed). https://portal.interregeurope.eu/projects/2085/print-view 51/111 06/03/25, 16:07 Portal Interreg Europe The Governance Model (GM) as well as related Programs was established by Decree-Law No5/2023. This law defines the organizational framework for coordination, management, certification, payment, v4 | Approved auditing, monitoring, evaluation&communication tasks, in accordance with Reg.(EU)2021060. GM encourages coordination between the Programs part of Portugal 2030, maintaining and strengthening functional coordination networks. In the GM framework, AD&C is the body responsible for technical coordination and provision of information and common data system to all Programs, namely by creating the EU Funds Portal and ensuring the coordination of Linha dos Fundos - a multichannel service platform aimed to improve interaction with beneficiaries. Simplification is a guiding principle of GM, to reduce administrative costs in the management of funds. Through dematerialization, strengthen info systems interoperability and introduction of AI, particularly generative AI. To enhance the quality of services for both beneficiaries and MAs and to increase productivity by reducing HR and financial costs, and by facilitating decision-making. THe GM for EU fund defines governance bodies, functions and competencies. Therefore, it will be in force at least until the financial closure of the current programming period, which will never occur before December 2029. Furthermore results of the exchange of experiences under the SHARPEI project will feed into the design of the post-2027 programmes governance. 1495/1500 D.3.1.3 Expected policy improvement What type of improvement do you envisage for this instrument? New projects financed by the instrument No 0/1500 Change in the management of the instrument Yes GM can leverage technological innovation to enhance productivity and service quality by using AI as part of its Digital Transformation initiatives. The use of AI in the management of funds as stated in the GM can include: • Customer support operator co-pilot: this involves summarizing previous customer contacts and providing real-time answers to queries by using information from the customer’s CRM profile, and other sources such as knowledge base and datahub. • Contact Data Exploitation: this entails analyzing and utilizing the content of customer contacts and integrating data from additional sources to make data-driven decisions, identify problems and improvement opportunities, and actively promote financing opportunities through outbound communication. • Beneficiary co-pilot chatbot: this involves providing helpful answers to customer queries using context and customer profile data. • Expenditure analysis: this aims to reduce the time spent by Managing Authorities (MAs) on the analysis and verification of "real-costs" expenditure. • Public procurement verifications:this aims to reduce the time spent on public procurement verifications through automated document analysis and checklist filling with corresponding explanations. • Selection of Operations: this involves recommending the application of selection criteria, aiding MAs in the selection of operations, and offering analysis that supports assessments and decisions 1444/1500 Revision of the instrument itself No https://portal.interregeurope.eu/projects/2085/print-view 52/111 06/03/25, 16:07 Portal Interreg Europe 0/1500 v4 | Approved https://portal.interregeurope.eu/projects/2085/print-view 53/111 06/03/25, 16:07 Portal Interreg Europe D.3.2 Partner(s) addressing policy instrument 3 v4 | Approved Partner PP03 Cohesion and Development Agency What are the partner’s competences and experiences in the issue addressed by the project? AD&C has been coordinating the implementation of EU funds and the development and maintenance of an integrated information system that includes a platform serving Program Authorities (AG+), a Datahub to facilitate data interoperability and system integration, and a contact center to support users of those systems and beneficiaries, for several Programming cycles. AD&C has managed the development, realized by a 3rd party, of a RAG (Retrieval Augmented Generation) application with a Chatbot interface, using Generative Artificial Intelligence (GenAI). The Chatbot IVO responds in natural language to queries drawing from its knowledge basis (regulations, calls, system usage), thus deflecting requests addressed to contact center operators. 743/1000 How will the partner benefit from the cooperation? In case this partner plays a particular role in the project (e.g., responsible for a specific topic, for communication activities), please also indicate it here. AD&C will greatly benefit from the exchange of relevant experiences with other member states, gaining valuable insights that can be leveraged to enhance its own systems, processes, and methodologies. Given its coordinating responsibility, these improvements will not only enhance AD&C's operations but also have a positive ripple effect throughout the entire EU Funds ecosystem. This collaborative approach will ultimately contribute to a virtuous cycle of open innovation, fostering continuous improvement and shared successful practices with other member states 563/1000 In case the partner is involved in several Interreg Europe applications/ projects, please justify this multiple involvement. no 2/1000 https://portal.interregeurope.eu/projects/2085/print-view 54/111 06/03/25, 16:07 Portal Interreg Europe D.3.3 Stakeholder group relevant for policy instrument 3 v4 | Approved Please provide an indicative list of the most relevant stakeholders (i.e., name of the organisation concerned) to be involved in the project. It is recommended to have no more than 12 entries. You have 7 entries. Managing Authority for Madeira 2030 Program 43/300 Managing Authority for Alentejo 2030 Program 44/300 Managing Authority for Centro 2030 Program 42/300 Managing Authority for Algarve 2030 Program 43/300 Managing Authority for Lisboa 2030 Program 42/300 Managing Authority for Techical Assistance 2030 Program 55/300 Managing Authority for Açores 2030 Program 42/300 https://portal.interregeurope.eu/projects/2085/print-view 55/111 06/03/25, 16:07 Portal Interreg Europe D.3.4 Pilot action under policy instrument v4 | Approved Is a pilot action proposed to improve this policy instrument? No https://portal.interregeurope.eu/projects/2085/print-view 56/111 06/03/25, 16:07 Portal Interreg Europe D.4 Policy instrument 4 v4 | Approved D.4.1 Territorial context and general description D.4.1.1 Territorial context What is the state of play of the issue addressed by the project in the territory covered by the policy instrument? Which challenge needs to be overcome in this territory? Please be as specific as possible and provide detailed information on the characteristics of the territory. Normandy Region is in the process of integrating and adapting its practices by implementing AI in its administrative process. This new tool can help improve the monitoring of public policies by transferring the least valued tasks to AI. Indeed, as a regional authority, it manages a wide range of data. AI can help set-up an easier access to data in order to build a strategy coherent with the territorial needs and strengths, monitor it more efficiently and saving time for civil servants to focus on higher-valued and more strategic tasks. Besides, AI allows to save time on data processing and to provide targeted data supporting decision-making. With SHARPEI project, the objective of Normandy Region is to improve its monitoring capacities in the frame of its Regional Scheme for Higher Education, Research and Innovation 2022-2028. Focusing on analysis and monitor of trends on innovation and economic changes to design more effective policies fostering innovation and economic development. Some of the expected advantages will be: encouraging networking between local companies and public research centres; speed up preliminary procedures for public-private collaborative projects; analysing economic and innovation trends to maintain the competitiveness and attractiveness of the territory 1298/1500 D.4.1.2 General description of the policy instrument Please name the policy instrument addressed (for Investment for jobs and growth goal programmes, please provide the name of the operational programme concerned). Regional Scheme for Higher Education, Research and Innovation 2022-2028 (SRESRI) 80/150 Is this instrument an Investment for jobs and growth goal programme (i.e. national or regional operational programme)? No Please indicate the geographical scope of this instrument Regional Please select how the authority responsible for this policy instrument is involved in the project: The authority responsible for this policy instrument is involved as… Partner Please select the authority responsible for this policy instrument. PP04 Normandy Regional Council Please describe the main features of this policy instrument (e.g. objective, characteristics, priority or measure addressed). https://portal.interregeurope.eu/projects/2085/print-view 57/111 06/03/25, 16:07 Portal Interreg Europe The SRESRI programme for the period 2022-2028 is a regulatory and strategic document adopted by the Regional Council of Normandy after a wide consultation of Regional stakeholders. It is updatedv4at| Approved every renewal of the Regional Council (last election in June 2021) in order to set a revised strategy to be declined in the operational funding solutions for the Higher Education, Research and Innovation ecosystem in Normandy. In the frame of SHARPEI project, the focus will be on the two first goals of the programme: 1) Mobilize academic and innovation forces to support Normandy in its transition and its Smart Specialization Strategy: the contribution of the Normandy Region in the SHARPEI project will not tackle the whole strategy but rather focus on the Region's support to strengthening public-private links and increasing the mobilization capacity of stakeholders in the service of societal issues expressed within the S3. 2) Support the ambitions of Norman students, teacher-researchers, researchers and Higher Education, R&I institutions to achieve their goals. The specific measure the Region want to focus on in the SHARPEI project is the policy «Normandie Innovation» tackling more specifically the following features: collaborative innovative projects; knowledge transfert and maturation; student entrepreneurship and young graduates; innovative businesses incubators 1380/1500 D.4.1.3 Expected policy improvement What type of improvement do you envisage for this instrument? New projects financed by the instrument No 0/1500 Change in the management of the instrument Yes The use of simplified procedures is highly required in the management of Normandy SRESRI Scheme. AI plays a crucial role in improving performance and efficiency. As partner of SHARPEI, Normandy Region will learn from the experience of other PPs how to integrate AI in the programme/policy management. Main benefits will be: 1) Enabling the identification of future innovation trends to address S3 challenges with the help of data collected by the SRESRI programme to support a regional ESRI observatory, whose data and perimeter are currently being tested and defined to address the position of the Regional Higher education, research and innovation ecosystem nationally and internationally; 2) Matchmaking between needs of Norman SMEs and skills of local labs to meet S3 challenges. Thus, promoting innovative collaboration between SMEs and labs (e.g. chatbot systems to address specific questions); 3) Improving the selection criteria for innovative projects to level up the quality of innovative collaborative projects. Offering analysis to support assessments and awarding decisions; 4) Speeding up the selection procedures by introducing automated processes for overlapping procedures, thus allowing staff to focus on on more valuable tasks (i.e. network animation, promotion of SRESRI, S3 and projects follow-up) 1318/1500 Revision of the instrument itself No https://portal.interregeurope.eu/projects/2085/print-view 58/111 06/03/25, 16:07 Portal Interreg Europe 0/1500 v4 | Approved https://portal.interregeurope.eu/projects/2085/print-view 59/111 06/03/25, 16:07 Portal Interreg Europe D.4.2 Partner(s) addressing policy instrument 4 v4 | Approved Partner PP04 Normandy Regional Council What are the partner’s competences and experiences in the issue addressed by the project? The “Major Projects and Innovation” and “Higher Education and Research” departments drew up the SRESRI in 2022. They are responsible the animation of the Regional Research and Innovation ecosystem. By integrating AI in these processes, the Region wishes to better managing its strategy by gathering R&I territorial needs, modernise its funding schemes and to propose innovative tools to promote regional innovation and economic development. The Region is currently working on improving its process of development and monitoring of public policies by the use on AI. The policy “Normandy Innovation”, that will be the main case study in the SHARPEI project and the measure of the regional scheme for higher education, research and innovation is strongly linked to the regional smart specialization strategy for 2022-2028 818/1000 How will the partner benefit from the cooperation? In case this partner plays a particular role in the project (e.g., responsible for a specific topic, for communication activities), please also indicate it here. Normandy Region is at the beginning of the integration of AI in its administrative process. Taking part in this Interreg project will help improve the setting-up and monitoring of its Higher Education R&I strategy, especially for the “Normandie Innovation” section. Within the Region various public research teams are already working on AI applications and are willing to work with the regional authority in setting up AI tools: - Direction for Digital Planning - University of Caen Normandy with GREYC laboratory “Research Group on Digital Sciences” and Nicolas Oresme Laboratory on Applied Mathematics ; - University of Rouen Normandy with the Raphael Salem Laboratory on Applied Mathematics - INSA Rouen – National Institute for Applied Sciences in Rouen with the LITIS Laboratory “Research team on Computer Science, Data processing and Systems” - ESIGELEC and CESI Engineering Schools. - Regional competitive clusters and industrial sector associations 957/1000 In case the partner is involved in several Interreg Europe applications/ projects, please justify this multiple involvement. Normandy Region was a partner of the project APPROVE funded by the INTERREG Europe (FEDER) 2014-2020: Advancing Public Participation and stakeholdeR engagement fOr the improVement of renewable Energy policies. For the period 2021-2027, Regional Council of Normandy is working on 4 different projects not yet submitted.The objective for the organisation being to be present in European networks, in order to benefit from experiences and good practices of other Regional or National Authorities. These 4 projects focus on different domains (territory planning, mobility, health and higher education). Each project is followed by different operational directions within the Regional Council. There is thus no overlapping between each projects. 740/1000 https://portal.interregeurope.eu/projects/2085/print-view 60/111 06/03/25, 16:07 Portal Interreg Europe D.4.3 Stakeholder group relevant for policy instrument 4 v4 | Approved Please provide an indicative list of the most relevant stakeholders (i.e., name of the organisation concerned) to be involved in the project. It is recommended to have no more than 12 entries. You have 12 entries. University of Caen Normandy 27/300 University of Rouen Normandy 28/300 Institut National des Sciences Appliquées de Rouen - National Institute of Applied Sciences of Rouen 100/300 ESIGELEC - Engineering school on intelligent systems in Rouen 61/300 CESI - Engineering school on informatics and digital science in Rouen 69/300 Development Agency for Normandy (ADN) 37/300 ADN - Development Agency for Normandy 37/300 Normandie AeroEspace - Regional Cluster of Aeronautics, Spatial, Defence and Security in Normandy 97/300 NEXTMOVE - Competitiveness cluster on Automotive Innovation 59/300 Normandie Valorisation - Experimental Company for the acceleration of technological transfer 92/300 Normandie Incubation – Regional incubator 41/300 Pôle Transactions Electroniques Sécurisées (Pôle TES) - Regional Cluster on digital innovation 94/300 https://portal.interregeurope.eu/projects/2085/print-view 61/111 06/03/25, 16:07 Portal Interreg Europe D.4.4 Pilot action under policy instrument v4 | Approved Is a pilot action proposed to improve this policy instrument? No https://portal.interregeurope.eu/projects/2085/print-view 62/111 06/03/25, 16:07 Portal Interreg Europe D.5 Policy instrument 5 v4 | Approved D.5.1 Territorial context and general description D.5.1.1 Territorial context What is the state of play of the issue addressed by the project in the territory covered by the policy instrument? Which challenge needs to be overcome in this territory? Please be as specific as possible and provide detailed information on the characteristics of the territory. The Province of Antwerp – which acts as management authority (MA) for Interreg Belgium-The Netherlands – has a proven track-record for the proper and financially sound management of EU funds, although the use of AI or other advanced technologies is rather limited so far. Flanders Audit Authority (AA) initiated the innovation project CATE in 2022 in order to develop a future-proof platform that assesses the functioning of the management and control systems of European structural funds in a fully autonomous way. The platform is modular in nature and the completion of use cases is scheduled throughout the 2021-2027 period. The Province of Antwerp has been participating in CATE since 2022 as the first implementing partner. The scope of CATE is to completely rethink the audit process on a technological as well as a conceptual level, with the following objectives: increased assurance at a lower cost, within a shorter time frame, with greater added value and lower loss of (European) resources. The scope of the project is comprehensive as it changes the procedural stages, milestones, utilised data sources, algorithms, technologies and MA-AA’s input, in order to create an autonomous end-to-end platform. The CATE platform will be adopted more broadly within the Flanders region by ESF and ERDF programme authorities during the 2021-2027 period. This Interreg Europe project would be key for policy transfer at the international level (of the platform or its core principles) 1484/1500 D.5.1.2 General description of the policy instrument Please name the policy instrument addressed (for Investment for jobs and growth goal programmes, please provide the name of the operational programme concerned). Interreg Belgium-The Netherlands 2021-2027 42/150 Is this instrument an Investment for jobs and growth goal programme (i.e. national or regional operational programme)? No Please indicate the geographical scope of this instrument Crossborder/Transnational Please select how the authority responsible for this policy instrument is involved in the project: The authority responsible for this policy instrument is involved as… Partner Please select the authority responsible for this policy instrument. PP05 Province of Antwerp Please describe the main features of this policy instrument (e.g. objective, characteristics, priority or measure addressed). https://portal.interregeurope.eu/projects/2085/print-view 63/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Interreg Belgium-The Netherlands can be situated as a policy instrument within EU cohesion policy, contributing to EU cohesion policy through European territorial cooperation (ETC). More precisely, this policy instrument supports cross-border cooperation in the Belgian-Dutch border area through ERDF funding (https://interregvlaned.eu/). As an Interreg-programme we operate in the same regulatory framework as the other partners (f.i. Regulation EU 2021/1060), despite some minor nuances or exemptions. Interreg BE-NL funds cross-border projects that contribute to the following EU priorities: - A smarter Europe: innovation and capacities for smart transformations (PO1) - A greener Europe: climate, environment and nature (PO2) - A more social Europe: inclusive labour market, training and sustainable tourism (PO4) - A Europe without borders: cooperation to overcome border obstacles (PO6) There are considerable synergies with ERDF programmes in both member states regarding these investment priorities. Our experience with the Interreg-specific priority (‘a Europe without borders’) further strengthens our claim of creating added value for the whole partnership. Interreg BE-NL manages more than 205 million euros in ERDF funding to invest in cross-border projects between 2021 and 2027. The cross-border character is essential for an Interreg project. Public authorities, private enterprises (especially SME’s), knowledge institutions as well as citizens can apply for funding. 1485/1500 D.5.1.3 Expected policy improvement What type of improvement do you envisage for this instrument? New projects financed by the instrument Please select... 0/1500 Change in the management of the instrument Yes The management and control system (MCS) of Interreg BE-NL can be further improved by implementing AI and other advanced technologies in our administrative and management processes. We believe that advanced technologies provide operational tools to simplify our procedures and verifications, to enhance efficiency and effectiveness in the Program management and to support decision-making process through predictive data analysis. We participate in the innovation project CATE, which stands for Continuous Auditing based on Techn(olog)ical Evolution and Data Mining. CATE is a nationally funded innovation project consisting of dozens of use cases, which together form an encompassing AI-platform. The AI-platform enables capacity-building within MAs, while enabling AAs to perform audits on a continuous basis and, hence, on a much shorter term. In order to fully reap the benefits of these advanced technologies, change management also looks beyond the technological aspect as it is necessary to reevaluate administrative and management processes, to train staff on how to effectively adopt these advanced technologies as well as to ensure conformity with international standards. Our participation in this Interreg Europe project would be instrumental to achieve these objectives through knowledge transfers with our peers in programme management 1350/1500 Revision of the instrument itself Please select... 0/1500 https://portal.interregeurope.eu/projects/2085/print-view 64/111 06/03/25, 16:07 Portal Interreg Europe D.5.2 Partner(s) addressing policy instrument 5 v4 | Approved Partner PP05 Province of Antwerp What are the partner’s competences and experiences in the issue addressed by the project? The Province of Antwerp has a proven track-record for the proper and financially sound management of EU funds. Our experience as MA goes back to 2000. We fully committed and certified our programme budget for the 2014-2020 period with an average materiality level or total error rate per accounting year of 0.60%. Hence, we are well-placed to evaluate the pros and cons of changes within our management and control system. More generally, we can benefit from experience in our larger organization based on previous participations in EU funded projects within the framework of Horizon, LIFE+, EFRD Flanders, Interreg BE-NL, Interreg NWE as well as Interreg Europe. Flanders Audit Authority has ample experience in auditing EU funds (e.g. Interreg, ERDF, ESF, AMIF). The CATE project started in 2022 and the AA-MA have been collaborating on the development and implementation of AI and other advanced technologies within the management and control system. 953/1000 How will the partner benefit from the cooperation? In case this partner plays a particular role in the project (e.g., responsible for a specific topic, for communication activities), please also indicate it here. The MA and AA would benefit from knowledge transfers taking place in this Interreg Europe-project in two ways: 1) Share and transfer of their expertise and lessons learned from CATE to the other partners with a focus on use cases (e.g. automated verification of invoices, payslips, etc. and on automated risk estimation, etc.) relevant for all managing authorities. Quality review processes are re-designed to take these changes into account. 2) Learning about AI-applications of the other partners – especially in management processes that are - so far - less covered in CATE. This might include advisory services towards customers via chatbots, more data-driven project selection, etc. The participation through knowledge transfers with peers in programme management would be instrumental to further simplify of procedures and verifications, to enhance accountability of fund management and to support decision-making through the use of predictive data analysis. 964/1000 In case the partner is involved in several Interreg Europe applications/ projects, please justify this multiple involvement. The Province of Antwerp is a large public organization with more than 80 different departments and institutions and with more than 1.500 employees. For this Interreg Europe call, other business units within the Province of Antwerp will be involved in 4 distinct applications each with unique objectives, priorities and staff involved. Two applications as a project partner: SDGs GO; FABCOM Two applications as an Associated Policy Authority: CApABLE; Women on Board. The best practices and experiences exchanged during this project are carefully dealt with to avoid overlap. However, there is always a possibility that some aspects may share similarities. To mitigate this risk, robust communication channels and collaboration frameworks are established among staff involved in these projects to ensure that funding is allocated effectively and does not inadvertently benefit duplicate goals or projects 903/1000 https://portal.interregeurope.eu/projects/2085/print-view 65/111 06/03/25, 16:07 Portal Interreg Europe D.5.3 Stakeholder group relevant for policy instrument 5 v4 | Approved Please provide an indicative list of the most relevant stakeholders (i.e., name of the organisation concerned) to be involved in the project. It is recommended to have no more than 12 entries. You have 5 entries. Department of Work, Economy, Science, Innovation & Social Economy - WEWIS 73/300 APB Provinciaal Secretariaat Europese Structuurfondsen is designated as the Joint Secretariat for Interreg Belgium-The Netherlands 130/300 Flanders Innovation & Entrepreneurship - VLAIO 46/300 Deloitte Belgium 16/300 Flanders Audit Authority (audit authority for Interreg Belgium-The Netherlands) 79/300 https://portal.interregeurope.eu/projects/2085/print-view 66/111 06/03/25, 16:07 Portal Interreg Europe D.5.4 Pilot action under policy instrument v4 | Approved Is a pilot action proposed to improve this policy instrument? No https://portal.interregeurope.eu/projects/2085/print-view 67/111 06/03/25, 16:07 Portal Interreg Europe D.6 Policy instrument 6 v4 | Approved D.6.1 Territorial context and general description D.6.1.1 Territorial context What is the state of play of the issue addressed by the project in the territory covered by the policy instrument? Which challenge needs to be overcome in this territory? Please be as specific as possible and provide detailed information on the characteristics of the territory. Government of Catalonia has been assigned to act as the Intermediate body (IB) of ERDF Regional Program 2021-2027, carrying out a number of tasks under Managing Authority’s responsibility. These tasks are described in Regulation (EU) 2021/1060 of 24 June 2021, and include the management verifications, which are among the most important functions assigned to the Government of Catalonia. Unit control is in charge of such verifications, which are very time consuming and entail operational time in non-value added tasks, such as verification of paper work (checking audit trail with invoice, proof of payment…). As a result, IB needs significant administrative capacity to perform these tasks. IA should be explored as an integrate tool to reduce errors, to standardize procedures and reduce operational time. The procedure to determinate financial corrections to be made on expenditure financed by the Union under shared management in case of non-compliance with the applicable rules on public procurement, could also be improved through the use of an IA tool. Significant time is being dedicated to check public procurement certifications in order to categorize the financial correction for each irregularity. In this sense, IA could help reduce this checking process. The main goal linked with the participation in the Interreg project is to enhance procedural efficiencies in order to comply with relevant legal framework and to reduce the delay in the management of ERDF funds 1483/1500 D.6.1.2 General description of the policy instrument Please name the policy instrument addressed (for Investment for jobs and growth goal programmes, please provide the name of the operational programme concerned). Programme Catalonia ERDF 2021-2027 34/150 Is this instrument an Investment for jobs and growth goal programme (i.e. national or regional operational programme)? Yes Please indicate the geographical scope of this instrument Regional Please select how the authority responsible for this policy instrument is involved in the project: The authority responsible for this policy instrument is involved as… Partner Please select the authority responsible for this policy instrument. PP06 Ministry of the Economy and Finance, Generalitat de Catalunya Please describe the main features of this policy instrument (e.g. objective, characteristics, priority or measure addressed). https://portal.interregeurope.eu/projects/2085/print-view 68/111 06/03/25, 16:07 Portal Interreg Europe Catalonia ERDF Program 2021-2027 have a total investment of 2,1 billion euros (840.5 million 40% of ERDF contribution +1,260 billion euros Catalonia co-funding). v4 | Approved The outstanding challenges set and the proposed investments are based on a preliminary diagnosis and a review of regional strategies to be implemented in the near future, in order to align regional and European resources. Resulting from this process 4 challenges have been set for this period: Challenge 1: Ecosystem of knowledge and sustainable economic growth Challenge 2: Clean energy and sustainable and inclusive communities Challenge 3: Resilient ecosystems Challenge 4: Modern administration close to citizens In order to effectively address the development of these challenges, one of the most important goals is to reorganise internal management procedures, in order to reduce time consuming tasks and the administrative burden for beneficiaries and to focus on impact results instead of concentrating on expenditure verifications. 1011/1500 D.6.1.3 Expected policy improvement What type of improvement do you envisage for this instrument? New projects financed by the instrument Please select... 0/1500 Change in the management of the instrument Yes Simplification procedures are required in the performance of European cohesion policy, and AI can contribute to this goal, improving procedures envisaged in the program management and verifications tasks. AI will be used, to tackle the following issues: • Improve the quality of support services provided to beneficiaries and simplify their administrative procedures and reduce their burden. • Reframe procedures to increase productivity by reducing process time and costs. • Introduce big data systems to optimize the decision-making policy. • Overlapping procedures should be identified in order to introduce automation mechanisms. This target should mainly address expenditure procedures and public procurement verifications, where the majority of controls are paper-based. • Innovate and create new opportunities to focus staff working activities on more value-added tasks, based on impact results of cohesion policy. There is an urgent need to reframe procedures; to introduce digital transformation processes and to improve the effectiveness of European funds deploying procedures. 1090/1500 Revision of the instrument itself Please select... 0/1500 https://portal.interregeurope.eu/projects/2085/print-view 69/111 06/03/25, 16:07 Portal Interreg Europe D.6.2 Partner(s) addressing policy instrument 6 v4 | Approved Partner PP06 Ministry of the Economy and Finance, Generalitat de Catalunya What are the partner’s competences and experiences in the issue addressed by the project? MA (national authority) established the operational framework for the governance of autonomous regions’ regional programmes. Besides the initial oversight with the MA at the inception of the framework, full autonomous authority has been delegated to these regions (IB). Generalitat de Catalunya is the IB in charge of developing the regional ERDF program. The Regional Government, with the Department of Economy and Finance acting as IB is responsible for the maintenance of the ERDF information system, and for designing the procedures to deploy the EU funds. These competences are regulated by DECREE 58/2022, of 29 March, restructuring the Department of Economy and Finance. 678/1000 How will the partner benefit from the cooperation? In case this partner plays a particular role in the project (e.g., responsible for a specific topic, for communication activities), please also indicate it here. Generalitat of Catalonia has been IB of the ERDF programs since 1995, so it can share and exchange extensive experience and knowledge with other partners. In addition, an IA pilot project to reduce paper work verifications has been completed at the regional level. Generalitat of Catalonia can offer findings based on this project, highlighting the main upsides and drawbacks. Therefore, this Interreg project, benefitting from the previous pilot project, could help us to explore new fields. This collaborative approach with other IBs and MAs at the regional and national levels will contribute to: identify common procedures that could be administered by AI Identify procedures which should be revised/redesigned with enhanced effectiveness Foster efficient management within the EU Funds ecosystem. Create innovative digital transformation in cohesion policy procedures Share best practices with other member states. 931/1000 In case the partner is involved in several Interreg Europe applications/ projects, please justify this multiple involvement. no 2/1000 https://portal.interregeurope.eu/projects/2085/print-view 70/111 06/03/25, 16:07 Portal Interreg Europe D.6.3 Stakeholder group relevant for policy instrument 6 v4 | Approved Please provide an indicative list of the most relevant stakeholders (i.e., name of the organisation concerned) to be involved in the project. It is recommended to have no more than 12 entries. You have 5 entries. Economic and social partners of Monitoring Committee of the Catalonia ERDF Program 82/300 Local authorities members of Monitoring Committee of the Catalonia ERDF Program 79/300 Employment Service of Catalonia (Servei Català d'Ocupació for Public - SOC) 75/300 Audit authority (regional level) 32/300 Regional Agency SMEs aids for Catalan Agency for Business Competitiveness (ACCIÓ) 81/300 https://portal.interregeurope.eu/projects/2085/print-view 71/111 06/03/25, 16:07 Portal Interreg Europe D.6.4 Pilot action under policy instrument v4 | Approved Is a pilot action proposed to improve this policy instrument? No https://portal.interregeurope.eu/projects/2085/print-view 72/111 06/03/25, 16:07 Portal Interreg Europe D.7 Policy instrument 7 v4 | Approved D.7.1 Territorial context and general description D.7.1.1 Territorial context What is the state of play of the issue addressed by the project in the territory covered by the policy instrument? Which challenge needs to be overcome in this territory? Please be as specific as possible and provide detailed information on the characteristics of the territory. The current state of play and challenges in Hungary regarding the project’s topic are: - Digital Infrastructure and Connectivity: As of 2024, the internet penetration rate in Hungary is estimated to be 88.07. Despite this positive trend, there are still disparities in digital infrastructure, particularly between urban and rural areas. - Effective data integration and management remain challenges, especially in public administration. The need for streamlined and interoperable data systems is critical for improving the effectiveness and transparency of EU-funded programmes. - The adoption of digital technologies in businesses is growing but still faces barriers. Digital literacy and the readiness of SMEs to adopt these technologies vary significantly - Existing formal procedures for data management are often complex and cumbersome. Simplifying these procedures is essential to reduce administrative burdens and accelerate project implementation. - Transparency and Accountability: There is a need for more transparent and user-friendly data presentation to enhance accountability and public trust in EU-funded initiatives Challenges to Overcome: enhancing data collection and integration, simplifying procedures, building predictive analytics capabilities, improving transparency and public accountability. Providing comprehensive training and capacity-building initiatives for public administrators and other stakeholders to improve data literacy and the effective use of data analytics 1497/1500 D.7.1.2 General description of the policy instrument Please name the policy instrument addressed (for Investment for jobs and growth goal programmes, please provide the name of the operational programme concerned). Economic Development and Innovation Operational Program Plus (EDIOP PLUS) 73/150 Is this instrument an Investment for jobs and growth goal programme (i.e. national or regional operational programme)? Yes Please indicate the geographical scope of this instrument National Please select how the authority responsible for this policy instrument is involved in the project: The authority responsible for this policy instrument is involved as… Associated Policy Authority Please select the authority responsible for this policy instrument. National Development Centre Please describe the main features of this policy instrument (e.g. objective, characteristics, priority or measure addressed). https://portal.interregeurope.eu/projects/2085/print-view 73/111 06/03/25, 16:07 Portal Interreg Europe EDIOP Plus supports the digitalisation of public processes through targeted specific objectives: v4 | Approved 1) Strengthening ICT Connectivity and Services: promotes regional ICT connectivity, focusing on less-developed regions to bridge digital disparities. To foster a competitive and smarter EU by encouraging smart economic transformation and regional ICT connectivity (RSO1.1) 2) Digital Skills Development: emphasises lifelong learning and ICT training for workers. The development of skills related to smart specialisation and industrial transformation (RSO1.4) is specifically highlighted. 3) Support for SMEs: SMEs are supported in adopting digital technologies, including Industry 4.0. Aim to facilitate technological changes and digitalisation in businesses, particularly in economically disadvantaged regions. It effects back to public services. 4) Modernizing Public Administration: Efforts to reduce admin. burdens include developing professional support systems, creating common customer pathways to enhance public process efficiency 5) Education and Training: Investing in resilient remote and online education infrastructures to support lifelong learning and vocational education. Contributing to the goal of improving access to inclusive and quality services in education and training (RSO4.2) Measures aim to improve the digitalization of public processes, economic competitiveness, and foster a more inclusive society, addressing territorial disparities and supporting regional growth. 1493/1500 D.7.1.3 Expected policy improvement What type of improvement do you envisage for this instrument? New projects financed by the instrument Please select... 0/1500 Change in the management of the instrument Yes EDIOP PLUS plays a crucial role in Hungary’s economic transformation, particularly in strengthening digital public services, supporting SME innovation, and enhancing data-driven governance. SHARPEI project will contribute to the improvement of EDIOP PLUS by integrating AI-driven decision-making tools and data-based monitoring frameworks, ensuring greater transparency, efficiency, and accountability in PA. In particular, in the following fields: SME digitalization and support: best practices adopted by other PPs programmes will be transferred to improve SME digitalization measures in Hungary, ensuring alignment with the most advanced EU regions. Exploiting cross-sectoral policy synergies and facilitating knowledge transfer: policy learning exchanges between HU authorities and project PPs will ensure to test/implement some of the best practices in the management of the EDIOP PLUS programme. Enhanced monitoring and evaluation system: based on interregional knowledge exchange, PBN will provide recommendations to the National Development Centre on how to revise the EDIOP PLUS monitoring/evaluation of projects’ results funded by the programme will be revised. 1173/1500 Revision of the instrument itself Please select... https://portal.interregeurope.eu/projects/2085/print-view 74/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved 0/1500 https://portal.interregeurope.eu/projects/2085/print-view 75/111 06/03/25, 16:07 Portal Interreg Europe D.7.2 Partner(s) addressing policy instrument 7 v4 | Approved Partner PP07 Pannon Business Network Association What is the policy relevance of this partner (the link to the authority responsible for the policy instrument addressed and its capacity to influence this instrument)? PBN has a strong influence on EDIOP PLUS through its long-term collaboration with the Ministry of Public Adm. and Spatial Dev.. Examples of this long-lasting partnership include: 1. 20-Year Partnership on Policy Development: PBN has been collaborating with the Ministry for nearly 2 decades, actively shaping policies with national economic goals, influencing various OPs thus contributing to regional economic development and innovation. 2. Joint involvement with APA in key EU projects:1) UpGradeSME: to enhance SME internationalization and propose improvements for EDIOP 1.3.1;2) FOUNDATION: to build regional resilience to industrial changes, further shaping EDIOP PLUS policies;3) NOTRE project: PBN and APA work together to engage Hungarian stakeholders in development strategies. 3. Knowledge transfer: PBN leverages its collaboration with leading EU institutions/research centres in regional development programs to facilitate knowledge transfer and improve the implementation of EDIOP PLUS. 999/1000 What are the partner’s competences and experiences in the issue addressed by the project? PBN is a regional development non-profit organization, focusing on company competitiveness development, and particularly on digitalization. It was established in 2006, starting with connecting local businesses and public sector with international players. To date over 75 European research and partnership projects with more than 450 EU partners. PBN established EIT Manufacturing Hub for Hungary, becoming part of the EIT Family. PBN is the catalysator of the Szombathely2030 Programme, by preparing, implementing most of the projects approved. PBN established its digital innovation hub in 2017, called am-LAB, with infrastructure and human resources in robotics, data science, extended reality and 3Dtechnologies. Am-LAB DIH is a tech-transfer spin-off company of PBN. PBN has over a decade of experience in business development, with focus on competitiveness. PBN managed High-Growth-Company development of the manufacturing sector, reaching 300 SMEs in mechatronics, wood and food sectors. 995/1000 How will the partner benefit from the cooperation? In case this partner plays a particular role in the project (e.g., responsible for a specific topic, for communication activities), please also indicate it here. PBN and its stakeholders will benefit from offering new and improved Policy Instruments. During the exchange of experiences PBN will learn from regions having the same goal but being on different level of economic policy solutions. International good practices will contribute to better realization of the strategic planning related to digital transformation and better coordination of the national, international funds. The series of good practices will help to improve the quality of regional development strategies and allow policy-makers to have access to partners’ experiences to enhance competitiveness, resilience and sustainability. The project and the shared knowledge will contribute to the region economic development. PBN can collect significant knowledge to successfully operate its test environment called "am-LAB". The knowledge on partnership level will boost the possibilities in the topics of training, awareness raising and daily operation of the Lab. 970/1000 In case the partner is involved in several Interreg Europe applications/ projects, please justify this multiple involvement. Pannon Business Network Association is currently participating in several Interreg Europe projects funded under the 1st round of programme call. These projects will be phasing out as of 2025. Our experiences, also from the last financing period, our future estimations and our expertise validated by the Interreg Europe JS prove that PBN has all the necessary human resources and technical skills to implement projects simultaneously and this capacity can be extended flexibly as a response to increasing project workload 521/1000 https://portal.interregeurope.eu/projects/2085/print-view 76/111 06/03/25, 16:07 Portal Interreg Europe D.7.3 Stakeholder group relevant for policy instrument 7 v4 | Approved Please provide an indicative list of the most relevant stakeholders (i.e., name of the organisation concerned) to be involved in the project. It is recommended to have no more than 12 entries. You have 11 entries. Hungarian Central Statistical Office (KSH) 42/300 Hungarian AI Coalition 22/300 AI EDIH Hungary 15/300 ICT Association of Hungary 26/300 Hungarian Chamber of Commerce and Industry 42/300 Hungarian Innovation Association 32/300 National 5G Coalition 21/300 National Development Centre 27/300 Municipality of Szombathely 27/300 Enterprise Europe Network Hungary 33/300 Ministry of Public Administration and Spatial Development 57/300 https://portal.interregeurope.eu/projects/2085/print-view 77/111 06/03/25, 16:07 Portal Interreg Europe D.7.4 Pilot action under policy instrument v4 | Approved Is a pilot action proposed to improve this policy instrument? No https://portal.interregeurope.eu/projects/2085/print-view 78/111 06/03/25, 16:07 Portal Interreg Europe D.8 Policy instrument 8 v4 | Approved D.8.1 Territorial context and general description D.8.1.1 Territorial context What is the state of play of the issue addressed by the project in the territory covered by the policy instrument? Which challenge needs to be overcome in this territory? Please be as specific as possible and provide detailed information on the characteristics of the territory. The MA currently does not use AI tools for automated control systems, categorization, or data analysis to support control traces or decision-making. Preparing support measures, such as creating simplified cost models, is burdensome and time consuming. The complexity and time commitment required for data analysis result in low interest in introducing simplified reimbursement methods, leading to untapped potential for reducing bureaucracy and streamlining processes for beneficiaries. Moreover, the abundance of guidelines and rules makes it difficult for beneficiaries to understand necessary information. There is a significant need to streamline work processes to facilitate faster allocation of EU financial resources to various economic sectors. The field of AI has experienced rapid development, raising expectations for innovation, speed, and user-friendliness in public sector services. These expectations extend to the MA's implementation of the Cohesion Policy operational program, aiming to enhance data-driven management and simplify processes for both implementers and beneficiaries through AI adoption. This Interreg project focus aligns with the "White Paper on Data and Artificial Intelligence," the "Estonian Digital Society 2030" and the "Research, Development, Innovation, and Entrepreneurship 2021–2035" development plans. Additionally, the outcomes and experience exchange from project will contribute to the objectives of the AI Action Plan 2024–2026 adopted in Estonia 1493/1500 D.8.1.2 General description of the policy instrument Please name the policy instrument addressed (for Investment for jobs and growth goal programmes, please provide the name of the operational programme concerned). Programme for Cohesion Policy Funds 2021-2027 45/150 Is this instrument an Investment for jobs and growth goal programme (i.e. national or regional operational programme)? Yes Please indicate the geographical scope of this instrument National Please select how the authority responsible for this policy instrument is involved in the project: The authority responsible for this policy instrument is involved as… Partner Please select the authority responsible for this policy instrument. PP08 State Shared Service Centre Please describe the main features of this policy instrument (e.g. objective, characteristics, priority or measure addressed). Estonia will receive €3.37 billion in support from the EU for the operational program for the Cohesion Policy funds and the JTF for the 2021-2027 period. There are six main objectives defined in the operational program based on the long-term strategy "Estonia 2035": Smarter Estonia, Greener Estonia, More Connected Estonia, More Social Estonia, Closer to People Estonia, and Fair Transition. The program involves ERDF, CF, ESF+, JTF. The implementation of the Cohesion Policy program involves a complex legal framework, with requirements set out in various levels of legal acts and guidelines, so it’s necessary for both grant recipients and administrative staff to have thorough knowledge of the rules. In Estonia, there is a unique management and control system for the operational program, making it technically easier to manage changes and ensuring that procedural changes affect all Cohesion Policy funds. The effectiveness of using EU financial resources depends on the substantive and legal preparation of support measures, the quality of project implementation, proactive results management, and communication. As a small member state, it is necessary to make sure that the financial resources are effectively spent and that civil service enhance its capacity and become more efficient in the long term https://portal.interregeurope.eu/projects/2085/print-view 79/111 06/03/25, 16:07 Portal Interreg Europe 1311/1500 v4 | Approved D.8.1.3 Expected policy improvement What type of improvement do you envisage for this instrument? New projects financed by the instrument Please select... 0/1500 Change in the management of the instrument Yes With expanding capabilities of AI, the MA sees potential in simplifying compliance assessment, broadening the cross-use of existing data, and discovering opportunities to move further towards risk-based supervision using data. Role of the MA is to ensure an effective management and control system in Estonia, the adoption of innovative solutions exchanged and analysed in this project could be extended to implementing agencies and bodies as well. The MA sees an opportunity that, by building and evaluating prototypes for AI adoption during this financing period, they will be further and more target-led developed in the 2028+ period, where there will be fewer financial resources but more data-driven simplifications and results-based approaches. At the beginning of 2024, the SSSC, in collaboration with private sector AI mentors, briefly analysed opportunities to streamline work procedures and the potential role of AI in the process. The mentors have recommended that the SSSC should invest in data organization and quality improvement, prepare test datasets, analyse various possibilities in workshops, and test the corresponding prototypes and feasibility studies with selected methodologies. There is great potential to simplify management and control systems using AI-based virtual assistants, AI-supported data synthesis and evaluation, and, where possible, conducting control activities. Reducing any kind of bureaucracy will also improve the overall reputation of EU support measures 1498/1500 Revision of the instrument itself Please select... 0/1500 https://portal.interregeurope.eu/projects/2085/print-view 80/111 06/03/25, 16:07 Portal Interreg Europe D.8.2 Partner(s) addressing policy instrument 8 v4 | Approved Partner PP08 State Shared Service Centre What are the partner’s competences and experiences in the issue addressed by the project? The MA continuously analyses and improves the efficiency of management and control systems. At the beginning of 2024, SSSC organized a mentoring project with private sector AI mentors to identify initial activities in work processes that could be streamlined with AI-based applications and to gain a general awareness of the potential and risks of various AI technologies. An AI task force has been established within the organization to share current developments regarding AI potential. To visualize data and ensure compliance with performance indicators, SSSC has implemented PowerBI software, accessible throughout the administration. Systematic development of performance management significantly supports the goal of this project to use collected data as knowledgeably and intelligently as possible. Moreover, the SSSC can share experiences with other project partners regarding the implementation of visualization software 929/1000 How will the partner benefit from the cooperation? In case this partner plays a particular role in the project (e.g., responsible for a specific topic, for communication activities), please also indicate it here. The MA can share experiences and examples with other MAs on automating control processes and integrating AI to simplify procedures for both beneficiaries and implementers. The SSSC sees potential in using AI, for example, in evaluating data required for simplified cost reimbursement methods. The EU Cohesion Policy aims to increase simplifications, supported by smarter data utilization and automatization, which is the one aim of this project. The second focus area is exchanging know-how on implementing chatbot solutions for beneficiaries and for the administration (e.g., the one used in Portugal). The project provides a comprehensive international networking platform focused on AI within the regions. Additionally, expected benefits include improving communication activities, presenting results to the public in an attractive format, and enhancing the visibility of EU support 885/1000 In case the partner is involved in several Interreg Europe applications/ projects, please justify this multiple involvement. no 2/1000 https://portal.interregeurope.eu/projects/2085/print-view 81/111 06/03/25, 16:07 Portal Interreg Europe D.8.3 Stakeholder group relevant for policy instrument 8 v4 | Approved Please provide an indicative list of the most relevant stakeholders (i.e., name of the organisation concerned) to be involved in the project. It is recommended to have no more than 12 entries. You have 5 entries. Ministry of Justice and Digital Affairs 39/300 Environmental Investment Centre 31/300 Ministry of Finance 19/300 Government Office 17/300 Estonian Business and Innovation Agency 39/300 https://portal.interregeurope.eu/projects/2085/print-view 82/111 06/03/25, 16:07 Portal Interreg Europe D.8.4 Pilot action under policy instrument v4 | Approved Is a pilot action proposed to improve this policy instrument? No E.1 Core phase (Exchange of experience) https://portal.interregeurope.eu/projects/2085/print-view 83/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Semester 1 (Core phase) Exchange of experience https://portal.interregeurope.eu/projects/2085/print-view 84/111 06/03/25, 16:07 Portal Interreg Europe May - October 2025 v4 | Approved KOM: June 2025, Bologna STEP 1: Framework setting At the beginning of the first semester, all the partners convene for the KOM in Bologna, Emilia-Romagna. This will be the occasion to kick off the project's planned activities and to take the first step regarding the framework setting. The presentation and sharing of detailed work programme among partners are the core of KOM. This program is detailed in activities and deadlines and includes the SHARPEI Operational Methodology. The four main components of the exchange of experience will be outlined: A. The 3-Paths SHARPEI Survey B. Thematic wokshops C. Staff exchange D. Good Practices and study visits A. During the KOM, the LP will present a preliminary draft of the 3-PATHS SHARPEI Survey structure. The survey should include: 1) An analysis of the current state of AI integration and intelligent data use in the partners' policy instruments, in relation to the topics outlined in the 3 PATHS and Backbone. Both partners with previous experience in using such technologies and those without will be invited to: I) Produce an analysis of the tools they would like to integrate into their policy instruments II) Base their analysis on successful experiences in other partner Regions 2) A review of market-ready technologies with potential for integration into policy Instrument management 3) A survey of cutting-edge technologies in the field of PI management 4) A proposal for a “wait calculation methodology” Discussions will commence to define a common methodological pool for the subsequent analysis phase. These discussions will continue in following online meetings. The goal for the semester is to develop and share a common format for the surveys, which will then be completed by each partner in the following semester. B. The Thematic Workshops are introduced. Sessions will be held from the end of semester 2 to semester 4. These sessions will take place during partner meetings and through online workshops. C. The LP presents the concept of staff exchange, which will be implemented in semesters 5 and 6, depending on the needs arisen during the Thematic Workshops and on the findings of the 3-PATHS Survey. The number of staff exchanges may vary depending on the partners' interest in deepening their knowledge of each of the three paths. D. In alignment with the 3-Paths SHARPEI survey, the Lead Partner presents the expectations for the Good Practice collection procedure. Furthermore, in the first semester, all partners will convene their LSG (Local Stakeholder Group). The first LSG meeting will be held after the KOM to share the project's achievements and collect stakeholders' expectations for AI integration in Policy Instrument management. Throughout the core phase, partners will compile the results of all activities into individual so-called Regional Blueprints, which will contribute to the Joint Interregional Report. 2962/3000 Communication https://portal.interregeurope.eu/projects/2085/print-view 85/111 06/03/25, 16:07 Portal Interreg Europe During the KoM, PP7, who handles communication activities, will present the Communication Strategy. v4 | Approved Planned Activities: Press Release and Article for KOM: Highlight ER policy and study tour. LCEs: Organized in each region with follow-up press releases and articles. LSG Events: Articles about events for the homepage. Social Media Updates: Regular updates by the Communication Manager. SHARPEI Newsletter: Distributed alongside partners’ newsletters. Presentation of the project to the Forum for Managing Authorities (MA) on Building Administrative Capacity 2021-2027 and to other existing Community of Practices established by DG REGIO Participation to events and activities organised at INTERREG EUROPE PROGRAMME level (e.g. Policy Learning Platform activities; Annual programme events; etc.) Expected Results: Press Release and Article: Announce KOM. 8 Press Releases and 8 Articles: About LCEs. 8 Articles: About LSG meetings. 1 Newsletter + Partners’ Newsletters. 8 LCEs 993/1000 Management Ongoing management activities to ensure smooth implementation and reporting of the project N° of interregional policy learning events organised 1 N° of good practices identified 0 https://portal.interregeurope.eu/projects/2085/print-view 86/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Semester 2 (Core phase) Exchange of experience November 2025 - April 2026 Second Meeting: November 2025, Våsterbotten STEP 2: Context assessment In the second semester the activities will be focused on the context assessment step. November 2025 - January 2026 1. Implementation of the 3-PATHS SHARPEI Survey - All partners will focus on completing the 3-PATHS SHARPEI Survey during the beginning of the second semester. - This survey aims to identify the current state of AI integration and the intelligent use of data within the partners' policy instruments, as well as to highlight market-ready technologies and cutting-edge solutions for policy management. November 2025 2. Second In-Person Meeting in Våsterbotten - Presentation of Survey Results: The results of the 3-PATHS SHARPEI Survey will be presented. These results are expected to identify an initial set of best practices, as well as future developments that each partner intends to achieve. - First Study Visit: Organized during the in-person session to provide practical insights and real-world examples of best practices. - Introduction of the Thematic Workshops: The Lead Partner (LP) will introduce the Thematic Workshops, which will be based on the themes underlying the three PATHS and the backbone analysed in the survey. The thematic workshops will serve as in-depth sessions designed to enhance the understanding of cutting-edge technologies involved in the exchange of experiences. For each PATH, a PP responsible will be identified based on their strengths, best practices emerging from the survey, and their specific interest in developing their Regional Blueprint within a particular path. The Regional Blueprint is a document outlining the steps each project partner follows to introduce improvements in the management of their policy instrument. It aligns with one or more of the project's thematic Paths or the Backbone. This document serves as a structured roadmap, ensuring a coherent and effective approach to policy enhancement across participating regions. - As a result, the second In-Person Meeting is expected to give the final tuning to the contents of the thematic workshops, based on the evidence of the 3-PATHS SHARPEI Survey. March - April 2026 3. Online workshop Kick-off - The Thematic Workshops will begin online, guided by the PPs responsible for each PATH. These sessions will provide project partners with essential insights into innovative tools and methodologies applicable to policy instrument management. By focusing on theoretical advancements and technological trends, the workshops will support partners in identifying advanced solutions that can effectively contribute to policy improvements 4.Local Stakeholder Group (LSG) Meetings - Each partner will organize a meeting with their Local Stakeholder Group (LSG) to present the progress made during the second semester. - These meetings will also serve to gather stakeholders' feedback and expectations regarding the integration of AI into policy instrument management. 2997/3000 Communication https://portal.interregeurope.eu/projects/2085/print-view 87/111 06/03/25, 16:07 Portal Interreg Europe Planned Activities: v4 | Approved - Publish Outcomes of second In-person Meeting: Article on Våsterbotten policy instrument, study tour details, good practices and the 3-PATHS SHARPEI Survey - Local Stakeholder Event Reporting: Each partner to write a short article for the project homepage and their media channels (8 articles total). - Social Media Updates: Communication Manager to link updates to news on the project homepage. - SHARPEI Newsletter: Sent to the mailing list and distributed in partners' newsletters. - Participation to events and activities organised at INTERREG EUROPE PROGRAMME level - Production of a short video presenting the project at its inception. Expected Results: - 1 Article: About the second SG meeting. - Article: About Good Practices and the 3-PATHS SHARPEI Survey - 1 SHARPEI Newsletter + Partners’ Newsletters. - 8 Articles: About LSG meetings. 877/1000 Management Ongoing management activities to ensure smooth implementation and reporting of the project N° of interregional policy learning events organised 1 N° of good practices identified 8 https://portal.interregeurope.eu/projects/2085/print-view 88/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Semester 3 (Core phase) Exchange of experience May-October 2026 Third Meeting: June 2026, Lisbon STEP 3: Interregional Learning and Good Practices Exchange In the third semester the third step will be implemented, focusing on the interregional learning and good practices exchange May - June 2026 1. Thematic workshops sessions will continue online, focusing on the themes of the three PATHS identified in the 3-PATHS SHARPEI Survey. 2. Third In-person Meeting in Lisbon - Presentation of Staff Exchange Methodology: The Lead Partner (LP) will introduce the methodology for the Staff Exchange program, detailing the minimum requirements for participants and host partners. i) Participant Requirements: Participants should have a relevant background in AI integration, data management, or policy implementation, and demonstrate a strong interest in learning from other regions' best practices. ii) Host Partner Requirements: Host partners should have been identified in the 3-PATHS SHARPEI Survey as having significant good practices. They must be able to offer a supportive learning environment and relevant experiences for visiting staff. - Second Study Visit: This visit will offer practical insights into successful implementations and innovations in AI and data integration. - First In-person Workshop: In-person workshops will be conducted, focusing on each of the three PATHS and on the backbone of the project. The workshops will be led by responsible partners and may include external technical assistance to ensure comprehensive skill development. Sessions will feature case studies and talks by industry experts related to each PATH. July - August 2026 3. Staff Exchange Applications - Collection of Applications: Interested regions will submit applications for both personnel wishing to participate in exchanges and regions willing to host. - Review and Selection: Applications will be evaluated based on alignment with project objectives and the outcomes of the 3-PATHS SHARPEI Survey. Priority will be given to regions with identified good practices. September - October 2026 4. Initiation of Staff Exchanges - First Staff Exchanges: Initial staff exchanges will be organized, facilitating the transfer of knowledge and best practices among partners. These exchanges are crucial for building capacity and fostering innovation. - Ongoing Workshop Sessions: Online workshops will continue, guided by the partners responsible and supported by external experts. Workshops will include case studies and expert talks to enrich the learning experience. 5. Local Stakeholder Group (LSG) Meetings - Third Stakeholder Meeting: Partners will organize meetings with their Local Stakeholder Groups to provide updates on the Staff Exchange program and gather feedback on progress. These meetings will ensure that stakeholders remain informed and engaged in the project's development. 2863/3000 Communication - Articles on workshops, summarizing the thematic workshops sessions focused on the three PATHS. - Report on Lisbon Meeting, detailing the third in-person meeting, the Staff Exchange methodology, the second study visit, and the first in-person workshop session. - Promotion of Staff Exchange Program - Articles on Staff Exchange Experiences: Each participating partner writes an article on their staff exchange experiences. - Reports on LSG Meetings summarizing updates and feedback. Publish these on the project homepage and partners' media channels (8 articles total). - Social Media Updates - SHARPEI Newsletter: Distribute the SHARPEI newsletter summarizing the semester’s activities, including workshop outcomes, the Lisbon meeting, and staff exchanges. - Participation to events and activities organised at INTERREG EUROPE PROGRAMME level https://portal.interregeurope.eu/projects/2085/print-view 89/111 06/03/25, 16:07 Portal Interreg Europe 851/1000 v4 | Approved Management Ongoing management activities to ensure smooth implementation and reporting of the project N° of interregional policy learning events organised 1 N° of good practices identified 0 https://portal.interregeurope.eu/projects/2085/print-view 90/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Semester 4 (Core phase) Exchange of experience November 2026 - April 2027 Fourth Meeting: December 2026, Normandy STEP 3: Interregional Learning and Good Practices Exchange In the fourth semester the implementation of STEP 3 will continue November 2026 - January 2027 1. Continued Staff Exchanges - Ongoing staff exchanges will facilitate the transfer of knowledge and best practices among partners. Participants will continue to visit host partners identified in the 3-PATHS SHARPEI Survey, focusing on regions with notable good practices. 2. Thematic online workshop sessions will continue, focusing on the three PATHS identified in the project. These sessions will be guided by responsible partners and supported by external experts, ensuring comprehensive and up-to-date contents. 3. Updating the 3-PATHS SHARPEI Survey - Partners will work on updating the 3-PATHS SHARPEI Survey to reflect the latest advancements in market-ready and cutting-edge technologies. Given the rapid evolution in the field, an increase in available tools for policy instrument management is expected, along with a shift of cutting-edge technologies to market-ready status. - The update will also include a review of potential cost reductions and updated results from the wait calculation methodology application. December 2026 4. Internal mid-term In-person Meeting in Normandy - Study Visit: Conducted during the meeting to provide practical insights into the successful implementation of AI and data integration. - In-person workshop Session: In-person workshop covering the three PATHS, facilitated by responsible partners and possibly supported by external experts. This session aims to deepen the understanding of key concepts. - Presentation of Updated 3-PATHS SHARPEI Survey: The Lead Partner (LP) will present the updated survey results, highlighting technological advancements and their implications for policy instruments management, as well as emerging good practices. - First Review of Staff Exchange: An initial review of the staff exchange program will be presented, discussing the experiences and outcomes of the exchanges conducted so far. - Internal Mid-term Review of Thematic Workshops: A review of the thematic workshops will be presented, evaluating its effectiveness and gathering feedback for improvement. - Review of Regional Blueprints: Each partner will review their Regional Blueprint, assessing progress and identifying areas for further development and improvement. June - April 2027 5. Local Stakeholder Group (LSG) Meetings - Each partner will organize a meeting with its own Local Stakeholders Group to provide updates on the project activities and progress. These meetings will also collect stakeholders' feedback for the mid- term review of the thematic workshops. 2755/3000 Communication https://portal.interregeurope.eu/projects/2085/print-view 91/111 06/03/25, 16:07 Portal Interreg Europe Publication of Internal Mid-Term Meeting Outcomes: v4 | Approved - Articles on Study Visit and workshop Session: Publish articles summarizing the study visit and in-person workshop session held during the mid-term meeting. - Report on Mid-Term Meeting: Write an article detailing the meeting, including the presentation of the updated 3-PATHS SHARPEI Survey and the review of the staff exchange program. Promotion of Updated Survey Results: - Article on Updated 3-PATHS SHARPEI Survey Local Stakeholder Engagement: - Reports on LSG Meetings, summarizing project updates and stakeholder feedback, published on the project homepage and partners' media channels (8 articles total) Ongoing Comm - Social Media Updates - SHARPEI Newsletter, summarizing the semester’s activities, including outcomes of the mid-term meeting, study visit, and workshop sessions. - Participation to events and activities organised at INTERREG EUROPE PROGRAMME level 932/1000 Management Ongoing management activities to ensure smooth implementation and reporting of the project N° of interregional policy learning events organised 1 N° of good practices identified 8 https://portal.interregeurope.eu/projects/2085/print-view 92/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Semester 5 (Core phase) Exchange of experience May - October 2027 Fifth Meeting: June 2027, Antwerp Sem 5 will conclude the activities of STEP 3 and kick-off the activities of STEP 4 “Policy instrument improvement” May - July 2027 1. Continued Staff Exchanges -Ongoing staff exchanges will continue, facilitating the transfer of knowledge and best practices among partners. Participants will keep visiting host partners, focusing on regions identified in the 3-PATHS SHARPEI Survey for their good practices. 2. Thematic online workshop sessions will continue, covering the three PATHS identified in the project. These sessions will be guided by responsible partners and supported by external experts. June 2027 3. Fifth In-person Meeting in Antwerp -Study Visit: Conducted during the meeting to provide practical insights into successful AI and data integration implementations. -In-person Workshop Session: In-person workshops on the three PATHS, facilitated by responsible partners and potentially supported by external technical assistance, aiming to deepen the understanding of key concepts and technlogies. -Presentation of the second review of the staff exchange program, discussing the experiences and outcomes of the exchanges conducted so far. -Presentation of Mid-Term Review Results: The Lead Partner (LP) will present the results of the Mid-Term Review concluded with the Technical Secretariat in the previous semester, highlighting key findings and recommendations for the second half of the project. April - June 2027 4. Local Stakeholder Group (LSG) Meetings -Each partner will organize a meeting with their Local Stakeholder Group to provide updates on the project activities and progress. These meetings will also collect stakeholder feedback for the ongoing reviews and the development of the playbook. The presentation of the Mid-Term Review results will provide important insights and guide the project's trajectory for the remaining semesters. 1923/3000 Communication Publication of Meeting Outcomes: - Articles on Study Visit and Workshop Session summarizing the study visit and workshop session held during the meeting in Antwerp. - Report on Antwerp Meeting, including the presentation of the 2nd review of the staff exchange program. Promotion of Mid-Term Review Results: - Article on Mid-Term Review Findings summarizing the key findings and recommendations from the mid-term review concluded with the Technical Secretariat. Local Stakeholder Engagement: - Reports on LSG Meetings, summarizing project updates, stakeholder feedback (8 articles total). - Participation to events and activities organised at INTERREG EUROPE PROGRAMME level Ongoing Communication: - Social Media Updates - SHARPEI Newsletter, summarizing the semester’s activities, including outcomes of the Antwerp meeting and mid-term review findings. 865/1000 https://portal.interregeurope.eu/projects/2085/print-view 93/111 06/03/25, 16:07 Portal Interreg Europe Management v4 | Approved Ongoing management activities to ensure smooth implementation and reporting of the project N° of interregional policy learning events organised 1 N° of good practices identified 0 https://portal.interregeurope.eu/projects/2085/print-view 94/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Semester 6 (Core phase) Exchange of experience November 2027 - April 2028 Sixth meeting: December 2027, Barcelona STEP 4: Policy instrument improvement In this semester all the activities regarding STEP 4 will come to an end. November 2027 - January 2028 1. Finalization of Project Activities - Completion of Pending Tasks: Ensure the finalization of any remaining tasks related to the 3-PATHS SHARPEI Survey, Thematic workshops, and Regional Blueprints. Documentation and Reporting: Ensure all documentation is comprehensive and up to date, including final reports, survey results, and materials. 2. Continued Staff Exchanges - Ongoing Exchanges: Continue the staff exchanges, allowing for the ongoing transfer of knowledge and best practices among partners. December 2028 3. Sixth In-person Meeting in Barcelona - Study Visit: Conduct the study visit to provide practical insights into successful AI and data integration implementations. - In-person Workshop Session: Conduct the final in-person workshop session covering the three PATHS, facilitated by responsible partners and external experts if necessary. - Review and Finalization of Project Activities: Discuss and finalize all project activities, ensuring all goals and deliverables are met. Each partner will present their final contributions and achievements. - Presentation of Final Reports: The Lead Partner (LP) will present the final reports, including the updated 3-PATHS SHARPEI Survey results, outcomes of the thematic workshops, and results of the staff exchange program. March - April 2028 4. Local Stakeholder Group (LSG) Meetings - LSG Meetings: Each partner will organize a meeting with their Local Stakeholder Group to present the overall outcomes of the project. This includes results on the updated 3-PATHS SHARPEI Survey, and the finalized playbook for Regional Cohesion Policy Programs. - Feedback Collection: Collect final feedback from stakeholders to incorporate into the project’s closing documentation. 5. Preparation for Project Conclusion - Final Compilation of Reports: Compile and finalize all reports, including the Joint Interregional Report and Regional Blueprints, ensuring they are comprehensive and detailed. - Dissemination of Outcomes: Plan for the dissemination of project outcomes and knowledge sharing beyond the core phase. This includes preparing presentations, publications, and other materials, such as videos. - Sustainability Planning: Develop a sustainability plan to ensure that the knowledge and practices developed during the project continue to be used and shared. - Final Staff Exchanges Preparation: Ensure that all partners are prepared for the final staff exchanges, which will conclude in the following semester, including finalizing logistics. 2733/3000 Communication https://portal.interregeurope.eu/projects/2085/print-view 95/111 06/03/25, 16:07 Portal Interreg Europe Publication of Project Finalization Activities: v4 | Approved - Articles on Study Visit and Workshop Session - Report on Barcelona Meeting Promotion of Final Reports and Outcomes: - an article summarizing the final reports, including the updated 3-PATHS SHARPEI Survey results, outcomes of the thematic workshops, and results of the staff exchange program. - Dissemination Plan outlining a plan for sharing the final outcomes - at least one video reporting the outcomes Local Stakeholder Engagement: - Reports on Final LSG Meetings Ongoing Communication: - Social Media Updates: Regular updates on the project’s social media pages with news and links to articles. - SHARPEI Newsletter summarizing the semester’s activities Promotion of Final Event and Sustainability: - Sustainability Planning: Communicate the sustainability plan to ensure ongoing use and sharing of the project’s knowledge and practices. - Participation to events and activities organised at INTERREG EUROPE PROGRAMME level 992/1000 Management Ongoing management activities to ensure smooth implementation and reporting of the project N° of interregional policy learning events organised 1 N° of good practices identified 0 E.2 Follow-up phase https://portal.interregeurope.eu/projects/2085/print-view 96/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Semester 7 (Follow-up phase) Monitoring results of main phase and, if applicable, exchange of experience May - October 2028 In Semester 7, the focus shifts to monitoring the results of policy changes and implementations initiated during the main phase. Customized monitoring plans will be developed for each policy instrument, and partners will actively document and evaluate their progress. Seventh meeting: June 2028, Hungary June 2028 1. Online Steering Group Meeting: Objective: Agree on the work and time plan for monitoring with all partners. Agenda: - Overview of monitoring objectives. - Customization of monitoring plans for each policy instrument. - Discussion on documentation and support mechanisms. Outcome: Finalized monitoring plan tailored to each partner's needs, considering different levels of policy change and implementation. May - October 2028 2. Implementation and Monitoring Customized Monitoring Plans: - Develop and distribute a monitoring plan for each policy instrument. - Include guidelines for documenting activities, progress, and outcomes. Action Plan Implementation: - For partners where policy change was not achieved, focus on implementing the action plan. - Conduct further negotiations and monitor progress in the follow-up phase. Local Stakeholder Events: - Each partner organizes one local stakeholder event to collaborate on implementation. - Document actions, new learnings, and policy improvements. June 2028 3. Policy Change In-person Meeting, Hungary Objective: Provide support and share insights on policy implementations. Agenda - Review territorial effects of policy implementations. - Share best practices and challenges. - Discuss and support solutions for any difficulties encountered. Outcome: Collaborative solutions and support for ongoing policy implementation efforts. Expected Results: - Comprehensive Monitoring Plans: Each partner will have a tailored monitoring plan to guide their documentation and evaluation efforts. - Documented Actions and Outcomes: Detailed records of actions taken, progress made, and outcomes achieved. - Effective Stakeholder Collaboration: Engage local stakeholders in meaningful discussions and collaborations. - Shared Insights and Support: Facilitate knowledge exchange and mutual support through online meetings and continuous communication. By the end of the seventh semester, partners will have a clear understanding of their progress, documented evidence of their activities, and a solid foundation for any necessary adjustments or follow-up actions. 2478/3000 Communication https://portal.interregeurope.eu/projects/2085/print-view 97/111 06/03/25, 16:07 Portal Interreg Europe Monitoring Results Publication v4 | Approved - Reports on Main Phase Outcomes: Publish detailed reports on the project's impact and effectiveness, shared on the project homepage and partner channels. Experience Exchange Articles - Articles by Participating Partners: Each partner involved in staff exchanges will write an article summarizing their experiences and lessons learned. Local Stakeholder Event Reporting - Articles for Project Homepage and Media Channels: Each partner will write a short article about their local stakeholder event, to be published on the project homepage and their own media channels (8 articles total). Social Media Updates - Regular Updates: The Communication Manager will update social media pages with news and links to the project homepage. Newsletter - Distribution to Mailing List: Summarize the semester’s activities and outcomes and distribute the newsletter to the mailing list and partners' newsletters. - Production of a video presenting the project's achievements 999/1000 Management Ongoing management activities to ensure smooth implementation and reporting of the project N° of interregional policy learning events organised 1 https://portal.interregeurope.eu/projects/2085/print-view 98/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Semester 8 (Follow-up phase) Monitoring results of main phase and, if applicable, exchange of experience November 2028 - April 2029 Final meeting: March 2029, Tallinn November 2028 - April 2029 1. Ongoing Monitoring and Documentation a) Regular Contact with Managing Authorities: - Maintain consistent communication with local, national, and regional managing authorities. - Document all relevant improvements and updates in the customized Monitoring Plans. b) Action Plan Implementation: - Partners implementing an Action Plan will finalize their activities and continuously update the Lead Partner (LP) on their status. - Ensure thorough documentation of the implementation process and results. 2. Preparation for Final Dissemination Event a) Event Planning and Coordination: - Organize the final dissemination event scheduled for the end of 2028 in Tallinn, Estonia. - Plan a connected study visit to provide practical insights into successful implementations. b) Session Planning: - Dedicate a separate session to summarizing the project’s achievements and discussing any remaining questions or challenges. - Ensure participation from a wide, high-level stakeholder audience to maximize the impact of the dissemination efforts. March 2029 3. Final Dissemination Event and Study Visit (Tallinn, Estonia) a) Two-Day Event: - Day 1: Disseminate the results of the project to a broader audience, highlighting key achievements and best practices. - Day 2: Conduct a study visit to showcase successful implementations and practical applications of the project's findings. b) Summarization and Discussion Session: - Summarize the overall achievements of the project. - Address any open questions and discuss future steps or potential follow-up actions. c) Documentation and Reporting: - Prepare and distribute a comprehensive report summarizing the outcomes of the event and the study visit. - Document feedback from stakeholders and incorporate it into the final project documentation. Expected Results: - Detailed Monitoring Plans: Continuous updates and improvements documented for each policy instrument. - Finalized Action Plans: Complete implementation and documentation of Action Plans. - Successful Final Event: Effective dissemination of project results to a broad audience. - Comprehensive Summarization: Clear summary of achievements and discussions on future steps. - Final Reports: Comprehensive documentation of the project’s outcomes, including stakeholder feedback and future recommendations. By the end of the eighth semester, partners will have thoroughly documented their monitoring activities, completed the implementation of action plans, and effectively disseminated the project's results. The final event in Tallinn will serve as a culmination of all efforts, ensuring that the knowledge and achievements of the project are shared widely and sustainably. 2806/3000 Communication https://portal.interregeurope.eu/projects/2085/print-view 99/111 06/03/25, 16:07 Portal Interreg Europe - Publish detailed reports on the outcomes of the main phase, highlighting the impact and effectiveness of the strategies implemented. v4 | Approved - Articles summarizing the staff exchange experiences and lessons learned for each PP involved, which will be shared on the project homepage and social media. - A final newsletter will be distributed to the mailing list, summarizing the semester’s activities and outcomes. This newsletter will also include articles from partners and will be shared through their newsletters. - Promote the final dissemination event and connected study visit in Tallinn, Estonia, via press releases, social media, and newsletters to ensure wide attendance and engagement from high-level stakeholders. - Event Promotion: Promote the final dissemination event and share key findings with a broad audience 824/1000 Management Ongoing management activities to ensure smooth implementation and reporting of the project N° of interregional policy learning events organised 1 https://portal.interregeurope.eu/projects/2085/print-view 100/111 06/03/25, 16:07 Portal Interreg Europe F Project budget v4 | Approved F.1 Budget breakdown per cost category and partner Preparation Office and Travel and External expertise Infratsructure and TOTAL Partner ⬆ Country costs Staff costs administration accommodation and services Equipment works BUDGET LP01 Emilia-Romagna Region Italy (Italia) 17,500.00 212,000.00 31,800.00 31,800.00 131,000.00 0.00 0.00 424,100.00 PP02 Region Västerbotten Sweden (Sverige) 0.00 147,030.00 22,054.00 22,054.00 83,200.00 0.00 0.00 274,338.00 PP03 Cohesion and Development Portugal (Portugal) 0.00 76,926.00 11,538.00 11,538.00 85,000.00 0.00 0.00 185,002.00 Agency PP04 Normandy Regional Council France (France) 0.00 136,800.00 20,520.00 20,520.00 58,664.00 0.00 0.00 236,504.00 PP05 Province of Antwerp Belgium 0.00 79,359.00 11,903.00 11,903.00 55,500.00 0.00 0.00 158,665.00 (Belgique/België) PP06 Ministry of the Economy and Spain (España) 0.00 26,850.00 4,027.00 26,488.00 * 68,600.00 0.00 0.00 125,965.00 Finance, Generalitat de Catalunya PP07 Pannon Business Network Hungary 0.00 144,000.00 21,600.00 21,600.00 25,200.00 800.00 0.00 213,200.00 Association (Magyarország) PP08 State Shared Service Centre Estonia (Eesti) 0.00 145,152.00 21,772.00 21,772.00 50,000.00 0.00 0.00 238,696.00 Total 17,500.00 968,117.00 145,214.00 167,675.00 557,164.00 800.00 0.00 1,856,470.00 % of Total budget 0.9% 52.1% 7.8% 9.0% 30.0% 0.0% 0.0% 100.0% * Real cost, no flatrate https://portal.interregeurope.eu/projects/2085/print-view 101/111 06/03/25, 16:07 Portal Interreg Europe F.2 External expertise and services v4 | Approved Item ⬆ Description Contracting partner Type of costs TOTAL 1 interregional partner meetings, regional stakeholder group meetings LP01 Emilia-Romagna Region Exchange of experience – meetings 10,000.00 2 Technical support in identifying good practices, organizing thematic workshops and local stakeholder LP01 Emilia-Romagna Region Exchange of experience – external 50,000.00 group meetings and embedding good practices for policy instrument improvement support 3 regional and interregional dissemination events LP01 Emilia-Romagna Region Communication – events 2,000.00 4 Printing of 1 A3 poster, 1 pop-up stands to be used for local dissemination during events and LP01 Emilia-Romagna Region Communication – material 2,000.00 workshops, printing of 2 brochure 5 LP01 Emilia-Romagna Region Management – external support 50,000.00 6 LP01 Emilia-Romagna Region Management – expenditure control 7,000.00 7 interregional partner meetings, regional stakeholder group meetings PP02 Region Västerbotten Exchange of experience – meetings 8,400.00 8 associated policy responsible authority, stakeholders PP02 Region Västerbotten Exchange of experience – travel and 12,000.00 accommodation external bodies 9 Technical support in identifying good practices, organizing thematic workshops and local stakeholder PP02 Region Västerbotten Exchange of experience – external 10,400.00 group meetings and embedding good practices for policy instrument improvement and external support support for RMSG 10 regional and interregional dissemination events PP02 Region Västerbotten Communication – events 1,000.00 11 Printing of 1 A3 poster, 1 pop-up stands to be used for local dissemination during events and PP02 Region Västerbotten Communication – material 1,000.00 workshops, printing of 2 brochure 12 PP02 Region Västerbotten Management – external support 50,400.00 13 interregional partner meetings, regional stakeholder group meetings PP03 Cohesion and Development Exchange of experience – meetings 10,000.00 Agency 14 Technical support in identifying good practices, organizing thematic workshops and local stakeholder PP03 Cohesion and Development Exchange of experience – external 45,000.00 group meetings and embedding good practices for policy instrument improvement Agency support 15 regional and interregional dissemination events PP03 Cohesion and Development Communication – events 1,000.00 Agency TOTAL 557,164.00 https://portal.interregeurope.eu/projects/2085/print-view 102/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Item ⬆ Description Contracting partner Type of costs TOTAL 16 Printing of 1 A3 poster, 1 pop-up stands to be used for local dissemination during events and PP03 Cohesion and Development Communication – material 1,000.00 workshops, printing of 2 brochure Agency 17 PP03 Cohesion and Development Management – external support 13,000.00 Agency 18 PP03 Cohesion and Development Management – expenditure control 10,000.00 Agency 19 interregional partner meetings, regional stakeholder group meetings PP04 Normandy Regional Council Exchange of experience – meetings 10,000.00 20 associated policy responsible authority, stakeholders PP04 Normandy Regional Council Exchange of experience – travel and 5,000.00 accommodation external bodies 21 Technical support in identifying good practices, organizing thematic workshops and local stakeholder PP04 Normandy Regional Council Exchange of experience – external 35,000.00 group meetings and embedding good practices for policy instrument improvement support 22 regional and interregional dissemination events PP04 Normandy Regional Council Communication – events 2,000.00 23 Printing of 1 A3 poster, 1 pop-up stands to be used for local dissemination during events and PP04 Normandy Regional Council Communication – material 1,000.00 workshops, printing of 2 brochure 24 PP04 Normandy Regional Council Management – expenditure control 5,664.00 25 interregional partner meetings, regional stakeholder group meetings PP05 Province of Antwerp Exchange of experience – meetings 8,000.00 26 associated policy responsible authority, stakeholders PP05 Province of Antwerp Exchange of experience – travel and 24,000.00 accommodation external bodies 27 Technical support in identifying good practices, organizing thematic workshops and local stakeholder PP05 Province of Antwerp Exchange of experience – external 5,000.00 group meetings and embedding good practices for policy instrument improvement support 28 regional and interregional dissemination events PP05 Province of Antwerp Communication – events 2,000.00 29 Printing of 1 A3 poster, 1 pop-up stands to be used for local dissemination during events and PP05 Province of Antwerp Communication – material 1,500.00 workshops, printing of 2 brochure 30 PP05 Province of Antwerp Management – expenditure control 15,000.00 31 interregional partner meetings, regional stakeholder group meetings PP06 Ministry of the Economy and Exchange of experience – meetings 15,000.00 Finance, Generalitat de Catalunya TOTAL 557,164.00 https://portal.interregeurope.eu/projects/2085/print-view 103/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Item ⬆ Description Contracting partner Type of costs TOTAL 32 Technical support in identifying good practices, organizing thematic workshops and local stakeholder PP06 Ministry of the Economy and Exchange of experience – external 25,000.00 group meetings and embedding good practices for policy instrument improvement Finance, Generalitat de Catalunya support 33 regional and interregional dissemination events PP06 Ministry of the Economy and Communication – events 2,000.00 Finance, Generalitat de Catalunya 34 Printing of 1 A3 poster, 1 pop-up stands to be used for local dissemination during events and PP06 Ministry of the Economy and Communication – material 2,000.00 workshops, printing of 2 brochure Finance, Generalitat de Catalunya 35 PP06 Ministry of the Economy and Management – expenditure control 9,600.00 Finance, Generalitat de Catalunya 36 interregional partner meetings, regional stakeholder group meetings PP07 Pannon Business Network Exchange of experience – meetings 5,000.00 Association 37 associated policy responsible authority, stakeholders PP07 Pannon Business Network Exchange of experience – travel and 11,200.00 Association accommodation external bodies 38 regional and interregional dissemination events PP07 Pannon Business Network Communication – events 2,000.00 Association 39 External expert for the design and production of project communication materials ( 1 A3 poster, 1 pop- PP07 Pannon Business Network Communication – material 7,000.00 up stands, 2 brochures, 2 projects'videos) Association 40 interregional partner meetings, regional stakeholder group meetings PP08 State Shared Service Centre Exchange of experience – meetings 16,000.00 41 associated policy responsible authority, stakeholders PP08 State Shared Service Centre Exchange of experience – travel and 7,000.00 accommodation external bodies 42 External expert to analyse possible AI solutions for problems already assessed and conduct relevant PP08 State Shared Service Centre Exchange of experience – external 20,000.00 activities. support 43 regional and interregional dissemination events PP08 State Shared Service Centre Communication – events 5,000.00 44 Printing of 1 A3 poster, 1 pop-up stands to be used for local dissemination during events and PP08 State Shared Service Centre Communication – material 2,000.00 workshops, printing of 2 brochure 45 associated policy responsible authority, stakeholders LP01 Emilia-Romagna Region Exchange of experience – travel and 10,000.00 accommodation external bodies 46 associated policy responsible authority, stakeholders PP03 Cohesion and Development Exchange of experience – travel and 5,000.00 Agency accommodation external bodies TOTAL 557,164.00 https://portal.interregeurope.eu/projects/2085/print-view 104/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Item ⬆ Description Contracting partner Type of costs TOTAL 47 associated policy responsible authority, stakeholders PP06 Ministry of the Economy and Exchange of experience – travel and 15,000.00 Finance, Generalitat de Catalunya accommodation external bodies TOTAL 557,164.00 https://portal.interregeurope.eu/projects/2085/print-view 105/111 06/03/25, 16:07 Portal Interreg Europe F.3 Equipment v4 | Approved Item ⬆ Description Contracting partner Type of costs TOTAL 1 e.g. Computer/laptop, software licences PP07 Pannon Business Network Association Office Equipment 800.00 TOTAL 800.00 https://portal.interregeurope.eu/projects/2085/print-view 106/111 06/03/25, 16:07 Portal Interreg Europe F.4 Infrastructure and works v4 | Approved Create a pilot action in the policy instrument section to add entries to "Infrastructure and works". Item ⬆ Description Contracting partner Type of costs TOTAL TOTAL 0.00 https://portal.interregeurope.eu/projects/2085/print-view 107/111 06/03/25, 16:07 Portal Interreg Europe F.5 Project budget per co-financing source - breakdown per partner v4 | Approved Interreg Interreg/ Norwegian Partner contribution Partner contribution Total partner Partner ⬆ Country Total funds funds rate (%) Norwegian from public sources from private sources contribution LP01 Emilia-Romagna Region Italy (Italia) 424,100.00 339,280.00 80.0% 0.00 84,820.00 0.00 84,820.00 PP02 Region Västerbotten Sweden (Sverige) 274,338.00 219,470.40 80.0% 0.00 54,867.60 0.00 54,867.60 PP03 Cohesion and Development Portugal (Portugal) 185,002.00 148,001.60 80.0% 0.00 37,000.40 0.00 37,000.40 Agency PP04 Normandy Regional Council France (France) 236,504.00 189,203.20 80.0% 0.00 47,300.80 0.00 47,300.80 PP05 Province of Antwerp Belgium 158,665.00 126,932.00 80.0% 0.00 31,733.00 0.00 31,733.00 (Belgique/België) PP06 Ministry of the Economy and Spain (España) 125,965.00 100,772.00 80.0% 0.00 25,193.00 0.00 25,193.00 Finance, Generalitat de Catalunya PP07 Pannon Business Network Hungary 213,200.00 170,560.00 80.0% 0.00 42,640.00 0.00 42,640.00 Association (Magyarország) PP08 State Shared Service Centre Estonia (Eesti) 238,696.00 190,956.80 80.0% 0.00 47,739.20 0.00 47,739.20 Total 1,856,470.00 1,485,176.00 0.0% 0.00 371,294.00 0.00 371,294.00 https://portal.interregeurope.eu/projects/2085/print-view 108/111 06/03/25, 16:07 Portal Interreg Europe F.6 Spending plan v4 | Approved Core phase Partner ⬆ Preparation costs Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 TOTAL BUDGET LP01 Emilia-Romagna Region 17,500.00 46,685.00 56,422.00 60,422.00 62,922.00 62,922.00 64,690.00 424,100.00 PP02 Region Västerbotten 0.00 28,788.00 43,651.00 38,445.00 38,445.00 38,445.00 44,178.00 274,338.00 PP03 Cohesion and Development Agency 0.00 15,818.00 25,518.00 34,375.00 30,368.00 30,368.00 27,519.00 185,002.00 PP04 Normandy Regional Council 0.00 21,178.00 33,870.00 35,670.00 44,133.00 37,420.00 38,205.00 236,504.00 PP05 Province of Antwerp 0.00 16,163.00 23,421.00 22,321.00 22,571.00 25,200.00 25,016.00 158,665.00 PP06 Ministry of the Economy and Finance, Generalitat de Catalunya 0.00 11,857.00 17,601.00 17,601.00 18,851.00 18,851.00 21,258.00 125,965.00 PP07 Pannon Business Network Association 0.00 27,334.00 30,094.00 30,094.00 30,094.00 30,094.00 35,710.00 213,200.00 PP08 State Shared Service Centre 0.00 21,687.00 33,724.00 34,324.00 35,324.00 35,324.00 38,385.00 238,696.00 Total 17,500.00 189,510.00 264,301.00 273,252.00 282,708.00 278,624.00 294,961.00 1,856,470.00 % of Total budget 0.9% 10.2% 14.2% 14.7% 15.2% 15.0% 15.9% 100.0% Follow-up and closure phase Semester Semester 8 TOTAL Partner ⬆ 7 and closure BUDGET LP01 Emilia-Romagna 26,119.00 26,418.00 424,100.00 Region PP02 Region Västerbotten 21,143.00 21,243.00 274,338.00 PP03 Cohesion and 10,468.00 10,568.00 185,002.00 Development Agency Total 123,345.00 132,269.00 1,856,470.00 % of Total budget 6.6% 7.1% 100.0% https://portal.interregeurope.eu/projects/2085/print-view 109/111 06/03/25, 16:07 Portal Interreg Europe v4 | Approved Semester Semester 8 TOTAL Partner ⬆ 7 and closure BUDGET PP04 Normandy Regional 13,014.00 13,014.00 236,504.00 Council PP05 Province of Antwerp 12,087.00 11,886.00 158,665.00 PP06 Ministry of the 10,073.00 9,873.00 125,965.00 Economy and Finance, Generalitat de Catalunya PP07 Pannon Business 16,733.00 13,047.00 213,200.00 Network Association PP08 State Shared Service 13,708.00 26,220.00 238,696.00 Centre Total 123,345.00 132,269.00 1,856,470.00 % of Total budget 6.6% 7.1% 100.0% https://portal.interregeurope.eu/projects/2085/print-view 110/111 06/03/25, 16:07 Portal Interreg Europe G Annexes v4 | Approved Partners LP01 Emilia-Romagna Region Please upload a partner declaration. PP02 Region Västerbotten Please upload a partner declaration. PP03 Cohesion and Development Agency Please upload a partner declaration. PP04 Normandy Regional Council Please upload a partner declaration. PP05 Province of Antwerp Please upload a partner declaration. PP06 Ministry of the Economy and Finance, Generalitat de Catalunya Please upload a partner declaration. PP07 Pannon Business Network Association Please upload a partner declaration. PP08 State Shared Service Centre Please upload a partner declaration. Associated policy authorities National Development Centre Please upload a partner declaration. https://portal.interregeurope.eu/projects/2085/print-view 111/111  Saatja: Gentile Raffaella <[email protected]> Saaja: Lona Pärtel - RTK, Ciliberto Carlo Teema: R: Form for the Kick off meeting in Bologna Hi Lona, Thank you for letting us know about your travel plans. Regarding the PA, I’m still waiting for the Vasterbotten Region to confirm the name of the legal representative so that we can start the electronic procedure. In any case, your travel costs are eligible even if PA has not yet been signed. The signing procedure must be completed by the end of October at the latest. Kind regards, Raffaella Da: Lona Pärtel - RTK <[email protected]> Data: venerdì, 20 giugno 2025 alle ore 11:48 A: Gentile Raffaella <[email protected]> Cc: Ciliberto Carlo <[email protected]> Oggetto: RE: Form for the Kick off meeting in Bologna Hi Raffaella Thank you for the reminder! I’m still in a discussion with our travel agency right now. As of today, we are coming with 2 representatives on 07th of July and our plane is leaving on 9th at 18.20 local time. How is the partner agreement signing process going? Our financial specialists are asking due to upcoming travel costs. Best regards Lona From: Gentile Raffaella <[email protected]> Sent: Friday, June 20, 2025 12:12 PM To: Lona Pärtel - RTK <[email protected]> Cc: Ciliberto Carlo <[email protected]> Subject: Form for the Kick off meeting in Bologna Hi Lona, just to remind you if you could be so kind to fill in the questionnaire Questionnaire link <https://docs.google.com/forms/d/e/1FAIpQLSegwguc_ElGhXc5Gr7SoHP2vMjrzUTLZCS2yz-MzWHewwmIXA/viewform?usp=header> with information on people attending the kick-off? It helps us to better organise your stay here. Thank you very much! Best, Raffaella Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 Contrat de subvention Subsidy Contract pour la mise en œuvre du projet for the implementation of the project 03C1103, SHARPEI Préambule Preamble Le contrat suivant entre la The following contract between the Région Hauts-de-France, Région Hauts-de-France, Hôtel de Région, 151, avenue du Président Hôtel de Région, 151, avenue du Président Hoover, 59555 LILLE Cedex, France Hoover, 59555 LILLE Cedex, France - agissant en tant qu'autorité de gestion (AG) du - acting as Managing Authority (MA) of the programme Interreg Europe programme Interreg Europe et and Regione Emilia-Romagna Regione Emilia-Romagna Viale Aldo Moro n. 44 Viale Aldo Moro n. 44 40127 Bologna, Italy (Italia) 40127 Bologna, Italy (Italia) - ci-après dénommé « Chef de file » (CdF), pour - hereinafter referred to as Lead Partner (LP), for 03C1103 – SHARPEI – Strategic Harmonization and 03C1103 – SHARPEI – Strategic Harmonization and Advanced Reporting for Policy Enhancement and Advanced Reporting for Policy Enhancement and Insights Insights est conclu sur la base des dispositions légales is concluded on the basis of the legal provisions indiquées à l'article 1.1. indicated in article 1.1. Liste des abréviations: List of abbreviations: Programme - Interreg Europe Programme – Interreg Europe AA - Autorité d'audit AA – Audit Authority CE - Commission européenne EC - European Commission UE - Union européenne EU – European Union SC - Secrétariat Conjoint JS - Joint Secretariat CdF - Chef de File LP - Lead Partner AG - Autorité de Gestion MA - Managing Authority PP - Partenaire de projet (PPs - Partenaires de PP - Project Partner (PPs – Project Partners) projet) 1/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 Article 1 : Cadre juridique et base Article 1: Legal framework and contractuelle contractual basis 1. Les dispositions légales et les documents suivants 1. The following legal provisions and documents constituent la base contractuelle du présent contrat constitute the contractual basis of this subsidy de subvention et le cadre juridique de la mise en contract and the legal framework for the œuvre du projet SHARPEI – Strategic Harmonization implementation of the project SHARPEI – Strategic and Advanced Reporting for Policy Enhancement Harmonization and Advanced Reporting for Policy and Insights: Enhancement and Insights: Les règlements, les actes délégués et les actes The European Structural and Investment d'exécution des Fonds européens structurels Funds Regulations, Delegated and et d'investissement pour la période 2021- Implementing Acts for the 2021-2027 period, 2027, précisés ci-dessous ; as further specified below; Le programme Interreg Europe, approuvé par The Interreg Europe programme, approved la Commission européenne le 05/07/2022 by the European Commission on 05/07/2022 (décision C(2022)4868), établissant le (Decision C(2022)4868) setting the programme (ci-après dénommé « programme programme (hereinafter referred to as Interreg Europe ») et tout amendement “Interreg Europe programme”) and any approuvé par la Commission européenne ; amendment approved by the European Commission; Le droit français applicable à cette relation contractuelle ; The laws of France applicable to this contractual relationship; 2. Les lois et documents suivants constituent le 2. The following laws and documents constitute the cadre juridique applicable aux droits et obligations legal framework applicable to the rights and des parties au présent contrat : obligations of the parties to this contract: Règlement (UE, Euratom) n° 2018/1046 du Regulation (EU, Euratom) No 2018/1046 of the Parlement européen et du Conseil du 18 European Parliament and of the Council of 18 juillet 2018 relatif aux règles financières July 2018 on the financial rules applicable to applicables au budget général de l'Union et the general budget of the Union and any toute modification, ainsi que les actes amendment, together with related Delegated délégués ou d'exécution y afférents ; or Implementing Acts; Les règlements, actes délégués et actes The European Structural and Investment d'exécution des Fonds européens structurels Funds Regulations, Delegated and et d'investissement pour la période 2021- Implementing Acts for the 2021-2027 period, 2027, notamment : especially: Règlement (UE) n° 2021/1060 du Regulation (EU) No 2021/1060 of the Parlement européen et du Conseil du European Parliament and of the 24 juin 2021 portant dispositions Council of 24 June 2021, laying down communes relatives au Fonds common provisions on the European européen de développement régional, Regional Development Fund, the au Fonds social européen Plus, au European Social Fund Plus, the Fonds de cohésion, au Fonds pour une Cohesion Fund, the Just Transition transition juste et au Fonds européen Fund, and the European Maritime, pour les affaires maritimes, la pêche et Fisheries and Aquaculture Fund and l'aquaculture, et établissant les règles financial rules for those and for the financières applicables à ces Fonds et Asylum, Migration and Integration au Fonds « asile, migration et Fund, the Internal Security Fund and intégration », au Fonds pour la sécurité the Instrument for Financial Support intérieure et à l'instrument de soutien for Border Management and Visa financier à la gestion des frontières et à Policy, and repealing Council la politique des visas, et abrogeant le Regulation (EC) No 1303/2013, and any amendment; 2/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 Règlement (CE) n° 1303/2013 du Regulation (EU) No 2021/1058 of the Conseil, ainsi que tout amendement ; European Parliament and of the Council of 24 June 2021 on the Règlement (UE) n° 2021/1058 du European Regional Development Fund Parlement européen et du Conseil du and on the Cohesion Fund, and 24 juin 2021 relatif au Fonds européen repealing Regulation (EC) No de développement régional et au 1301/2013, and any amendment; Fonds de cohésion, et abrogeant le Règlement (CE) n° 1301/2013 du Regulation (EU) No 2021/1059 of the Conseil, ainsi que tout amendement ; European Parliament and of the Règlement (UE) n° 2021/1059 du Council of 24 June 2021 on specific Parlement européen et du Conseil du provisions for the European territorial 24 juin 2021 portant dispositions goal (Interreg) supported by the particulières relatives à l'objectif European Regional Development Fund « Coopération territoriale and external financing instruments, européenne » (Interreg) soutenu par le and repealing Regulation (EC) No Fonds européen de développement 1299/2013, and any amendment; régional et les instruments de Commission Implementing Decision financement extérieur, et abrogeant le (EU) 2022/74 of 17 January 2022 setting Règlement (CE) n° 1299/2013 du out the list of Interreg programmes Conseil, ainsi que tout amendement ; and indicating the global amount of the total support from the European Décision d’exécution (UE) n° 2022/74 Regional Development Fund and from de la Commission du 17 janvier 2022 each external financing instrument of établissant la liste des programmes the Union for each programme and the Interreg et indiquant le montant total list of the amounts transferred du soutien apporté par le Fonds between strands under the European européen de développement régional territorial cooperation goal for the et par chaque instrument de period 2021 to 2027, as amended by financement extérieur de l’Union pour Commission Implementing Decision chaque programme, ainsi que la liste (EU) 2023/1635 of 14 August 2023, and des montants transférés entre les any other amendments; volets au titre de l’objectif «Coopération territoriale européenne» pour la période 2021-2027, amendée par la décision d’exécution (UE) 2023/1635 de la Commission du 14 août 2023, ainsi que tout autre amendement ; Règlement (UE) n° 2016/679 du 27 avril 2016 Regulation (EU) 2016/679 of 27 April 2016 on relatif à la protection des personnes the protection of natural persons with regard physiques à l'égard du traitement des to the processing of personal data and on the données à caractère personnel et à la libre free movement of such data, and repealing circulation de ces données, et abrogeant la directive 95/46/EC (General Data Protection directive 95/46/CE (Règlement général sur la Regulation, GDPR); protection des données, RGPD) ; Articles 107 et 108 du Traité sur le Articles 107 and 108 of the Treaty on the fonctionnement de l'Union européenne, Functioning of the European Union, Règlement (UE) n° 2023/2831 de la Commission Regulation (EU) No 2023/2831 on Commission relatif à l'application des articles the application of Articles 107 and 108 of the 107 et 108 du Traité sur le fonctionnement de Treaty on the Functioning of the European l'Union européenne aux aides de minimis, Union to de minimis aid, Regulation (EU) No Règlement (UE) n° 651/2014 déclarant 651/2014 declaring certain categories of aid certaines catégories d'aides compatibles avec compatible with the internal market in le marché intérieur en application des articles application of Articles 107 and 108 of the 107 et 108 du traité ; Actes délégués et Treaty; Delegated and Implementing acts, as 3/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 d'exécution, ainsi que toutes les décisions et well as all applicable decisions and rulings in jugements applicables en matière d'aides the field of state aid; d'État ; Toute autre législation de l'UE et les principes All other EU legislation and the underlying sous-jacents applicables au CdF et aux PPs, y principles applicable to the LP and the PPs, compris la législation établissant des including the legislation laying down dispositions sur la concurrence et l'entrée sur provisions on competition and entry into the les marchés, la protection de markets, the protection of the environment, l'environnement, et les principes de and the principles of sustainable développement durable, d'égalité des development, equal opportunities, non- chances, de non-discrimination et d'égalité discrimination and equality between men and entre les hommes et les femmes ; women; Les conventions de financement signées par Financing agreements signed by the la Commission européenne, l’autorité de European Commission, the Managing gestion et les pays candidats à l’UE participant Authority and the EU candidate countries au programme, publiées sur le site internet participating in the Programme, published on du programme ; the programme website; Règles nationales applicables au CdF et à ses National rules applicable to the LP and its PPs PPs et à leurs activités ; and their activities; Les données du projet, comprenant toute la Project data, comprising all latest project documentation la plus récente du projet, documentation such as application form and comme le formulaire de candidature et all project information available in the toutes les informations du projet disponibles electronic system (Interreg Europe Portal); dans le système électronique (Portail Interreg Europe) ; Tous les manuels, lignes directrices et tout All manuals, guidelines and any other autre document pertinent pour la mise en documents relevant for project œuvre du projet (par exemple, le manuel du implementation (e.g. programme manual) in programme) dans leur dernière version, telle their latest version, as published on the que publiée sur le site Internet du programme website. programme. En cas de modification des documents Should the above-mentioned documents, and any susmentionnés, ainsi que de tout autre document other documents or data of relevance for the ou donnée pertinent pour la relation contractuelle, contractual relationship be amended, the latest la dernière version est applicable. version shall apply. Article 2 : Attribution du cofinancement et Article 2: Award of co-financing and general conditions générales conditions 1. Le contrat a pour objet l'attribution d'un 1. The purpose of the contract is the award of cofinancement du programme par l'AG pour programme co-financing by the MA to finance the financer la mise en œuvre du projet SHARPEI, implementation of the project SHARPEI, in conformément à la décision du Comité de Suivi du accordance with the decision of the Monitoring 10/12/2024. Committee of 10/12/2024. 2. Le CdF accepte le cofinancement accordé et 2. The LP accepts the awarded co-financing and assume la responsabilité de coordonner la mise en assumes the responsibility to coordinate the œuvre du projet, en temps voulu, conformément implementation of the project, in due time, aux dispositions du présent contrat. according to the provisions of the present contract. 3. Le cofinancement est accordé exclusivement pour 3. The co-financing is awarded exclusively for the le projet tel que décrit par la dernière version des project as described by the latest version of the données du projet (en particulier le formulaire de project data (in particular the approved application candidature approuvé) disponible dans le système form) available in the programme's electronic 4/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 électronique du programme (portail Interreg system (Interreg Europe Portal) as referred to in Europe), comme indiqué à l'article 1 du présent Article 1 of this document. document. 4. Le cofinancement maximal des fonds Interreg et 4. The maximum co-financing from the Interreg du fonds norvégien (le cas échéant) est stipulé dans funds and Norwegian fund (when applicable) is la dernière version du formulaire de candidature stipulated in the latest approved version of the approuvée disponible sur le portail Interreg Europe. application form available in the Interreg Europe Portal. 5. Le cofinancement réel des fonds Interreg et, le 5. The actual Interreg funds co-financing and, if cas échéant, le cofinancement réel norvégien seront relevant, Norwegian co-financing will be calculated calculés sur la base des seules dépenses éligibles on the basis of reported eligible expenditure only. déclarées. Le montant total à payer par l'organisme The total amount to be paid by the accounting body comptable du programme (au nom de l'AG) au CdF of the programme (on behalf of the MA) to the LP ne peut pas dépasser les montants maximaux des cannot exceed the maximum amounts of the fonds Interreg et norvégien respectifs approuvés. respective Interreg and Norwegian funds approved. 6. Le versement du cofinancement est soumis à la 6. Disbursement of the co-financing is subject to the condition que la CE et la Norvège mettent les fonds condition that the EC and Norway make the funds à disposition. En cas de non-disponibilité des fonds, available. In the case of non-availability of funds, the l'AG a le droit de résilier ce contrat ou de réduire le MA is entitled to terminate this contract or reduce montant du cofinancement accordé. Dans ces cas, the awarded amount of co-financing. In these cases, toute action en justice de la part du CdF ou des PPs any legal claim by the LP or PPs against the MA is contre l'AG est exclue. Dans ce cas, le CdF sera excluded. In such a case, the LP will be duly notified dûment informé par l'AG et guidé sur les mesures by the MA and guided on the respective steps to be respectives à prendre. taken. 7. Le versement du cofinancement des fonds 7. Disbursement of the Interreg funds co-financing Interreg aux partenaires des pays candidats à l’UE for partners from an EU candidate country participant au Programme est aussi conditionné par participating in the Programme is also under la conclusion de la convention de financement entre condition that the Financing Agreement between le pays concerné, la Commission européenne et the respective country, the European Commission l’autorité de gestion. and the MA is concluded. 8. En cas de retard dans la disponibilité des fonds, 8. In case of delays in the availability of funds, the l'AG peut retenir les paiements jusqu'à ce que les MA can withhold payments until such a time as the fonds soient disponibles et ne peut être tenue funds are made available and cannot be held liable responsable des retards dans les paiements au for delays in payments to the project. In this case, projet. Dans ce cas, toute réclamation du CdF ou any claim by the LP or PPs against the MA is des PPs à l'encontre de l'AG est exclue. excluded. 9. S'il s'avère que le projet ne dépensera pas le 9. Should it become evident that the project will not montant maximal du cofinancement du programme spend the maximum amount of programme co- accordé, le ou les organes compétents du financing awarded, the relevant programme programme peuvent décider de réduire ce montant body/ies may decide to reduce this amount en conséquence, en suivant la procédure spécifiée accordingly, following the procedure as specified in dans le manuel du programme. the programme manual. 10. Si un projet ne respecte pas les dispositions 10. Should a project fail to respect the contractual contractuelles relatives au respect des délais arrangements on timeliness as indicated in the indiqués dans le plan de dépenses, à l'absorption du spending plan, budget absorption, visibility budget, aux exigences de visibilité et à requirements and achievement of outputs and l’accomplissement des réalisations et des résultats, results, as set out in the project data, corrective comme indiqué dans les données du projet, des measures may be put in place to ensure the project mesures correctives peuvent être mises en place performance, as well as minimize the impact at pour garantir la performance du projet, ainsi que programme level (e.g., adaptation of the project to 5/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 pour minimiser l'impact au niveau du programme the changed situation), as specified in the (par exemple, l'adaptation du projet à la nouvelle programme manual. situation), comme spécifié dans le manuel du programme. 11. Le programme peut également réduire le 11. The programme may also reduce the cofinancement du programme alloué au projet ou, programme co-financing allocated to the project or, si nécessaire, arrêter le projet en résiliant le contrat if necessary, stop the project by terminating the de subvention comme stipulé dans l'article 12 de ce subsidy contract as determined in Article 12 of this document. document. 12. Les paiements de cofinancement du programme 12. Programme co-financing payments not qui ne sont pas demandés à temps et en totalité requested in time and in full as indicated in the comme indiqué dans le plan de dépenses inclus spending plan included in the application form may dans le formulaire de demande peuvent être be lost. perdus. Article 3 : Éligibilité des dépenses Article 3: Eligibility of expenditure 1. Les dépenses qui peuvent bénéficier d'un 1. Expenditure which qualifies for co-financing from cofinancement du programme sont exclusivement the programme consists exclusively of eligible des dépenses éligibles. Les règles d'éligibilité des expenditure. Rules for eligibility of project dépenses des projets pouvant bénéficier d'un expenditure qualifying for co-financing from the cofinancement du programme sont définies dans le programme are laid down in the programme manuel du programme. manual. 2. Pour être cofinancées par le programme, les 2. To be co-financed by the programme, project dépenses du projet doivent être conformes aux expenditure has to comply with the methods for méthodes de détermination des coûts du projet determining the costs of the project (real costs or (coûts réels ou options de coûts simplifiés) pour simplified cost options) for each cost category as chaque catégorie de coûts, telles que définies dans defined in the programme manual and project data. le manuel du programme et les données du projet. 3. Le projet ne doit pas faire appel à des fonds 3. The project must not make use of funds from provenant d'autres programmes cofinancés par l'UE other programmes co-financed by the EU to finance pour financer les coûts éligibles déclarés pour le the eligible costs reported to the present project. présent projet. 4. La période d'éligibilité des coûts encourus par le 4. The eligibility period for costs incurred by the projet est définie dans le manuel du programme et project is defined in the programme manual and the les données du projet, et doit être respectée par le project data and must be respected by the project. projet. Article 4 : Obligations de rapport et paiement Article 4: Reporting obligations and payment 1. Le CdF a le droit de demander des paiements à 1. The LP is entitled to request payments from the l'AG en suivant les procédures de rapport définies MA by following the reporting procedures defined in dans le manuel du programme. Après l'achèvement the programme manual. Upon satisfactory satisfaisant des obligations de rapports, le completion of reporting, the programme co- cofinancement du programme sera versé par financing will be disbursed by the accounting body l’organisme comptable du programme sur le to the bank account of the LP indicated in the compte bancaire du CdF indiqué dans les données project data. This co-financing will be disbursed in du projet. Ce cofinancement sera versé en euros Euro (EUR, €). Any exchange rate risk for transfer to (EUR, €). Tout risque de taux de change pour le the partners will be borne by the LP. transfert aux partenaires sera assumé par le CdF. 6/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 2. L'AG se réserve le droit de ne pas accepter, en 2. The MA reserves the right not to accept – in part partie ou en totalité, - les dépenses validées par les or in full – expenditure validated by controllers if – contrôleurs si, à la suite de ses propres vérifications as a result of its own checks and/or controls or et/ou de contrôles ou d'audits réalisés par une autre audits performed by another authority – the autorité, la validation ou les faits qui y sont validation or the facts stated therein prove to be mentionnés s'avèrent incorrects, ou si les activités incorrect, or if the underlying activities or ou les dépenses sous-jacentes ne sont pas expenditure are not in line with the legal framework conformes au cadre légal tel que défini dans le as set out in this subsidy contract. présent contrat de subvention. 3. L'AG veille à ce que le projet reçoive les 3. The MA shall ensure that the project receives paiements du cofinancement du programme en payments of the co-financing from the programme temps voulu et dans leur intégralité. Aucune in time and in full. No deduction or retention of déduction ou retenue d'autres frais spécifiques qui further specific charges which would reduce the réduiraient le montant du paiement ne sera amount of the payment shall be made without effectuée sans préjudice des dispositions énoncées prejudice of the provisions outlined above in this ci-dessus dans le présent article. Réciproquement, article. Conversely, the Interreg and Norwegian le cofinancement des fonds Interreg et Norvégiens funds co-financing paid by the MA shall not exceed versé par l'AG n'excèdera pas la part des fonds the share of Interreg and Norwegian funds resulting Interreg et Norvégiens résultant du montant éligible from the eligible amount verified by each vérifié par chaque autorité de contrôle responsable, responsible control authority, in compliance with dans le respect des articles du présent contrat. the articles of this contract. Article 5 : Modifications du projet Article 5: Modifications to the project Les modifications du projet sont introduites par le Modifications in the project shall be introduced by CdF selon les règles et procédures énoncées dans le the LP according to the rules and procedures stated manuel du programme. Le cas échéant, pour entrer in the programme manual. Where relevant, in order en vigueur, ces modifications doivent être to come into effect, these modifications must be approuvées par le ou les organismes du programme approved by the relevant programme body/ies. compétentes. 7/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 Article 6 : Conservation des documents, audit et Article 6: Document keeping, audit and évaluation evaluation 1. Les organismes du programme, les organismes 1. Programme bodies, national bodies as well as any nationaux ainsi que tout organisme de l'UE relevant EU body are entitled to audit the use of compétent sont habilités à contrôler l'utilisation des funds by the LP and PPs or to arrange for such an fonds par les CdF et les PPs, ou à faire en sorte audit to be carried out by authorised persons. qu'un tel contrôle soit effectué par des personnes autorisées. 2. Les CdF et PPs doivent fournir tous les documents 2. The LP and PPs must provide all documents requis pour l'audit, ainsi que toutes les informations required for the audit, as well as all necessary nécessaires, et donner accès à leurs locaux information, and give access to their business professionnels, ainsi qu'aux lieux liés au projet. premises, as well as project-related locations. 3. Les CdF et PPs doivent également fournir à tout 3. The LP and PPs must also provide all necessary évaluateur autorisé toutes les informations et information and access to documents for the l'accès aux documents nécessaires à la réalisation purpose of carrying out programme or project des évaluations du programme ou du projet. evaluations to any authorised evaluator. 4. Les CdF et PPs sont tenus de s'assurer que tous 4. The LP and PPs are obliged to ensure that all files, les dossiers, documents et données relatifs au documents and data related to the project are projet sont conservés à des fins d'audit. Les retained for audit purposes. The documents shall be documents sont conservés pendant une période kept for at least a 5-year retention period from 31 d'au moins 5 ans à compter du 31 décembre de December of the year in which the last payment by l'année au cours de laquelle le dernier paiement de the MA to the project is made. Longer retention l'AG au projet est effectué. Des périodes de periods may apply in case of state aid or in conservation plus longues peuvent s'appliquer en accordance with national rules. cas d'aide d'État ou conformément aux règles nationales. 5. En cas de résiliation du présent contrat de 5. Should this subsidy contract be terminated, the subvention, les droits et obligations prévus par le rights and duties stipulated in this article shall, présent article subsistent toutefois. however, persist. 6. L'AG a le droit de retenir les paiements au CdF 6. The MA has the right to withhold the payments to jusqu'à ce que toutes les informations et tous les the LP until all required information and documents requis aient été fournis ou mis à documentation has been delivered or made disposition de la manière requise. available otherwise in the required way. 7. L'AG a le droit d'effectuer des contrôles par 7. The MA has the right to conduct sample checks in échantillons en plus des contrôles effectués par les addition to the national financial control bodies' organismes nationaux de contrôle financier. checks. 8. L'AG, assistée par le secrétariat conjoint, peut à 8. The MA, assisted by the joint secretariat, can at tout moment demander des informations et des any moment request additional information and pièces justificatives supplémentaires aux CdF et PPs, supporting documents from the LP and PPs, in afin d'accomplir ses tâches de certification. order to perform its certifying tasks. 9. L'AG a le droit de suspendre les paiements si le 9. The MA has the right to suspend payments projet fait l'objet de contrôles ou d'audits de la part should the project become subject to controls or de l'AG/SC, de l'AA ou des organes compétents de audits by the MA/JS, AA or relevant EU bodies until l'UE jusqu'à ce que ces contrôles ou audits soient these controls or audits have been completed. terminés. Si l'AA émet des déclarations sur les Should the AA issue statements on the national systèmes de contrôle nationaux et identifie des control systems and identify problems of a systemic problèmes de nature systémique, l'AG a le droit de character, the MA has the right to suspend 8/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 suspendre les paiements au CdF jusqu'à ce que le payments to the LP until the case has been cas soit résolu. resolved. Article 7 : Rôles et responsabilités Article 7: Roles and responsibilities, liability 1. Le CdF s'engage à respecter l'ensemble des règles 1. The LP undertakes to comply with the body of et règlements visés à l'article 1 du présent contrat rules and regulations referred to in Article 1 of this de subvention (y compris les modifications subsidy contract (including any amendments made apportées à ces règles et règlements). to these rules and regulations). 2. Le CdF assume toutes les responsabilités définies 2. The LP shall assume all responsibilities laid down dans le manuel du programme ; en particulier, les in the programme manual; in particular, the main principales responsabilités du CdF et les responsibilities of the LP and the responsibilities responsabilités après la clôture du projet. after the project closure. 3. Le CdF doit s'assurer que la mise en œuvre du 3. The LP shall make sure that the project projet est conforme au plan de travail, au calendrier implementation is in line with the work plan, the et au budget approuvé, comme indiqué dans les time schedule and the approved budget, as données du projet. indicated in the project data. 4. Le CdF fixe les modalités de ses relations avec les 4. The LP shall lay down the arrangements for its PPs et les responsabilités respectives dans un relations with the PPs and liabilities in a partnership accord de partenariat qui répond aux exigences agreement that fulfils the minimum requirements minimales stipulées dans le manuel du programme. stipulated in the programme manual. 5. Le CdF informe immédiatement l'AG de toutes les 5. The LP informs the MA immediately about any circonstances qui retardent, entravent ou rendent circumstances that delay, hinder or make impossible la réalisation du projet, ainsi que de impossible the realisation of the project, as well as toutes les circonstances qui impliquent une all circumstances that mean a change of the modification des conditions de versement, ou qui disbursement conditions, or which would entitle the donneraient à l'AG le droit de résilier le présent MA to terminate this subsidy contract, to contrat de subvention, de cesser les versements ou discontinue payments or to demand repayment of d'exiger le remboursement du cofinancement, en the co-financing, in full or in part. totalité ou en partie. 6. Le CdF est tenu de fournir à l'AG toute 6. The LP is responsible for providing the MA with information requise et demandée dans le cadre du any information required and requested in terms of projet, sans délai. the project, without delay. 7. Le CdF fournit à tous les autres partenaires une 7. The LP shall provide all other partners with a copy copie du contrat de subvention signé et veille à ce of the signed subsidy contract and shall ensure that que les partenaires du projet respectent ses the project partners comply with its provisions. dispositions. Article 8 : Recouvrements et fonds indûment Article 8: Recoveries and unduly paid out funds versés 1. Si un organisme du programme, un organisme 1. If any programme body, national body or any national ou un organisme compétent de l'UE relevant EU body should discover any unduly paid découvre des fonds Interreg ou Norvégiens out Interreg or Norwegian funds, or should the MA indûment versés, ou si l'AG est informée de tels cas, be notified of such cases, it shall demand elle demande le remboursement du cofinancement repayment of the programme co-financing in whole du programme en tout ou en partie au CdF. or in part from the LP. 2. Le CdF doit s’assurer que, le cas échéant, le PP 2. The LP shall ensure that, if applicable, the PP concerné rembourse au CdF les sommes indûment involved repays the LP any amounts unduly paid, in versées, conformément à l'accord de partenariat et accordance with the partnership agreement and the 9/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 au manuel du programme. Le montant à programme manual. The amount to be repaid can rembourser peut être déduit du prochain paiement be withdrawn from the next payment to the LP or, au CdF ou, le cas échéant, les paiements restants where applicable, remaining payments can be peuvent être suspendus. Dans le cas de projets suspended. In the case of closed projects or upon clôturés ou sur demande de l'AG pour les projets en request by the MA for ongoing projects, the LP is cours, le CdF est tenu de transférer les fonds obliged to transfer the unduly paid out funds to the indûment versés à l'AG, après les avoir récupérés MA, after having recovered it from the PP auprès du PP concerné, le cas échéant. concerned, if applicable. 3. Si le CdF ou un PP impliqué dans ce projet ne 3. If the LP or a PP involved in this project fails to rembourse pas les fonds indûment versés dans un repay unduly paid funds in another project funded autre projet financé par le programme, l'AG a le by the programme, the MA has the right to droit de retirer les fonds correspondants relatifs au withdraw the corresponding funds relating to the LP CdF ou PP en question sur tout paiement ouvert or PP in question from any open payment in this dans ce projet. project. 4. Dans le cas où le chef de file ne parvient pas 4. If despite their efforts, the LP does not succeed in malgré ses efforts à obtenir du partenaire le securing repayment of Interreg or Norwegian funds remboursement des fonds Interreg ou Norvégiens, from the partner, or if the MA does not succeed in ou lorsque l'AG ne parvient pas à obtenir le securing repayment from the LP, then, in remboursement du Chef de File, alors en vertu du accordance with article 52 of the Regulation (EU) No Règlement (UE) n° 2021/1059 et des conventions de 2021/1059 and the financing agreement for the EU financement pour les pays candidats à l’UE candidate countries participating in the programme, participant au programme, l'État partenaire sur le the Partner State on whose territory the PP territoire duquel le PP concerné est situé (ou, dans concerned is located (or in case of an EGTC, is le cas d'un GECT, est enregistré), rembourse à l'AG registered), shall reimburse the MA any amounts les montants indûment versés à ce PP. Cet État unduly paid to that PP. This Partner State is then partenaire est alors en droit de réclamer ce montant entitled to claim this amount from the PP concerned au PP concerné sur la base de son droit national. based on its national law. Article 9 : Information et communication, Article 9: Information and communication, publicité et droits de propriété intellectuelle publicity and intellectual property rights 1. Le CdF doit s'assurer que les PPs respectent 1. The LP shall ensure that the PPs comply with all toutes les obligations en matière de publicité, de publicity, communication and branding obligations communication et d’identité visuelle conformément according to the regulations listed in Article 1 of this aux règlements énumérés à l'article 1 du présent document and as further specified in the document et tels que précisés dans le manuel du programme manual. programme. 2. Le CdF assume l'entière responsabilité du 2. The LP takes full responsibility for the content of contenu de tout avis, publication ou autre outil any notice, publication or material developed by the réalisé par le CdF, l'un des PPs ou des tiers au nom LP, any of the PPs, or third parties on behalf of the du CdF ou des PPs. Si un tiers réclame des LP or the PPs. Should a third-party claim dommages-intérêts (par exemple, en raison d'une compensation for damages (e.g., due to an violation des droits de propriété intellectuelle), le infringement of intellectual property rights), the LP CdF indemnisera l'AG si celle-ci subit un quelconque will indemnify the MA should the MA suffer any préjudice du fait de cette réclamation. damage because of this claim. 3. L’AG a le droit d'utiliser les résultats du projet afin 3. The MA is entitled to use the outputs of the de garantir une large diffusion des résultats et des project in order to guarantee a wide dissemination réalisations du projet, et de les mettre à la of the project deliverables and outputs, and to make disposition du public. Le CdF accepte que les them available to the public. The LP agrees that the réalisations soient transmises par l'AG aux autres outputs are forwarded by the MA to other autorités du programme, ainsi qu'aux pays programme authorities, as well as the countries participant au programme, afin d'utiliser ce matériel participating in the programme, to use this material pour montrer comment le cofinancement est utilisé. to showcase how the co-financing is used. 10/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 4. Toute campagne de communication, apparition 4. Any communication campaign, media appearance dans les médias ou autre publicité du projet doit or other publicity of the project shall be être communiquée à l'Autorité de Gestion pour communicated to the MA for potential website d'éventuelles mises à jour du site Internet ou mis en updates or showcases. avant d’ exemples choisis. 5. Dans un esprit de coopération et d'échange, le 5. In the spirit of cooperation and exchange, the LP CdF et les PPs veillent à ce que toutes les and the PPs shall ensure that all the outputs and réalisations et tous les résultats produits à la suite results produced as a result of the project are in the du projet soient d'intérêt public et accessibles au public interest and publicly available. The MA/JS and public. L’AG/SC et tout autre organisme du any other relevant programme, EU and national programme, organisme européen et national body can use them for information and pertinent peuvent les utiliser à des fins communication purposes in the framework of the d'information et de communication dans le cadre programme. du programme. 6. Le CdF s'assure qu'il dispose de tous les droits 6. The LP shall ensure that it has all rights to use any nécessaires à l’utilisation des droits de propriété pre-existing intellectual property rights, if necessary intellectuelle préexistants, si cela s'avère nécessaire for the implementation of the project. pour la mise en œuvre du projet. 7. Le CdF doit informer l'AG s'il existe des 7. The LP shall inform the MA if there is any sensitive informations sensibles ou confidentielles, ou des or confidential information, or any pre-existing droits de propriété intellectuelle préexistants liés au intellectual property rights related to the project projet qui doivent être respectés. that must be respected. 8. Le CdF s'assure que tous les PPs respectent les 8. The LP ensures that all PPs respect the legal mentions légales et la politique de protection des notice and privacy policy of the programme website données personnelles du site Internet du for hosting, maintaining, and editing the project’s programme pour l'hébergement, la maintenance et website, as described in the programme manual. l'édition du site Internet du projet, comme décrit dans le manuel du programme. 9. Le CdF autorise l'AG à utiliser le matériel de 9. The LP authorises the MA to use communication communication et de visibilité produit par le projet and visibility material produced by the project to pour illustrer l'utilisation du cofinancement. Le CdF showcase how the co-financing is used. The LP autorise en outre le ou les organes de programme furthermore authorises the relevant programme concernés à transmettre ce matériel à d'autres body/ies to forward this material to other organes du programme, aux organes responsables programme bodies, programme promoters at de la promotion du programme au niveau national, national level, as well as Union institutions, bodies, ainsi qu'aux institutions, organes, bureaux ou offices or agencies. For this purpose, the LP ensures agences de l'Union. À cette fin, le CdF veille à ce that a royalty-free, non-exclusive and irrevocable qu'une licence non exclusive, irrévocable et licence to use such material and any pre-existing exempte de redevance permettant l’utilisation de ce rights attached to it is granted to the matériel et de tous les droits préexistants qui y sont aforementioned Programme and Union bodies in attachés soit accordée aux organismes du accordance with Annex IX of Regulation (EU) No programme et de l'Union susmentionnés, 2021/1060 and further specified in the programme conformément à l'annexe IX du Règlement (UE) n° manual. 2021/1060 et comme précisé dans le manuel du programme. 10. L'AG est autorisée à publier, sous quelque forme 10. The MA shall be authorised to publish, in que ce soit et sur ou par quelque support que ce whatever form and on or by whatever medium, soit, y compris l'Internet, des (parties des) données including the Internet, (parts of) the project data in du projet afin de remplir ses propres obligations de order to fulfil its own reporting, communication and rapport, de communication et de visibilité découlant visibility obligations arising from the body of rules 11/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 de l'ensemble des règles et règlements énumérés à and regulations listed in Article 1. Personal data l'article 1. Les données personnelles sont traitées shall be processed in line with the GDPR (cf. Article conformément au GDPR (cf. article 13 du présent 13 of this document). document). Article 10 : Cession, transmission légale Article 10: Assignment, legal succession 1. L'AG peut à tout moment céder à des tiers ses 1. The MA is entitled at any time to assign its rights droits découlant du contrat de subvention. Si l'AG under the subsidy contract to third parties. Should décide de le faire, elle en informera immédiatement the MA decide to do so, it will immediately inform le CdF. the LP. 2. Le CdF n'est autorisé à céder ses obligations et 2. The LP is allowed to assign its duties and rights to ses droits à des tiers dans le cadre du contrat de third parties under the subsidy contract only after subvention qu'après accord écrit préalable de l'AG. prior written consent from the MA. 3. En cas de transmission légale, le CdF transfère 3. In the event of legal succession, the LP shall tous les droits et obligations découlant du présent transfer all rights and duties under this subsidy contrat de subvention à son successeur légal et contract to its legal successor and shall inform the informe l'AG de cette transmission légale. Il en est MA of this legal succession. The same shall apply in de même en cas de transmission légale concernant case of legal succession for one or more of the PPs. un ou plusieurs des PPs. Article 11 : Réclamations et litiges Article 11: Complaints and litigation 1. Le CdF a le droit de déposer une plainte officielle 1. The LP is entitled to file a formal complaint on au nom du partenariat contre tout acte et/ou behalf of the partnership against any act and/or décision de l’AG/SC lié à l'exécution du contrat de decision by the JS/MA related to the execution of the subvention. subsidy contract. 2. Le présent contrat est régi par et interprété 2. This contract is governed by and construed in conformément au droit français, l’AG ayant son accordance with the laws of France, where the MA is siège en France. located. 3. En cas de litige entre l'AG et le CdF, des solutions 3. Should a dispute arise between the MA and the amiables devront être privilégiées avant toute LP, amicable solutions shall be used prior to legal procédure judiciaire. La procédure à suivre est proceedings. The procedure to follow is laid down in décrite dans le manuel du programme. the programme manual. 4. En cas de litige, le tribunal administratif de Lille 4. In case of litigation, the administrative tribunal of est compétent. Lille shall be competent. 5. Selon la loi française n° 94-665 du 4 août 1994, 5. According to French law number 94-665 of the 4 une version française du contrat doit être établie. August 1994, a French version of the contract has to Les versions anglaise et française du présent contrat be set. The English and French versions of the sont en vigueur. Les parties contractantes pourront present contract are in force. The contracting invoquer les dispositions des deux versions. parties will be able to invoke the provisions of the two versions. 6. En cas de contradiction entre la version française 6. In case of contradiction between the French and et la version anglaise, la commune intention des the English version, the common intention of the parties prévaut. parties shall take precedence. Article 12 : Résiliation du contrat Article 12: Termination of the contract 1. L'AG peut résilier le contrat de cofinancement et 1. The MA may terminate the co-financing contract exiger le remboursement du cofinancement du and demand the repayment of programme co- programme, en totalité ou en partie, si : financing, in full or in part, if: 12/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 a) les informations que les PPs devaient fournir a) the information the PPs were required to lors de la procédure d'évaluation et de sélection, provide in the assessment and selection de la phase des conditions ou de la mise en procedure, conditions phase or the œuvre du projet, étaient fausses ou implementation of the project was false or incomplètes ; incomplete; b) le CdF ne remplit pas une condition ou une b) the LP fails to fulfil any condition or obligation obligation résultant du contrat de subvention ; resulting from the subsidy contract; c) un partenaire devient insolvable, fait l'objet c) a partner becomes insolvent, is having its d'une administration judiciaire, a conclu un affairs administered by the courts, has entered concordat préventif, a suspendu ses activités into an arrangement with creditors, has commerciales, fait l'objet d'une procédure de suspended business activities, is the subject of faillite ou d'une procédure relative à ces bankruptcy proceedings, or proceedings questions, ou se trouve dans toute autre concerning those matters, or is in any other situation analogue ; analogous situation; d) les partenaires, ou toute personne liée, ont d) the partners, or any related person, have commis une fraude ou sont impliqués dans toute committed fraud or are involved in any illegal activité illégale portant atteinte aux intérêts activity detrimental to the EU’s financial interests; financiers de l'UE ; e) the withdrawal of a project partner or a e) le retrait d'un partenaire du projet ou le change in a project partner’s status substantially changement de statut d'un partenaire du projet affects the implementation of the project or puts affecte substantiellement la réalisation du projet into question the award decision; ou remet en cause la décision d'attribution ; f) the project has not been or cannot be fully f) le projet n'a pas été ou ne peut pas être implemented, or it has not been or cannot be entièrement mis en œuvre, ou il n'a pas été ou implemented in due time; ne peut pas être mis en œuvre en temps voulu ; g) the project significantly failed to reach the g) le projet n'a pas atteint de manière objectives, results and outputs planned in the significative les objectifs, les résultats et les application form, unless duly justified; réalisations prévus dans le formulaire de candidature, sauf si cela est dûment justifié ; h) the LP has failed to submit required reports, h) le CdF n'a pas soumis les rapports requis, les proof or necessary information requested by the preuves ou les informations nécessaires programme bodies within the set deadline, demandées par les organismes du programme provided that the LP has received at least one dans le délai fixé, à condition que le CdF ait reçu written reminder setting the deadline and au moins un rappel écrit fixant le délai et specifying the legal consequences of a failure to précisant les conséquences juridiques d'un comply with the requirements; manquement aux exigences ; i) the programme co-financing has been partially i) le cofinancement du programme a été or entirely applied for purposes other than those partiellement ou entièrement appliqué à des fins agreed upon; autres que celles convenues ; j) the LP has impeded or prevented the auditing j) le CdF a entravé ou empêché l'audit du projet, of the project, or failed to retain the project ou n'a pas conservé la documentation du projet documentation required for the audit; requise pour l'audit ; k) the LP has failed to immediately report events k) le CdF n'a pas signalé immédiatement les delaying or preventing the implementation of the événements qui retardent ou empêchent la mise project, or any circumstances leading to its en œuvre du projet, ou toute circonstance modification; conduisant à sa modification ; l) EU legislation and/or national legislation has l) La législation européenne et/ou la législation been violated by the LP or a PP. nationale ont été violées par le CdF ou un PP. 2. En cas de résiliation du présent contrat par l'AG, 2. Upon termination of this contract by the MA, the le CdF recevra un avis écrit contenant les LP shall receive a written notice with necessary 13/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 instructions nécessaires concernant la clôture du instruction regarding the closure of the project. projet. Lorsque la résiliation du contrat est fondée Where termination of the contract is based on sur le paragraphe 1 du présent article, l'AG peut paragraph 1 of this article, the MA may request full demander le remboursement total ou partiel des or partial repayment of amounts already paid from montants déjà versés au titre du cofinancement du the programme co-financing, in proportion to the programme, proportionnellement à la gravité de gravity of the irregularity in question, after allowing l'irrégularité en question, après avoir permis au CdF the LP to submit its clarification. The MA shall de présenter ses explications. L'AG informe le CdF inform the LP by giving a minimum 30 day written en lui donnant un préavis écrit d'au moins 30 jours notice and without paying compensation of any et sans verser de compensation d'aucune sorte. À la kind. At the end of the notice period, the MA will fin de la période de préavis, l'AG confirmera la confirm the termination of the contract (unless new résiliation du contrat (sauf si de nouvelles information provided during the notice period informations fournies pendant la période de préavis allows the MA to reconsider the termination of the permettent à l'AG de reconsidérer la résiliation du contract). contrat). 3. En cas de force majeure, c'est-à-dire si des 3. In the case of force majeure, i.e., if exceptional circonstances exceptionnelles rendent la mise en circumstances make implementation of the project œuvre du projet excessivement difficile ou excessively difficult or dangerous, and if the subsidy dangereuse, et si le contrat de subvention ne peut contract can no longer be executed effectively and plus être exécuté de manière efficace et appropriée, appropriately, the parties may terminate the les parties peuvent résilier le contrat de subvention subsidy contract by serving a minimum 30-day moyennant un préavis écrit d'au moins 30 jours, written notice, without being required to pay sans être tenues de payer une indemnité. L'AG peut indemnity. The MA may reimburse the unavoidable rembourser les dépenses résiduelles inévitables residual expenditures incurred during the notice engagées pendant la période de préavis (mais period (but only for activities and expenditures that uniquement pour les activités et les dépenses qui have been properly executed). ont été correctement exécutées). 4. Le CdF est en droit de demander des paiements 4. The LP shall be entitled to request payments from au programme uniquement pour la partie du projet the programme only for the part of the project réalisée et les activités exécutées avant la résiliation carried out and activities executed before the du contrat et soumises au programme avant la date termination of the contract and submitted to the limite indiquée dans la lettre de résiliation. programme by the deadline indicated in the termination letter. 5. Le contrat peut être résilié par accord mutuel 5. The contract may be terminated by written écrit entre le CdF et l’AG. mutual agreement between the LP and MA. 6. Lors de la résiliation du contrat, les obligations du 6. Upon termination of the contract, the obligations CdF qui sont encore pertinentes (notamment celles of the LP which are still relevant (in particular those mentionnées aux articles 6, 7, 8, 9 et 10) continuent mentioned in articles 6, 7, 8, 9 and 10) continue to de s'appliquer jusqu'à la fin du délai mentionné à apply until the end of the period mentioned in l'article 6.4. article 6.4. Article 13 : Gestion et protection des données Article 13: Data management and data protection 1. Toute donnée à caractère personnel dans le 1. Any personal data under the subsidy contract cadre du contrat de subvention est traitée par shall be processed by the MA/ JS or other relevant l'AG/SC ou d'autres organismes du programme programme bodies in accordance with Regulation pertinents conformément au Règlement (UE) n° (EU) No 2016/679 of the European Parliament and 2016/679 du Parlement européen et du Conseil du of the Council of 27 April 2016 on the protection of 27 avril 2016 relatif à la protection des personnes natural person with regard to the processing of physiques à l'égard du traitement des données à personal data and on the free movement of such caractère personnel et à la libre circulation de ces data (General Data Protection Regulation/ GDPR) données (Règlement général sur la protection des 14/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 données/ RGPD) et aux conditions générales du and the terms and conditions of the Interreg Europe Portail Interreg Europe. Portal. 2. Conformément à l'article 4 du Règlement (UE) 2. In accordance with Article 4 of Regulation (EU) No n° 1060/2021, l'AG, les autres organismes du 1060/2021, the MA, other programme bodies and programme et la Commission sont autorisés à the Commission shall be allowed to process traiter les données à caractère personnel lorsque personal data where necessary for the purpose of cela est nécessaire pour remplir leurs obligations carrying out their respective obligations under the respectives au titre de l'ensemble des règles et body of rules and regulations referred to in Article 1, règlements visés à l'article 1, notamment pour le in particular for monitoring, reporting, suivi, l'établissement de rapports, la communication, publication, evaluation, financial communication, la publication, l'évaluation, la management, verifications and audits and, where gestion financière, les vérifications et les audits et, le applicable, for determining the eligibility of cas échéant, pour déterminer l'éligibilité des participants. participants. 3. L'AG peut transférer les données relatives au 3. The MA may transfer project and /or personal projet et/ou les données personnelles aux organes data to relevant programme bodies and national du programme et aux autorités nationales authorities for the same purposes as listed in concernées aux mêmes fins que celles énumérées paragraph 2 of this article. au paragraphe 2 du présent article. 15/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 Dispositions finales Final Provisions 1. Le manuel du programme et les données du 1. The programme manual and the project data are projet sont considérés comme faisant partie considered as an integral part of the subsidy intégrante du contrat de subvention. En cas de contract. In case the programme manual is modification du manuel du programme, la dernière modified, the latest version applies as soon as it is version s'applique dès sa publication sur le site du published on the programme website and the LP programme et le CdF sera informé de cette will be informed about this publication. Any publication. Toute modification substantielle des substantial modification of the project data will be données du projet fera l'objet d'une demande de subject to a request for change submitted by the LP changement soumise par le CdF dans le Portail in the Interreg Europe Portal and approved by the JS Interreg Europe et approuvée par le SC au nom de on behalf of the MA. l'AG. 2. Le présent contrat de subvention entre en 2. This subsidy contract shall enter into force on the vigueur à la date de la signature de la dernière de date the last of its two parties, MA or LP, signs. In ses deux parties, AG ou CdF. Dans le cas des the case of project activities carried out in the phase activités du projet réalisées dans la phase after the day of the selection decision by the postérieure au jour de la décision de sélection par le Monitoring Committee but before the entry into Comité de suivi mais avant l'entrée en vigueur du force of this subsidy contract as defined above, the présent contrat de subvention tel que défini ci- provisions of this subsidy contract shall already dessus, les dispositions du présent contrat de apply to this phase of project implementation. subvention s'appliquent déjà à cette phase de réalisation du projet. 3. La période d'exécution du présent contrat prend 3. The execution period of this contract shall end fin lorsque les obligations prévues par le présent when the obligations set forth in this contract are contrat sont remplies tant par l'AG que par le CdF, et fulfilled both by the MA and the LP and the period que le délai mentionné à l'article 6.4 est expiré. mentioned in article 6.4 has expired. 4. Si une disposition du présent contrat de 4. If any provision in this subsidy contract should be subvention s'avérait totalement ou partiellement wholly or partly ineffective, the parties to the inapplicable, les parties au contrat de subvention subsidy contract undertake to replace the s'engagent à remplacer la disposition inapplicable ineffective provision by an effective provision which par une disposition applicable qui se rapproche le comes as close as possible to the purpose of the plus possible de l'objectif de la disposition ineffective provision. inapplicable. 5. Les modifications du présent contrat doivent être 5. Amendments to the present contract must be faites par écrit. made in writing. 6. La langue du Programme est l'anglais. Par 6. The Programme language is English. Therefore, all conséquent, toute correspondance avec le SC et l’AG correspondence with the JS and MA under this dans le cadre de ce contrat doit être en anglais et contract must be in English and must be sent to the doit être envoyée au SC. JS. Annexe 1 - Dernière version approuvée du Annex 1 - Latest approved version of the formulaire de candidature disponible sur le application form available in the Interreg Europe Portail Interreg Europe. Portal. 16/17 Docusign Envelope ID: 211D13FE-DD7A-4C3F-A56A-0015E239E8E4 Signature des parties Signature of the Parties Pour l'Autorité de Gestion : For the Managing Authority: J'accepte par la présente le contenu et les I hereby accept the content and provisions of the dispositions du contrat de subvention. subsidy contract. Je confirme également être officiellement habilité à I also confirm to be officially entitled to sign this signer ce contrat. contract. Nom et prénom du signataire Name and surname of the signatory: Anne Wetzel Fonction du signataire Head of Direction Europe Function of the signatory: Nom de l’organisation Hauts-de-France Region Name of the organisation: Signature 25.03.2025 | 16:14 CET Date Pour le Chef de File : For the Lead Partner : J'accepte par la présente le contenu et les I hereby accept the content and provisions of the dispositions du contrat de subvention. Je confirme subsidy contract. I also confirm to be officially également être officiellement habilité à signer ce entitled to sign this contract. contrat. Nom et prénom du signataire Name and surname of the signatory: Morena Diazzi Fonction du signataire Function of the signatory: General Manager Nom de l’organisation Name of the organisation: Emilia-Romagna Region Signature 25.03.2025 | 15:06 CET Date 17/17  Riina Virkus Rahandusministeerium [email protected] Meie 26.08.2025 nr 11.1-1/25/1706-1 Suur-Ameerika tn 1 Tallinn 10122 Harju maakond Sildfinantseerimise taotlemine projektile SHARPEI Palun võimaldada vastavalt riigieelarve seaduses § 54 sätestatule Riigi Tugiteenuste Keskusel kasutada 2024. aastal sildfinantseerimise vahendeid projektile „SHARPEI (Strategic Harmonization and Advanced Reporting for Policy Enhancement and Insights)“ (kood 9R40- IR21-SHARPEI) summas 16 800 eurot. Projekti elluviimiseks on projekti juhtpartner Regione Emilia-Romagna sõlminud Interreg Europe sekretariaadiga 25.03.2025 projekti rahastuslepingu nr 03C1103, millega antakse üle õigused ja kohustused ka projekti partneritele. Kinnitan, et vahendite osalise või täismahus mittelaekumise korral vastutab Riigi Tugiteenuste Keskus projekti sildfinantseerimise jäägi tagastamise eest. Lugupidamisega (allkirjastatud digitaalselt) Pärt-Eo Rannap peadirektor Lisa: 1. SHARPEI projektitaotlus 2. SHARPEI leping juhtpartneri ja rahastaja vahel_25.03.25 3. RTK välisvahendite eelarve avamine 2025 (SHARPEI) 4. E-kiri juhtpartnerilt Lona Pärtel 5564 1556 [email protected] Lõkke 4 / 10122 Tallinn / 663 8200 / [email protected] / www.rtk.ee / Registrikood 70007340