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! Rer Ares(2018)3233280 - 19/06/2018 lU European Marrtime Safety Agency Mr Rene Arikas, Director General Estonian Maritime Administration Valge 4 11413 Tallinn Estonia Lisbon, 1 9 JUH ?OT Subject: lmplementation of SafeseaNet and LRIT in Estonia Dear Mr Arikas ln order to improve the quality of the sSN and LRlr systems, and to promote their usage, EMSA provides reqular reports to tndivrduat Member States on the status of implementation in their countries, together with suggested im provements. This rs the tenth report on the Estonian ssN/LRlr system, and it analyses the main rssues and findings .lssociated wilh implementation in Estonia. The effective impiementation of Directive 2oo2llglEc depends on Member States ensuring that the availability and quality of the data in the ssN system is at the highest possible level Consequenily, we would appreciate a reply from your services by 1'r september. so that the latest rnformation can be incorporated in future proqress reports' When sending your reply, please include EMSA Maritime Support Services (MSS) in copy. EMSA remains at your disposal, and will provide any assistance necessary to resolve outstanding issues (Tel., +351 211 209 4151 Fax' +351 211 2og 480 / E-mail: [email protected];. Thank you in advance for your continued cooperation. Aichmalotidis Vessel & Port ReportinEl CC: Mr Atar Siht ([email protected]); Mr Sander Linikoja ([email protected]) Annex: Status Report n. ,t0 for Estonia I Electronically signed on L9/06lzotat l.l:]9 (UTC+02) lazaros.aichma lotrdis@em sa. europa. eu Tet +351 21 1209249tFax+351 21 1209217 EMSA, Praqa Europa 4, 1249-206 Lisbon. portugal I emsa.europa.eu  I Ret Ares(2018)3233780 - 19/06/2018 European Maritime Safety Agency Lisbon, 19 June 2018 Status Report no.l0 for Estonia I - Executive summary 1.1 lntroduction The objective of this report is to assess the level of implementation of safeseaNet (ssN) in Estonia, based on the data quality checks carried out on SSN notifications provided during tvtay zoie (unless otherwise stated)' and to highlight aspects of ssN which need to be improved or corrected. Also, a short report on the status of Estonian registered ships linked to the EU LRlr cDC is inctuded. The report follows Status Report no. I (sent on 4 July 2017),for which feedback was received dated 14 August 2017' Table 3 in Section 3 shows the current status for each of the previously reported recommendations. 1.2 Strengths/Goodpractices The following are examples which reflect the strengths and good practices in the Estonian implementation of the system: ' The detailed parts of Hazmat and Security notifications were always available upon request. ' Reported Hazmat cargo was correctly classified in most of the sample checks (14 out of 15) ' The lncident Reports (lRs)were regularly sent to ssN and distributed to other Member States when required. ' Ship calls and ATA/ATD information for ships calling at Estonian ports were always provided. r Notifications of dangerous or polluting goods were always provided on time. . The SSN and THETTS LOCODE lists were aligned. r The Estonian flagged vessels were all integrated in the EU LRlr cDC. The following sections address findings that were considered significant enough to warrant feedback or recommendations' No further reference is made to the effectively functioning parts of the SSN /LRIT systems in Estonia. 2 - Observations and recommendations This section lists findings and recommendations which take into account missing data and the business impact. 2.1 Systemavailability Between 1 June 2017 and 3'1 May 2018, Estonia experienced no full downtimes (i.e. faitures affecting the streaming interface to the SSN Graphical lnterface and the messaging interface to the SSN EIS simultaneously), During the same period, there were 6 partial downtimes which impacted the delivery of Als data (the streaming interface), 7 for Ship MRS notifications and 2 for PortPlus notifications. Among the .1S downtimes, EMSA identified 7 which exceeded the maximum downtime of 12 hours (see IFCD, Section 4.4), All of these downtimes are listed in Table A..l in the Annex. Furthermore, whenever the Estonian national system was not available, it neither stored nor sent the PortPlus or ship MRS notifications once communication was re-esiablished. Recommendation No 1: Estonia is invited to reduce downtimes as much as possible, and should they occur, to resolve them within a 12h period. Furthermore, Estonia is invited to take action to ensure that missing notifications are re-sent to the central SSN system should downtimes occur. Page 1 of 7  European Maritime Safety Aqenc n.l0 - Estonia 2.2 Waste and MRS details availability on 26 May, the MSS carried out a set of checks on Waste and MRS details availability, and found that the detailed parts of the messages were not available in any of the checks carried out (issue reported to Estonia in ticket no. M55-206046). EMSA noted that the request/response mechanism had not been operational for Ship MRS details since at least January 2019. Recommendation No 2: Estonia is invited to take appropriate measures to ensure that the detailed part of ship MRS and waste notifications are always available upon request. 2.3 Missing HAZMAT, Waste and Security information Table 1 provides information on the availability of PortPlus, HAZMAT, security and waste information: t---- Hazmat EU Type of message Hazmat non- Waste Departurel EU Departurez Reference period 1 June 2017 - 31 May 2018 May 201 8 Number of checks 217 94 1,041 1,000 Missing notifications (in 3 (1.4%) 1 (1.1oh) 220 (21.1o/o) 23 (2.3o/o) number & percentage) Missing notifications in 1.6o/o 0o/o 42.3% Status Report No g 62,20/o Table 1: Missing HAZMAT, Waste and Security information It should be noted that the figures have improved significantly from the last report. Exemptions registered in the SSN system relating to ship type (i.e. availability of Waste and Security information), gross tonnage and domestic voyages (i.e. availability of Security information) were taken into account. Recommendation No 3: Estonia is invited to further improve the situation and ensure that all notifications are provided in compliance with the requirements of Articles 13 of Directive 20O2lS9:EC (as amended). Furthermore, Estonia is invited to further analyse the difference between the numbers of ship calls and the relevant Waste and Security notifications, and to communicate with the shipping industry to ensure that the due information is provided. 2.4 Quality of Hazmat and persons on Board (poB) information Regarding the quality of Hazmat information, random checks showed that, in .t1 out of 15 sample checks, the location on board was not properly/accurately defined. Table A.2 in the Annex contains some examples of erroneous or missing notifications (in red). The "unknown" value (99999) was used to report Persons on Board (PoB) in 136 out of .t,045 ship calls at Estonian ports (13%). For ships leaving Estonian ports with Hazmat cargo on board, the poB was quoted as "unknown" for 11 .9o/o of the ship departures, and as a result, the PoB information was missing for these ships. Recommendation No 4: Estonia is invited to ensure that Hazmat information is correcfly3 reported. Furthermore, Estonia is invited to further communicate with the shipping industry, emphasising that 6re provision of PoB information is both a legal and an operational requirement. ' The term refers to vessels departing from Estonian ports and carrying Hazmat cargoes. ' The term refers to vessels arriving it Estonian ports from non-EU ports and carrying Hazmat cargoes. 3 SSt't Guidelines on Reporting Hazmat are available at EMSA website at: htto://www.emsa.europa.eu/ssn- main/documents/itemi2298-ssn-guidglines-on-reoorting-hazmat-v1-00.htm! Page 2 of 7  European Maritime Safety Agenc n.l0 - Estonia 2.5 Quality of MRS information The MSS verified the quality of the MRS information provided by Estonia, and it was found that, out of 7,669 Ship MRS notifications provided in May: ' ,028 (13.4%) reported the Next port of cafl as unknown (zzUKN); 1 e 1,068 (13'9%) reported no ETA or used the dummy value to report this value (ETA in the past or far in in the future), and; ' 992 (12'g%) reported that the number of persons on board was unknown (gg999). It was also detected that there was a systematic delay of around 3 hours between the reporting time of the notification from the vessel to the coastal station and the time when the information was fonrrarded to SSN. Recommendation No 5: Estonia is invited to ensure that correct MRS information is provided in a timely manner. 2.6 Timeliness of notifications This section compares the 'SentAt' (the time when a notification was sent to ssN)with the ,ETA,, ,ATA, and 'ATD' elements provided in initial PortPlus notifications (updates not taken into account). The comparisons showed the following performance levels: ' sentAt vs. ETA: 0.6% of notifications were sent after the ETA. ' SentAt vs ATA: 93.5% of notifications were sent within 3 hours of the ATA, 6.4% were sent 3-72 hours after and 0.1% more than 72 hours after. ' SentAt vs ATD: 98.5% of notifications were sent within 3 hours of the ATD and 1.b% were sent 3-72 hours after. with respect to PortPlus notifications containing waste and security elements: r waste information:5,3oh of notifications reporting Pre-arrival information for waste and cargo residues were sent after ships' arrival in port. r Security information: 0.6% of notifications reporting Pre-arrival information on security were sent after ship's arrival in port. Recommendation No 6: Estonia is invited to further improve the timeframes for the submission of the required information, 2.7 Frequent errors The Estonian record shows that 359 notifications were rejected during May 2017. These rejections affect edPortPlus notifications and Ship (MRS) notifications. The errors are summarisecl in Table (by 2 message type): No Message Error Description Total Message identified by MSReftd [..,]atready registered in SSN (sent by 1 Ship MRS 255 2 Shir: MRS in SSN used to identifv Next port of B1 3 Ship MRS Ship notifications not having an ETA to port 15 4 Ship MRS IMO number t1 Deactivated LOCODEs in SSN (SEKRS and NoHLV) usectto identify Last port 5 PortPlus of Call. 2 Table 2: Ship MRS and Portplus notiflcations rejected in May 201g Recommendation No 7: Estonia is invited to rectify the reported quality problems in order to ensure that rejected messages are eliminated. 2.8 Feedback on SSN data quality checks ln order to ensure the appropriate implementation of the ssN system, and the highest quality and availability of the data submitted, EMSA provided several reports/checks to Estonia, Between June 2017 and June Page 3 of 7  European Maritime Safe ency Status n.I0 - Estonia 2018, 1B reports were issued by EMSA with requests for follow-up actions, but no replies or acknowledgments were received for g of these reports, Recommendation No 8: Estonia is invited to ensure that the reported issues are investigated at national level, and that feedback is provided to EMSA on the follow up actions. 2.9 LRIT status This section deals with actions required related to Estonian flagged ships registered in the EU LRIT ship Database. On 5 June 2018, there were 1B such ships registered, allof which were integrated in the EU LRIT CDC' 16 of these were reporting to the EU LRIT CDC in accordance with the LRIT standard (every 6 hours). The system considers ships to be reporting if their latest position was after 15 May, or if they have been stopped by Estonia. By cross-checking on a daily basis with external sources, EMSA now provides information to LRIT Ship Database Managers directly by email on ships that are possibty no longer flying the Estonian flag. 2.9.1 Ships not reporting to the EU LRIT CDC According to EU LRIT CDC Ship Reporting status information, 2 Estonian flagged ships were not reporting for more than 2 weeks. The information is available in the EU CDC UWI (menu Shlp Managemenuship Reporting), and can also be provided separately if required. Recommendation No g: Estonia is invited to take the appropriate action in order to ensure that ships are correctly reporting to the EU LRIT CDC. Further details on the expected actions for all of the LR|T-related recommendations are described in "Technical Note 8 * Procedures for Ship Creation, lntegration and Reporting," which is available at: 3 - Observations and recommendations The content of the status report should be regularly reviewed, with the objective of emphasising: the responsibilities of all Member States participating in SSN (especially with respect to the continuous improvement of data quality), and; the importance of active cooperation. Further details on each section can be provided on request. Please note that Member States can contact the EMSA MSS at any time with suggestions for improvements to the report. with this in mind, EMSA would appreciate a reply on each of the reported recommendations (including the proposed follow up actions) by the date mentioned in the cover letter. Table 3 shows the current status for each of the recommendations made in $sN status Report No 9. No1 Further communicate with the shipping industry, emphasising tnat ttre Ongoing (more details in provision of accurate POB information is both a legal and an section 2.4) operational requirement. No2 .-uililrilr wnerner rne access flgnts lor all port users have been Resolved correctly implemented. No3 Take appropriate measures to a Ongoing (more details in system, and should they occur, resolve them within a .l2h period, section 2.1) No4 Analyse the difference between the numbds of ship calls anaine Ongoing (more details irr relevant waste and security notifications, and communicate to the section 2.3) shipping industry the need to ensure that the due information is ul"'I:-pi:'ltl_ No5 Further improve tne iim Ongoing (more details in section 2.6) Page 4 of 7  ean Maritime Safety Status Repo( n.10 - Estonia information. No6 Rectify the reported quality probrems i@ Ongoing (more details in messages are eliminated, section 2.7) No7 Confirm whether ships have ieii@ Clarified remove them from the LRIT ship database. Table 3: current status of EMSA's recommendations from Status Report No g Page 5 of 7 lE European Maritime Safety Agency Annex Downtimes for the Estonian SSN Incident Type Start of lncident Closure of lncident Total downtime (hh:mm) Ship MRS notifications 0510612017 18:47 0610612017 03:42 B:55 T-AlS - Streaming 071O712017 22:4O 0910712017 08:06 33:26 Ship MRS notifications 0910912017 20:50 1010912017 02:24 5:34 T-AIS - Streaming 3011012017 11:56 3011012017 13:08 1:12 Ship MRS notifications 0611112017 09:53 0611112017 15:39 5:46 PortPlus notifications 0711112017 10:02 0711112017 22:19 12:17 Ship MRS notifications 0711112017 09:57 1311112017 08:09 14212 PortPlus notifications 30/01/2018 11:09 301011201813:01 1:52 Ship MRS notifications 091021201812:57 121021201814:47 73:50 T-AlS - Streaming 08103/2018 01:09 08/03/2018 06:04 4:55 T-AlS - Streaming 2710312018 09:23 2910312018 07:29 46:06 Ship MRS notifications 1310412018 20:21 16/04/2018 08:55 60:34 T-AlS - Streaming 1410412018 10:29 141041201812:24 'l:55 Ship MRS notifications 291041201814:50 30/04/2018 09:45 1B:55 T-AlS - Streaming 13/05/201816:55 1410512018 04:34 '11:39 Table A.1 - SSN system downtimes recorded between 1 June 2017 and 31 May 20'18 Page 6 of 7  Euro ean Maritime Safety A ncy n.t0 - Estonia Hazmat details Reported DG ShipcalllD lMo ship type classification Location Reported cargo (correct on board h-@-classification) Oil Products fuel and residual oils, 8LK-0501 5 MARPOL_ANNEX 1 9804239 including ship's Tanker 1 tanks* bunkers Oil Products fuel and residual oils, 1 8LK-04765 7636614 MARPOL_ANNEX Tanker including ship's tanks* 1 bunkers lBLR-04779 Chemical/Oil MARPOL_ANNEX gas oils, including 9804227 Products Tanker in tanks" 1 ship's bunkers 'rBLK-04326 9334727 MARPOL-ANNEX Crude Oil Tanker crude oils 1 tank- 1 8LK-04000 91 91 668 Chemical Tanker Cyclohexane - IBC-Y, IBC No P, class 3 8LK-04338 9734836 AMMONIA, ln all cargo 1 LPG Tanker rMDG (tcc) ANHYDROUS tanks 1 8LK-01 886 9658355 LPG Tanker IGC Butane (all isomers) in tanks- 1 BLK-02863 976'1 176 LPG Tanker IGC Butane (all isomers) in tanks* 8LK-03999 General Cargo 1 9063885 IMSBC Coal Ship holds" '181K-03572 General Cargo 9063873 IMSBC Coal Ship holds" General Cargo 1 BLK-02460 9194074 IMSBC Shio Coal holds' ENVIRONMENTALLY 1 8LK-04028 9584865 Container Ship HAZARDOUS IMDG '100106 SUBSTANCE, SOLID, N.O.S. AMMONIUM NITRATE with not more than 0.2o/o lotal com bustible Refrigerated material, including any 1 8LK-03659 8909070 IMDG Cargo Ship Hold 1 organic substance calculated as carbon, to the exclusion of any other added substance 1 BLK-O4B6O 9357602 Ro-Ro Cargo Ship IMDG Several wd* 1 8LK-04690 9491484 Container Ship IMDG Several 154282 Table A.2t Assessment of Hazmat details * Cargo holds, tanks or decks should be identified. Page 7 of 7