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PARTNERSHIP AGREEMENT FOR THE IMPLEMENTATION OF PROJECT FROM THE NORWEGIAN FINANCIAL MECHANISM UPON APPLYING FOR AND USING THE GRANT Tallinn, “01” February 2021. Ministry of Social Affairs (hereinafter “Applicant of the Grant”) person having the right of representation, Health and Welfare Information Center (hereinafter “Project Partner 1”) person having the right of representation, hereinafter individually or collectively also referred to as “Applicant of the Grant” / “Project partner” or “Project partners” or “Parties”, based on the project’s objective: - to create a data management platform for developing innovative solutions for healthcare and welfare service providers to develop and experiment new innovative products and services; - to encourage the emergence of new health, welfare and lifestyle businesses and data driven business models; - to create a launch pad for new healthcare and welfare services for their emergence to the market in cooperation with SMEs and start-ups; - to promote scientific thinking and provide new inputs for research, development and innovation in SMEs and start-ups in the delivery of healthcare and welfare services and educate highly skilled workforce in cooperation with universities. for the implementation of which the grant applicant applies for a grant from Enterprise Estonia (hereinafter “Enterprise Estonia”) from the programme funded by the Norwegian Financial Mechanism – NORWAY GRANTS PROGRAMME “GREEN ICT” (hereinafter “Programme”), have entered into this cooperation agreement (hereinafter “Agreement”) to carry out the project under the conditions established below: 1. General provisions 1.1 This Agreement establishes binding cooperation principles to carry out project “Health Sense” (hereinafter “Project”) (hereinafter “Objective of the Agreement”): 1.2 Based on this Agreement, the Project partners are obligated to perform acts, carry out work, and cover costs agreed to achieve the Objectives of the Agreement and perform the Agreement. 1.3 Upon performing the Agreement, the Parties are guided by this Agreement, the Documents of the Agreement provided in clause 3 of the Agreement, and the Programme documents in case of issues not regulated in the Agreement, and legislation in force in the Republic of Estonia. 1.4 By concluding this Agreement, other Partners authorise the Applicant of the Grant to apply for a grant on behalf of them as part of the Programme, submit the required data and documents to Enterprise Estonia, and also perform other obligations provided in the Documents of the Agreement on behalf of the Project partner. 1.5 Software developed in this project is licensed under GPLv2 (or any later version) license, unless otherwise agreed by the Parties. Unless stipulated otherwise in the Agreement, intellectual property rights of the results of the Project shall be owned by the Party generating it. When results are generated jointly, it shall be jointly owned, unless the Parties in question agree on a different solution. The method of defining joint ownership shall be based on their contributing efforts towards the result in shares proportionate to their scope of work/budget for that result. After completion of the Project and termination or expiration of the Agreement, Party shall have the non-exclusive, royalty-free right to use, modify, copy or make derivative results of the Project generated by another Party. These rights of shall not be limited with regard to certain rights or to the purpose, term, territory, extent, manner or means of using the results of the Project. In case of joint ownership, each of the joint owners shall be entitled to exploit the joint results as it sees fit, and to grant non-exclusive licenses, without obtaining any consent from, paying compensation to, or otherwise accounting to any other joint owner, unless otherwise agreed between the joint owners. The joint owners shall agree on all protection measures and the division of related cost in advance. 2. Entry into force and term of the contract 2.1. The Agreement enters into force from the moment of signing by the Project partners and is binding on the Partners provided that the Application of the Programme is approved and Enterprise Estonia concludes the Project contract with the Applicant of the Grant. 2.2. The Agreement is valid until the objectives of the Agreement are achieved and the obligations arising from the Agreement are performed. 3. Documents of the Agreement 3.1. The performance of the Agreement is based on, and as part of the Agreement, the Parties are obligated to comply with the requirements and obligations arising from the following documents (hereinafter “Documents of the Agreement”), and in case of any conflicts between the Documents of the Agreement, their order of competence is the following from the most important one: 3.1.1. Agreement between the Kingdom of Norway and the European Union on a Norwegian Financial Mechanism for the period 2014–2016, concluded on 28 May 2016; 3.1.2. “Implementing Regulation of a Norwegian Financial Mechanism” adopted by the Norwegian Ministry of Foreign Affairs on 23 September 2016; 3.1.3. Memorandum of Understanding between the Republic of Estonia and the Kingdom of Norway on the implementation of a Norwegian Financial Mechanism for the period 2014–2020 concluded on 9 May 2017;  3.1.4. Programme Agreement between the Estonian Ministry of Finance and the Kingdom of Norway concluded on 26 April 2018 and its Annexes; 3.1.5. Regulation of the Government of the Republic “Conditions and Procedure for applying and using the funds from the financial mechanism of the European Economic Area and the financial mechanism of Norway from 2014–2021”; 3.1.6. Approved by the Management Board of Enterprise Estonia – Programme procedure of the Norway Grants programme “Green ICT” and its Annexes; 3.1.7. A resolution of the Management Board of Enterprise Estonia on the approval of the application submitted by the Applicant of the Grant and its Annexes; 3.1.8. This Agreement and its Annexes; 3.1.9. An application submitted to Enterprise Estonia by the Applicant of the Grant and its Annexes; 3.1.10. The Project contract to be concluded by the Applicant of the Grant. 3.2. A reference to the Agreement also covers the Documents of the Agreement, unless otherwise established in the wording or content of a specific clause of this Agreement. 4. Cooperation principles The Project partners agreed to make every effort to achieve the objectives of the Project. 4.1. The obligations of the Partners in carrying out the Project: 4.1.1. Applicant of the Grant is obligated to carry out the following activities: 4.1.1.1. Coordinate and oversee project activities 4.1.2. Project partner 1 is obligated to carry out the following activities: - Management of “Health Sense” project: o Building project management team:  Project manager  System architect  Data analyst  Data analyst/data administrator  Legal employee o Creating task descriptions for Project partners and contractors. o Organizes public procurements for the “Health Sense” project tasks o Coordinates the activities of the "Health Sense" project partners and contractors o Organization of project coordination and information exchange meetings o Creating communication plan to promote the project and conduct communication activities (incl. creating a web-page to promote the project) - Organizes legislation analysis and develops legislation change that enables and facilitates data warehousing in accordance with GDPR rules - Creates a data warehouse environment o purchases and installs the necessary servers o purchases and installs the necessary licenses o tests the data warehouse environment o maintains the data warehouse environment - Creates an ETL (extract, transfer, load) environment o purchases and installs the necessary servers o procures and installs the necessary licenses o tests the ETL environment  o maintains the ETL environment - Creates a data analysis and presentation environment o purchases and installs the necessary servers o purchases and installs the necessary licenses o tests the data analysis and presentation environment o maintains the data analysis and presentation environment - Launches an integrated environment using tools created by the Health Sense project 4.2. Total project budget is 2 000 000 euros and the financing sources are the following: 4.2.1. Grant applied from the Programme in the amount of 1 000 000 euros; 4.2.2. Co-financing of the Applicant of the Grant in the amount of 327 321,50 euros; 4.2.3. Co-financing of Project partner 1 in the amount of 672 678,50 euros. 4.3. Project financing is used as follows: 4.3.1. The grant and own contribution can only be used to cover eligible costs established in the Programme procedure according to the conditions set out in the Project contract and the Programme procedure. 4.3.2. Eight to ten two-day consultation sessions within two years: 4.3.2.1. Initial meeting session one month after the start of the "Health Sense" project; costs are paid from the Grant applied from the Programme. 4.3.2.2. Six to eight co-ordination meetings for sharing work results between the parties; costs are paid from the Grant applied from the Programme. 4.3.2.3. Closing meeting session at the end of “Health Sense” project to make conclusions and to share achieved results; costs are paid from the Grant applied from the Programme. 4.3.2.4. The costs of the consultation are covered by the consulting parties. 4.4. Project partners cover the project-related costs themselves by using bank transfers to make payments. 4.5. The eligible costs of the Project partners based on the report submitted after every four months by the Applicant of the Grant are compensated by Enterprise Estonia to the bank account after the payment application has been approved by the Applicant of the Grant. 4.6. The Applicant of the Grant is obligated to transfer the share of costs made by the Project partner to the Project partner’s bank account within a reasonable period of time after Enterprise Estonia has made the transfer. 4.7. If treatment of personal data by Project partners is necessary to fulfil the goals of the Project, then Parties follow the rules of General Data Protection Regulation (GDPR) and other relevant legal acts. 5. Obligations of Project partners Upon receiving a grant, the Project partners are obligated: 5.1. to ensure own contribution or co-financing to the minimum extent provided in the Contract; 5.2. to carry out the project according to the terms and conditions fixed in the application, the Project contract, and the Agreement; 5.3. to use the grant and own contribution and co-financing according to the Objective of the Agreement and in compliance with the grant application, the decision to approve the application, the Programme procedure, and the Project contract; 5.4. to bear eligible costs related to the project during the eligibility period of the project; 5.5. The Applicant of the Grant is obligated to prepare the project reports according to the conditions and forms established in the Project contract, and other Project partners and obligated to give the required information and documents to the Applicant of the Grant, if necessary. 5.6. to immediately inform each other of circumstances that influence or may influence the performance of the Agreement and prevent the achievement of the objectives established in the Agreement; 5.7. not to change the Project. The Project partners have the right to change the Project only after a previous agreement between all Project partners and with the consent of Enterprise Estonia; 5.8. to enable Enterprise Estonia to supervise the performance of the Project and the costs related to the Project, and provide comprehensive assistance to this end, including submit data to Enterprise Estonia in case of the corresponding claim and within the established time period, and allow persons who carry out supervision to be present in the rooms and on the territory related to the implementation of the Project; 5.9. to provide assistance to quickly conduct control, audit, and supervision, and give all required data and documents to the person conducting the control within 3 (three) business days of receiving the corresponding notice; 5.10. to make a clear distinction between the costs borne as part of the Project and the expense receipts and payment documents reflecting these costs from other expense receipts and payment documents by means of a separate accounting system or codes according to the accounting practices established in the Accounting Act; 5.11. to store the original documentation related to the performance of the application, grant, and Project at least until 31 December 2030; 5.12. to ensure that the costs borne as part of the Project comply with the requirements of applicable legislation; 5.13. to indicate while using the grant that this is a Project funded from the Norwegian financial mechanisms; 5.14. in case of a grant recovery claim, the Project partner is obligated to pay this part of the claim, which has arisen from the Project partner’s activities (if the costs borne by the Project partner do not comply with the eligibility rules, etc.); 5.15. to comply with all relevant national and European Union legislation. 6. Liability of Project partners 6.1. The Project partners bear full proprietary liability for any material damage caused to the other Project partners by failure to perform the obligations arising from the Agreement duly or at all. 6.2. All Project partners are liable for proper performance of the Agreement. 6.3. In case of a claim to recover the grant, the repayment is the responsibility of the Applicant of the Grant who has the right to claim the corresponding amount from the Project partner, whose activity causes such claim to recovery. 7. Notices between Project partners 7.1. Any notices between the Project partners in relation to the Agreement should be at least in the form that can be reproduced in writing (email), except in cases where such notices are informative and their forwarding to the other Project partners has no legal consequences. 7.2. An informative notice may be transferred by telephone. 8. Final provisions 8.1. The Project partners confirm that they have all the powers, consents, and approvals arising from the legislation for entering into the Agreement and performing the obligations arising therefrom. 8.2. Entering into the Agreement does neither exceed nor violate: 8.2.1. the competence of the Project partners; 8.2.2. any provisions of the law applicable to the Project partner; 8.2.3. any clause or obligations arising from the Agreement or other agreement applicable to the Project partner; 8.2.4. requirements of any judgments or court rulings made prior to entering into the Agreement and binding on the Project partner. 8.3. The Agreement establishes legitimate, valid, and binding obligations for the Project partners in order to ensure that conditions of the Agreement are performed in a timely, appropriate, and comprehensive manner. 8.4. The Agreement with its Annexes forms an integral and comprehensive agreement between the Project partners, replacing all previous written or oral agreements between the same Project partners. 8.5. Any amendments and modifications to the Agreement enter into force upon their signing by the Project partners at the moment of signing, or within the time limit established in writing by the Project partners. 8.6. The Project partner is not allowed to transfer the rights and obligations arising from the Agreement to a third party without the prior written consent of the other Project partners and Enterprise Estonia. 8.7. The Project partners are obligated to keep confidential information given from one project partner to another and refrain from disclosing this information to third persons without a previous written consent from the Project partner who has disclosed such information. 8.8. The Project partners are obligated to behave in accordance with the principles of reasonableness and good faith. Any disagreements and disputes arising from the performance, interpretation, amendment or termination of the Agreement are resolved by the Project partners through negotiations based on mutual understanding. In case of failure to reach an agreement, these are settled in Harju County Court based on the current legislation of the Republic of Estonia. 8.9. The Project partners should be ready to conduct all necessary activities through web channels (without physical contact) and have access to digital solutions that enable these activities. 8.10. If during performance of the Agreement the pandemic of COVID-19 continues or occur other public health and safe living environment issues that impede conducting the activities necessary for fulfilling the Objective of the Agreement, the Project partners have the right to change the timeline or tasks described in the Agreement. 8.10.1. Project partner 1 is obligated to submit the request with explanations and justifications to the Applicant of the Grant that specifies which tasks are possible to conduct in the agreed timeline and which tasks should be postponed. 8.10.2. New timeline for the tasks that are impeded because of the virus spread or related restrictions will be agreed by the Project partners within 30 days after the end of the restrictions. 8.11. The prohibitions and restrictions that are in place for stopping the spread of COVID-19 at the moment of signing the Agreement are not considered force majeure, because all the restrictions are known to Project partners and should be considered when planning the activities of the Project. If additional restrictions are imposed to stop the virus outbreak that hinder the fulfillment of the Objectives of the Agreement, then Project partners have the right to rely on force majeure. Annexes to the Agreement: Annex 1. Problem scope, tasks, deliverables and budget; The Agreement has been signed digitally. Applicant of the Grant Marika Priske Estonian Ministry of Social Affairs /name, signature/ Registry code 70001952 Suur-Ameerika 1, 10122 Tallinn Tel +372 626 9301 Email [email protected] Project partner 1 Katrin Reinhold Health and Welfare Information Systems Centre /name, signature/ Registry code 70009770 Tel 7943900 Email [email protected] Account number EE891010220034796011 Annex 1. Problem scope, tasks, deliverables and budget Problem description Applicant of the Grant manages large quantities of health data, but their use for research and secondary data usage is limited, due to sensitivity of the data, due to the location of important data in non-formalized form long text fields and due to the storage of data in inappropriate formats (XML) for data analysis. Goal In this project, an integrated environment using tools created by the “Health Sense” project is launched. The created environment:  includes tools for data collection (ETL), pseudonymization, obfuscation, long text extraction, data analysis and (public) presentation,  electronic documentation, instructions and manuals,  allows the data to be converted into form that is suitable for analysis and re-use,  is useable for public and private partners (including SMEs and startups). Scope The following assumptions are made:  The data to be processed is initially located in the Health Information System database.  The source data format is XML  ETL environment will be built using Pentaho CE software  Data warehouse will be built using Vertitca commercial edition  Data analysis and presentation environment will be built using Tableau software Tasks of Partner 1 Task 1. Recruit project team. Task 2. Develop and maintain the architecture of the computing environment Task 3. Procure servers Task 4. Procure and install Vertica data warehouse software on the servers. Task 5. Install Pentaho ETL software on the server. Task 6. Procure and install Tableau software on the server. Task 7. Make and manage public procurement to develop data synonymizing tool Task 8. Make and manage public procurement to develop long text extraction and formalization tool. Task 9. Make and manage public procurement to develop ETL processes. Task 10. Legislation analysis and developing legislation changes that enables and facilitates data warehousing in accordance with GDPR rules Task 11. Organization of trainings for SMEs Task 12. Presentation of project results to SMEs and their involvement in the exploitation of project results Task 13. Organization of coordination meetings between project partners Task 14. Presentation of project results to the public Task 15. Coordinating obfuscation tool development tasks with partner STACC Task 16. Coordinating medical data evaluation and data warehouse structure creating tasks with partner TalTech Task 17. Organization of project coordination and information exchange meetings Task 18. Creating communication plan to promote the project and conduct communication activities (incl. creating a web-page to promote the project) Estimated total reimbursement for TEHIK: 1 402 740 euros. Costs corresponding to the outlined activities/tasks are detailed in the Project budget. Schedule Task/Month 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Task 9 Task 10 Task 11 Task 12 Task 13 Task 14 Task 15 Task 16 Task 17 Task 18 Deliverables Month 2 – Project management team completed. Architecture of computing environment completed and documented. Project management team completed. Servers and licenses bought (Vertica, Pentaho, Tableau). Month 3 – Computing environment (servers, Vertica, Pentaho, Tableau) up and running. Month 4 – Communication plan and web-page to promote the project is created Month 7 – Data model developed by partner TTÜ implemented in data warehouse (computing environment) Month 8 – Data synonymization tool completed and installed in computing environment. Month 14 – Long text extraction and formalization tool completed and installed in computing environment. Months 15, 17, 19, 21, 23 – trainings for SME-s Month 20 – At least 10 ETL processes from health IS into data warehouse created and running. Month 15 – At least three SMEs are involved in the exploitation of the project results. Month 12 – A preliminary analysis of the legislation has been conducted and the need for legislative changes has been mapped. Month 18 – Preliminary version of terminology database for the use of new generation Estonian Health Information System (Tervise infosüsteem, TIS) At least 6 ETL processes are created for involved SMEs needs. Month 24 – Legislation analysis and proposals for legislation changes completed and documented Final version of obfuscation tool is installed in computing environment. Final version of terminology database for the use of new generation TIS data model is installed in computing environment. Months 23, 24 – At least three public demonstration events have been organized. Month 24 – At least 7 project coordination and information exchange meetings have been organized Partnership budget Total cost Item (EUR) Project manager 112 800 System Architect 108 000 Data Analyst 96 000 Hardware rent and management or procurement 11 040 Software installation and administration 27 120 Staff Training 10 500 Servers 33 000 Software installation / administration 27 120 Warehouse DB licenses 107 707 Staff training 10 500 Data exrtraction and systematization tool 126 000 development Pseudonymization tool development 100 000 Development of ETL processes 162 626 Hardware rent and management or procurement 11 040 Software installation /administration 27 120 Analyse and publication tools/environment licenses 102 116 Staff training 49 000 Data Analyst/Data administrator 48 000 Legal employee 93 120 Indirect costs 15% 82 548 Total 1 345 357