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Expert Group on Sustainable Maritime Economy ( legal successor to the Expert Group on Maritime Policy ) Terms of Reference A dopted by the CBSS Committee of Senior Officials in Copenhagen on 2 June 2009, revised in Moscow on 23 May 2013 , in Warsaw on 7 June 2016 and in Stockholm, June 2018 * Re-titled 21 st of March 2018 up on the agreement of the Expert G roup members to the Expert Group on Sustainable Maritime Economy (EGSME) 1. Background The potential for growth in the Baltic Sea region’s maritime economy can be better utilised and its marine ecosystems better protected when the coastal states cooperate in and strive to synchronize all sectors of maritime action. It is important to maintain the integrated approach and striving to keep a balance among the economic, social and ecological aspects within the Baltic Sea Region This allows a better and timely resolution of conflicting interests, the harnessing of synergies and the elimination of obstacles to development. The basis of such a policy is knowledge, i.e. a comprehensive understanding of maritime and marine principles, interactions and relationships as well as of the various stakeholder interests in the Baltic Sea region. Through the improvement of knowledge transfer between business, science and education, innovation shall be promoted in the Baltic Sea region and new employment shall be created. The Council of the Baltic Sea States as an overall political forum for regional inter-governmental cooperation strives for being an integral part of holistic and transparent cooperation framework in the region in order to identify needs and match them to the available resources through facilitating co-ordination of appropriate policies in the maritime sector, thus enabling the Baltic Sea Region to enjoy a sustainable environment and optimal economic and social development, as well as to secure its global competitiveness. “ Declaration on the reform of the Council of the Baltic Sea States ” adopted in Riga on 3 June 2008, stipulated that the CBSS “ long term priorities can be implemented by expert groups, including governmental and non-governmental experts, as appropriate, with clear and time-limited mandates and tasks. Decisions on establishing expert groups shall be taken by the CBSS Committee of Senior Officials ” . Against this background , and taking into account request from CBSS strategic partners such as the Baltic Sea Parliamentary Conference and the Baltic Sea States Subregional Co-operation to take concrete steps towards developing the Baltic Sea region into Europe’s maritime model region , based on the CBSS Terms of Reference the Committee of Senior Officials (CSO) at its meeting in Copenhagen on 2 June 2009 decided upon establishing of the CBSS Expert Group on Maritime Policy (EGMP) and approved its initial Terms of Reference . 15th CBSS Ministerial Session in Elsinore, Denmark, in its Declaration of 4 June 2009 welcomed “the decision to set up an Expert Group on Maritime Policy intended to contribute to sustainable growth and employment in the maritime sector, to combine and better coordinate all sea related activities and tasks, as well as to strike an appropriate balance between economic, social and ecological aspects”. The CSO approved the revised Terms of Reference of the EGSME (former EGMP ) in Stockholm on June 2018, the Group will operate with the following mandate : 3 . Overall Aim of the Group The region already has a competitive advantage due to its comparatively high degree of integration in comparison to other sea regions, which is worth expanding and utilizing . As an intergovernmental group of experts, the EG SME will , through knowledge sharing seek to provide politically coordinated support to relevant efforts, concrete initiatives, actions and projects aimed at Improvement of the Baltic Sea region’s international competitiveness with regard to development of t he sustainable maritime economy Positioning of the Baltic Sea region as a model region for maritime best practice and for a balanced co-existence of a successful maritime economy and adequate protection of the marine ecosystem taking also into account socio-economic aspects Performing as information hub for experience and knowledge exchange, providing cross sectoral approach and synergies between key actors in the field of maritime economy in Baltic Sea Region . 4 . Membership Membership is open to representatives from relevant ministries or equivalent g overnment agencies in all CBSS Member S tates and from the European Commission. Other organisations and initiatives from around the Baltic Sea dealing with issues related to the maritime economy , including but not limited to BSPC, HELCOM, VASAB, BSSSC, NDPTL, CPMR-BSC, UBC, Baltic Ports Organisation , Baltic Sea Forum are invited as observers . Representatives of CBSS Observer States can be invited upon the request. Sector players and stakeholders in the different maritime sectors may be invited as guests on an ad-hoc basis. The CBSS Secretariat will be present at the meetings, as well as provide secretarial function for the Group. The members of the Group can decide to offer the full membership status instead of observer status to the representatives of any of above mentioned organisations . The members of the Group may decide to create additionally relevant structures needed to develop its activity as , for example, the Advisory Board consisting of representatives of businesses, academia and other key players of the maritime branch relevant to the EGSME goals and objectives. 5 . Organisation and Working Methods T he Chairmanship of the Group will rotate according to the CBSS Presidency . The Chairmanship may request Co-Chair(s) from the CBSS member countries to gain additional resources and support. A Troika, composed of the EGMP members of the former, incumbent and incoming CBSS Presidencies, may meet to ensure the continuity of the work of the Group and to assist in the smooth transition of the Presidencies. The Troika drafts the Plan of Activities for the certain period, which to approved by EGSME members. At least one regular meeting should take place under each Presidency/Chairmanship. Presidency may organize electronic exchange, decisions or meetings, as well as additional seminars and/or workshops between or back to back with regular meetings . Decisions are taken by consensus. The working language is English. The Group reports to the CBSS Committee of Senior Officials (CSO). The EGSME interacts with authorities managing the funds, institutions and structures of relevance to the activities of the EGSME. 6. Guidelines and Anticipated Tasks The following guiding lines by the CBSS Riga Declaration of 2008 will be generally applicable to the EG SME activities:  overlapping mandates with bodies under CBSS umbrella and outside the CBSS are to be avoided;  the Group cooperates closely and exchanges information with the relevant CBSS Strategic Partners and stakeholders in the Baltic Sea region and beyond where appropriate;  the Group takes full account of the work conducted in the Northern Di mension Policy Framework, the EU Strategy for the Baltic Sea region and the EU DG Mare Blue Growth Agenda as well as national strategies of the CBSS Member States . Each CBSS presidency and respective EG SME chairmanship will be suggesting its work plan together with specific priorities to focus on in accordanc e with the overall objectives, g uidelines and anticipated tasks set. The CBSS Presidency prepares the agenda for the EG SME meetings. Members and the Secretariat may present their proposals for the agenda to the Chair. The following key tasks should guide the rotating chairmanships in carrying out their agendas : E xchanging information regarding development and implementation of the national maritime policies of the CBSS member-countries and of the EU . Ensuring the cross-sectoral approach and interaction by strengthening the links with private sector, increasing the involvement of maritime businesses as well as academia, research’ institutions P romot ing interests of the maritime sector by keeping actual issues and challenges in the maritime field , meeting common challenges by joint solutions Providing the policy recommendations on behalf of the Expert Group to the CBSS Member S tates policy makers , facilitating meetings of the Ministers of Transport and similar Authorities . Ensuring a more coherent approach to issues related to sustainable maritime economy by synergies with relevant regional organiz ations and policies development across different policy areas. Concrete responsibility areas must be followed with the aim to use both human and financial resources in the most efficient way. In that context the dialogue of the Baltic Sea organizations which have maritime competences - Baltic Sea Maritime Dialogue - should be maintained and developed. Early identify, accompany and support projects and project applications in maritime policy within the framework of transnational cooperation in the Baltic Sea region, striving to a holistic and coordinated approach with regard to usage of funds provided by the CBSS thus taking account of a broader structure of project financing within the Baltic Sea Region . In this context the work in the maritime policy areas in the EU Strategy for the Baltic Sea Region should be taken int o account with a view to add value and avoid duplication of efforts. Promote and strengthen visibility of maritime clusters in the Baltic Sea region to combine regional interests through bringing regional industries closer to research, innovation and education as well as to enable dialogue with decision-makers. Assure that the focus should be given to measures to stimulate the use of environmentally friendly maritime transport and alternative fuels , as well as use of innovative solutions including green and e-technolog y, including digitalization, automatization in the maritime and marine sectors . Examine and propose measures to raise awareness of model maritime projects and products, e.g. through awards and/or certification (labels). Increase visibility of the Expert Group by participation in the most significant events public relations campaigns for the promotion of collective maritime consciousness and shared Baltic Sea identity, e.g. on the annual Europ ean Maritime Day , the annual Baltic Sea Days in St. Petersburg , events organized by HELCOM, DG MARE, PA SHIP, VASAB and other relevant to the EGSME’ activity In view of the role of the CBSS as an overall political forum for regional inter-governmental cooperation , assist the Council in facilitating co-ordination of appropriate policies in the maritime sector as a cornerstone and an integral part of regional economy , thus enabling the Baltic Sea Region to enjoy a sustainable environment and optimal economic and social development, as well as to secure its global competitiveness. 7. Timeframe T he mandate of the Group has been prolonged for three years, starting from July 2018; its current mandate is being extended until to July 2021 8. Evaluation The EG SME should submit a subsequent evaluation to the CSO by the Group not later than six months prior to the end of its current mandate period. 9. Resources Travel costs for meetings will be covered by the participants themselves. Costs for holding meetings will be borne by the host country. Under request by the Group’s Chairmanship, and subject to approval by the Director General of the CBSS Secretariat, minor supplementary co-financing can be provided throu gh the Secretariat Expert Group Fund to cover costs related to the EGSME events related to the EGSME meetings, seminars and workshops . The EG SME wil l be provided with a permanent secretary f unction from the CBSS Secretariat by designated Senior Adviser. The Group will explore possibilities for external funding when considering projects. Saatja: Rene Arikas Saatmisaeg: 7. mai 2018. a. 23:15 Adressaat: VA_eva Teema: FW: REVISED MANDATE DRAFT Manused: Expert Group on Sustainable Maritime Economy_ToR 2018.docx Dsse From: Raul M�lk [mailto:[email protected]] Sent: Monday, May 07, 2018 12:09 PM To: Rene Arikas <[email protected]>; Taivo Linnam�gi <[email protected]> Subject: FW: REVISED MANDATE DRAFT Tere, J�rjekordne dokumendi eeln�u. Pean vastama nagu kaaskirjast n�htub ja ilmselt vajan seej�rel juunis juhist LMN VAK-I istungiks. Parimat Raul M�lk From: Daria Akhutina <[email protected]> Sent: esmasp�ev, 7. mai 2018 11:52 To: Cilia Sonne Allermann <[email protected]>; '[email protected]' <[email protected]>; �stmo Marit Blegeberg <[email protected]>; Inta Rozen�teine <[email protected]>; '?????? ??????? ???????????? ([email protected])' <[email protected]>; 'Mattias Rust ([email protected])' <[email protected]>; [email protected]; Chrz�stowska Iwona <[email protected]>; pr_kostina <[email protected]>; [email protected]; [email protected]; Petersson Anna <[email protected]>; Markus Helavuori <[email protected]>; Anthony Jay <[email protected]>; Klemola Vilja <[email protected]>; ??????? ??????? <[email protected]> Cc: [email protected]; Kornelija Jurgaitiene <[email protected]>; Raul M�lk <[email protected]>; [email protected]; Gu?mundur ?rni Stef?nsson <[email protected]>; '[email protected]' <[email protected]>; 'Maija Sirola <[email protected]> ([email protected])' <[email protected]>; [email protected]; Janne Tamminen <[email protected]>; Asa Bjering <[email protected]>; '[email protected]' <[email protected]>; Bernd Hemingway <[email protected]>; 'Carl Carlsson ([email protected])' <[email protected]>; TV kunitskiy <[email protected]>; '???????? ????? ([email protected])' <viktoriya- [email protected]> Subject: REVISED MANDATE DRAFT Dear Members and Observers of the CBSS Expert Group on Sustainable Maritime Economy, Please, find attached the draft of the revised version of the Mandate for your further consideration. You are most welcome to send us the feedback with your comments and remarks until the 31st May. The revised Mandate will be presented to the CBSS CSO members in advance for further approval at the CSO meeting taking place 18 June in Stockholm. With warm regards, Daria Akhutina