BSHC23

Annex B Conference Registration Baltic Sea Hydrographic Commission 23rd conference Aalborg 27 – 29 August 2018 DELEGATES’ REGISTRATION FORM to be returned to Jutta Rebetzky ([email protected]) and Trine Vinther Schmidt ([email protected]) before 3rd August 2018 MEMBER STATE DELEGATION COUNTRY: ☐ Head of delegation Status of participation ☐ Member of delegation ☐ Observer Rank/Title Family Name First Name Organisation Adress Tel. / Mobile E-Mail Date of Arrival Date of Departure Hotel Date Signature FEDERAL MARITIME AND HYDROGRAPHIC AGENCY BSH · Neptunallee 5 · 18057 Rostock · Germany BSHC Members, IHO Secretariat Guests Rostock Office 23rd Baltic Sea Hydrographic Commission Conference Date Aalborg, Denmark 26. April 2018 Extension + 49 (0) 381 4563 - 716 Reference Dear colleagues, (please quote in your answer) BSHC 2018 Denmark as the host country and I as the Chair of the Baltic Sea Hydro- graphic Commission are pleased to invite you to the 23rd BSHC Confer- ence in Aalborg, Denmark. On 27 August 2018, starting 17:00 h there will be a tour and a roof top dinner at the Danish Geodata Agency (DGA). The Conference itself commences on Tuesday, 28 August 2018, 09:00 h and is scheduled to close on Wednesday, 29 August 2018, 13:00 h. The venue will be the Radisson Blu Limfjord Hotel in Aalborg. Please see the organizational information from our host attached as An- nex A. Delegates are kindly invited to return the filled in registration forms (An- nex B) before 3 August 2018. You are also kindly invited to propose agenda items for the Conference. Neptunallee 5 The BSHC Standing Agenda and the List of Action items from the last 18057 Rostock Tel.: + 49 (0) 381 4563 –5 Conference are attached (Annex C and D). When sending proposals for Fax: + 49 (0) 381 4563 – 948 additional agenda items, please indicate the title and briefly describe the [email protected] www.bsh.de subject (unless self-explanatory). Please also indicate the agenda head- ing for your proposed topic. Please send your proposals by e-mail to the Bank transfer to: Bundeskasse Kiel Chair ([email protected]), copy to Jens Peter Hartmann zugunsten BSH ([email protected]) , by 1 June 2018 at the latest. Account: Deutsche Bundesbank Bank code 210 000 00 Please be reminded that we decided at the last Conference to finalize No. 210 010 30 the revision of the BSHC Statutes and to sign the new version at the IBAN: oncoming Conference. I didn´t receive any changes to the draft present- DE42 2100 0000 0021 0010 30 ed at BSHC 22 (see action item 17). BIC: MARKDEF1210 I will produce a preliminary agenda based on your proposals, which I plan to circulate by 15 June. Following this, full explanatory notes and national reports should be e-mailed by 3 August at the latest so they can be distributed to the delegates. I am looking forward to seeing you all in Copenhagen for a productive and enjoyable meeting. Thomas Dehling (Chair BSHC) 2 Baltic Sea Hydrographic Commission Meeting August 27 – August 29 2018 Aalborg, Denmark Accomodation and meeting: Radisson Blu Limfjord Hotel Ved Stranden 14 – 16 DK – 9000 Aalborg Tel: +45 98 16 43 33 www.radissonblu.com/hotel-aalborg Book accomodation before August 6 Singlerooms: DKK 940 Radisson Blu Limfjord Hotel Tel.: +45 98 16 43 33 [email protected] Sign up for the meeting Danish Geodata Agency Trine Vinther Schmidt Tel.: +45 72 54 53 18 [email protected] Agenda August 27 17:00 – Tour and roof top dinner at the Danish Geodata Agency (DGA). Danish Geodata Agency Lindholm Brygge 31 DK – 9400 Nørresundby August 28 09:00 – 17:00 Meeting with food and drink at Radisson Blu Limfjord Hotel 19:00 – Two course dinner at Radisson Blu Limfjord Hotel Radisson Blu Limfjord Hotel at Ved Stranden 14 – 16 DK – 9000 Aalborg August 29 09:00 – 13:00 Meeting with food and drink at Radisson Blu Limfjord Hotel Radisson Blu Limfjord Hotel Ved Stranden 14 – 16 DK – 9000 Aalborg Logistics: 1. Aalborg Lufthavn (airport), Ny Lufthavnsvej 100, DK-9400 Nørresundby 2. Geodatastyrelsen (DGA), Lindholm Brygge 31, DK- 9400 Nørresundby – Tel. + 45 72 54 50 00 3. Radisson Blu Limfjord Hotel Aalborg, Ved Stranden 14-16, DK- 9000 Aalborg – Tel. + 45 98 16 43 33 4. Lindholm Station 1 4 2 3 Bus 12: You can use bus 12 from and to the airport to/from Lindholm Station that is close (500m) to DGA or to/from Jomfru Ane Gade that is close (50m) to Radisson Blu Limfjord Hotel Aalborg. Bus 71: You can use bus 71 from and to the airport to/from Lindholm Station that is close (500m) to DGA or to/from Aalborg Busterminal and then bus 2 to/from Jomfru Ane Gade that is close (50m) to Radisson Blu Limfjord Hotel Aalborg. Link to information about busses in Aalborg https://www.nordjyllandstrafikselskab.dk/English/Bus-&-train 23rd BSHC Conference 27-29 August 2018 BSHC23 Draft Agenda Aalborg¸ Denmark 23rd Baltic Sea Hydrographic Commission Conference 27-29 August 2018 – Aalborg, Denmark Standing Agenda Title annotation Presented by A. Opening formalities A1. Opening of the Conference Chair A2. Welcome from the host country Host A3. Adoption of the Agenda Chair A4. Minutes and actions of the 22nd BSHC Conference Chair B. IHO work program 1 – Corporate Affairs B1. Information on Council issues of the IHO Finland B2. Information about the activities of the IHO and IHO outcomes of the IRCC10 meeting Secretariat B3. National reports B3.1. National Report of Denmark Denmark B3.2. National Report of Estonia Estonia B3.3. National Report of Finland Finland B3.4. National Report of Germany Germany B3.5. National Report of Latvia Latvia B3.6. National Report of Lithuania Lithuania B3.7. National Report of Poland Poland B3.8. National Report of Russian Federation Russian Federation B3.9. National Report of Sweden Sweden B4. IHO – EU Network Report BSHC representative B5. Navarea 1 Baltic Sea Sub-area MSI Report Sweden C. IHO work program 2 – Hydrographic Services and Standards C1. Report of Re-Survey Monitoring Working Group MWG Chair (MWG) C2. Report of Chart Datum Working Group (CDWG) CDWG Chair C3. Report of Baltic Sea Bathymetric Database Working BSBDWG Group (BSBDWG) Chair C4. Report of Baltic Sea North Sea Marine Spatial Data BSNSMSDI Information Working Group (BSNSMSDIWG) WG Chair C5. FAMOS project status Report Sweden D. IHO work program 3 – Inter Regional Coordination and Support D1. Report of BSHC representative to WENDWG BSHC representative D2. Report of Baltic Sea INT Chart Coordination BSICCWG Working Group (BSICCWG) Chair D3. Hydrographic Surveying and Nautical Charting IHO Worldwide C – 55 Status in BSHC Member States Secretariat -1- 23rd BSHC Conference 27-29 August 2018 BSHC23 Draft Agenda Aalborg¸ Denmark Review D4. IHO Capacity Building Sub-Committee Issues CBSC Chair Review (CBSC) E. Any other business E1. Signing of the revised BSHC Statutes as amended in All MS 2017 F. Election of new Chair and Vice-Chair All G. Place and date of next Conference All H. Review of BSHC23 List of Actions Chair I. Closing ceremony Chair -2- 23rd BSHC Conference 28-30 August 2018 BSHC22_Final_Actions Aalborg ¸ Denmark Final List of Actions of the 22nd BSHC Conference 19-21 September 2017 – Rostock, Germany [updated 27 Dec 2017] BSHC22 Minutes No. in No. Agenda Time item Subject Responsible Status Frame 1. 8. B.2 To check entry in the Yearbook and in All MS Permanent and C-55 and to report any updates or report no D.3 change to the IHO Secretariat. 2 -- D.2 To forward the first edition of new INT All MS Permanent charts to chair of BSICCWG for evaluation. 3. -- D.5 WG chairs to forward information about WG chairs Permanent WG for inclusion in the BSHC web site to Sweden. 4. -- D.5 All WG to include e-mail address of WG chairs Permanent bshc.pro in their correspondence in order to post documents on the web. 5. -- To provide INT120 (DE98) equivalent Germany Permanent ENC to all MS. 6. -- D.4 All to consider providing input to CBSC or All MS Permanent to inform CBSC about ongoing or planned capacity building initiatives. 7. -- B.5 To present a report on annual MSI Sweden Permanent activities in Baltic Sea Sub Area. 8. 7. B.2 Provide continuous updates to S-11 Part B All MS, Permanent for INT Region E through the INToGIS BSICCWG tool and implement the procedure depicted Chair in IHO CL 64/2015 for the review and monitoring of INT charts and define Approved ENC Schemes. 9. -- C1 All MS to perform resurveys in areas of All MS Permanent commercial shipping and update HELCOM resurvey database. 10. 1. A.4 To make an Addendum with comments BSHC Chair BSHC 23 from MS to the Final Minutes of the BSHC21 Conference provided by RF. 11. 2. B.3.2 To correct Estonian Navigational Warnings Sweden Nov 2017 website link in the Baltico portal and MSI Report. 12. 3. B.3.1 To provide point of contact for reporting to Germany ASA it is Germany inaccuracies in content in chart ready INT 1200. 13. 4. B.3.1 To provide point of contact for reporting to Denmark ASA it is Denmark inaccuracies or problems in ready presentation in “Mariners’ Routeing Guide Baltic Sea” web version. Drafted by: Lithuanian Maritime Safety Administration www.bshc.pro Page 1 of 3 23rd BSHC Conference 28-30 August 2018 BSHC22_Final_Actions Aalborg ¸ Denmark BSHC22 Minutes No. in No. Agenda Time item Subject Responsible Status Frame 14. 5. B.3.1 To put a link to “Mariners’ Routeing Guide Sweden BSHC 23 Baltic Sea” web version on BSHC webpage. 15. 6. B.3.1 To check web version of the Mariners’ All MS End of Routeing Guide Baltic Sea and comment by 2017 the end of 2017. 16. 9. B.2 To inform Members of the Council of their ALL MS Before views on any of the agenda items to be Council discussed at the meeting and take active meeting or note of the deliberations and decisions to be later made by the Council. 17. 10. E.2 To provide input and comments to the ALL MS by the end Chair regarding changes to BSHC Statutes. of 2017 18. 11. E.2 To finalize the draft of BSHC Statutes for Chair until signing by the MS. BSHC 23 19. 12. E.2 Sweden to post updated BSHC Statutes on Sweden After the BSHC web site. BSHC 23 20. 13. C.1 To study and define Cat I & II areas in ALL MS, BSHC 23 their waters based on the existing AIS- HELCOM information on commercial shipping, SAFENAV paying particular attention in the SE Baltic. meeting 21. 14. C1 To study the possibility to unify practical MWG Chair BSHC 23 procedures in defining Cat I and Cat II areas. 22. 15. C.2 To summarize the decisions made in CDWG BSHC 23 BSHC Conferences regarding the vertical Chair reference level Baltic Sea Chart Datum 2000: • how the chart datum name should be shown in paper charts • how the chart datum should be shown in S-57 ENCs, attribute VERDAT • the abbreviation used for Baltic Sea Chart Datum 2000. 23. 16. C.3 MS are invited to distribute good All MS End of resolution (large scale – 1:50000) coastline Nov 2017 to Sweden in order to enhance presentation in the BSBD portal and contact with SWE regarding procedure. 24. 17. C.3 Update the BSBD 500 m model. Sweden End 2017 25. 18. C.3 Russian Federation and Lithuania make Russian BSHC 23 effort to provide bathymetric data to BSBD Federation, portal. Lithuania 26. 19. C.5 To write a proposal to HSSC meeting to Germany Before discuss the need for a bENC standard HSSC Drafted by: Lithuanian Maritime Safety Administration www.bshc.pro Page 2 of 3 23rd BSHC Conference 28-30 August 2018 BSHC22_Final_Actions Aalborg ¸ Denmark before S-100 becomes available. meeting BSHC22 Minutes No. in No. Agenda Time item Subject Responsible Status Frame 27. 20. C.6 To consider the content of further All MS to By the end development of FAMOS project phase 3 Sweden of Dec and forward their views to SMA. 2017 28. 21. D.5 To investigate the possibility to monitor Sweden BSHC 23 BSHC website usage statistics and if possible to include in BSHC website Report. Drafted by: Lithuanian Maritime Safety Administration www.bshc.pro Page 3 of 3 Teema: FW: BSHC23 27.–29.08.2018 in Aalborg invitation and organizational information Manused: BSHC23_Invitation.pdf; BSHC23 Logistics (Invitation Annex A) .pdf; BSHC23 Registration (Invitation Annex B).pdf; BSHC23_standing_agenda (Invitation Annex C).pdf; BSHC22_Final_Actions (BSHC23 Invitation Annex D).pdf Saatja: Thomas Dehling [mailto:[email protected]] Saatmisaeg: neljapäev, 26. aprill 2018 18:32 Adressaat: '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; Taivo Kivimäe <[email protected]>; Peeter Väling <[email protected]>; Olavi Heinlo <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; Stefan Grammann <[email protected]>; Cindy Niemeyer <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; 'Mathias ([email protected])' <[email protected]>; '[email protected]' <[email protected]>; 'Mindaugas Cesnauskis' <[email protected]> Koopia: vorzimmer-n <[email protected]> Teema: BSHC 23 invitation and organizational information For Russia: please forward this E-Mail to Capt. Sergey Travin, Capt. Leonid Shalnov and Capt. Dmitry Shmelev. Dear Colleagues, Please find attached the invitation for the next BSHC 23 Conference 27 – 29 August 2018 in Aalborg, Denmark. Documents: - BSHC 23 Invitation - BSHC 23 Logistics (Invitation Annex A) - BSHC 23 Registration (Invitation Annex B) - BSHC 23 Standing Agenda (Invitation Annex C) - BSHC 22 Final Actions (BSHC 23 Invitation Annex D) @ IHO Secretariat: please upload the documents to the website. Best personal regards Thomas Dehling Chairman BSHC Thomas Dehling | Director Department Nautical Hydrography German National Hydrographer Tel +49-381-4563-719 [email protected] Neptunallee 5 | 18057 Rostock The Bundesamt für Seeschifffahrt und Hydrographie (Federal Maritime and Hydrographic Agency) is a higher federal authority in Germany coming under the jurisdication of the Federal Ministry of Transport and Digital Infrastructure.