IHO File No. S1/6200/C-2
COUNCIL
CIRCULAR LETTER 01/2018
26 March 2018
ANNOUNCEMENT OF THE SECOND MEETING OF THE IHO COUNCIL
AND PROVISIONAL AGENDA
References:
A. IHO CL 55/2017 dated 31 October 2017 – Outcome of the 1st Meeting of the IHO Council
B. Rules of Procedure of the IHO Council
Dear Hydrographer,
1. As reported in Reference A, the 2nd Meeting of the IHO Council (C-2) will be held in London,
United Kingdom from Tuesday 9 to Thursday 11 October 2018.
Participation of Member States
2. Member States occupying a seat on the Council in accordance with the composition approved by
Decision 26 of the first session of the Assembly (See Reference B and www.iho.int > IHO Council >
Membership List) should be represented preferably by the Head of the Hydrographic Office, in
accordance with Rule 5 of the Rules of Procedure of the IHO Council.
3. Member States that are not Members of the Council may participate in the meeting, but shall not
be entitled to vote (See Article VI of the IHO Convention).
4. Based on the experience from C-1, the Chair, Vice-Chair and Secretary-General have decided
that no observer from the categories listed in Article 4 of the General Regulations of the IHO should be
invited to this meeting of the Council.
5. C-2 will take place at the Double Tree by Hilton Hotel London – Tower of London. Based on
previous attendance of C-1, this venue has been booked for a maximum of 80 delegates. Members of
the Council are therefore invited to consider sending no more than two representatives per delegation,
while other participants are invited to limit their delegation to one person. These limitations do not
include the Chairs of subsidiary organs requested to report to the Council.
6. For budget reasons, please note that no additional meeting rooms can be assigned for side-
meetings or bilateral talks.
Provisional Agenda and Submission of Proposals
7. As required by Rule 3 of the Rules of Procedure of the IHO Council, this letter of announcement
includes a provisional agenda which is shown in Annex A.
8. Member States are invited to submit any proposal they wish to discuss at C-2, together with
relevant supporting documentation. In accordance with Rule 7 of the Rules of Procedure of the IHO
Council, proposals shall be submitted “at least three months before the opening day of the meeting”.
Accordingly, Member States and the Chairs of the Hydrographic Services and Standards Committee
Bathymetry - the Foundation for Sustainable Seas, Oceans and Waterways
(HSCC) and the Inter-Regional Coordination Committee (IRCC) are requested to submit any proposals
to the Secretariat at
[email protected] as soon as possible after their respective meetings (See Reference A,
Action C1/06), and no later than 9 July 2018.
9. In accordance with Rule 7 of the Rules of Procedure of the IHO Council, a revised provisional
agenda together with supporting documents and timetable will be provided to Member States at least
two months before the opening day of the meeting (9 August 2018).
Logistics Information and Registration
10. General logistics information will soon be made available on the C-2 webpage of the IHO
website: www.iho.int > IHO Council > Next Meeting > C-2 > Registration/Documents. Member States
requiring invitation letters that may support visa requests are kindly invited to send their requests to the
UKHO as soon as possible, noting that hotel reservations and visa requests remain the responsibility of
each participant. The point of contact for C-2 at the UKHO is Mr Nigel Sutton, International Bodies &
Technical Engagement Strategy Manager, email:
[email protected], Phone: (+44) 1823-
483896.
11. To facilitate the preparation of the C-2, Member States are invited to register via the IHO on-line
registration facility: www.iho.int > Home > IHO Meetings/Events > Go to the IHO On-line Registration,
as soon as possible and no later than 9 July 2018.
Provisional Programme – Social Events
12. The C-2 meeting is planned to start on Tuesday 9 October at 9:00 and end on Thursday 11
October at 12:00.
13. A welcome informal ice-breaker (non-host basis) is planned to be arranged at the SkyLounge bar
of the hotel on the 12th floor, on Monday 8 October, between 18:00 and 19:30.
14. To celebrate the UK's World Hydrography Day “Bathymetry – the foundation for sustainable
seas, oceans and waterways’’: John Humphrey, Chief Executive of the United Kingdom Hydrographic
Office, will welcome C-2 guests on Tuesday 9th October, between 18:30 and 21:00. The celebrations
will be held at Trinity House. Registration to this event is to be managed by the UKHO.
Yours sincerely,
Mathias JONAS
Secretary-General
Distribution:
- Council Chair/Vice-Chair, IHO Council Members, IHO Member States
- IHO Committees (Chair/Sec.): HSSC, IRCC
Annex:
A. Provisional Agenda
Annex A to IHO CCL 01/2018
2ND MEETING OF THE IHO COUNCIL
London, UK, 9-11 October 2018
PROVISIONAL AGENDA
Reference: Rule 8 of the Rules of Procedure of the Council
1. OPENING
1.1 Opening remarks and introductions
1.2 Adoption of the Agenda
1.3 Administrative arrangements
2. ITEMS REQUESTED BY THE 1ST IHO ASSEMBLY
2.1 Revision of the IHO Strategic Plan (to be considered under Agenda Item 6)
2.2 Revision of the IHO Resolution 2/2007 (Decision A1/12) (to be considered under Agenda
Item 4, HSSC&IRCC Reports)
2.3 Revision of the IHO Resolution 1/2005 (Decision A1/19) (to be considered under Agenda
Item 4, IRCC Report)
3. ITEMS REQUESTED BY THE 1ST IHO COUNCIL
3.1 Review of the status of Decisions and Actions from C-1
4. ITEMS REQUESTED BY SUBSIDIARY ORGANS
4.1 Report and proposals from HSSC
4.2 Report and proposals from IRCC
5. IHO ANNUAL WORK PROGRAMME AND BUDGET
5.1 Review of the Current Financial Status of the IHO
5.2 Proposed IHO Work Programme for 2019
5.3 Proposed IHO Budget for 2019
6. IHO STRATEGIC PLAN REVIEW
6.1 Interim Report and Proposals from SPRWG
7. OTHER ITEMS PROPOSED BY A MEMBER STATE OR BY THE SECRETARY-
GENERAL
7.1 Proposed theme for World Hydrography Day 2019
8. NEXT MEETING
8.1 Dates and venue for the 3rd Meeting of the IHO Council (15-17 October 2019, tbc)
9. ANY OTHER BUSINESS
10. REVIEW OF ACTIONS AND DECISIONS OF THE MEETING
11. CLOSURE OF THE MEETING
Dear Hydrographer
Please find attached the final version of CCL 01/2018, canceling and replacing the one sent
earlier on.
Lorene Chavagnas
Office Assistant
International Hydrographic Organization
BP 445, 98011 Monaco
Tel : 00377 93 10 81 00
E-mail:
[email protected]