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Practical information note The European way of growth A growth policy for a secure, resilient and globally competitive European Union Ice Kraków Congress Center, January 30-31, 2025 We would like to welcome you to Kraków for the conference "The European way of growth: A growth policy for a secure, resilient and globally competitive European Union" - on 30 and 31 of January 2025. This Practical Information Note (PIN) contains logistical and technical information. Any changes to this information will be communicated. We hope, it will help you make the most of your time in Kraków and fully engage in the rich discussions and networking opportunities offered during the event. Please note that all updated information regarding the agenda, session descriptions, workshop details, and speaker biographies will be available on the official conference website (https://polish-presidency.consilium.europa.eu/en/events/the-european-way- of-growth/). We encourage you to visit the site regularly and stay informed about the latest updates. Host City Kraków is a city known for its rich history, vibrant culture, and unique charm. Being one of Poland’s oldest and most beautiful cities, it offers something for everyone - whether you are passionate about history, art, nature, or simply enjoy the dynamic urban environment. As the capital of Poland until 1596, Kraków has long been at the heart of the country’s political and cultural life. The Wawel Castle, located on a hill overlooking the city, is one of Poland’s most iconic architectural landmarks. For centuries, it served as the residence of Polish kings and now houses several museums, including the Royal Chambers and Wawel Cathedral, and the State Rooms. The city’s name is derived from the legendary King Krak, who, according to local tales, have killed a mythical dragon and founded the city. The heart of Kraków is in its Old Town (Stare Miasto), a UNESCO World Heritage site, with the Main Market Square (Rynek Główny) at its core. Dating back to the 13th century, it is one of the largest medieval town squares in Europe. The square features the Cloth Hall (The Sukiennice), a Renaissance gem of architecture that once served as a trade hub, now a lively gathering spot, filled with cafés, street performers, and markets that energize the square throughout the year. Kraków’s mix of history and culture with modernity, makes it the perfect host city for the conference, where past achievements and challenges will be discussed in order to shape the future of the European Union. Venue The ICE Kraków Congress Centre (ul. Marii Konopnickiej 17, 30-302 Kraków) https://icekrakow.pl/en The ICE Kraków Congress Centre, located, at the heart of the city, has been a dynamic hub for business and cultural meetings since 2014. It hosts a wide range of events, from international congresses and conferences to cultural performances, including concerts, operas, ballet, and theater shows. Its glazed three-story foyer provides panoramic views of the Wawel Castle, the Vistula River, and the Kazimierz district. It is also accessible for persons with reduced mobility and vision impairments. The more detailed information about its accessibility can be found here. The importance of ICE Kraków on the international stage is evidenced by a number of awards, including the Meetings Star Award (2015, 2016, 2021, 2022), the A'Design Award (2015), The Plan Award (2015), and Gold Meetings Star (2019, 2020, 2021). Notable events hosted at ICE Kraków include the Global Clean Air Summit and the 61st ICCA Congress. Registration All participants must register and obtain accreditation individually using the link: REGISTRATION Please, Go to the link: delegate.poland25.eu/account/create , create Your individual account and then register using the individual code required to register for this meeting: MFiPR (15).&7!:ax9bi)CL We kindly request that you complete the registration process at your earliest convenience. Registration platform will allow for registration until the 15th of January 2025. On-site or late registration will not be available. The registration form will include a request for you to declare which sessions and side events you intend to join. Please make sure that your personal details are correctly submitted as certain information (e.g. your name) will appear on your identification badge. Please note that only registered delegates will have access to the official meetings and the Presidency venues. After successful registration, you will receive a message with a personal code sent to your phone number. This code will be used to obtain the electronic version of the ID badge, which must be shown to the registration staff on-site in order to receive the plastic ID badge granting access to the event. If you have any questions, please feel free to contact us at: [email protected] Photo During the registration, you will need to upload a photo that will be printed on your ID badge. You can also use your device’s webcam to make a photo during registration. The photo will be used for identification purposes, so it should be recent and show only your face, similar to a passport photo. The photo must be in .jpg, .png, or .gif format, with a maximum size of 5 MB. The recommended resolution is 640x640 pixels. Files that are too large or have insufficient resolution may be rejected. Badges All participants will receive a personalized badge at the beginning of the event. Participants will receive only one badge for the whole event. Please be careful to wear your badge in an interrupted manner, during the conference and make sure that it is visible to others. Please note that all participants are required to have their ID cards or passports to confirm their identity, at the venue. In case of loss of your badge, please report it immediately to the Presidency staff. The validity of the lost badge will immediately be terminated and a new badge will be issued. Side Events 1. Workshops Please note: Participation in the workshops is only possible after online registration. On January 29th (one day before the conference begins), we will be hosting a series of expert workshops as part of the side events. These sessions will provide an opportunity for discussions on key topics, where participants will be able to share insights, exchange knowledge, and engage with specialists in the field. • Gen AI in your research team (only in Polish, limited to 30 participants) • Service Design workshop - a practical approach to public service design (only in Polish, limited to 30 participants) • Territorial Impact Assessment – strengthening cohesion, resilience, and competitiveness! (only in English, limited to 40 participants). 2. Dinner in Stara Zajezdnia The official dinner on 30 of January will take place at the Old Tram Depot restaurant (Stara Zajezdnia). The depot was established in 1913, together with the launch of the broad-gauge tram line in Kraków. With the expansion of the tram network, it was decided to build a new depot in a new location, and the current depot gradually lost its importance, falling into ruin. In the years 2010-2012, the facility was renovated to house the restaurant and the brewery. The hall is an example of wooden frame architecture with brick filling, popularly known as Prussian wall, rare in Kraków. The Main Hall belongs to an architectural and construction complex under legal protection, entered into the register of monuments in 1985 and on the UNESCO World Cultural and Natural Heritage List and recognized as a historical monument. Participation in the dinner is available only to individuals who have indicated their attendance, during the online registration process. 3. Guided tours Please note: Participation in the guided tours is only possible after online registration. We encourage you to register quickly as spots are limited. • "Tracing the European Identity of Kraków" Exhibition Tour at Rynek Podziemny (Main Market Square Underground Museum) This exhibition offers a unique exploration of the city's medieval past and highlights the European identity of Kraków and its place in European history. - Group 1: 5:00-6:00 PM (Polish, limited to 30 participants) - Group 2: 5:30-6:30 PM (English, limited to 30 participants) Meeting point: 4:45 PM and 5:15 PM respectively at the main entrance of the Rynek Underground Museum by Sukiennice (Cloth Hall). The exhibition tour will cover approximately 1 hour. After the tour the group will be guided to Stara Zajezdnia for dinner.  • Guided Tour of the Old Town (Stare Miasto) Kraków's Old Town is a UNESCO World Heritage site, known for its medieval layout and stunning architecture. - Group 1: 5:30 – 6:45 PM (English, limited to 25 participants) - Group 2: 5:45 – 7:00 PM (English, limited to 25 participants) - Group 3: 6:00 – 7:15 PM (Polish, limited to 25 participants) Meeting point: St. Mary's Church. The walking tour will cover approximately 2-3 km and will end at Stara Zajezdnia for dinner. • Guided Tour of Kazimierz (Kazimierz) Kazimierz, the historic Jewish Quarter of Kraków, offers a rich blend of Jewish heritage and modern cultural life. - Group 1: 5:30 – 6:45 PM (English, limited to 25 participants) - Group 2: 5:45 – 7:00 PM (English, limited to 25 participants) - Group 3: 6:00 – 7:15 PM (Polish, limited to 25 participants) Meeting point: the main entrance of ICE Kraków. The tour will last approximately 1 hour, and it will end at Stara Zajezdnia for dinner. The walking tour will cover approximately 2-3 km. Accommodation Below, we have listed a selection of recommended hotels located in the vicinity of the ICE Kraków Congress Centre for your convenience. Participants are kindly asked to make their own hotel reservations themselves. 4-star hotels: • Park Inn by Radisson, ul. Monte Cassino 2, • Q Hotel Plus Kraków, ul. Wygrana 6, • Hilton Garden Inn Kraków, ul. Marii Konopnickiej 33 3-star hotels: • Hotel Poleski, ul. Sandomierska 6, • Benefis Boutique Hotel, ul. Barska 2. 2-star hotels: • B&B Hotel Kraków Centrum, ul. Monte Cassino 1. Transport to Kraków Kraków is well-connected by various modes of transport, making it easily accessible from different parts of Poland and Europe. Below are the most common ways to reach the city. • By Train: Suggested trains booking link • By Air: o Kraków Airport, o Katowice Airport  • Suggested transfer options from Kraków Airport: o public bus (300, 209) – Directly from the airport to ICE Kraków (bus stop Os. Podwawelskie) o train (SKA1) – to Kraków Main Railway Station o taxi Local Transportation in Kraków The best options to reach the event venue are: • Free Public Transport: Several bus and tram lines stop by ICE Kraków, including lines 300 and 209 that go directly to the Airport. Participants with an official conference ID, which will feature a special sticker/hologram, will be able to use public transport in Kraków free of charge during the event days. • Taxi iCar Taxi (+48 12 653 55 55), Mega Taxi (+48 12 196 25), Radio Taxi Wawel (+48 12 196 66) Catering Lunch will be provided on site for all participants as well as refreshments throughout both days of the conference. If you have dietary requirements, please indicate these on the online registration form. Security Access to the meeting venue will be restricted. An internal security zone will be established within the conference centre. For security reasons, badges must be worn visibly during the entire official programme and at all times. Access to the meeting venue will not be possible without a visibly worn badge. Internet access A free Wi-Fi service will be available inside the conference centre. Access details will be provided in the conference documentation packages. Interpretation The conference will be conducted in two working languages: Polish and English. Interpretation will be available in English during the entire conference. Accessibility The ICE Krakow Congress Centre is accessible for people with special needs, particularly those using wheelchairs and persons with other mobility impairments. On-site assistants will be available to assist conference participants. We will provide an induction loop system and interpretation services in Polish and International Sign Language. Further details about the venue's accessibility can be found here. Other practical information Emergency number: 112 (fire brigade, medical assistance, police) Electricity: The voltage in Poland is 230V, 50 Hz. Local time: Central European Summer Time Zone (CEST) – GMT +2:00 Country code: Poland +48 Currency: The official currency of Poland is the Polish Złoty (PLN). For official daily exchange rates, please see the website of the National Bank of Poland: Weather in Poland Tap water: Polish tap water is regularly tested for quality and is safe to drink. Smoking: Smoking is only allowed in the designated areas of the official meeting spaces. Please note that smoking is not permitted within the ICE Kraków Congress Centre. Contact information Piotr Strzęboszewski Łukasz Gutowski Marlena Stępień Agnieszka Bella Tomasz Kula Magdalena Ochej-Łokuciejewska contact persons for the programme contact persons for the logistics of the event of the event [email protected] [email protected] Accreditation Organisational issues [email protected] Saatja: [email protected] Saaja: [email protected] Teema: Individual registration for Conference 30-31.01.2025 in Kraków Kuupäev: 2025-01-04 19:24 Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada. Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada. <https://accreditation-ppue.novento.lu/file/get/img_676066f9df125.png> Dear Sir or Madam, We would like to invite you to attend the ‘The European way of growth: A growth policy for a secure, resilient and globally competitive European Union’ conference, which will take place on 30-31 January 2025 at the Kraków ICE Congress Centre. This conference is one of the most important meetings of the Polish Presidency of the Council of the European Union, highlighting the importance of the EU cohesion policy is for the growth and security of European Union member states. On the first day, we will talk about the effects of the policy and future challenges. The second day will be focused on the territorial approach and its impact on the development of the EU. We will also talk about the effective implementation of programmes and the benefits of cohesion policy for Europe. Registration * Attending the event requires registering in advance. The registration will be open until the 15th of January 2025. No late or on-site registration will be available. * Please follow the invitation link included in the Practical Information Note (attached) to register through the Polish Presidency accreditation platform. Please, go to the link <https://delegate.poland25.eu> , create Your own account in the system and using the Meeting Code: MFiPR (15).&7!:ax9bi)CL , please do register for the meeting. Please do the registration from 20/12/2024 until 18/01/2025 * If you have any questions about the registration process, please contact: [email protected] * If you have any questions about the conference, please contact: [email protected] We also encourage you to take a look at our guide (Practical Information Note - attached). Let's meet at the workshop We also invite you to participate in the conference's side events, including a workshop on 29 January. You can sign up for side events while registering for the conference. The number of participants is limited. More information about the conference is available on the website: https://polish-presidency.consilium.europa.eu/en/events/the-european-way-of-growth/ We are looking forward to seeing you in Cracow. Kind regards, Polish Presidency of the Council of the European Union Conference ‘The European way of growth: A growth policy for a secure, resilient and globally competitive European Union’ The conference ‘The European way of growth’ will discuss the effects to date and future challenges of cohesion policy, including its impact on the security and socio-economic transformation of the European Union. Cracow, ICE Kraków Congress Centre, January 30-31, 2025 Program First day – January 30, 2025 Host: Marcin Mańka 09:30 – Keynote lecture 10:00 • Szymon Hołownia, Marshal of the Sejm of the Republic of Poland (tbc). Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE 10:00 – Opening 11:00 • Katarzyna Pełczyńska-Nałęcz, Minister of Development Funds and Regional Policy, Poland, • Paulina Hennig-Kloska, Minister of Climate and Environment, Poland, • Aleksander Miszalski, Mayor of Krakow, Poland. 11:00 – How does the Cohesion Policy build a strong Europe? Achievements and new challenges 13:00 (tbc) 13:00 – Lunch 14:15 14:15 – Parallel sessions 16:15 Territorial Climate neutrality – The social dimension Economic transition Digital transition accessibility and challenges for of the Cohesion Policy mobility competitiveness and and its transformation growth Moderator: Krzysztof Moderator: Gulda Aleksandra Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE Moderator: Paweł (session organized by Moderator: Piotr Przegalińska, Engel, Deputy the Ministry of Stronkowski, Human Kozminski University Introductory Director of the Centre Climate and Capital Development discussion: for EU Transport Environment) Expert, European Projects (CUPT) Training Foundation • Wolfgang Panelists: Münch, Deputy • Agnieszka Head of Unit, Jankowska, Panelists: Panelists: Directorate- Moderator: Krzysztof President of General for • Sofie Defour, Bolesta, Secretary of • Manuela the Council for Regional and Climate & State, Ministry of Geleng, Digitization, Urban Policy, Freight Climate and Director for Executive European Director of Environment, Poland Jobs and Skills, Director Commission. European DG EMPL, Corporate and Panelists: Federation for European Panelists: Public Affairs Transport and • Marcin Commission T-Mobile • Michał Environment Korolec, Polska • Piotr Krasuski, Kobosko, AISBL Chairman of Director of the Member of the Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE • María del the Board, Department of European • Mato Njavro, Carmen Corral Green Growth the European Parliament Ph.D. Escribano, Institute (tbc) Social Fund, Dean, Zagreb • Adam Deputy Ministry of School of • Diego Pavía, Mikołajczyk, Director of Development Economics and Chief Director of the Planning, TEN- Funds and Management Executive Department of T and Logistics, Regional Officer, EIT Regional and • Andrea Emilio Ministry of Policy, Poland InnoEnergy Spatial Rizzoli, Ministry of (tbc) • Anna Mlost, Development Director, Dalle Transport, Director of the at the Molle Institute Mobility and • Agata Stańda, Regional Marshal's for Artificial Sustainable Member of the Development Office of the Intelligence Mobility of Management Department, Pomeranian (IDSIA USI- Spain Board, Solaris Marshal's Voivodeship SUPSI) Bus & Coach • Katrien D’Hert, Office of the sp. z o.o. • Łukasz • Michal Brigadier Malopolska Piekarski, Vašečka, General, Region, Poland Member of the Director, Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE  Director of • Kurt • Benedict Management Bratislava Logistics at the Vandenberghe, Wauters, Board of VIGO Policy Institute. European Director Director of the Photonics S.A. Union Military General, DG European • Marina Ranga, Staff Clima Programmes Expert of the unit in the • Alan Lynch, • Brookfield European Flemish Head of representative Commission Ministry of Division at (tbc) and member of Labour and Strategic the Economic • Impact Clean Social Transport Commission Power Economy, Advisory for Europe Technology Belgium, Division, within the representative JASPERS + • Jan Jakub United (tbc) Wygnański, Nations; • Dionizy CEO of the Smoleń, expert • Sylvia Schwaag Studio for Serger, Research and President of Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE  at PwC Poland Social the Royal Division Innovations Swedish Shipyard, Academy of • Oksana Zikuna, Poland. Engineering Programme Sciences, coordinator for Professor at European Lund Funds for University and Infrastructure, member of the Climate, EC Expert Environment Group on the at the impact of European scientific Commission research and innovation on the economy and society. Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE 19:00 – Dinner (at Stara Zajezdnia Kraków) 21:00 Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE Second day – January 31, 2025 Host: Marcin Mańka 9:00 – Opening of the second day of the conference 9:15 • Jan Szyszko, Secretary of State at the Ministry of Development Funds and Regional Policy, Poland, • Krzysztof Bolesta, Secretary of State at the Minister of Climate and Environment, Poland. 9:15 – Territorial approach of development policies in the context of future challenges and global trends 11.00 (tbc) 11:00 – Break 11:30 11:30 – Parallel sessions 13:30 Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE Effective Territorial dimension of Green industrial policy Think Europe, do Non-tangible benefits implementation Cohesion Policy as a tool for building Interreg! from the of Cohesion cohesion implementation of Policy – lessons Cohesion Policy (session organized by learned and Moderator: Michał Moderator: the National Fund for (session organized by recommendations Olszewski, President of Łukasz Cioch Environmental the National for the future the Warsaw Metropolis Protection and Water Federation of Polish Association, former Management) NGOs (OFOP)) Deputy Mayor of the Beneficiaries: Moderator: City of Warsaw (2011– • Soeren Bollmann, Radosław 2024) Moderator: Radomir Head of the Moderator: Karolina Antoszek, Matczak Słubice-Frankfurt Dreszer-Smalec, Director of the Cooperation President of the Key-note speaker: Panelists: Department for Centre and Training National Federation of Coordination of Wiktor Szydarowski, • Marta Babicz, Polish NGOs. Office. EU Funds Director of European Director of the Grouping on Territorial External Funds • Karolina Kiwior, Implementation, Manager, GOPR Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE Ministry of Cooperation (ESPON Department, FOUNDATION, Panelists: Development EGTC). National Fund SOS TO THE • Anna Drabarz, Funds and for RESCUE.Soeren Panelists: European Regional Policy, Environmental Bollmann, Head of Disability Poland • Thomas Kiwitt, Protection & the Słubice- Forum (EDF) Director Water Frankfurt Panelists: Planning, Management Cooperation • Femke • Alison Verband Region Centre and Training Gremmelprez, • Brooke Hunter, Stuttgart (ITI), Office. Directorate- Flanagan - Director Germany General for Director • Tomasz Stefański, and Senior Justice and • Primož Kroflič, Climate and Deputy Mayor of Adviser, Consumers (DG Manager of the Environment, Słubice, Poland. Economic JUST) Local Action Eurocities (tbc) and Public Group The • Carlos Mendez, Policy • Marcin Korolec, Diversity of the Panelists: Co-director of Consultan Institute for Countryside European cy (EPPC) • Rafał Baliński, (CLLD), Slovenia Policies and Director of the Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE  European • František Green Economy Territorial Research Policy Kubeš, Head of (tbc) Cooperation Centre (EPRC), Centre Department for Department, University of • Jacek (EPC), Strategic Ministry of Strathclyde Truszczyński, Belgium Development Development Glasgow, UK, Head of Unit; and Funds and • Johannes DG GROW • Anelia Cooperation, Regional Policy, Rossbache (tbc) Stefanova, CEE City of Brno r, Senior • Hynek Böhm, Bankwatch (ITI), Czech • Mikel Expert in University of Network, Republic Landabaso, EU Opole Director for Fair • Thomas Cohesion • Jens Mennecke, and Sustainable • Nils Chresten Wobben, Policy, Lower Saxony Economy, Joint Andersen, The Director for Federal Ministry for Research Regional Legislative Ministry of Federal and Centre, Municipality of Work, ECR. Agricultur European European Bornholm, e, Affairs and Forestry, Regional Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE  Regions Development, Commission • Olena Feleniuk, and Water Germany (tbc) Cabinet of Managem Ministers of • Wolfgang ent, Ukraine Münch, Deputy Austria Head of Unit • Irene • Emma for Smart and McMaster, Toledano- Sustainable University of Laredo, Growth, DG Strathclyde, Director in REGIO, EC Glasgow, DG • Agnes Reiner, • Sławomir REGIO, Deputy General Tokarski, DG REGIO.F Director, REGIO, Better National Agency Director implement for Territorial REGIO. D. ation, Cohesion closure (ANCT), France and Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE  Programm • Nuno Romão, e Director of Implement Regional Policy ation III Unit, Cohesion (tbc) and Development • Triin Agency, Tomingas, Portugal Head of Foreign • Artur Szymczyk, Funding President of the Unit, Management Ministry of Board, Lublin Finance, Metropolitan Estonia Area Association • Bernard (ITI), Poland, Witkoś, Attaché in Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE  the • Małgorzata Cabinet of Wierzbicka, the Polish Director of Member, Department of European Supra-Regional Court of Programmes, Auditors. Ministry of Development Funds and Regional Policy, Poland. 13.30- Break 14.00 14.00- Summary panel 15.30 Reports from parallel panels from both days of the Conference (shadow reporters: Monika Bartosiewicz-Niziołek, Stanisław Bienias, Bartosz Ledzion, Małgorzata Kachniarz, Karol Olejniczak, Michał Wolański - all tbc). Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE  Summary discussion - conclusions on challenges for Cohesion Policy (tbc). 15.30 Closing of the conference • Katarzyna Pełczyńska-Nałęcz, Minister of Development Funds and Regional Policy, Poland, • Paulina Hennig-Kloska, Minister of Climate and Environment, Poland. 15.40 Lunch The conference will be accompanied by additional events not included in the agenda, e.g.: • Exhibition of projects and their effects by selected beneficiaries “Deeply rooted in Cohesion” (at the ICE Kraków Congress Centre, during both days of the conference), • Training workshops – one-day workshops organized before the conference (January 29, 2025, from 10:00 to 17:00) for a limited number of people. The workshops will be organized at the ICE Kraków Congress Centre: a. Gen AI in your research team (only in Polish, limited to 30 participants) b. Service Design workshop - a practical approach to public service design (only in Polish, limited to 30 participants) Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE  c. Territorial Impact Assessment – strengthening cohesion, resilience, and competitiveness! (only in English, limited to 40 participants). • City walking tours – January 30, after the end of the meeting, before dinner. Polska Prezydencja w Radzie UE Polish presidency of the Council of the EU Présidence polonaise du Conseil de l'UE Information clause in connection with the processing of personal data of persons participating in events related to the presidency of the Republic of Poland in the Council of the European Union in the first half of 2025. Information and contact details in personal data matters Data Controller, Minister for the European Union, Aleje Ujazdowskie 1/3, 00-583, Warszawa, e-mail: [email protected]. Data Protection Officer of the Minister for the European Union, Chancellery of the Prime Minister, Aleje Ujazdowskie 1/3, 00-583, Warszawa, e-mail: [email protected] Information on personal data processing The purpose of data processing is the implementation of the tasks of the Minister for the European Union with regard to the initiation and coordination of own activities and those of other supreme and central public administration bodies related to the exercise of the presidency of the Council of the European Union by the Republic of Poland in the first half of 2025, aimed at ensuring the adequate process of events related to the presidency, in particular: • ensuring public security and order, including by verifying the identity of participants, ensuring access and attendance control at the premises of facilities and during events, • providing adequate logistics and organisational support for meeting participants, including transport, access to airside restricted areas, accommodation, • providing media support, technical and information services for the meetings, • enabling the creation of an individual profile in the ICT system (accreditation system) linked to the e-mail address and conducting a two-step verification by means of a telephone number. The legal basis for personal data processing is: 1) Article 6(1)(e) of Regulation no. 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (OJ L 119, 4.5.2016, p. 1, as amended, hereinafter the “GDPR”) - performing tasks in the scope of exercising public authority by the Minister for the European Union concerning the initiation and coordination of activities related to the performance of the presidency of the Council of the European Union by the Republic of Poland in conjunction with Article 13(4)(1) of the Act of 4 September 1997 on departments of government administration (Journal of Laws of 2024, item 1370), in conjunction with §1(4) of the Regulation of the Prime Minister of 18 December 2023 on the detailed scope of activities of the Minister for the European Union (Journal of Laws item 2712), in conjunction with Articles 3-5 of the Act of 14 June 2024 on special solutions in connection with the preparation and exercise by the Republic of Poland of the presidency of the Council of the European Union in the first half of 2025 (Journal of Laws item 1006), in conjunction with the Resolution of the Council of Ministers of 21 November 2023 on the adoption of the document entitled “Programme of Preparations of the Republic of Poland for taking up and exercising the Presidency of the Council of the European Union in the 1st half of 2025”; 2) Article 6(1)(f) of the GDPR - ensuring the security of events connected with the exercise of the presidency of the Council of the European Union by the Republic of Poland in the first half of 2025, constituting a legitimate interest pursued by public administration bodies in conjunction with Articles 3-5 of the Act of 14 June 2024 on special solutions in connection with the preparation and exercise by the Republic of Poland of the presidency of the Council of the European Union in the first half of 2025 (Journal of Laws item 1006), in conjunction with the Resolution of the Council of Ministers of 21 November 2023 on the adoption of the document entitled “Programme of Preparations of  the Republic of Poland for taking up and exercising the Presidency of the Council of the European Union in the 1st half of 2025”; 3) Article 9(2)(g) of the GDPR - significant public interest in conjunction with Article 4(2)(1) of the Act of 19 July 2019 on Ensuring Accessibility for Persons with Special Needs (consolidated text, Journal of Laws of 2024, item 1411) with regard to ensuring accessibility for persons with special needs during the organisation and logistics of events connected with the exercise of the presidency of the Council of the European Union by the Republic of Poland in the first half of 2025; 4) Article 6(1)(c) of the GDPR - legal obligations incumbent on the data controller arising from the provisions of the Act of 14 July 1983 on the National Archive Repository and Archives (Journal of Laws of 2020, item 164, as amended) and the internal acts issued thereunder which are binding on the controller. Period of data processing The personal data will be processed for a period from the date of entering the data in the accreditation form until 30 June 2025, except that, after this date, it will become the documentation and will subsequently be stored or deleted for a period of 5 years in accordance with the obligations arising from the Act of 14 July 1983 on the National Archive Repository and Archives and the internal acts issued thereunder, starting from 1 January 2026. Information about the voluntary provision of the data and the consequences of failure to provide the data (Article 13 of the GDPR) The provision of personal data is voluntary, although it is necessary to ensure the participation in events or participation in the organisation of events held on the territory of the Republic of Poland by central and supreme public administration bodies related to the presidency of the Republic of Poland in the Council of the European Union in the first half of 2025. The consequence of failure to provide personal data will be the inability to participate in the events connected with the presidency of the Republic of Poland in the Council of the European Union in the first half of 2025, resulting from the impossibility of verifying the identity of a person to participate in those events and consequently the impossibility of ensuring the overriding objective, i.e. the security of the event. Source of data origin where the data is not collected from the data subject (Article 14 of the GDPR) The source of the data will be the information provided to the controller by: • a person designated to coordinate the delegation (Delegation Accreditation Officer) on behalf of the institution sending its representatives as participants in the presidency events, • a person designated to coordinate the event on behalf of the general or central public administration body (accreditation coordinator) sending its representatives as participants in the presidency events. Categories of relevant data where the data is not collected from the data subject (Article 14 of the GDPR) The categories of data concerned to be transmitted in the ICT system (accreditation system) by the person designated to coordinate the delegation (delegation coordinator, DAO) or the accreditation coordinator include information in the scope of: 1. Names; 2. Surnames; 3. Citizenship; 4. Gender; 5. PESEL number, if applicable; 6. Date, place and country of birth, if applicable; 7. Father's name, if applicable; 8. Type, series, number and expiry date of the identity document; 9. Address of residence; 10. Name of the institution or organisation represented; 11. Role of a person participating in a delegation or at an event; 12. Places of accommodation during the stay in Poland; 13. Fact of payment for the accommodation by the participant; 14. Date, time, transport means and place of arrival in and departure from Poland and flight numbers; 15. Type of transport in the territory of Poland taking into account specific needs; 16. Registration number, make and model of the vehicle a person is driving in the territory of Poland; 17. Contact e-mail address and telephone number; 18. Portrait photograph (image); 19. The fact of possession of a weapon, indicating the permission of the Polish diplomatic mission; 20. Press ID card number and name of editorial office. Personal data recipients • The data will be entrusted to InCert G.I.E., with its registered office in Leudelange at: 15 rue Léon Laval, L-3372, Grand Duchy of Luxembourg (Data Protection Officer: [email protected]), for the purpose of processing in respect of persons taking part in official events connected with the exercise of the presidency of the Council of the European Union by the Republic of Poland, data consisting of: 1) Names; 2) Surnames; 3) Citizenship; 4) Gender; 5) PESEL number, if applicable; 6) Date, place and country of birth, if applicable; 7) Father’s name, if applicable; 8) Type, series, number and expiry date of the identity document; 9) Address of residence; 10) Name of the institution or organisation represented; 11) Role of a person in a delegation or at an event; 12) Places of accommodation during the stay in Poland; 13) Fact of payment for the accommodation by the participant; 14) Date, time, transport means and place of arrival in and departure from Poland and flight numbers; 15) Type of transport in the territory of Poland taking into account specific needs; 16) Registration number, make and model of the vehicle a person is driving in the territory of Poland; 17) Contact e-mail address and telephone number;  18) Portrait photograph; 19) The fact of possession of a weapon, indicating the permission of the Polish diplomatic mission; 20) Press ID card number and name of editorial office, The above data shall be processed for the purpose of administration of the ICT system (accreditation system) in the scope of IT and ICT support in connection with initiating and coordinating the activities of the Minister for the European Union related to exercising of the presidency of the Council of the European Union by the Republic of Poland in the first half of 2025 and the performance of the obligations incumbent on the controller pursuant to the provisions of law. • The data will be entrusted to the Central IT Centre with its registered office in Warsaw at: Al. Jerozolimskie 132- 136, 02-305 Warszawa (DPO: [email protected]), for the purpose of processing in respect of persons taking part in official events connected with the exercise of the presidency of the Council of the European Union by the Republic of Poland, data consisting of: 1) Names; 2) Surnames; 3) Citizenship; 4) Gender; 5) PESEL number, if applicable; 6) Date, place and country of birth, if applicable; 7) Father’s name, if applicable; 8) Type, series, number and expiry date of the identity document; 9) Address of residence; 10) Name of the institution or organisation represented; 11) Role of a person in a delegation or at an event; 12) Places of accommodation during the stay in Poland; 13) Fact of payment for the accommodation by the participant; 14) Date, time, transport means and place of arrival in and departure from Poland and flight numbers; 15) Type of transport in the territory of Poland taking into account specific needs; 16) Registration number, make and model of the vehicle a person is driving in the territory of Poland; 17) Contact e-mail address and telephone number; 18) Portrait photograph; 19) The fact of possession of a weapon, indicating the permission of the Polish diplomatic mission; 20) Press ID card number and name of editorial office, The above data shall be processed for the purpose of administration of the ICT system (accreditation system) in the scope of IT and ICT support in connection with initiating and coordinating the activities of the Minister for the European Union related to exercising of the presidency of the Council of the European Union by the Republic of Poland in the first half of 2025 and the performance of the obligations incumbent on the controller pursuant to the provisions of law. • The data will be made available to the Chancellery of the Prime Minister with its registered office in Warsaw at: Al. Jerozolimskie 1/3, 00-583 Warszawa (DPO: [email protected]), for the purpose of processing in respect of persons taking part in official events connected with the exercise of the presidency of the Council of the European Union by the Republic of Poland, data consisting of: 1) Names; 2) Surnames; 3) Citizenship; 4) Gender; 5) PESEL number, if applicable; 6) Date, place and country of birth, if applicable; 7) Father’s name, if applicable; 8) Type, series, number and expiry date of the identity document; 9) Address of residence; 10) Name of the institution or organisation represented; 11) Role of a person in a delegation or at an event; 12) Places of accommodation during the stay in Poland; 13) Fact of payment for the accommodation by the participant; 14) Date, time, transport means and place of arrival in and departure from Poland and flight numbers; 15) Type of transport in the territory of Poland taking into account specific needs; 16) Registration number, make and model of the vehicle a person is driving in the territory of Poland; 17) Contact e-mail address and telephone number; 18) Portrait photograph; 19) The fact of possession of a weapon, indicating the permission of the Polish diplomatic mission; 20) Press ID card number and name of editorial office, The above data shall be processed for the purpose of administration of the ICT system (accreditation system) in the scope of IT and ICT support in connection with initiating and coordinating the activities of the Minister for the European Union related to exercising of the presidency of the Council of the European Union by the Republic of Poland in the first half of 2025 and the performance of the obligations incumbent on the controller pursuant to the provisions of law. • The data will be entrusted to the Government Administration Service Centre with its registered office in Warsaw at: Powsińska 69/71, 02-903 Warszawa (DPO: [email protected]), for the purpose of processing in respect of persons taking part in official events connected with the exercise of the presidency of the Council of the European Union by the Republic of Poland, data consisting of: 1) Names; 2) Surnames; 3) Citizenship; 4) Gender; 5) PESEL number, if applicable;  6) Date, place and country of birth, if applicable; 7) Father’s name, if applicable; 8) Type, series, number and expiry date of the identity document; 9) Address of residence; 10) Name of the institution or organisation represented; 11) Role of a person in a delegation or at an event; 12) Places of accommodation during the stay in Poland; 13) Fact of payment for the accommodation by the participant; 14) Date, time, transport means and place of arrival in and departure from Poland and flight numbers; 15) Type of transport in the territory of Poland taking into account specific needs; 16) Registration number, make and model of the vehicle a person is driving in the territory of Poland; 17) Contact e-mail address and telephone number; 18) Portrait photograph; 19) The fact of possession of a weapon, indicating the permission of the Polish diplomatic mission; 20) Press ID card number and name of editorial office, The above data shall be processed for the purpose of enabling and performing tasks in the scope of organisation and logistics of events related to the preparation and exercising of the presidency of the Council of the European Union by the Republic of Poland in the first half of 2025 and for the purpose of administering the ICT system (accreditation system) in the scope of IT and ICT support in relation to initiating and coordinating activities of the Minister for the European Union related to the exercise of the presidency of the Council of the European Union by the Republic of Poland in the first half of 2025 and performing duties incumbent on the data controller pursuant to legal regulations. • Personal data will be made available to other unnamed supreme and central public administration bodies for the purpose of processing as regards persons participating in official events connected with the exercise of the presidency of the Council of the European Union by the Republic of Poland of the data consisting of: 1) Names; 2) Surnames; 3) Citizenship; 4) Gender; 5) PESEL number, if applicable; 6) Date, place and country of birth, if applicable; 7) Father’s name, if applicable; 8) Type, series, number and expiry date of the identity document; 9) Address of residence; 10) Name of the institution or organisation represented; 11) Role of a person participating in a delegation or at an event; 12) Places of accommodation during the stay in Poland; 13) Date, time, transport means and place of arrival in and departure from Poland and flight numbers; 14) Type of transport in the territory of Poland taking into account specific needs; 15) Registration number, make and model of the vehicle a person is driving in the territory of Poland; 16) Contact e-mail address and telephone number;  17) Portrait photograph; 18) Press ID card number and name of editorial office. The above mentioned data will be processed in order to enable and perform the tasks of the supreme and central public administration bodies in the scope of the organisation and logistics of events connected with the preparation and exercise by the Republic of Poland of the presidency of the Council of the European Union in the first half of 2025. • Personal data may be shared with public authorities and government bodies or other entities authorised by law or performing tasks carried out for public interest or as part of exercising public authority. Personal data will not be transferred to a third country / an international organisation. Rights of the data subject: You have the right to request the Personal Data Controller: • to provide access to your personal data, • to rectify your personal data, • to restrict the processing of your personal data, • to object to the processing of your personal data (applies to personal data processed under Article 6(1)(e) or (f). The request for exercising of the aforementioned rights should be sent in writing to the personal data controller (the address provided in the introduction, with the annotation: “Personal Data Protection”). You have the right to lodge a complaint with the President of the Office for Personal Data Protection. Information on automated decision-making, including profiling The personal data will not be subject to automated decision making, including profiling.