IHO File No. S1/0506
CIRCULAR LETTER 14/2018
06 February 2018
PROJECT-BASED SUPPORT OPPORTUNITIES IN THE IHO SECRETARIAT
References:
A. IHO Resolution 3/1987 as amended – Secondment of personnel from Member States to the IHB
B. IHO Circular Letter 95/2012 dated 12 November 2012 – List of projects available for personnel
seconded from Member States to the IHB
C. IHO Circular Letter 58/2016 dated 21 October 2016 – Project-based support opportunities in
the IHO Secretariat
Dear Hydrographer,
1. Under the terms of IHO Resolution 3/1987 (Reference A), the Organization has benefitted from
the generous placement of several officers from IHO Member States to assist in progressing the work
of the IHO.
2. In accordance with Reference B, the IHO Secretariat identifies a number of priority projects that
could be progressed more quickly if suitably experienced officers were made available by Member
States to work in the Secretariat on those projects.
3. Officers accepted to work on these or similar projects in the IHO Secretariat will normally be
employed as an Associate Professional Officer (APO) under the job description shown in Annex B to
this Circular Letter and under the general terms and conditions set out in Reference A.
4. According to Reference C, Mr Junghyun KIM from the Republic of Korea has been working as
the APO since March 2017, and his contract will be finished by March 2018. Therefore, Member States
that are able to nominate suitable personnel to work as an APO in the IHO Secretariat are encouraged
to submit their applications at their earliest convenience.
5. Applications for such a position should include a detailed curriculum vitae and a letter of
motivation addressing relevant topics listed in Annex A of this letter and identifying the required
knowledge, skills and experience criteria listed in Annex B, together with certified copies of any
supporting documents.
6. As indicated in Reference A, employment in the Secretariat may be of differing lengths of time.
However, recent experience has shown that for officers engaged in long-term projects such as those
described in Annex A, a period of at least two-years is preferable, in order to achieve continuity and to
minimize disruption both to the personnel and to the Secretariat.
Yours sincerely,
Dr Mathias JONAS
Secretary-General
Annex A: List of priority projects that may be undertaken by an Associate Professional Officer in the
IHO Secretariat
Annex B: Job description for an Associate Profecssional Officer
Bathymetry - the Foundation for Sustainable Seas, Oceans and Waterways
Annex A to IHO CL 14/2018
Lists of priority projects that may be undertaken by an Associate Professional Officer in the
IHO Secretariat
Provide GIS development support with emphasis on the development and implementation of
Esri-based web map server technologies and applications, particularly in support of the IHO
information databases and their extensions in support of the Regional Hydrographic
Commissions.
Assist in the development and implementation of revised Capacity Building procedures and
publications. Assist in the development of an information data base to support the IHO
Capacity Building Programme, including the web-based presentation of relevant information.
Develop proposals to enhance IHO Publication C-55 - Status of Hydrographic Surveying and
Nautical Charting Worldwide based on an initial user requirement statement developed by
the Inter-Regional Coordination Committee.
Further develop supporting IHO documentation in the Spanish language, in particular the IHO
on-line dictionary and associated database capabilities.
Further develop and implement the IHO strategic planning and performance monitoring
process at the IHO Secretariat.
Annex B to IHO CL 14/2018
JOB DESCRIPTION
Position: Associate Professional Officer (APO)
Primary Manager: Relevant Programme Director
RESPONSIBILITIES
Under the overall supervision of the relevant Programme Director and in liaison with the appropriate
Assistant Director and any applicable IHO Working Groups, as required, undertake project related
activities that advance the objectives of the IHO and the execution of the IHO Work Programme.
Projects can include, but are not limited to:
the maintenance or development of IHO’s standards, guidelines and doctrine, including
researching, developing, drafting and reviewing relevant supporting documentation;
the development of office and database applications in support of the functions of the Secretariat
of the IHO, in particular the management and administration of the IHO’s technical standards, the
IHO Capacity Building Programme and the IHO website;
the analysis of data and information held and managed by the Secretariat; and as a consequence,
the identification of trends that may impact on the IHO's objectives and work plans; and
assisting the Secretariat in its support of the IHO programmes, such as capacity building and
technical programmes.
PROFESSIONAL REQUIREMENTS
Technical skills
Thorough understanding of relevant IHO standards and guidelines and their practical application.
Competency in the use of relevant IT applications, including internet, spreadsheets, databases, and word
processing applications.
Knowledge and understanding of the IHO programmes and activities would be an advantage.
Language skills
Good command of written and spoken English, particularly in relation to hydrography and related
technical subjects.
Other skills and experience
Significant government service directly related to hydrography.
Good conceptual, analytical, scientific, organizational, and drafting skills.
Good communication skills and capacity to collaborate with a diverse range of representatives within
the IHO and stakeholders community.
Ability to conduct independent research and analysis, identify issues, formulate options and make
recommendations.
Dear Hydrographer,
Please find attached herewith :
CL 14/2018 : PROJECT-BASED SUPPORT OPPORTUNITIES IN THE IHO
SECRETARIAT.
Kind regards
Lorene Chavagnas
Office Assistant
International Hydrographic Organization
BP 445, 98011 Monaco
Tel : 00377 93 10 81 00
E-mail:
[email protected]