CL 10/2018

IHO Files No. S3/0104 & CBSC CIRCULAR LETTER 10/2018/Rev.1 31 January 2018 SIXTEENTH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC16) Goa, India, 30 May - 1 June 2018 and TENTH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE (IRCC10) Goa, India, 4-6 June 2018 References: A. IHO CL 46/2017 dated 2 August – Outcome of the 15th meeting of the Capacity Building Sub-Committee (CBSC15) B. IHO CL 51/2017 dated 1 September – Outcome of the ninth meeting of the Inter-Regional Coordination Committee (IRCC9) Dear Hydrographer, 1. Following the kind invitation from the National Hydrographic Office of India to host the next meetings of the IHO Capacity Building Sub-Committee (CBSC16) and Inter-Regional Coordination Committee (IRCC10) in Goa, from 30 May to 1 June and from 4 to 6 June 2018 respectively, I am pleased to confirm both meetings which will take place at Hotel Bogmallo Beach Resort, Vasco da Gama, Goa, India. 2. Actions arising from CBSC15 and IRCC9. The current status of actions arising from CBSC15 and IRCC9 (see references A and B) are available on the respective sections of the IHO website. Some actions are still pending. Those nominated for actions that remain outstanding are kindly requested to take action as necessary and report the status to the IRCC Secretary ([email protected]) and CBSC Secretary ([email protected]) as soon as possible. 3. Draft Agendas and Timetables for CBSC16 and IRCC10. The draft agendas and timetables for CBSC16 and IRCC10 are provided in Annexes A and B respectively. Associated documents, where known, are listed. Member States are kindly requested to review the draft agendas and timetables of the meetings and provide any comments or proposals for new or amended agenda items to the IRCC and CBSC Secretaries by 9 April 2018. If necessary, revised draft agendas and timetables for CBSC16 and IRCC10 will be prepared and posted on the IHO website. 4. Submission of documents for IRCC10. Documents intended for consideration at IRCC10 should be submitted to the IRCC Secretary ([email protected] and copy to [email protected]) in accordance with the "Instructions for the Submission of Reports and Proposals for Consideration by IRCC and its subordinate bodies" available on the IHO web site (Home → IHO Council, Committees & WG → IRCC → Meetings section) as follows: Papers Submission Deadline Substantive papers – new items Not later than 16 April 2018 (seven Proposals for new work items and any submissions requiring weeks before commencement of the consideration and a decision by IRCC meeting) Subsequent Comments and Contributions Not later than 14 May 2018 (three Subsequent papers (which should be no more than 4 pages) weeks before commencement of the commenting on submissions or proposals submitted as above meeting) Reports of the RHCs and IRCC Bodies Information documents  Submission of documents to CBSC16. Documents intended for consideration at CBSC16 should be submitted to the CBSC Secretariat ([email protected], and copy to [email protected]) in accordance with the "Instructions for the Submission of Reports and Proposals for Consideration by IRCC and its subordinate bodies" referred to in paragraph 4, as follows: Papers Submission Deadline Requests of support to CBSC Not later than 1 April 2018 The submissions should follow the CB Procedures (www.iho.int → Capacity Building → Procedures) Substantive papers – new items Not later than 11 April 2018 (seven Proposals for new work items and any submissions requiring weeks before commencement of the consideration and a decision by CBSC meeting) Subsequent Comments and Contributions Not later than 9 May 2018 (three Subsequent papers (which should be no more than 4 pages), weeks before commencement of the commenting on submissions or proposals submitted as above meeting) Information documents 5. Documents received after the relevant deadline will be treated as information papers only. All documents for the meetings will be posted on the IHO website under IHO Council, Committees & WG, in their respective sections, as soon as they are available. Member States are invited to consult the IHO website regularly. 6. Members. The lists of the members of the IRCC and CBSC are maintained on the IHO website (Home → IHO Council, Committees & WG → IRCC → Members section) and (Home → Committees & WG → CBSC → Members and Coordinators section). Both meetings are open to all Member States, and to recognized Observer Organizations who may participate, in accordance with the Terms of Reference of the CBSC and IRCC. 7. Logistics. General information, point of contact for logistics, visa and accommodation assistance are provided in Annex C to this letter. Hotel reservations and visa requests are the responsibility of each participant. Further information for administration and logistic issues, if required, will be provided on the IHO web site. 8. Registration. Members of the CBSC and the IRCC, as well as Observers, wishing to attend one or both of the meetings, are requested to send their Registration Form (provided in Annex C) to the host organization ([email protected]) and ([email protected]) and copy to the IHO Secretariat ([email protected]) as soon as possible and not later than 15 March 2018. This will facilitate the overall logistic planning and the preparation of the meetings. The Registration Forms are also available at CBSC16 and IRCC10 web pages. 9. According to arrangements outlined at IRCC9 meeting in 2017, CBSC17 and IRCC11 meetings are planned to be held in Italy in 2019 and CBSC18 and IRCC12 in Poland in 2020. Proposals for hosting the subsequent meetings in 2021 (CBSC19 and IRCC13) are welcome at any time and preferably not later than at IRCC10 in India. On behalf of the Secretary-General Yours sincerely, Mustafa IPTES Director Annexes (in English only): Annex A – Draft Agenda and Timetable for CBSC16 Annex B – Draft Agenda and Timetable for IRCC10 Annex C – Logistics Information and Registration Form for CBSC16 and IRCC10 IHO Files No. S3/0104 & CBSC Annex A to IHO CL 10/2018/Rev.1 16th MEETING OF THE IHO CAPACITY BUILDING SUB-COMMITTEE IHO-CBSC16 Goa, India, 30 May - 1 June 2018 DRAFT AGENDA AND TIMETABLE Note: Presenters of papers in parentheses ( ) Time DAY ONE OF CBSC16 – Wednesday 30 May Action 08h00 Registration All 09h00 1. a. Opening Remarks Opening of the meeting and welcome. Chair/Host b. Introductions Participants will be invited to introduce themselves. All c. Administrative Arrangements Docs: CBSC16-01A List of Documents (Chair) CBSC16-01B List of Participants (Chair) CBSC16-01C CBSC Membership (Chair) CBSC16-01D ToR and RoP (Chair) CBSC16-01E ToR for the CB Coordinators (Chair) Logistic guidance and information. Documents are presented and updated as Chair/Host necessary. 09h50 2. Approval of Agenda Doc: CBSC16-02 Agenda and Timetable (Chair) Participants are invited to comment the agenda and timetable in case updates are Chair necessary. Agenda is adopted. 10h00 3. Matters arising from Minutes of CBSC14 Meeting Docs: CBSC16-03A Minutes of CBSC15 (Chair) CBSC16-03B Status of Action List from CBSC15 (Secretary) Approval of the CBSC15 Minutes. List of Actions from CBSC15 is reviewed and Chair / updated. Secretary 10h30 Coffee break Host 11h00 4. Reports by the Chair and the IHO Secretariat Docs: CBSC16-04A Report by the Chair (Chair) CBSC16-04B Report by the IHO Secretariat (Secretary) Highlights from the Chair and the Secretariat on ongoing issues and the future of Chair/ the IHO Capacity Building programme. Chair reports on the Coordination of CB Secretary activities with ROK and Japan and the work of the Joint IHO/IMO/WMO/IOC/ IALA/IAEA/FIG/IMPA CB Coordination Meeting. 11h30 5. Regional Assessment of CB Activities 5.1 Reports of the Regional Hydrographic Commissions (RHC) Docs: CBSC16-05.1A NSHC Report CBSC16-05.1B MBSHC Report CBSC16-05.1C BSHC Report CBSC16-05.1D USCHC Report CBSC16-05.1E EAHC Report CBSC16-05.1F EAtHC Report CBSC16-05.1G SEPRHC Report CBSC16-05.1H SWPHC Report CBSC16-05.1I MACHC Report IHO Files No. S3/0104 & CBSC Annex A to IHO CL 10/2018/Rev.1 CBSC16-05.1J SAIHC Report CBSC16-05.1K NIOHC Report CBSC16-05.1L RSAHC Report CBSC16-05.1M SWAtHC Report RHC Members and CB Coordinators will update the meeting on the status of RHC Reps. surveys, charts and MSI (C-55), report on visits (high-level, technical and follow- up) and report on courses, workshops and seminars. 12h30 Group photo followed by lunch break Host 14h00 5. Regional Assessment of CB Activities (continued) 5.2 Update and closure of the 2017 CBWP Doc: CBSC16-05.2 Closed 2017 CBWP Chair / CBSC will review, update and close the 2017 CBWP. Secretary 14h30 6. Regional projects for CB Docs: CBSC16-06A Risk Assessment at SWPHC (SWPHC) CBSC16-06B Risk Assessment in the GCR (MACHC) CBSC16-06C CME Project (MACHC) CBSC16-06D OECS Project (MACHC) CBSC16-06E EAHC-TRDC (EAHC) CBSC16-06F HydroMOWCA Project (EAtHC) CBSC16-06G FOCAHIMECA (MACHC, Mexico) Reports and presentations on ongoing/new developments in regional projects All (Maximum 20 minutes each). 15h30 Coffee break Host 16h00 6. Regional projects for CB (continued) Continuation of item 6. All 17h30 END OF DAY ONE Chair Time DAY TWO OF CBSC16 – Thursday 31 May Action 09h00 7. Outcomes of the 1st meeting of the IHO Council and the Strategic Issues of the CBSC Docs: CBSC16-07A IHO Capacity Building Strategy (Chair) CBSC16-07B Decisions and Actions from C-1 (Secretary) The meeting will discuss the IHO CB Strategy and the way ahead for the CB Chair/ Strategy, including the development of projects to seek donor funds, the measures Secretary of success of the CB Programme. The outcome of C-1 will be considered. 10h30 Coffee break Host 11h00 8. Operational issues of the CBSC 8.1 Draft CB Procedures 9 Doc: CBSC16-08.1 Draft CB Procedure 9 on Technical Visits (Secretariat) Revision of the draft CB Procedures 9 (Technical Visits). Secretary 12h30 Lunch break Host 14h00 8. Operational issues of the CBSC (Continued) 8.2 CB Management System update Doc: CBSC16-08.2 CB Management System update (Secretariat) Status of development of the CB Management System. Secretary 8.3 C-55 Status and Developments Doc: CBSC16-08.3 C-55 Status and Developments (Secretariat) IHO Files No. S3/0104 & CBSC Annex A to IHO CL 10/2018/Rev.1 Secretary will update on the status of C-55 and current developments. Secretariat 8.4 Performance Indicators and Statistics Doc: CBSC16-08.4 Performance Indicators (Chair) Discussion on the requirements for the Performance Indicators and the Chair establishment of the relevant statistics related to CB. 8.5 National Hydrographic (Coordinating) Committee (NHC/NHCC) Doc: CBSC16-08.5 Legislation model for NHC/NHCC (Secretary) Discussion on the importance of the establishment of the National Hydrographic Chair / (Coordinating) Committee (NHC/NHCC). Secretariat 15h30 Coffee break Host 16h00 8. Operational issues of the CBSC (Continued) 8.6 Review of the 3-year RHC Work Plans 2018-2020 Docs: CBSC16-08.6A MBSHC 3-year Work Plan CBSC16-08.6B EAHC 3-year Work Plan CBSC16-08.6C EAtHC 3-year Work Plan CBSC16-08.6D SEPRHC 3-year Work Plan CBSC16-08.6E SWPHC 3-year Work Plan CBSC16-08.6F MACHC 3-year Work Plan CBSC16-08.6G SAIHC 3-year Work Plan CBSC16-08.6H NIOHC 3-year Work Plan CBSC16-08.6I RSAHC 3-year Work Plan CBSC16-08.6J SWAtHC 3-year Work Plan Updates of the 3-year Work Plans of the RHCs. All 17h30 END OF DAY TWO Chair Time DAY THREE OF CBSC16 – Friday 1 June Action 09h00 9. CB Management 9.1 Update of the 2018 CBWP Doc: CBSC16-09.1 Updated 2018 CBWP (Secretary) Assessment of and feedback to the 2018 CBWP. CBSC will review, update and Chair/ approve the 2018 CBWP. Secretary 9.2 Finance Report Doc: CBSC16-09.2 Finance Report (Secretary) Secretary Secretary to introduce the finance report for the approval of the CBSC 10h30 Coffee break Host 11h00 9. CB Management (continued) 9.3 Management Plan Doc: CBSC16-09.3 Draft 2019 CB Management Plan (Secretary) CBSC will review, update and approve the 2019 CB Management Plan. Chair/ 9.4 Adoption of the 2019 CBWP Secretary Doc: CBSC16-09.4 Adopted 2019 CBWP (Secretary) CBSC to adopt the 2019 CBWP. Doc. CBSC16-09.4 will be drafted during the Chair/ meeting following the approval of the 2019 CB Management Plan. Secretary 12h30 Lunch break Host 14h00 10. Report from the CBSC to the IRCC10 Meeting Preparation and review of the CBSC Chair report to the IRCC10 Meeting. Chair IHO Files No. S3/0104 & CBSC Annex A to IHO CL 10/2018/Rev.1 14h30 11. Any other business CBSC discuss any other business. Chair 15h00 12. Next CBSC Meetings (venue and date) Confirmation of the dates and venue for CBSC17 and CBSC18. Participants are Chair expected to offer to host CBSC19. Current status is: CBSC17: May / June 2019 – Italy CBSC18: May / June 2020 – Poland CBSC19: TBD 15h30 Coffee break Host 16h00 13. Review of the List of Actions Doc: CBSC16-13 Draft list of actions from CBSC16 (Secretary) CBSC reviews the List of Actions with deadlines and assigned lead. Doc. Chair CBSC16-13 will be drafted during the meeting. 17h00 14. Closure Chair ends the meeting. Chair 17h15 END OF THE MEETING Chair NOTE: Social events of the CBSC16 will be announced later. IHO Files No. S3/0104 & CBSC Annex B to IHO CL 10/2018/Rev.1 10th MEETING OF THE IHO INTER-REGIONAL COORDINATING COMMITTEE IHO-IRCC10 India, Goa, 4-6 June 2018 DRAFT AGENDA AND TIMETABLE Note: Presenters of papers in parentheses ( ) Time DAY ONE OF IRCC10 – Monday 4 June Action 08h00 Registration All 09h00 1. a. Opening Remarks Opening of the meeting and welcome. Chair will give the opening remarks and then Chair/Host/ invite the host and the IHO Secretary-General / Director to address the audience. Rep. of IHO b. Introductions Secretariat Participants will be invited to introduce themselves. c. Administrative Arrangements All Docs: IRCC10-01A List of Documents (Secretariat) IRCC10-01B List of Participants (Secretariat) IRCC10-01C List of IRCC Members (Secretariat) Logistic guidance and information. Documents are presented and updated as Chair/Host/ necessary. Secretariat 09h30 2. Approval of Agenda Doc: IRCC10-02 Agenda and Timetable (Secretariat) Participants are invited to comment on the agenda and timetable in case updates Chair are necessary. Agenda is adopted. 09h45 3. Matters arising from Minutes of IRCC8 Meeting Docs: IRCC10-03A Minutes of IRCC9 (Secretariat) IRCC10-03B Status of Action List from IRCC9 (Secretariat) Approval of the IRCC9 Minutes. List of Actions from IRCC9 is reviewed and Chair / updated. Secretariat 10h15 4. Review of Terms of Reference and Rules of Procedure Doc: IRCC10-04 IRCC TOR-ROP (Secretariat) Meeting will review the IRCC Terms of Reference (ToR) and Rules of Procedure Chair / (RoP). Secretariat 10h30 Coffee Break Host 11h00 5. Report by the Chair and the Secretariat Docs: IRCC10-05A IRCC Annual Report (Chair) IRCC10-05B IHO Secretariat Report (Secretariat) Highlights from the activity reports are delivered by the Chair and the Secretariat. Chair / Secretariat 11h30 6. Regional Hydrographic Commissions (RHCs) 6.1 RHC Reports Docs: IRCC10-06.1A Nordic HC (NHC Chair) IRCC10-06.1B North Sea HC (NSHC Chair) IRCC10-06.1C East Asia HC (EAHC Chair) IRCC10-06.1D US/Canada HC (USCHC Chair) IRCC10-06.1E Mediterranean and Black Seas HC (MBSHC Chair) IRCC10-06.1F Baltic Sea HC (BSHC Chair) IRCC10-06.1G Eastern Atlantic HC (EAtHC Chair) IRCC10-06.1H South-East Pacific Regional HC (SEPRHC Chair) IHO Files No. S3/0104 & CBSC Annex B to IHO CL 10/2018/Rev.1 IRCC10-06.1I South-West Pacific HC (SWPRHC Chair) IRCC10-06.1J Meso American - Caribbean Sea HC (MACHC Chair) IRCC10-06.1K Southern Africa and Islands HC (SAIHC Chair) IRCC10-06.1L North Indian Ocean HC (NIOHC Chair) IRCC10-06.1M ROPME Sea Area HC (RSAHC Chair) IRCC10-06.1N South West Atlantic HC (SWAtHC Chair) IRCC10-06.1O Arctic Regional HC (ARHC Chair) RHC Chairs are invited to summarize their report briefly and present the key RHC Chairs achievements, the challenges faced and lessons learned in each Region (maximum 10 minutes each). The Committee will be invited to note the key achievements and discuss how to overcome some of the common challenges faced by the RHCs. 12h30 Group Photo followed by Lunch Break Host 14h00 6.1 RHC Reports (continued) Continuation of item 6.1 RHC Chairs 15h30 Coffee Break Host 16h00 6.1 RHC Reports (continued) Continuation of item 6.1 RHC Chairs 17h00 6.2 Revision of IHO Resolution 2/1997 Establishment of RHC Docs: IRCC10-06.2 Draft revised IHO Resolution 2/1997 (USA) Meeting will be invited to review the draft revision of the IHO Resolution 2/1997. Chair 17h30 END OF DAY ONE Chair Time DAY TWO OF IRCC10 – Tuesday 5 June Action 09h00 7. Reports from IRCC Subordinate Bodies Docs: IRCC10-07A Hydrographic Commission on Antarctica (HCA Chair) IRCC10-07B World-Wide Navigational Warning Service Sub-Committee (WWNWS-SC Chair) IRCC10-07C Capacity Building Sub-Committee (CBSC Chair) IRCC10-07D WEND Working Group (WENDWG Chair) IRCC10-07E MSDI Working Group (MSDIWG Chair) IRCC10-07F IHO-EU Network Working Group (IENWG Chair) IRCC10-07G CSB Working Group (CSBWG Chair) IRCC10-07H FIG-IHO-ICA IBSC (IBSC Chair) IRCC10-07I IHO-IOC GEBCO Guiding Committee (GGC Chair) Chairs of the IRCC bodies will present the main achievements, challenges faced, Chairs of the lessons learned and work programs in the IRCC bodies (maximum 10 minutes IRCC each). The Committee is invited to consider the inputs and to provide guidance of subordinate each body’s work programme. bodies 10h30 Coffee Break Host 11h00 7. Reports from IRCC Bodies (continued) Chairs of Continuation of item 7. subordinate bodies 12h30 Lunch Break Host 14h00 7. Reports from IRCC Bodies (continued) Chairs of Continuation of item 7. subordinate bodies 15h00 8. Outcomes of the 1st Meeting of the IHO Council (C-1) Docs: IRCC10-08A List of Decisions and Actions of C-1 (Secretariat) IHO Files No. S3/0104 & CBSC Annex B to IHO CL 10/2018/Rev.1 IRCC10-08B Other documents (to be determined) Chair / The Committee will consider the outcomes of the 1st Meeting of the IHO Council, Secretariat including the decisions and actions, related to the IRCC activities. 15h30 Coffee Break Host 16h00 8. Outcomes of the 1st Meeting of the IHO Council (continued) Continuation of item 8. Chair 17h30 END OF DAY TWO Chair Time DAY THREE OF IRCC10 – Wednesday 6 June Action 09h00 9. Inputs from Member States and other bodies affecting IRCC Docs: IRCC10-09A Input from HSSC9 and HSSC10 (HSSC Chair) Chair / IRCC10-09B Relations with IGOs, NGIOs and IHO Stakeholders (Secretariat) Secretariat Highlights from the recent HSSC reports and how they impact the RHCs and the IRCC bodies. Representation of the IHO at international and regional events will be discussed and evaluated. 09h30 10. Data gathering and Management, Maximizing the use of Hydrographic Data Docs: IRCC10-10A Update on Data Gathering and Management, Maximizing the use of Hydrographic Data (Secretariat) Update on data gathering and management, crowd-sourced bathymetry, Satellite Chair / Derived Bathymetry, and maximizing the use of hydrographic data will be Secretariat considered. IRCC will discuss the necessary actions to improve data gathering and also MSDI/NSDI at national and regional levels. Participants are invited to comment and contribute (papers / inputs are expected from the Member States and participants). 10h30 Coffee Break Host 11h00 11. Developments on the Infrastructure of the IHO Secretariat Doc: IRCC10-11A Infrastructure of the IHO Secretariat (Secretariat) IRCC10-11B Draft revised IHO Resolution 6/2009 IHR (Secretariat) Chair / Presentation of the developments on the IHO GIS, databases, online registration Secretariat system and how they impact the RHCs and the Member States’ activities. Participants are invited to comment and contribute. The meeting will be invited to review the IHO Resolution 6/2009 International Hydrographic Review. 11h30 12. Other information papers Relevant information papers from the IRCC Members, Observers and invited Chair Organizations will be provided, if any. 12h00 13. Next IRCC Meetings (Venue and Date) Definition of the dates and venue for IRCC11 and confirmation of the dates and Chair venue for IRCC12. Participants are expected to offer to host IRCC13. The current status is: IRCC11: May / June 2019 – Italy (exact venue to be decided) IRCC12: May / June 2020 – Poland (exact venue to be decided) IRCC13: May / June 2021 – Venue depending on proposals from Member States 12h15 14. Any other business All Participants are invited to present other business items (if any). 12h30 Lunch Host IHO Files No. S3/0104 & CBSC Annex B to IHO CL 10/2018/Rev.1 14h00 15. IRCC Administration (Draft Report from the IRCC to the C-2) Chair / Review the highlights of the draft IRCC report and proposals (if any) to the 2nd Secretariat / Council Meeting. All 14h30 16. Review of the Actions and Decisions Docs: IRCC10-16A Draft List of Actions from IRCC10 (Secretariat) Chair / IRCC10-16B Draft List of Decisions from IRCC10 (Secretariat) Secretariat / Review of the actions and decisions agreed during the meeting. Documents IRCC10- All 16A and IRCC10-16B will be drafted during the meeting. 15h30 17. IRCC Work Programme Management Chair / Docs: IRCC10-17A IHO Work Programme for 2018-2020 (Secretariat) Secretariat / IRCC10-17B Draft IRCC Work Programme (Secretariat) All Discussion to build the IRCC Work Programme for 2018-2019 considering the impact of the IHO Work Programme for 2018-2020. Document IRCC10-17B will be drafted during the meeting. 16h00 17. Closure Chair Chair ends the meeting. 16h15 END OF THE MEETING Chair NOTE: Social events of the IRCC10 will be announced later. IHO Files No. S3/0104 & CBSC Annex C to IHO CL 10/2018/Rev.1 SIXTEENTH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC16) Goa, India, 30 May - 1 June 2018 and TENTH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE (IRCC10) Goa, India, 4-6 June 2018 LOGISTICS INFORMATION Venue for 16th CBSC and 10th IRCC Meetings. The meetings of 16th CBSC and 10th IRCC will take place at Bogmallo Beach Resort, Vasco-da-Gama, Goa, India. Goa is a coastal state on the West Coast of India and is a tourist destination which is known for its beaches and tropical spice plantations. It is approx 600 Km South of Mumbai, the commercial capital of India. The international Airport in Goa is located at Dabolim close to Vasco da Gama. The Hotel (Bogmallo Beach Resort): The venue is about 5 km by road from the airport. The detailed information on hotel is available at: http://www.bogmallobeachresort.com/ Accommodation Participants are advised to make their hotel booking directly with Bogmallo Beach Resort, by contacting on email marked for [email protected] ‘for the kind attention of Mr. Raju Reddy and quoting CBSC/IRCC’ to obtain the discounted rates above. Specific personal preferences may be specified when booking or on arrival at the hotel. Further details may be obtained from the Bogmallo Beach Resort website. Bookings are to be confirmed at least 45 days in advance with a payment of 25%. Full refund of advance will be available only up to 15 days prior to the event. *THE RATES WITH THE HOTEL HAS BEEN SPECIALLY NEGOTIATED BY INHO FOR CBSC/IRCC AND THE NORMAL TARIFF OF THE HOTEL DIFFERS FROM THE PACKAGE OFFERED. • Check-in: 29 May 2018 & 03 June 2018 • Normal Check in time is 1400 hrs • Check-out: 02 June 2018 & 07 June 2018 • Check Out time is 1200 hrs noon • Combination of rooms: 60 • Check out time between 1200 hrs to 1800 hrs: 50 % of the applicable room rate. • Rooms with Single/Double Occupancy @ Rs.7000/-(US$ 100 approx) + GST on CP • Check out time after 1800 Hours: 100% basis of the applicable room rate IHO Files No. S3/0104 & CBSC Annex C to IHO CL 10/2018/Rev.1 Package Inclusions: • Group Airport transfers • Welcome refresher on arrival • Stay in well-appointed AC Room • Buffet breakfast, based on Hotel standard Menu • In room Tea/Coffee dispenser replenished once daily • Wi Fi • Any additional requirement @extra cost • Swimming Pool and gymnasium Bogmallo Beach Resort contact details: Address: Bogmallo Beach Resort, P.O Box- Bogmallo, Goa - 403806 Tel: +91 832-7131000/832-7131246 Mobile No: +91 98231672421 Email: [email protected] Website: www.bogmallobeachresort.com For reference and coordination, following may be contacted: Security Clearance and Visa Issues: Cdr Amit Pant, JDOH E-mail: [email protected] Tel: +91-011-26154493 Mob: +91-7042984986 Fax: +91-011-26181864 Assistance at Goa: Cdr Ryan V D’Monte E-mail: [email protected] Mob: +91-9405223416 Fax: +91-0832-2513419 For General Assistance: Capt HA Hardas, Coordinator CBSC/IRCC E-mail: [email protected] Tel: +91-2746290-95 Extn 116/274 Mob: +91-8859004145 Fax: +91-135 2748313 General Information for Goa Please visit the website indicated below for detailed information about Goa: http://www.goatourism.gov.in/ Tourist Attractions Bogmallo Beach Resort is on the Bogmalo Beach. It is close to Colva Beach (13.6 km), Arossim Beach (8.2 km),Bambolim Beach (9 km), Dona Paula Beach (9.7 km), Miramar Beach (12.7 km) and Baina Beach (13.3 km). Madgaon Railway Station - 35km (approx) Vasco Railways Station - 05 km (approx) IHO Files No. S3/0104 & CBSC Annex C to IHO CL 10/2018/Rev.1 Historical Sites The following historical monuments can be visited which is in close proximity to the Bogmallo Beach resort. Fort Aguada (15.2 km) The Aguada fort is a monument to Portuguese construction and engineering. Although parts of it have fallen to the ravages of time, much of it is intact and it remains the best preserved Portuguese fort in India today. Built over three years from 1609 to 1612, it once defended the Portuguese stronghold against Dutch and Maratha forces. Old Goa The famous churches in old Goa are Basilica of Bom Jesus and Church of St. Francis of Assissi, St. Francis Xavier. Tucked in a corner of the party capital of India, the mostly-incorruptible body of Goencho Saib (Lord of Goa), otherwise known as St. Francis Xavier, is on display in the right trancept of the Bom Jesus church in the old Goa center of town. Weather During May-June the average temperature is 32°C, with highs of up to 33°C during the daytime and lows of 26°C after dark. Official Language The official language of India is Hindi. Konkani is the local language of Goa with English and Portuguese being also spoken by locals. However, most of the street and road signs are written in both Hindi and in English. Services are available in English at airports and hotels. Power Supply In India the standard voltage is 220 V and standard frequency is 50 Hz. The power sockets that are generally used are shown below: IHO Files No. S3/0104 & CBSC Annex C to IHO CL 10/2018/Rev.1 SIXTEENTH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC16) Goa, India, 30 May - 1 June 2018 and TENTH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE (IRCC10) Goa, India, 4-6 June 2018 Delegate Registration Form Please send the completed Registration Form for CBSC/IRCC Meeting to National Hydrographic Office, Dehradun, via e-mail to [email protected] cc: [email protected] and [email protected] or fax (+ 91 135 2748373) before 15th March 2018. Form 1 pertains to CBSC/IRCC administrative arrangements and Form 2 pertains to security clearance for visiting Defence Establishment. Please ensure that both forms are filled and forwarded. Form 2 is required to be filled for spouse also if accompanying. Form 1 Member State Organization Attending to CBSC16 / IRCC10 or Both 1. Contact Details Head or Member of delegation Rank or Title Name Given or Personal Name Position / Job title / Role Nationality Mobile Fax E-mail Special Dietary Requirements (If Any) Accompanied by Spouse Yes/No 2. Travel Details (For administrative purpose only). Participants are expected to make their own travel arrangements. Date Flight Number Your arrival in Goa Airline Arrival Time IHO Files No. S3/0104 & CBSC Annex C to IHO CL 10/2018/Rev.1 Date Your departure from Flight Number Goa Airline Departure Time 3. Hotel Information (For administrative purpose only). Participants are expected to make their own accommodation arrangements. Hotel at which booking Bogmallo Beach Resort Yes/No has been made Other (Name) Signature Date IHO Files No. S3/0104 & CBSC Annex C to IHO CL 10/2018/Rev.1 Form 2 BIODATA FOR SECURITY CLEARANCE TO VISIT DEFENCE ESTABLISHMENTS 1. Name Occupation Sex Father’s Name Mother’s Name Spouse Name 2. Firm/ Organisations Name 3. Date of Birth 4. Nationality 5. Present Address 6. Permanent Address 7. Address in India 8. Passport No Date of Issue Place of Issue Valid Upto 9. Issuing Authority 10. Previously Visited Defence/Establishment 11. Justification for Visit Note: - Colour scanned copies of the Passport are also required to be emailed along with the completed Bio Data From: CL-LC To: [email protected] Subject: CL 10Rev1-18 Date: Thursday, February 15, 2018 4:19:32 PM Attachments: CL10Rev1-18.pdf This Circular letter replaces CL 10/2018 sent on 31 January . Dear Hydrographer Please find attached herewith : CL 10Rev1-18 : SIXTEENTH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC16) Goa, India, 30 May - 1 June 2018 and TENTH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE (IRCC10) Goa, India, 4-6 June 2018 Best regards M.Mollet -- Mireille Mollet Registrar/Communications International Hydrographic Organization BP 445, 98011 Monaco Tel : 00377 93 10 81 36 Fax : 00377 93 10 81 40 E-mail: [email protected]