Koostöökokkuleppe lisa osaline muutmine

Koostöölepingu lisa 1 ISFP-2018-AG-IBA-ENFSI projektile 03.01.2020 allkirjastatud EKEI-PPA KOOSTÖÖKOKKULEPPE (01.02.2017) LISA 1 osaline muutmine 28.12.2021 Tallinnas Seoses AFORE projekti kestuse pikendamisega 36 kuuni (AMENDMENT Reference No AMD-875746-1) loetakse projekti uueks lõppkuupäevaks 31.12.2022. Sellest tulenevalt lepivad pooled kokku, et EKEI-PPA koostöökokkuleppe lisa 1 punktis 7 toodud perioodi pikendatakse 12 kuu võrra. Lisatud on AFORE projekti aluslepingu nr 875746-AFORE-ISFP-2018-AG-IBA-ENFSI muudatus „Amendment Reference No AMD-875746-1“. (allkirjastatud digitaalselt) (allkirjastatud digitaalselt) Ivar Prits Elmar Vaher direktor peadirektor Eesti Kohtuekspertiisi Instituut Politsei- ja Piirivalveamet Tervise 20, Tallinn Pärnu mnt 139/1, Tallinn Grant Agreement number: 875746 — AFORE — ISFP-2018-AG-IBA-ENFSI/ISFP-2018-AG-IBA-ENFSI Amendment Reference No AMD-875746-1 Ref. Ares(2021)6986252 - 13/11/2021 EUROPEAN COMMISSION Directorate-General for Migration and Home Affairs HOME.E – HOME Affairs Funds E.04 – Union actions and Procurement AMENDMENT Reference No AMD-875746-1 Grant Agreement: 875746 — Accreditation of Forensic Laboratories in Europe (AFORE) The parties agree to amend the Grant Agreement as follows ('Amendment'): 1. Change of Annex 1 (description of the action) Annex 1 is changed and replaced by the Annex 1 attached to this Amendment. 2. Change of the action’s duration The duration of the action in Article 3 is changed to 36 months. 3. Change of the reporting periods The reporting period is changed. This implies the following changes to the Grant Agreement: • The reporting periods in Article 15.2 are replaced by: - RP1: from month 1 to month 36 All other provisions of the Grant Agreement and its Annexes remain unchanged. This Amendment enters into force on the day of the last signature. This Amendment takes effect on the date on which the amendment enters into force, except where a different date has been agreed by the parties (for one or more changes). Please inform the other members of the consortium of the Amendment. 1 Grant Agreement number: 875746 — AFORE — ISFP-2018-AG-IBA-ENFSI/ISFP-2018-AG-IBA-ENFSI Amendment Reference No AMD-875746-1 SIGNATURES For the coordinator For the Commission [--TGSMark#signature-917710308_75_210--] [--TGSMark#signature-service_75_210--] Enclosures: Annex 1 2 EUROPEAN COMMISSION Directorate-General for Migration and Home Affairs HOME.E – HOME Affairs Funds E.04 – Union actions and Procurement ANNEX 1 (part A) ISF-Police Action Grant NUMBER — 875746 — AFORE Table of Contents 1.1. The project summary................................................................................................................................. 3 1.2. The list of beneficiaries..............................................................................................................................4 1.3. Workplan Tables - Detailed implementation..............................................................................................5 1.3.1. WT1 List of work packages........................................................................................................... 5 1.3.2. WT2 List of deliverables................................................................................................................ 6 1.3.3. WT3 Work package descriptions................................................................................................... 8 Work package 1........................................................................................................................... 8 Work package 2......................................................................................................................... 10 Work package 3......................................................................................................................... 13 Work package 4......................................................................................................................... 17 Work package 5......................................................................................................................... 20 1.3.4. WT4 List of milestones................................................................................................................ 23 1.3.5. WT5 Critical Implementation risks and mitigation actions........................................................... 24 1.3.6 WT6 Summary of project effort in person-months........................................................................25 1.3.7. WT7 Tentative schedule of project reviews.................................................................................26 1.1. The project summary Project Number 1 875746 Project Acronym 2 AFORE One form per project General information Project title 3 Accreditation of Forensic Laboratories in Europe Starting date 4 01/01/2020 Duration in months 5 36 Call (part) identifier 6 ISFP-2018-AG-IBA-ENFSI ISFP-2018-AG-IBA-ENFSI Topic ENFSI Fixed EC Keywords Stimulate accreditation of forensic service providers and competence of forensic Free keywords personnel on a voluntary basis. Abstract 7 The accreditation of forensic laboratories is very important for stimulating trust when exchanging information. The accreditation process recognises that a laboratory is operating competently and can generate valid results. It involves assessment by a National Accreditation Body (NAB) against the accepted international standard (ISO/IEC 17025: General requirements for the competence of testing and calibration laboratories). Broad and effective management systems are essential (competency, technical, reporting results, continuous improvement) and scientific rigor is ensured with ‘technical experts’ working alongside the NAB assessors. The EU recognises that forensic science helps promotes cooperation between the police and judicial authorities, to provide justice across all EU Member States. The EU has developed a Vision for a European Forensic Science Area 2020 with a 6-point action plan (2016). One strand is to “Stimulate accreditation of forensic service providers and competence of forensic personnel on a voluntary basis” and the AFORE project moves this forward in 4 areas: • The development of a European model for the accreditation of crime scene investigation, a critical and challenging stage in the forensic process. A documented management model will be piloted across several forensic laboratories. • The provision of training and guidance to support forensic laboratories when introducing the recently updated international standard (ISO/IEC 17025:2017). • The training of senior forensic practitioners as ‘technical experts’ to work alongside NABs when assessing forensic laboratories in 3 fast developing areas (scene of crime, cybercrime and facial image identification). • The development of new and updated Best Practice Manuals (BPMs) across a wide range of forensic areas [Digital Images, Fibres, Gunshot Residues, Handwriting, Voice Comparison, Glass and DNA]. The AFORE project work brings together over 100 experts in 41 organisations (9 as beneficiaries). Page 3 of 26 1.2. List of Beneficiaries Project Number 1 875746 Project Acronym 2 AFORE List of Beneficiaries Project Project exit No Name Short name Country entry date8 date EUROPEAN NETWORK OF 1 FORENSIC SCIENCE INSTITUTES ENFSI Germany E.V. EESTI KOHTUEKSPERTIISI 2 EFSI-Tallinn Estonia INSTITUUT NATIONAL BUREAU OF 3 NBIFL-Vantaa Finland INVESTIGATION POLISMYNDIGHETEN SWEDISH 4 NFC-Linkoping Sweden POLICE AUTHORITY 5 Netherlands Forensic Institute NFI-The Hague Netherlands CENTRALNE LABORATORIUM 6 CFLP-Warsaw Poland KRYMINALISTYCZNE POLICJI 7 POLITIDIREKTORATET NCIS-Oslo Norway MINISTERSTWO 8 IES-Krakow Poland SPRAWIEDLIWOSCI Page 4 of 26 1.3. Workplan Tables - Detailed implementation 1.3.1. WT1 List of work packages WP Person- Start End WP Title Lead beneficiary10 Number9 months11 month12 month13 Management and Coordination of WP1 1 - ENFSI 190.00 1 36 the Action WP2 ACCESS 3 - NBIFL-Vantaa 627.00 1 36 Training Forensic Personnel in WP3 4 - NFC-Linkoping 234.00 1 36 Accreditation Matters WP4 Training of Technical Experts 2 - EFSI-Tallinn 476.00 1 36 Production of New and Updated WP5 8 - IES-Krakow 422.00 1 36 BPMs Total 1 949.00 Page 5 of 26 1.3.2. WT2 list of deliverables Due Deliverable WP Dissemination Deliverable Title Lead beneficiary Type15 Date (in Number14 number9 level16 months)17 Confidential, only for members Mid-term AFORE of the consortium D1.1 technical progress WP1 1 - ENFSI Report 13 (including the report Commission Services) D2.1 Policy Document WP2 3 - NBIFL-Vantaa Report Public 36 D2.2 Best Practise Manual WP2 3 - NBIFL-Vantaa Report Public 36 Final Report Work D2.3 WP2 3 - NBIFL-Vantaa Report Public 36 Package 2 D3.1 Summary Report 1 WP3 4 - NFC-Linkoping Report Public 6 D3.2 Summary Report 2 WP3 4 - NFC-Linkoping Report Public 20 D3.3 Summary Report 3 WP3 4 - NFC-Linkoping Report Public 26 D3.4 Summary Report 4 WP3 4 - NFC-Linkoping Report Public 36 D3.5 Summary Report 5 WP3 4 - NFC-Linkoping Report Public 36 Final Report Work D3.6 WP3 4 - NFC-Linkoping Report Public 36 Package 3 D4.1 Summary Report I WP4 2 - EFSI-Tallinn Report Public 2 Draft of the Training D4.2 WP4 2 - EFSI-Tallinn Report Public 7 Manual Draft of the Training D4.3 WP4 2 - EFSI-Tallinn Report Public 12 Curriculum D4.4 Summary Report II WP4 2 - EFSI-Tallinn Report Public 12 D4.5 Summary Report III WP4 2 - EFSI-Tallinn Report Public 36 Final Training D4.6 WP4 2 - EFSI-Tallinn Report Public 36 Curriculum Final Report Work D4.7 WP4 2 - EFSI-Tallinn Report Public 36 Package 4 Best Practise Manual D5.1 on Digital Image WP5 8 - IES-Krakow Report Public 36 Authentication Best Practise Manual D5.2 WP5 8 - IES-Krakow Report Public 36 on Fibres Best Practise D5.3 Manual on Forensic WP5 8 - IES-Krakow Report Public 36 Examination of GSR Best Practise Manual on Forensic D5.4 WP5 8 - IES-Krakow Report Public 36 Handwriting Examination Page 6 of 26  Due Deliverable WP Dissemination Deliverable Title Lead beneficiary Type15 Date (in Number14 number9 level16 months)17 Best Practise Manual D5.5 on Forensic Voice WP5 8 - IES-Krakow Report Public 36 Comparison Best Practise Manual D5.6 on Human Forensic WP5 8 - IES-Krakow Report Public 36 DNA Profiling Best Practise D5.7 Manual on Forensic WP5 8 - IES-Krakow Report Public 36 Examination of Glass Page 7 of 26 1.3.3. WT3 Work package descriptions Work package number 9 WP1 Lead beneficiary 10 1 - ENFSI Work package title Management and Coordination of the Action Start month 1 End month 36 Objectives Work package 1 is intended for all activities related to the general management and coordination of the action (meetings, coordination, project monitoring and evaluation, financial management) and all the activities which are cross cutting and therefore difficult to assign just to one specific work package. In such case, instead of splitting them across many work packages please enter and describe them in Work package 1. For this reason it has a different layout where you do not have to enter objectives and duration. Nevertheless this work package will have its own deliverables (e.g. final report, work plan, evaluation report) and outputs (e.g. meetings). Description of work and role of partners WP1 - Management and Coordination of the Action [Months: 1-36] ENFSI, EFSI-Tallinn 1.1 AFORE Project Kick-Off Meeting The AFORE Kick-Off Meeting will be held in January 2020. Local organisation to be supported by the ENFSI Secretariat (located in Wiesbaden DE). The meeting will be hosted by the National Criminal Investigation Service, Forensic Science Department, Oslo, NO (NCIS-Oslo), an ENFSI Member organisation. 1.2 Project Manager Monitoring Project Manager monitoring progress of Work Packages (WP2 to WP5) through regular communications with activity teams, meetings and internal reporting mechanisms. 1.3 Mid-Term Technical Progress Report Project Manager prepares mid-term AFORE technical progress report for EC. 1.4 Final Technical Report Project Manager prepares final AFORE technical report for EC. 1.5 Pre-Financing Arrangements Project Finance Team receive pre-financing from the EC and distribute to beneficiaries, as appropriate. 1.6 Finance Administration Tasks Project Finance Team provide ongoing budget administration services to the Work Package teams (budget distribution, invoice payment, travel & subsistence payment, collecting and archiving financial documents etc). 1.7 Finance Management Tasks Project Finance Team monitor and analyse the AFORE budget spend against project plan, monitor cash-flow and undertake forward financial planning. 1.8 Final Finance Statement Project Finance Team prepares the final AFORE finance statement for the EC. 1.9 AFORE Dissemination Event The AFORE Dissemination Event will be held in November 2021. Local organisation to be supported by the ENFSI Secretariat (located in Wiesbaden DE). The meeting will be hosted by an ENFSI Member organisation (to be selected at a later date). Participation per Partner Partner number and short name WP1 effort 1 - ENFSI 110.00 2 - EFSI-Tallinn 80.00 Total 190.00 Page 8 of 26  List of deliverables Due Deliverable Deliverable Title Lead beneficiary Type15 16 Dissemination level Date (in Number14 months)17 Confidential, only for members of the Mid-term AFORE D1.1 1 - ENFSI Report consortium (including 13 technical progress report the Commission Services) Description of deliverables Mid-term AFORE technical progress report for EC. Final AFORE technical report for EC. Final AFORE finance statement for EC D1.1 : Mid-term AFORE technical progress report [13] Electronic, ENG Schedule of relevant Milestones Due Milestone Milestone title Lead beneficiary Date (in Means of verification number18 months) Page 9 of 26 Work package number 9 WP2 Lead beneficiary 10 3 - NBIFL-Vantaa Work package title ACCESS Start month 1 End month 36 Objectives The status of accreditation of crime scene investigation has been recognized by the Council of the European Union in their Conclusions and Action Plan on the European Forensic Science Area 2020. Crime scene investigation and evidence collection play an important role in the forensic process and have a crucial effect on further forensic work carried out in the laboratory. In Europe, there are only a few forensic service providers that have crime scene investigation in their scope of accreditation. The development of an accredited quality management system is essential to provide credibility for crime scene investigation. By means of accreditation, forensic service providers can address the competence and reinforce the confidence for court proceedings. A survey will be carried out to ENFSI Members and Associate Members that do not have accreditation for crime scene investigation, to help understand the areas that need to be developed in their quality management systems with respect to the ISO 17020 standard. A survey will be sent to aforementioned forensic service providers. In order to set up a quality management system for crime scene investigation, it will be necessary to strengthen the awareness and knowledge of the quality standards and forensic guidelines. Therefore, two seminars (including workshops) will be organized for crime scene investigators, quality managers and internal auditors. Further, crime scene investigation is a relatively new area to be assessed by the National Accreditation Bodies (NABs). Thus, The European Co-Operation for Accreditation (EA) will be provided with a seminar to increase the awareness of crime scene investigation processes. The target number of people (e.g. lead assessors) involved in each event will be 20-35. The Work Package Team Members will deepen their understanding of an accredited quality management system for crime scene investigation by conducting two study visits to accredited forensic service providers. The aim of these study visits will be to learn good practice on planning and implementing a quality management system in terms of ISO 17020. A European model for the accreditation of crime scene investigation will be created and a Best Practice Manual (BPM) will be developed according to ISO 17020. One of the Work Package Team organizations will be selected as the piloting organization and all the other Team Member organizations will support the pilot organization in setting up the quality management system with the aim of making maximum progress towards accreditation. The other Team Member organizations will follow on behind the pilot organization to set up their own quality management systems, aiming to make as much progress as possible during the implementation period. At the end of the project the status of quality management systems will be evaluated. The project will share information and provide presentations on the progress and the results at the ENFSI Scene of Crime Steering Group meetings and Working Group Annual Business meetings. The results of the work will be published on ENFSI internal website on the Europol Platform for Experts (EPE). Moreover, the project will produce different types of model documents (e.g. a policy document, guidance documents and a Best Practice Manual) and training materials, which will be available when an ENFSI Member and Associate Member organizations wishes to set up a quality management system for crime scene investigation in the future. Thus, as short-term beneficiaries, the Work Package Team Member organizations will have the opportunity to utilize the outputs of the study visits, training seminars and model documents in their quality management system, helping to speed up the initial phases of implementing a quality system. The same resources will be available to the wider ENFSI community towards the end of the AFORE implementation. The long-term beneficiaries will be those people and organizations that will gain advantage from the strengthened credibility, transparency and confidence given to forensic science when used in policing work and in court proceedings. Objectives: • to create a European model for accreditation of crime scene investigation processes to meet the requirements of ISO 17020 • to support the team member organizations in the process of developing a quality management system for crime scene investigation • to support and promote the pilot organization to proceed towards accreditation in crime scene investigation processes • to promote awareness of quality standards and accreditation issues in the ENFSI Scene of Crime Working Group • to promote awareness of crime scene investigation processes to the European Co-Operation for Accreditation (EA) • to demonstrate to the police organizations the importance of a quality management system in crime scene investigation Description of work and role of partners Page 10 of 26 WP2 - ACCESS [Months: 1-36] NBIFL-Vantaa, EFSI-Tallinn, NFC-Linkoping, NFI-The Hague, CFLP-Warsaw, NCIS-Oslo 2.1 Project management and detailed planning • project meetings • project plan • project reporting 2.2 Education and training • training sessions of ISO 17020, ISO 21043, ILAC G19 and ENFSI Scenes of Crime Examination Best Practice Manual to organizations carrying out crime scene investigations • training session to the European Co-operation for Accreditation (EA) to familiarize the processes of crime scene investigation • training sessions to internal auditors • training sessions to quality managers • training sessions to managers of accreditation process, benefits and challenges of accreditation 2.3 Identification and description of the processes of crime scene investigation • undertaking initial actions at the crime scene • developing a scene of crime investigation strategy • undertaking scene of crime investigation • assessing, interpreting and reporting crime scene findings 2.4 Elements of Quality Management System • general requirements (e.g. impartiality, independence) • structural requirements • resource requirements (e.g. personnel, equipment) • information processing and security requirements • process requirements (e.g. methods, instructions, quality assurance procedures, proficiency tests, reports, complaints) • management system requirements (e.g. internal audits. management reviews) 2.5 Survey on the level of quality management system of organizations carrying out crime scene investigation • carry out a survey to ENFSI members and ENFSI associate members to find out the content of the current quality system and the possible gaps between the requirements of ISO 17020 • a webropol survey • analysis and conclusion of the results of the survey 2.6 Communication • information e.g. to ENFSI Scene of Crime Steering and Working Group, ENFSI members and associate members, other WPs and necessary parties on the progress of WP2 2.7 Dissemination and support • to support to team member organizations in the process of setting up a quality management system to crime scene investigation • to provide evaluation of a quality management system of crime scene investigation to team member organizations • to provide evaluation of quality documents prepared by the project team 2.8 Study visits • visits to organizations having accreditation of crime scene investigation (e.g. The Netherlands, UK) 2.9 Best Practice Manual • to develop a Best Practice Manual for achieving accreditation to ISO 17020 in the process of crime scene investigation Participation per Partner Partner number and short name WP2 effort 2 - EFSI-Tallinn 40.00 3 - NBIFL-Vantaa 462.00 4 - NFC-Linkoping 10.00 5 - NFI-The Hague 10.00 6 - CFLP-Warsaw 50.00 7 - NCIS-Oslo 55.00 Page 11 of 26 Partner number and short name WP2 effort Total 627.00 List of deliverables Due Deliverable Deliverable Title Lead beneficiary Type15 Dissemination level16 Date (in Number14 months)17 D2.1 Policy Document 3 - NBIFL-Vantaa Report Public 36 D2.2 Best Practise Manual 3 - NBIFL-Vantaa Report Public 36 Final Report Work D2.3 3 - NBIFL-Vantaa Report Public 36 Package 2 Description of deliverables Final report Policy Document Best Practise Manual D2.1 : Policy Document [36] Electronic, ENG D2.2 : Best Practise Manual [36] Electronic, ENG D2.3 : Final Report Work Package 2 [36] Electronic, ENG Schedule of relevant Milestones Due Milestone Milestone title Lead beneficiary Date (in Means of verification number18 months) Page 12 of 26 Work package number 9 WP3 Lead beneficiary 10 4 - NFC-Linkoping Work package title Training Forensic Personnel in Accreditation Matters Start month 1 End month 36 Objectives The field of quality and compliance with international standards are issues of great importance in forensic laboratories but, it is not always self-evident how to approach these matters in a constructive manner. Quality is to be considered the backbone of forensic science since all the examination procedures, results and interpretations are intended to be used as evidence in court procedures. This Work Package will deliver five training events for forensic personnel across a broad range of topics related to accreditation and validation. The training is aimed at forensic practitioners, senior managers of forensic organisations, quality managers and National Accreditation Bodies (NABs). The intention is to provide knowledge and shared experience to help facilitate more organisations moving towards accreditation and increasing accreditation scope. The range of training topics are as follows: Accreditation as a Management Tool The Directors of the ENFSI Member organisations will be trained in how to use accreditation as a management tool to monitor and improve the organisation’s operational delivery, in order to meet customer requests (law enforcement agencies). A fundamental question is whether quality and management systems are hurdles to overcome or are a way to support structured common sense in organisations? For an organisation to be aware of quality issues and to apply them in its daily tasks, the managers need to be supportive and actively involved in the work from a quality viewpoint. Once this process is underway, managers find that almost all decisions made in an organisation can affect the quality of the “product” delivered to customers. All managers need to understand what management systems can bring to an organisation and avoid an approach that quality is something handled by the ‘quality team’ and embrace the idea that quality is a useful management tool. During the seminar the managers will have the opportunity to explore how management review, external assessments, internal audits, risk assessments etc can be of great importance as management tools. Implementation of the New ISO/IEC 17025:2017 Standard in Forensic Laboratories The new ISO/IEC 17025:2017 international standard is similar to the older version (ISO/IEC 17025:2005) but there are also significant differences that can be a challenge for forensic organisations when adapting their management systems to the new requirements. These new requirements include the need to do risk assessments of the business/work performed and to use decision rules when relevant. Thus, forensic personnel are to be trained in urgent and essential quality topics concerning the implementation of the new ISO 17025:2017 standard within the forensic community. To support the forensic organisations in complying with the ISO/IEC 17025:2017 there will be a training seminar in order to learn from practical examples and also to receive input from National Accreditation Bodies (NABs) in Europe, through the European Co-operation for Accreditation (EA). Validation of Analytical Human Based Methods and “Black Boxes” (This Training Seminar/Workshop will be delivered on two occasions) Forensic science is continuously developing, as techniques advance and new applications in forensic science arise. How can forensic organisations prove that the methods and procedures that are being implemented are working as intended? This is through the process of “validation”. There are several different aspects that need to be considered when validating a method or procedure, which are heavily influenced by the breadth of scope of the specific method/ procedure. There are basic features to a validation process and then there are issues that might not be covered by existing publications on validations which usually focus on analytical methods. However, there is an ENFSI document “Guidelines for the Single Laboratory Validation of Instrumental and Human Based Methods in Forensic Science” that will be considered in planning the seminars on validation. The seminars in this part of the Work Package are to provide an understanding of the basic features of validation but will also explore the challenges when validating comparative methods, interpretation procedures and “black box techniques”. Technical validation in combination with the competence of the forensic practitioner will also be considered. Next Step in Laboratory Accreditation Many forensic organisations have achieved accreditation to the ISO/IEC 17025 and/or ISO 17020 standards in various disciplines. Further, it is mandatory to be accredited for fingerprint and DNA work, according with Council Decision 2009/905/JHA. In addition, accreditation (or moves towards accreditation) are important criteria for being accepted for ENFSI Membership. So, what is the next step in laboratory accreditation for forensic organisations? With the current level of maturity in laboratory accreditation, how can organisations strive for continuous improvement in their daily work in effective and efficient ways? Page 13 of 26 How can current management systems be made easier to manage and simplified for all personnel? For example, the merging of different management systems into one will be discussed and good examples will be presented at the seminar. Most organisations start with quite a limited extent for accreditation scope, covering one or two methods and/or standard operational procedures (SOPs). This does not usually reflect the full scope of activities covered by an organisation this will lead to discussions and a workshop on enlarging the scope of accreditation. As already indicated, the activities of forensic organisations are continuously changing through new methodologies and new item types being encountered as seized material. Non-routine methods might be used if the customer has a requirement and the relevant competence is available in the forensic organisation. How can this be included within the scope of accreditation? When the circumstances change, this requires the possibility of having a flexible scope e.g. new drugs arise or there is a need to change a procedure to extract a substance from a new matrix. Flexible accreditation is a very useful procedure whereby the accredited organisation has the possibility to enlarge the scope of accreditation between assessments done by the NAB. Some forensic organisations also other special quality challenges, as follows: Multi-site accreditation; Multi-discipline accreditation; Implementation of ISO 21043. Some European forensic organisations (25 out of the 63 ENFSI Members) also have the area of forensic medicine within their scope of activities. Therefore, there are additional questions about which ISO-standard is appropriate in this area. Can an autopsy be accredited as “sampling”? And, how can validation be handled? Representatives from the European cooperation for accreditation will be invited to take part in the exploration of how to handle accreditation issues in the field of forensic medicine. All the training activities to be delivered in Work Package 3 are intended to make it easier for organisations to implement effective management systems that understand the possibilities that arise from compliance with international standards e.g. ISO/IEC 17025:2017. The key purpose for encouraging forensic organisations to achieve accreditation (and extend the scope of their current accreditation), is to achieve robust procedures/methods performed by competent forensic practitioners. This will deliver high quality results and statements for law enforcement investigation/intelligence that can also be used in the court. Law enforcement agencies and the courts rely on receiving results/statements with a sound audit trail that can withstand scrutiny. Description of work and role of partners WP3 - Training Forensic Personnel in Accreditation Matters [Months: 1-36] NFC-Linkoping, ENFSI, NBIFL-Vantaa, NFI-The Hague, NCIS-Oslo, IES-Krakow 3.1 Planning meeting to establish the final scope of the training seminar concerning the implementation of the new ISO 17025:20017 in forensic laboratories. There will be a focus on handling of risk assessment concept. 3.2 Preparation phase for the team to produce training material and presentations to facilitate the training seminar. European Co-operation for Accreditation (EA) will be invited as speakers and as participants. 3.3 Training seminar for quality managers in order to support the implementation of the new ISO 17025:2017. This is done by presentations, practical workshops and exchange of experience. 3.4 Writing a summary of the planning and performance of the seminar focusing on ISO 17025:2017. Also identifying issues that could be put forward to European Cooperation for Accreditation Laboratory Committee Technical Network on Forensics (EA LC TN Forensics). 3.5 Planning meeting to establish the final scope of the training on validation in the forensic science areas of expertise. This will include general concept of validation, validation of analytical and human-based methods/procedures as well as addressing the challenge to validate “black box-technology”. The last part refers to the new systems that use different algorithms to produce e.g. comparisons of patterns. 3.6 Preparation phase for the team to produce training material and presentations to facilitate the training seminar. 3.7 Training seminar (workshop) for personnel involved in validation processes. The areas that are to be addressed are described in 3.5. 3.8 Writing a summary of the planning and performance of the first seminar on the topic of validation. 3.9 During the seminar (see 3.7) there will be questions raised and the aim is collect these and study them in order to use the issued raised as a platform for the planning meeting for the second seminar on validation. 3.10 Planning meeting to establish the final scope of the second /“follow-up” training on validation in the forensic science areas of expertise. The issues collected in 3.9 will be considered during this planning stage. 3.11 Preparation phase for the team to produce training material and presentations to facilitate the training seminar. 3.12 Training seminar(workshop) on the topic of validation. This is intended to address remaining issues after the first seminar on validation or topics that have been collected during the phase of 3.9. 3.13 Writing a summary of the planning and performance of the second seminar on the topic of validation. 3.14 Planning meeting to establish the final scope of the agenda to the seminar on “Accreditation as a management tool”. The participants at the seminar is planned to be the ENFSI representatives, which is the directors of the ENFSI member organisations. Page 14 of 26 3.15 Preparation phase for the team to produce training material and presentations to facilitate the training seminar. 3.16 Seminar on the topic of “Accreditation as a management tool”. This will include presentations and workshops. 3.17 Writing a summary of the planning and performance of the second seminar on the topic of accreditation as a management tool. 3.18 Planning meeting to establish the final scope of the agenda to the seminar on “Next step in laboratory accreditation”. The aim is to have one day on laboratory accreditation and one half-day on accreditation for forensic medicine. 3.19 Preparation phase for the team to produce training material and presentations to facilitate the training seminar. European Co-operation for Accreditation (EA) will be invited as speakers and participants. 3.20 Seminar on the topic of “Next step in laboratory accreditation”. This might address issues such as flexible accreditation, enlarging the scope of accreditation and multisite accreditation. 3.21 Writing a summary of the planning and performance of seminar in 3.20. 3.22 Writing a final document to report the activities in the work package and also the remaining issues that need to be addressed within ENFSI and probably also with EA. 3.23 End of the activities in Work Package 3. Participation per Partner Partner number and short name WP3 effort 1 - ENFSI 24.00 3 - NBIFL-Vantaa 22.00 4 - NFC-Linkoping 73.00 5 - NFI-The Hague 26.00 7 - NCIS-Oslo 18.00 8 - IES-Krakow 71.00 Total 234.00 List of deliverables Due Deliverable Deliverable Title Lead beneficiary Type 15 Dissemination level 16 Date (in Number14 months)17 D3.1 Summary Report 1 4 - NFC-Linkoping Report Public 6 D3.2 Summary Report 2 4 - NFC-Linkoping Report Public 20 D3.3 Summary Report 3 4 - NFC-Linkoping Report Public 26 D3.4 Summary Report 4 4 - NFC-Linkoping Report Public 36 D3.5 Summary Report 5 4 - NFC-Linkoping Report Public 36 Final Report Work D3.6 4 - NFC-Linkoping Report Public 36 Package 3 Description of deliverables 5 summary reports, final report D3.1 : Summary Report 1 [6] Electronic, ENG D3.2 : Summary Report 2 [20] Electronic, ENG Page 15 of 26 D3.3 : Summary Report 3 [26] Electronic, ENG D3.4 : Summary Report 4 [36] Electronic, ENG D3.5 : Summary Report 5 [36] Electronic, ENG D3.6 : Final Report Work Package 3 [36] Electronic, ENG Schedule of relevant Milestones Due Milestone Milestone title Lead beneficiary Date (in Means of verification number18 months) Page 16 of 26 Work package number 9 WP4 Lead beneficiary 10 2 - EFSI-Tallinn Work package title Training of Technical Experts Start month 1 End month 36 Objectives Through Work Package 4, ENFSI will deliver (under the supervision of EFSI-Tallinn in close cooperation with the Estonian Accreditation Centre, EAC) three EU-wide events to train senior forensic practitioners as ‘technical experts’ to work alongside National Accreditation Bodies (NABs) when assessing quality systems in forensic laboratories. This is capacity building in response to the demand from NABs. Such trained ‘technical experts’ are required to cover a wide range of needs: • the full range of forensic disciplines to be accredited • the large geographical area of the EU Member States • a variety of language skills The training events will be delivered for forensic disciplines selected on the basis that they are fast growing and technically demanding: • Cybercrime (or one of the many other titles like Digital Evidence Analysis, Forensic IT, Digital Forensic Technology, etc.) • Scene of Crime work • Facial Images Forensic Analysis and Identification This is a relatively new identification method in the field of biometrics. Extra work will be needed in this area to produce an EU-wide best practice guidance document which does not exist at the present time. This will support further training for this area in the future. Each training event will last for 5 days and will aim to train 30 participants at once. The importance of external organisation (Estonian Accreditation Centre) is to validate the training to fulfil the high EA (European Cooperation for Accreditation) requirements. In the short-term, Work Package 4 will deliver up to 90 new forensic technical experts across the EU. They will become available to support NABs across all EU Member State when conducting ISO 17025:2017 quality management system evaluation visits. In the long-term Work Package 4 will contribute towards the creation of the European Forensic Science Area 2020. In particular, it will address the fifth item of the EU Action Plan: “Stimulate accreditation of forensic service providers and competence of forensic personnel on a voluntary basis”. Description of work and role of partners WP4 - Training of Technical Experts [Months: 1-36] EFSI-Tallinn 4.1 Project launching /kick-off 1 day meeting to establish the final curricula and roadmap of the training seminars. There will be a focus on conceptual aim and expected outcomes. 4.2 Preparations for training events I-III. In this time the team will produce all training materials, presentations and workshops in order to facilitate these 5 days training seminars. Simultaneously there will run the selection of participants and venues establishment. 4.3 Sub-team (ST) Facial image comparison Planning meeting I: 1 day for 5 participants (key actors in facial image comparison in Europe), discussion about practical adjustments to ENFSI BPM for Facial Image Comparison (ENFSI_BPM-DI-01, January 2018 mainly created by London Metropolitan Police) to include in the new training manual for assessors. 4.4 Training seminar (5 days) for 27 EU member-state forensic technical experts and to 3 participants by invitation. The training will be targeted to the scene of crime examiners. The training will include presentations and practical workshops. All activities will be monitored and assessed by the Estonian Accreditation Centre. 4.5 ST Facial image comparison Planning meeting II: 1 day for 5 participants (key actors in facial image comparison in Europe), based on the new training manual, a training curriculum for assessors will be discussed and subsequently consulted with an accreditation body. 4.6 Interim 1 day Meeting (Summary of the first and Planning of the second training) to follow-up and improve the process. 4.7 Training seminar (5 days) for 27 EU member-state forensic technical experts and to 3 participants by invitation. The training will be targeted to the forensic IT or Cybercrime examiners. The training will include presentations and practical workshops. All activities will be monitored and assessed by the Estonian Accreditation Centre. Page 17 of 26 4.8 Interim 1 day Meeting (Summary of the second and Planning of the third training) to follow-up and improve the process. 4.9 ST Facial image comparison Planning meeting III: 1 day for 5 participants (key actors in facial image comparison in Europe), testing of the training curriculum and final draft of the training sessions for the training seminar (4.10) 4.10 Training seminar (5 days) for 27 EU member-state forensic technical experts and to 3 participants by invitation. The training will be targeted to the Facial images analysing examiners. The training will include presentations and practical workshops. All activities will be monitored and assessed by the Estonian Accreditation Centre. 4.11 Drafting a final report, including all the performed activities in the work package. Gathering to the last drafting meeting to approve the final version of the report. 4.12 End of the activities in Work Package 4. Participation per Partner Partner number and short name WP4 effort 2 - EFSI-Tallinn 476.00 Total 476.00 List of deliverables Due Deliverable Deliverable Title Lead beneficiary Type 15 Dissemination level 16 Date (in Number14 months)17 D4.1 Summary Report I 2 - EFSI-Tallinn Report Public 2 Draft of the Training D4.2 2 - EFSI-Tallinn Report Public 7 Manual Draft of the Training D4.3 2 - EFSI-Tallinn Report Public 12 Curriculum D4.4 Summary Report II 2 - EFSI-Tallinn Report Public 12 D4.5 Summary Report III 2 - EFSI-Tallinn Report Public 36 Final Training D4.6 2 - EFSI-Tallinn Report Public 36 Curriculum Final Report Work D4.7 2 - EFSI-Tallinn Report Public 36 Package 4 Description of deliverables 5 summary reports,training curriculum, final report D4.1 : Summary Report I [2] Electronic, ENG D4.2 : Draft of the Training Manual [7] Electronic, ENG D4.3 : Draft of the Training Curriculum [12] Electronic, ENG D4.4 : Summary Report II [12] Electronic, ENG D4.5 : Summary Report III [36] Electronic, ENG Page 18 of 26 D4.6 : Final Training Curriculum [36] Electronic, ENG D4.7 : Final Report Work Package 4 [36] Electronic, ENG Schedule of relevant Milestones Due Milestone Milestone title Lead beneficiary Date (in Means of verification number18 months) Page 19 of 26 Work package number 9 WP5 Lead beneficiary 10 8 - IES-Krakow Work package title Production of New and Updated BPMs Start month 1 End month 36 Objectives This work package will develop series of Best Practice Manuals (BPMs), either new or updated/expanded versions, covering the following forensic disciplines: BPM1. Digital Image Authentication [New document] BPM2. Examination of Fibres [Updated/expanded version] BPM3. Examination of gunshot residues (GSR) [Updated/expanded version] BPM4. Handwriting Examination [Updated/expanded version] BPM5. Voice Comparison [New document] BPM6. Human Forensic DNA Profiling [New document] BPM7. Examination of Glass [Updated/expanded version] In 2014-2015 a series of 10 BPMs were developed and published by ENFSI using a common BPM template. The 7 BPMs to be developed in the AFORE project will broaden the range on offer to forensic practitioners, with new forensic fields, including digital image authentication, voice comparison and the rapidly developing area of genetic analysis. Updated/expanded BPM versions will be produced in other areas (fibres, GSR, handwriting and glass). The BPMs can be used forensic service providers to establish and maintain working practices in specific forensic fields and their use will help to deliver reliable results, maximize the quality of the information obtained and produce robust evidence. The use of consistent methodology and the production of more comparable results will facilitate interchange of data between laboratories. The key objective of this work package is to improve mutual trust by encouraging the continuous quality improvement of forensic procedures. The use of BPMs covering a wide spectrum of the forensic disciplines being delivered by forensic service providers in Europe, will lead to the better alignment of procedures and, thereby, enhance the quality of forensic services available to law enforcement and justice across Europe. BPMs will be freely available to forensic service providers and other interested parties throughout Europe and beyond. National Accreditation Bodies (NABs) are encouraged to take ENFSI BPMs into consideration when carrying out the accreditation of processes that are being delivered by forensic service providers. Thus, the widening range of BPMs produced in the AFORE project, will stimulate their use amongst forensic service providers. Further, ENFSI will cooperate with the European Committee for Standardization (CEN) and European Co-operation for Accreditation (EA) to ensure that the continuing development of European and international standards for forensic science will include requirements, procedures and processes as developed in the BPMs. There is no doubt that the development of BPMs will stimulate the accreditation of forensic service providers. The EU Council Conclusions and Action Plan on the way forward in view of the creation of a European Forensic Science Area (June 2016) contains a specific action point “Best Practice Manuals for forensic disciplines”, where ENFSI is encourages to: • Share existing BPMs • Develop new and updated BPMs • Stimulate the use of BPMs by forensic service providers • Translate BPMs into EU languages Description of work and role of partners WP5 - Production of New and Updated BPMs [Months: 1-36] IES-Krakow, NBIFL-Vantaa, NFC-Linkoping, NFI-The Hague, NCIS-Oslo The team members were divided into 7 Sub-teams (S-T), each dedicated to particular BPM (1. Digital Image Authentication, 2. Examination of Fibres, 3. Examination of gunshot residues (GSR), 4. Handwriting Examination, 5. Voice Comparison, 6. Human Forensic DNA Profiling, 7. Examination of Glass). A work package leader was nominated and he will coordinate the work of sub-teams by cooperation with sub-team leaders. He will be responsible for consistency of the documents produced, their compatibility with other BPMs developed by ENFSI and other regulations on development of this type of document. A work package leader will meet with the sub-teams at the beginning of the process of BPM development, and will monitor the progress during realization of the project by video conferences and phone calls, as well as exchange emails, and by face to face meetings when needed. He will be also responsible for management of editing of the documents and supervision of their printing and Page 20 of 26 distribution. His work will be supported by co-workers responsible for BPMs edition, typesetting, corrections, etc., as well as technical and administrative work associated with their printing and distribution. The sub-teams will be chaired by sub-team leaders, who will be responsible for coordination of work within the sub- team, including sharing of work. They will also chair the meetings of the sub-teams. At the beginning of the project, the work package leader and sub-team leaders will take part in the kick-off meeting (M1, output 5.0), where detailed information about the project will be presented, including the administration and financial issues. All seven sub-teams will meet in person 4/5 times during the period of project (M1-M20) to discuss strategic parts of the documents and to harmonize the parts developed by particular experts. The face to face meetings of experts will be organized preferably every 4-6 months. In the meantime, they will conduct video conferences and phone calls, as well as exchange emails to discuss the current issues. If needed, the work package leader will be invited to the video conferences or contacted by phone or email. The planned and finalized documents will be presented during ENFSI Expert Working Group annual meetings (M4- M10 and M16-M22, respectively). The BPMs will be finally edited and printed (M17-M23). The electronic versions of the BPMs will be published on ENFSI homepage (M17-M23) and the information will be distributed among the stakeholders. Hard copies of the BPMs will be distributed among forensic laboratories and stakeholders (M22-M24). Participation per Partner Partner number and short name WP5 effort 3 - NBIFL-Vantaa 20.00 4 - NFC-Linkoping 60.00 5 - NFI-The Hague 80.00 7 - NCIS-Oslo 30.00 8 - IES-Krakow 232.00 Total 422.00 List of deliverables Due Deliverable Deliverable Title Lead beneficiary Type15 Dissemination level16 Date (in Number14 months)17 Best Practise Manual D5.1 on Digital Image 8 - IES-Krakow Report Public 36 Authentication Best Practise Manual on D5.2 8 - IES-Krakow Report Public 36 Fibres Best Practise Manual on D5.3 Forensic Examination of 8 - IES-Krakow Report Public 36 GSR Best Practise Manual on D5.4 Forensic Handwriting 8 - IES-Krakow Report Public 36 Examination Best Practise Manual D5.5 on Forensic Voice 8 - IES-Krakow Report Public 36 Comparison Page 21 of 26  List of deliverables Due Deliverable Deliverable Title Lead beneficiary Type15 16 Dissemination level Date (in Number14 months)17 Best Practise Manual on D5.6 Human Forensic DNA 8 - IES-Krakow Report Public 36 Profiling Best Practise Manual on D5.7 Forensic Examination of 8 - IES-Krakow Report Public 36 Glass Description of deliverables Best practise manual on digital image authentication Best practise manual on fibres Best practise manual on forensic examination of GSR Best practise manual on Forensic Handwriting Examination Best practise manual on Forensic Voice Comparison Best practise manual on Human Forensic DNA Profiling Best practise manual on Forensic Examination of Glass D5.1 : Best Practise Manual on Digital Image Authentication [36] Electronic & Printed, ENG D5.2 : Best Practise Manual on Fibres [36] Electronic & Printed, ENG D5.3 : Best Practise Manual on Forensic Examination of GSR [36] Electronic & Printed, ENG D5.4 : Best Practise Manual on Forensic Handwriting Examination [36] Electronic & Printed, ENG D5.5 : Best Practise Manual on Forensic Voice Comparison [36] Electronic & Printed, ENG D5.6 : Best Practise Manual on Human Forensic DNA Profiling [36] Electronic & Printed, ENG D5.7 : Best Practise Manual on Forensic Examination of Glass [36] Electronic & Printed, ENG Schedule of relevant Milestones Due Milestone Milestone title Lead beneficiary Date (in Means of verification number18 months) Page 22 of 26 1.3.4. WT4 List of milestones No milestones indicated Page 23 of 26 1.3.5. WT5 Critical Implementation risks and mitigation actions No risks indicated Page 24 of 26 1.3.6. WT6 Summary of project effort in person-months WP1 WP2 WP3 WP4 WP5 Total Person/Months per Participant 1 - ENFSI 110 0 24 0 0 134 2 - EFSI-Tallinn 80 40 0 476 0 596 3 - NBIFL-Vantaa 0 462 22 0 20 504 4 - NFC-Linkoping 0 10 73 0 60 143 5 - NFI-The Hague 0 10 26 0 80 116 6 - CFLP-Warsaw 0 50 0 0 0 50 7 - NCIS-Oslo 0 55 18 0 30 103 8 - IES-Krakow 0 0 71 0 232 303 Total Person/Months 190 627 234 476 422 1949 Page 25 of 26 1.3.7. WT7 Tentative schedule of project reviews No project reviews indicated Page 26 of 26 1. Project number The project number has been assigned by the Commission as the unique identifier for your project. It cannot be changed. The project number should appear on each page of the grant agreement preparation documents (part A and part B) to prevent errors during its handling. 2. Project acronym Use the project acronym as given in the submitted proposal. It can generally not be changed. The same acronym should appear on each page of the grant agreement preparation documents (part A and part B) to prevent errors during its handling. 3. Project title Use the title (preferably no longer than 200 characters) as indicated in the submitted proposal. Minor corrections are possible if agreed during the preparation of the grant agreement. 4. Starting date Unless a specific (fixed) starting date is duly justified and agreed upon during the preparation of the Grant Agreement, the project will start on the first day of the month following the entry into force of the Grant Agreement (NB : entry into force = signature by the Commission). Please note that if a fixed starting date is used, you will be required to provide a written justification. 5. Duration Insert the duration of the project in full months. 6. Call (part) identifier The Call (part) identifier is the reference number given in the call or part of the call you were addressing, as indicated in the publication of the call in the Official Journal of the European Union. You have to use the identifier given by the Commission in the letter inviting to prepare the grant agreement. 7. Abstract 8. Project Entry Month The month at which the participant joined the consortium, month 1 marking the start date of the project, and all other start dates being relative to this start date. 9. Work Package number Work package number: WP1, WP2, WP3, ..., WPn 10. Lead beneficiary This must be one of the beneficiaries in the grant (not a third party) - Number of the beneficiary leading the work in this work package 11. Person-months per work package The total number of person-months allocated to each work package. 12. Start month Relative start date for the work in the specific work packages, month 1 marking the start date of the project, and all other start dates being relative to this start date. 13. End month Relative end date, month 1 marking the start date of the project, and all end dates being relative to this start date. 14. Deliverable number Deliverable numbers: D1 - Dn 15. Type Please indicate the type of the deliverable using one of the following codes: R Document, report DEM Demonstrator, pilot, prototype DEC Websites, patent fillings, videos, etc. OTHER ETHICS Ethics requirement ORDP Open Research Data Pilot DATA data sets, microdata, etc. 16. Dissemination level Please indicate the dissemination level using one of the following codes: PU Public CO Confidential, only for members of the consortium (including the Commission Services) EU-RES Classified Information: RESTREINT UE (Commission Decision 2005/444/EC) EU-CON Classified Information: CONFIDENTIEL UE (Commission Decision 2005/444/EC) EU-SEC Classified Information: SECRET UE (Commission Decision 2005/444/EC) 17. Delivery date for Deliverable Month in which the deliverables will be available, month 1 marking the start date of the project, and all delivery dates being relative to this start date. 18. Milestone number Milestone number:MS1, MS2, ..., MSn 19. Review number Review number: RV1, RV2, ..., RVn 20. Installation Number Number progressively the installations of a same infrastructure. An installation is a part of an infrastructure that could be used independently from the rest. 21. Installation country Code of the country where the installation is located or IO if the access provider (the beneficiary or linked third party) is an international organization, an ERIC or a similar legal entity. 22. Type of access TA-uc if trans-national access with access costs declared on the basis of unit cost, TA-ac if trans-national access with access costs declared as actual costs, and TA-cb if trans-national access with access costs declared as a combination of actual costs and costs on the basis of unit cost, VA-uc if virtual access with access costs declared on the basis of unit cost, VA-ac if virtual access with access costs declared as actual costs, and VA-cb if virtual access with access costs declared as a combination of actual costs and costs on the basis of unit cost. 23. Access costs Cost of the access provided under the project. For virtual access fill only the second column. For trans-national access fill one of the two columns or both according to the way access costs are declared. Trans-national access costs on the basis of unit cost will result from the unit cost by the quantity of access to be provided.  EUROPEAN COMMISSION DIRECTORATE-GENERAL MIGRATION AND HOME AFFAIRS PART B – SUBMISSION TEMPLATE ISFP-2018-AG-IBA-ENFSI Invitation to submit an application for an action grant to support a project by the European Forensic Science Area (ENFSI) aiming to increase cooperation in the area of Forensic science, including the implementation of the Prüm framework DESCRIPTION OF THE ACTION Proposal number SEP-210588162 Proposal Title/Acronym Accreditation of Forensic Laboratories in Europe (AFORE) NOTICE All personal data (such as names, addresses, CVs, etc.) mentioned in your Application form will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data. Your replies to the questions in this form are necessary in order to assess your grant application and they will be processed solely for that purpose by the department responsible for the Union grant programme concerned. On request, you may be sent personal data to correct or complete it. For any questions relating to this data, please contact the Commission department to which the form must be returned. Applicants may lodge a complaint against the processing of their personal data with the European Data Protection Supervisor at any time (Official Journal L 8, 12.1.2001). 1  PART 1 – SUMMARY OF THE ACTION Provide an overall description of the action, including the expected impact, outcomes and outputs of the action, activities, number and type of (short, medium and long term) beneficiaries. This summary should give readers a clear idea of what the action is about. It should be structured but descriptive; it should not merely provide lists of objectives, activities, beneficiaries and outputs. (max 2000 characters) The Commission reserves the right to publish the summary for publication/dissemination purposes. The accreditation of forensic laboratories is very important for stimulating trust when exchanging information. The accreditation process recognises that a laboratory is operating competently and can generate valid results. It involves assessment by a National Accreditation Body (NAB) against the accepted international standard (ISO/IEC 17025: General requirements for the competence of testing and calibration laboratories). Broad and effective management systems are essential (competency, technical, reporting results, continuous improvement) and scientific rigor is ensured with ‘technical experts’ working alongside the NAB assessors. The EU recognises that forensic science helps promotes cooperation between the police and judicial authorities, to provide justice across all EU Member States. The EU has developed a Vision for a European Forensic Science Area 2020 with a 6-point action plan (2016). One strand is to “Stimulate accreditation of forensic service providers and competence of forensic personnel on a voluntary basis” and the AFORE project moves this forward in 4 areas: • The development of a European model for the accreditation of crime scene investigation, a critical and challenging stage in the forensic process. A documented management model will be piloted across several forensic laboratories. • The provision of training and guidance to support forensic laboratories when introducing the recently updated international standard (ISO/IEC 17025:2017). • The training of senior forensic practitioners as ‘technical experts’ to work alongside NABs when assessing forensic laboratories in 3 fast developing areas (scene of crime, cybercrime and facial image identification). • The development of new and updated Best Practice Manuals (BPMs) across a wide range of forensic areas [Digital Images, Fibres, Gunshot Residues, Handwriting, Voice Comparison, Glass and DNA]. The AFORE project work brings together over 100 experts in 41 organisations (8 as beneficiaries). PART 2 –CONTEXT OF THE ACTION AND NEEDS ANALYSIS Describe the context of the action (including your understanding of the relevant EU policies and to what extend this action builds up on previous action results in the field) and analyse the European needs which will be addressed by the action. (max 4000 characters) The role of forensic science in the investigation and prosecution of crime continues to increase and expand. Furthermore, cross-border crime (terrorism, organised crime, people trafficking etc) remains very significant meaning that forensic cooperation across international borders is increasingly important. Clearly, this is significant for the operational forensic experts working in forensic science laboratories, but it is also very relevant to the law enforcement stakeholders across the EU (police and judiciary) who rely upon forensic science in their work. Common forensic approaches in different 2 countries inspire confidence such that police operations in one country can make use of forensic information generated in a different country. This is also applicable for use of forensic information in support of courtroom prosecutions. The EU has recognised the important of harmonising forensic practices across all Member States. The first step was the publication of Council Conclusions in 2011 proposing the creation of a European Forensic Science Area (EU Council Conclusions, 3135th Justice and Home Affairs Council in Brussels, 13th/14th December 2011) linked with the Vision for European Forensic Science 2020. This contained a set of ten wide-ranging objectives. Further Council Conclusions were published in 2016 (EU Council Conclusions and Action Plan on the way forward in view of the creation of a European Forensic Science Area, 3473rd Justice and Home Affairs Council in Brussels, 9th June 2016). The new document includes a detailed action plan with six specific areas: 1. Best Practice Manuals for forensic disciplines. 2. Stimulating exchange of forensic information from databases, for example in the area of weapons and ammunition, explosives and drugs. 3. Proficiency tests and collaborative exercises for forensic disciplines. 4. Forensic awareness and training for law enforcement and justice communities. 5. Stimulate accreditation of forensic service providers and competence of forensic personnel on a voluntary basis, 6. Stimulating exchange of forensic data via Prϋm and improving quality. Within the Action Plan ENFSI is allocated ‘Coordinator’ role (either alone or combination with Member States) in areas 1, 2, 3. Further, ENFSI is explicitly mentioned as a relevant contributor in areas 4 and 5. Thus, current ENFSI strategic plans are being significantly influenced by the EU Vision for European Forensic Science 2020 and the European Forensic Science Area. Previous EU Direct Action Grants awarded to ENFSI have been strongly directed towards the specific aims of the EU Vision for European Forensic Science 2020: • Towards European Forensic Standardisation through Best Practice Manuals – TEFSBPM (HOME/2012/ISEC/MO/ENFSI/4000004278) • Towards the Vision for European Forensic Science 2020 -TVEFS-2020 (HOME/2013/ISEC/MO/ENFSI/4000005962) • Towards the Development of Pan-European Databases in Forensic Science (TDPEDFS) (HOME/2014/ISFP/AG/ENFS/7822) • Steps Towards a European Forensic Science Area (STEFA) ISFP-2016-AG-IBA-ENFSI 779485 The new AFORE Project will contribute towards the creation of the European Forensic Science Area 2020. It focuses on 4 activity areas that address the fifth item of the EU Action Plan: “Stimulate accreditation of forensic service providers and competence of forensic personnel on a voluntary basis”. 3  PART 3 – GENERAL AND SPECIFIC OBJECTIVES, METHODOLOGY 3.1. General objective of the action 3.1.1. General objective (expected impact) of the action (max 2000 characters) Define the general objective (correlated to the expected impact) of the action. The general objective should correspond to the relevant priority(ies) defined in the Call for proposals. The impact is defined as the long term effect produced by the Action. The 2018 Annual Work Programme (AWP, ISF-Police) has 5 main priority areas (Counter Terrorism, Organised Crime, Cybercrime, Operational Cooperation and Information Exchange). The last area states that strengthening information exchange is a key pillar of the EU action and stresses that the “quality of data” is an important element in facilitating such exchange. The AWP emphasises the importance for “the recognition in one Member State of forensic evidence obtained in another Member State” calling for the need to “increase trust”. Further, the AWP points towards “accreditation of all forensic laboratories in the EU to a recognised international standard and exchange of best practices”. When describing the ENFSI Direct Award, the AWP says, “in particular, the action targets the accreditation of forensic laboratories”. Thus, the AFORE project fully responds to the requirements set out in the AWP and the subsequent letter inviting ENFSI to submit a grant application. It addresses action 5 of the June 2016 Council Conclusions “Stimulate accreditation of forensic service providers and competence of forensic personnel on a voluntary basis”. Explicitly, it aims to reduce the barriers for European forensic institutes to achieve accreditation/ expand the scope of their accreditation through the following activities: • To develop a European model for the accreditation of crime scene investigation. • To provide training and guidance to support forensic laboratories (particularly Quality managers) in introducing the recent update to the international standard (ISO/IEC 17025:2017). • To train senior forensic practitioners as ‘technical experts’ to work alongside national accreditation bodies when assessing forensic laboratories. • To develop new and updated Best Practice Manuals covering various forensic disciplines. Such documents are very important in the accreditation process. The AFORE long-term impact will be raising European forensic quality through wider accreditation. 3.1.2. European dimension of the action / Impact on the EU scale (max 4000 characters) Demonstrate the European dimension of the action and its importance and effect through EU. Which countries will directly and indirectly benefit from the action? Illustrate the European dimension of the planned activities. Which countries will be directly involved in the activities of the action? Where will the activities take place? The AFORE project work aims to support forensic science laboratories across the EU Member States to move towards accreditation or to expand the scope of their accreditation. The project uses teams of forensic experts from ENFSI institutes where ENFSI is the only network of forensic science institutes within Europe, representing the collected forensic science knowledge and practical experience within this geographical region. The wide-ranging project activities will make use of this expertise across many areas of forensic science and also the experience already gained in the accreditation process by some institutes. This approach to the delivery of these complex activities within the AFORE project represents a most effective and efficient way to harness this broad knowledge base. Furthermore, the engagement of the ENFSI community means that the outputs and deliverables from the AFORE project can be easily and rapidly distributed across Europe. 4 At the present time (April 2019), ENFSI has 69 Members in 37 countries (50 in EU Member States, 7 in EU candidate countries, 1 in Norway, 2 in Switzerland and 9 in ‘other’ countries). Thus, ENFSI is a network centred on the EU but extending into neighbouring countries, and thereby reflecting the whole continent. This is a very positive characteristic as international criminality does not stop at the EU borders and, thereby, EU security is enhanced by close forensic cooperation with adjacent countries. The people delivering the AFORE project are mainly drawn from the ENFSI community and their employers (the ENFSI Member Institutes) will benefit directly from the results that arise from the project. Nevertheless, forensic laboratories will not be the only organisations where their work will be enhanced. The benefits from the AFORE project will stretch well beyond the ENFSI community to include the police forces and court services across the EU (the users of forensic science). Forensic science continues to play an ever-increasing role in the investigation and prosecution of crime and the impact of global crime (terrorism, organised crime, people trafficking etc) means that forensic cooperation across international borders is of increasing significance. The EU Vision for European Forensic Science 2020 seeks to promote cooperation and information sharing among forensic science laboratories and between law enforcement stakeholders (the police and the judiciary) who use forensic science in different countries. Common forensic approaches mean that police operations in one country can confidently make use of forensic information generated in different countries. The same principle applies with the use of forensic information to support courtroom prosecutions. Thus, the AFORE project aims to make an Important contribution towards this wider European goal. The AFORE project has 8 formal beneficiaries (ENFSI eV as the Coordinator plus 7 other ENFSI Member organisations). Those organisations will provide people for the work package teams but, in addition, there are 33 more organisations (mostly ENFSI Members) that will also provide people for the teams. These further organisations will only require travel & subsistence (T&S) support from the EU grant for their employees to participate. This T&S money will only be managed by ENFSI, as the Coordinator. Overall, more than 100 people in total will be participating in the work package teams, employed by organisations spread across many countries (AT, AU, BE, CH, DE, EE, ES, FI, FR, GR, IE, IT, LT, LV, NL, NO, PL, PT, RU, SE, SI, TR, UK). Furthermore, consultation and training will engage yet further people and organisations from the ENFSI community and thus, the AFORE project will directly or indirectly see involvement from most EU Member States and several countries outside of the EU. 3.2. Specific objectives of the action 3.2.1. Specific objectives (expected outcomes) of the action (max 4000 characters) Define the specific objectives (correlated to the expected outcomes) of the action. For each specific objective, define appropriate indicators for measuring the progress of achievement, including an unit of measurement, baseline value and target value. The outcome is defined as the likely or achieved short-term and medium-term effect of an Action’s outputs. Please explain how the outcomes are expected to contribute to the general objective. The specific objectives for the AFORE project: Work Package 1 • To disseminate the AFORE results through a general dissemination conference for the European forensic community and stakeholders (target 50 people). Work Package 2 Development of a European model for the accreditation of crime scene investigation/evidence collection (challenging/important for the forensic process having a crucial effect on the subsequent laboratory work). • To survey ENFSI Members to identify relevant development needs. • To gather experience from organisations already accredited in this area through 2 study visits. • To prepare key documents: policy, best practice, guidance and various templates (available on ENFSI website for other organisations to use). 5 • To gain experience of implementing a quality management system in this area (one WP team will act as the pilot and the others will follow on behind). • To disseminate the results through 3 seminars for ENFSI Quality Managers and Internal Auditors, Crime Scene Investigators and Lead Assessors from National Accreditation Bodies (NABs) [target 20-30 people per event]. Further dissemination through ENFSI Scene of Crime Working Group events. Work Package 3 Training and guidance to European forensic laboratories related to the recent update to the international standard (ISO/IEC 17025:2017) through seminars/workshops. New challenging areas: risk assessment and method validation. • To train ENFSI Directors in “Accreditation as a Management Tool” (target 50+ people). • To train forensic Quality Managers in the “Implementation of the New ISO/IEC 17025:2017 Standard” (target 40 people). • To train forensic Quality Managers in the “Validation of Analytical, Human-based Methods and “Black Boxes” (2 separate events, targets 50 and 25 people). • To train forensic Quality Managers in the “Next Step in Laboratory Accreditation”. (target of 50 people for forensic laboratory and 25 for forensic medicine). • To make the planning and training materials available for further training events in the future. Work Package 4 Training to senior forensic practitioners as ‘technical experts’ to work alongside NABs when assessing forensic laboratories for accreditation. This is about building capacity as senior forensic scientists are in high demand (regular casework) and hence there must be a robust pool available covering relevant geographical areas, forensic disciplines and languages. The work will focus on areas that are demanding and showing fast growth. • To deliver 3 training courses in Estonia (each 5 days) under the supervision of EFSI-Tallinn in close cooperation with the Estonian Accreditation Centre (EAC). Target of 30 people per course in the areas: - Cybercrime (+ other associated areas, Digital Evidence Analysis, Forensic IT, Digital Forensic Technology) - Scene of Crime Investigation - Facial Image Forensic Analysis and Identification • To make the planning and training materials available for similar training events in the future. Work Package 5 Development and publication of new and updated/expanded Best Practice Manuals (BPMs) covering a wide range of different forensic disciplines. NABs are encouraged to take ENFSI BPMs into consideration when assessing forensic service providers for accreditation. The work will be achieved by bringing together groups of European forensic scientists (> 60 in total), who will collect and evaluate experience & knowledge and consult widely with the ENFSI EWGs to help achieve a true European consensus. • To produce a set of 7 BPMs using the ENFSI BPM template, covering forensic areas where the documents will have a significant impact (* New BPMs): - Digital Image Authentication * - Examination of Fibres - Examination of Gunshot residues (GSR) - Handwriting Examination - Voice Comparison * - Human Forensic DNA Profiling * - Examination of Glass • To provide unrestricted access to the BPMs through the ENFSI public web pages as well as producing printed copies for distribution. 6 3.3 Methodology (max 2000 characters) Outline the approach and methodology underpinning the activities of the action. Explain why they are the most suitable for achieving the action's objectives. The different Work packages will use different approaches / methodologies appropriate for achieving their specific outcomes and deliverables. Nevertheless, there are common areas that can be summarised: • Work Package Team Meetings for the exchange of information, brainstorming and planning. • Collecting published information. • Seeking views and feedback from the ENFSI community. • Liaison with outside organisations. • Review and evaluation of collected information. • Comparison of analytical and process methodology. • Consultation with specific ENFSI groups: QCC, EWGs, ENFSI Board, Membership. • Planning and delivering training / workshops / seminars / conferences / seminars. • Preparation of training presentations and training support documents. • Drafting documents (standards, best practice manuals, guidance, reports etc). • Publishing outputs (Printed items, electronic media, ENFSI website). Clearly, the range of methodologies applied will be different for each project activity. There are activities with very different scopes ranging from collecting together existing European forensic knowledge for Best Practice Manuals and standards through to delivering training to diverse groups of people. 7  PART 4 – DESCRIPTION OF WORK PACKAGES AND ACTIVITIES 4.1. Description of work packages Explanatory Notice In Part 4 describe in detail the activities that you will undertake in order to achieve the objectives you described in Part 3 of this document. This section is divided into work packages, i.e.: sets of activities leading to a specific outcome that you wish to produce. Any action will have a minimum of two work packages: Work package 1 with the management and coordination activities and Work package 2 with outputs/deliverables related to the objective(s) of the action. As many additional work packages as necessary can be introduced by copying Work package 2. The division should be logical and guided by the different identifiable output of an activity. Under each work package you should then enter an objective (expected outcome), list specific activities that you will undertake and list outputs and deliverables of the work package.  Work package 1 Work package 1: Management and Coordination of the Action What is "Work package 1"? Work package 1 is intended for all activities related to the general management and coordination of the action (meetings, coordination, project monitoring and evaluation, financial management) and all the activities which are cross cutting and therefore difficult to assign just to one specific work package. In such case, instead of splitting them across many work packages please enter and describe them in Work package 1. For this reason it has a different layout where you do not have to enter objectives and duration. Nevertheless this work package will have its own deliverables (e.g. final report, work plan, evaluation report) and outputs (e.g. meetings). I. Description of the work (activities) Please present a concise overview of the work in this work package in terms of planned activities. Please be specific, give a short name for each activity and number them (the same activities will have to be reproduced in the section III). 1.1 AFORE Project Kick-Off Meeting The AFORE Kick-Off Meeting will be held in January 2020. Local organisation to be supported by the ENFSI Secretariat (located in Wiesbaden DE). The meeting will be hosted by the National Criminal Investigation Service, Forensic Science Department, Oslo, NO (NCIS-Oslo), an ENFSI Member organisation. 1.2 Project Manager Monitoring Project Manager monitoring progress of Work Packages (WP2 to WP5) through regular communications with activity teams, meetings and internal reporting mechanisms. 1.3 Mid-Term Technical Progress Report Project Manager prepares mid-term AFORE technical progress report for EC. 1.4 Final Technical Report Project Manager prepares final AFORE technical report for EC. 8 1.5 Pre-Financing Arrangements Project Finance Team receive pre-financing from the EC and distribute to beneficiaries, as appropriate. 1.6 Finance Administration Tasks Project Finance Team provide ongoing budget administration services to the Work Package teams (budget distribution, invoice payment, travel & subsistence payment, collecting and archiving financial documents etc). 1.7 Finance Management Tasks Project Finance Team monitor and analyse the AFORE budget spend against project plan, monitor cash-flow and undertake forward financial planning. 1.8 Final Finance Statement Project Finance Team prepares the final AFORE finance statement for the EC. 1.9 AFORE Dissemination Event The AFORE Dissemination Event will be held in November 2021. Local organisation to be supported by the ENFSI Secretariat (located in Wiesbaden DE). The meeting will be hosted by an ENFSI Member organisation (to be selected at a later date). II. Expected outputs (incl. deliverables) Outputs are the products, capital goods and services which result from an Action’s activities. Deliverables are outputs which can be delivered to the Commission printed on paper or in a digital format. Limit the number of outputs and deliverables, do not include minor sub-items or internal working papers. Examples of outputs (excl. deliverables) and deliverables for work package 1: ▪ Outputs (excl. deliverables) – kick-off meetings, coordination meetings, steering committees ▪ Deliverables – Mid-term progress report in case of project duration 24 months, any other report; minutes, agreements. II.a. Expected output(s) (excl. deliverables) of this work package Output Output (a) Explanation (b) No. 1.1 Work Package Teams, Project Kick-Off Meeting at the very start of the project Manager, Project Finance Team will implementation will ensure that all parties have achieve a common understanding on a shared understanding of the project project implementation. administration and how the work will be monitored. 1.2 Project management tasks Monitoring Work Packages (WP2 to WP5) by (knowledge of project progress). Project Manager for progress against project plan will involve regular communication with the activity teams, internal reporting mechanisms and meetings, as appropriate. Support to activity teams to maintain work on track. 1.4 Final AFORE technical report for EC. A final technical report describing the project achievements, for submission to the EC. 1.5 Pre-financing budget collected from Project Finance Team will receive pre-financing EC. from the EC and distribute to beneficiaries, as appropriate. 1.6 Finance administration tasks Project Finance Team will provide budget (various). ongoing administration services to the Work Package teams (budget admin, invoice payment, travel & subsistence payment, collecting and archiving financial documents etc). 9 1.7 Finance management tasks (various) Project Finance Team will monitor and analyse the AFORE budget spend against project plan, monitor cash-flow and undertake forward financial planning. 1.8 Final AFORE finance statement for EC A final financial report describing the budget spending, for submission to the EC. 1.9 AFORE Dissemination Event The dissemination event will share the AFORE project results with the European forensic community. It will be hosted by an ENFSI Member organisation (yet to be selected) with the support of the ENFSI Secretariat. Please list outputs produced under this work package: (a) be specific as to the scope and level of ambition, therefore use a quantitative description where applicable, (e.g. X meetings organised with X participants each) (b) please add here additional information which would help the evaluator to understand the characteristics/scope/level of ambition of the output(s). II.b. Expected deliverable(s) of this work package Deliverable Deliverable name/type (a) Format (b) Language (c) Months of No. implementation (d) 1.3 (D1.1) Mid-term AFORE technical Electronic ENG M11-M13 progress report for EC. Please list the deliverables produced under this work package. (a) the type/name of deliverable should be self-explanatory (b) the format could be: printed and/or electronic (downloadable), the approx. number of pages (c) please specify each language in which the deliverable will be available (d) specify the month in which the deliverables will be actually completed. Month 1 marks the start of the action, and all deadlines should be relative to this starting date. III. Distribution of activities to each Applicant/Co-applicant in this work package ✓ Establish a clear list of the activities described above indicating which activity is performed by which Applicant/Co- applicant. Applicant/Co- Effort in Activity No. Name of the activity applicant Man-Days 1.1 AFORE Project Kick-Off Meeting BKA-Wiesbaden 15 DE, EFSI-Tallinn EE, NCIS-Oslo NO 1.2 Project Manager Monitoring EFSI-Tallinn EE 40 1.3 Mid-Term Technical Progress Report EFSI-Tallinn EE 10 1.4 Final Technical Report EFSI-Tallinn EE 20 1.5 Pre-Financing Arrangements BKA-Wiesbaden 1 DE 1.6 Finance Administration Tasks BKA-Wiesbaden 99 DE 1.7 Finance Management Tasks BKA-Wiesbaden 47 DE 10  1.8 Final Finance Statement BKA-Wiesbaden 5 DE 1.9 AFORE Dissemination Event BKA-Wiesbaden 15 DE, EFSI-Tallinn EE, ENFSI DE IV. Sub-contracting Indicate which activities will be sub-contracted and explain the reasons for sub-contracting (as opposed to the direct implementation by the applicant / co-applicant) (if any). Purchase of goods or services necessary for the implementation of activities by the applicant / co-applicant should not be considered sub-contracting. In principle, the applicant and co-applicant should have the capacity to carry out the activities of the action. Nevertheless, in some cases sub-contracting of the implementation of certain activities might be justified. The core action management functions cannot be sub-contracted under any circumstances. Some of the financial administration work (e.g. processing reimbursement claims for travel & subsistence) will be sub-contracted by the Coordinator to a supplier that regularly provides such services to BKA-Wiesbaden. This will be for a total of 52 man-days (416 hours) over the 2-year AFORE implementation period. The work will be conducted by individuals attending the offices of the ENFSI Secretariat and under the direct supervision of the staff in the ENFSI Secretariat. The sub- contractor will only proceed with reimbursement once the claims have been checked by the ENFSI Secretariat against the budget plan. The sub-contracting of this work is to supplement the administrative resource already available in the ENFSI Secretariat. It takes into account the fact that the beneficiaries will not receive any pre- financing for travel and subsistence (T&S) and grant money for T&S will only be released on the basis of reimbursement. Thus, the total AFORE T&S budget will be administered centrally by the Coordinator (ENFSI).  Work package 2 Work package: 2 ACCESS Duration in months: 36 Name of the Applicant/Co-applicant leading this work package (if applicable): National Bureau of Investigation Forensic Laboratory (NBIFL-Vantaa), Finland I. Objective(s) of this work package (expected outcome) The status of accreditation of crime scene investigation has been recognized by the Council of the European Union in their Conclusions and Action Plan on the European Forensic Science Area 2020. Crime scene investigation and evidence collection play an important role in the forensic process and have a crucial effect on further forensic work carried out in the laboratory. In Europe, there are only a few forensic service providers that have crime scene investigation in their scope of accreditation. The development of an accredited quality management system is essential to provide credibility for crime scene investigation. By means of accreditation, forensic service providers can address the competence and reinforce the confidence for court proceedings. A survey will be carried out to ENFSI Members and Associate Members that do not have accreditation for crime scene investigation, to help understand the areas that need to be developed in their quality management systems with respect to the ISO 17020 standard. A survey will be sent to aforementioned forensic service providers. In order to set up a quality management system for crime scene investigation, it will be necessary to strengthen the awareness and knowledge of the quality standards and forensic guidelines. Therefore, 11 two seminars (including workshops) will be organized for crime scene investigators, quality managers and internal auditors. Further, crime scene investigation is a relatively new area to be assessed by the National Accreditation Bodies (NABs). Thus, The European Co-Operation for Accreditation (EA) will be provided with a seminar to increase the awareness of crime scene investigation processes. The target number of people (e.g. lead assessors) involved in each event will be 20-35. The Work Package Team Members will deepen their understanding of an accredited quality management system for crime scene investigation by conducting two study visits to accredited forensic service providers. The aim of these study visits will be to learn good practice on planning and implementing a quality management system in terms of ISO 17020. A European model for the accreditation of crime scene investigation will be created and a Best Practice Manual (BPM) will be developed according to ISO 17020. One of the Work Package Team organizations will be selected as the piloting organization and all the other Team Member organizations will support the pilot organization in setting up the quality management system with the aim of making maximum progress towards accreditation. The other Team Member organizations will follow on behind the pilot organization to set up their own quality management systems, aiming to make as much progress as possible during the implementation period. At the end of the project the status of quality management systems will be evaluated. The project will share information and provide presentations on the progress and the results at the ENFSI Scene of Crime Steering Group meetings and Working Group Annual Business meetings. The results of the work will be published on ENFSI internal website on the Europol Platform for Experts (EPE). Moreover, the project will produce different types of model documents (e.g. a policy document, guidance documents and a Best Practice Manual) and training materials, which will be available when an ENFSI Member and Associate Member organizations wishes to set up a quality management system for crime scene investigation in the future. Thus, as short-term beneficiaries, the Work Package Team Member organizations will have the opportunity to utilize the outputs of the study visits, training seminars and model documents in their quality management system, helping to speed up the initial phases of implementing a quality system. The same resources will be available to the wider ENFSI community towards the end of the AFORE implementation. The long-term beneficiaries will be those people and organizations that will gain advantage from the strengthened credibility, transparency and confidence given to forensic science when used in policing work and in court proceedings. Objectives: • to create a European model for accreditation of crime scene investigation processes to meet the requirements of ISO 17020 • to support the team member organizations in the process of developing a quality management system for crime scene investigation • to support and promote the pilot organization to proceed towards accreditation in crime scene investigation processes • to promote awareness of quality standards and accreditation issues in the ENFSI Scene of Crime Working Group • to promote awareness of crime scene investigation processes to the European Co-Operation for Accreditation (EA) • to demonstrate to the police organizations the importance of a quality management system in crime scene investigation 12 II. Description of the work (activities) Please present a concise overview of the work in this work package in terms of planned activities to achieve the objectives of this work package. Please be specific, give a short name for each activity and number them (the same activities will have to be reproduced in the section IV). 2.1 Project management and detailed planning • project meetings • project plan • project reporting 2.2 Education and training • training sessions of ISO 17020, ISO 21043, ILAC G19 and ENFSI Scenes of Crime Examination Best Practice Manual to organizations carrying out crime scene investigations • training session to the European Co-operation for Accreditation (EA) to familiarize the processes of crime scene investigation • training sessions to internal auditors • training sessions to quality managers • training sessions to managers of accreditation process, benefits and challenges of accreditation 2.3 Identification and description of the processes of crime scene investigation • undertaking initial actions at the crime scene • developing a scene of crime investigation strategy • undertaking scene of crime investigation • assessing, interpreting and reporting crime scene findings 2.4 Elements of Quality Management System • general requirements (e.g. impartiality, independence) • structural requirements • resource requirements (e.g. personnel, equipment) • information processing and security requirements • process requirements (e.g. methods, instructions, quality assurance procedures, proficiency tests, reports, complaints) • management system requirements (e.g. internal audits. management reviews) 2.5 Survey on the level of quality management system of organizations carrying out crime scene investigation • carry out a survey to ENFSI members and ENFSI associate members to find out the content of the current quality system and the possible gaps between the requirements of ISO 17020 • a webropol survey • analysis and conclusion of the results of the survey 2.6 Communication • information e.g. to ENFSI Scene of Crime Steering and Working Group, ENFSI members and associate members, other WPs and necessary parties on the progress of WP2 2.7 Dissemination and support • to support to team member organizations in the process of setting up a quality management system to crime scene investigation • to provide evaluation of a quality management system of crime scene investigation to team member organizations • to provide evaluation of quality documents prepared by the project team 2.8 Study visits • visits to organizations having accreditation of crime scene investigation (e.g. The Netherlands, UK) 2.9 Best Practice Manual • to develop a Best Practice Manual for achieving accreditation to ISO 17020 in the process of crime scene investigation 13 III. Expected outputs (incl. deliverables) Outputs are the products, capital goods and services which result from an Action’s activities. Deliverables are outputs which can be delivered to the Commission printed on paper or in a digital format. Limit the number of outputs and deliverables, do not include minor sub-items or internal working papers. Examples of outputs (excl. deliverables) and deliverables for work package 0: ▪ Outputs (excl. deliverables) – kick-off meetings, coordination meetings, steering committees ▪ Deliverables – report, minutes, agreements III.a. Expected output(s) (excl. deliverables) of this work package Output No. Output (a) Explanation (b) 2.1 Detailed planning To draw up a detailed project plan in • altogether 10 project meetings of which 4 as collaboration with team members for videoconferences identifying needed tasks involved in • a project plan the activities • project reports 2.2 Education and training (1) Three-day seminar on ISO 17020, ISO 21043, To provide to team members, crime ILAC G19, ENFSI Scenes of Crime Examination scene investigators, quality Best Practise Manual and good practices how to managers, internal auditors and implement the requirements of ISO 17020 to managers quality system of crime scene investigation: • awareness and knowledge of the requirements of the standards • 32 participants (trainees and trainers) (ISO 17020, ISO 21043) and the • 20 hours of training ILACG19 guideline and ENFSI • team members, crime scene investigators, Scenes of Crime Examination Best quality managers and internal auditors are trained Practice Manual (appr. 27) • increase understanding how to • in Poland interpret aforementioned • in M5 (May 2020) standards to crime scene investigation processes • increase understanding how to utilize aforementioned standards in setting up and maintaining quality management system • share good practices in implementing the standard ISO 17020 to crime scene investigation processes • support to set up a quality management system • awareness of accreditation process • share experiences of benefits and challenges of accreditation (2) Two-day seminar on ISO 17020 to internal To provide to internal auditors auditors • awareness of the role of internal • 23 participants (trainees and trainers) audits in a quality management • 16 hours of training system • appr. 19 internal auditors are trained • good practices how to carry out • in Finland internal audits according to ISO • in M14 (February 2021) 17020 • support for planning internal audits, reporting the findings of 14  internal audits and the follow-up procedures of non-conformities (3) One-day seminar to the European Co- To provide to lead assessors of Operation for Accreditation (EA) on crime scene accreditation bodies investigation processes • an overview on crime scene • appr. 20 lead assessors (in the EA annual investigation processes meeting) • increase awareness of crime • 4 hours of training scene investigation processes • appr. 20 lead assessors of the accreditation • increase understanding of the bodies are trained field to be assessed • 2 crime scene officers (team members) give presentations to lead assessors on crime scene investigation • in the EA member state • in M21 (September 2021) 2.3 Identification and description of the process of To provide a policy and guidance crime scene investigation document to team members, ENFSI members and associate members in preparation of quality manual and other quality documents to meet the requirements of ISO 17020. 2.4 Elements of Quality Management System To provide guidance document to team members, ENFSI members and associate members in preparation of quality manual and other quality documents to meet the requirements of ISO 17020. 2.5 Survey on the level of quality management system To provide the results of the survey of organizations carrying out crime scene how their current quality investigation management system meets the requirements of ISO 17020 to team members, ENFSI members and associate members (which do not have accreditation on crime scene investigation). 2.6 Communication To collect information and point of views from ENFSI Scene of Crime Working Group, ENFSI members and associate members and to share information on the progress and results of the Work Package on Europol Platform for Experts (EPE). 2.7 Dissemination and support To provide to team member • support/evaluation visits organizations • 2 days visits • support in setting up a quality • 2 experts involved/visit system to crime scene investigation • evaluation of quality management system of crime scene investigation • evaluation of quality documents prepared by the project team 15  2.8 Study visits To get experience of how the • study visits to 2 organizations which have accredited quality management accreditation on crime scene investigation system of crime scene investigation • 9 team members involved was planned and implemented. • 2 days study visits • in M3 and M10 (March and October 2020) 2.9 Best Practice Manual To develop a Best Practice Manual how to achieve accreditation to ISO 17020 to the process of crime scene investigation Please list outputs produced under this work package: (a) be specific as to the scope and level of ambition, therefore use a quantitative description where applicable (e.g. X regional seminars organised with X participants each, X hours of training (who was trained, where)) (b) please add here additional information which would help the evaluator to understand the characteristics/scope/level of ambition of the output(s) III.b. Expected deliverable(s) of this work package Deliverable Deliverable name/type (a) Format (b) Language (c) Beneficiaries (d) Months of No. implementation (e) All 2.1 (D2.1) Final report Electronic English Deliverables: M36 Forensic experts, European 2.3 (D2.2) Policy Document Electronic English M36 Accreditation, National Accreditation Bodies, 2.9 (D2.3) Best Practise Manual Electronic English Law M36 enforcement, Lawyers, Judges Please list the deliverables produced under this work package. (a) the type/name of deliverable should be self-explanatory and could be: a publication (flyer / brochure / working paper / article / press release / slides / CD), website / web-tool, etc. (b) indicate the format (printed / electronic), the approximate number of pages and copies of a publication (c) specify each language in which the deliverable will be available (d) indicate the specific short / medium / long term beneficiaries for each deliverable (e) specify the month in which the deliverables will be actually completed. Month 1 marks the start of the action, and all deadlines should be relative to this starting date. IV. Distribution of activities to each Applicant/Co-applicant in this work package Establish a clear list of the activities described above indicating which activity is performed by which Applicant/Co-applicant. Applicant/Co- Effort in Activity No. Name of the activity applicant Man-Days 2.1 Project management and detailed planning NBIFL-Vantaa FI 200 2.2 Education and training “TBA” 105 2.3 Identification and description of the processes of NCIS-Oslo NO 35 crime scene investigation 2.4 Elements of Quality Management System “TBA” 62 2.5 Survey on the level of Quality Management “TBA” 35 System of organisations carrying out crime scene 16  investigation 2.6 Communication NBIFL-Vantaa FI 50 2.7 Dissemination and support NBIFL-Vantaa FI 50 2.8 Study visits NBIFL-Vantaa FI 50 2.9 Best Practice Manual NBIFL-Vantaa FI 110 V. Travels If the costs for travel and subsistence (B.1+B.2) as presented in Part A, point 3 Budget of the application exceed 15% of the total costs, you should provide detailed information on the nature and objectives of each trip, its relevance to the project, location (EU/non-EU), number of participants. Objective, nature and Applicant/Co- Number of Location Trip No. DSA Units relevance to the project applicant; participants; (EU/non-EU) T.2.1 Work Package Team ENFSI 7 EU 19.5 Meeting 1 (Jan 2020) T.2.2 Study visit (April 2020) ENFSI 8 EU or non-EU 14 T.2.3 Work Package Team ENFSI 11 EU 19.5 Meeting 3 (May 2020) T.2.4 Training Event, ENFSI 30 EU 104 Accreditation of crime scene investigation, (May 2020) T.2.5 Study visit (October ENFSI 8 EU or non-EU 14 2020) T.2.6 Work Package Team ENFSI 8 EU 14 Meeting 5 (November 2020) T.2.7 Training Event, ENFSI 22 EU 55 Implementation of internal audits to crime scene investigation (February 2021) T.2.8 Work Package Team ENFSI 9 EU 15.5 Meeting 7 (March 2021) T.2.9 Work Package Team ENFSI 7 EU 12.5 Meeting 9 (August 2021) T.2.10 Evaluation visit 1 ENFSI 2 EU or non-EU 4 (August 2021) T.2.11 Training Event, ENFSI 2 EU or non-EU 3 Introduction to Crime Scene Investigation Processes (September 2021) 17  T.2.12 Evaluation visit 2 ENFSI 2 EU or non-EU 4 (September 2021) T.2.13 Evaluation visit 3 ENFSI 2 EU 5 (October 2021) T.2.14 Work Package Team ENFSI 7 EU 19.5 Meeting 10 (November 2021) VI. Sub-contracting Indicate which activities will be sub-contracted and explain the reasons for sub-contracting (as opposed to the direct implementation by the applicant / co-applicant) (if any). Purchase of goods or services necessary for the implementation of activities by the applicant / co-applicant should not be considered sub-contracting. In principle, the applicant and co-applicant should have the capacity to carry out the activities of the action. Nevertheless, in some cases sub-contracting of the implementation of certain activities might be justified. No sub-contracting in Work Package 2. VII. Equipment Describe and list the equipment to be purchased under this WP. No equipment to be purchased in Work Package 2 Per equipment item define in the boxes below which is the depreciation method to be applied: [insert name/type of equipment] ☐ The depreciation costs of equipment, in accordance with international accounting standards and the beneficiary’s usual accounting practices ☐ The full cost of purchase of equipment is eligible1 [insert name/type of equipment] ☐ The depreciation costs of equipment, in accordance with international accounting standards and the beneficiary’s usual accounting practices ☐ The full cost of purchase of equipment is eligible1 …. 18   Work package 3 Work package: Training Forensic Personnel in Accreditation Matters [Give a name to your work package] Duration in months: 36 Name of the Applicant/Co-applicant leading this work package (if applicable): National Forensic Centre (NFC-Linkoping), Sweden I. Objective(s) of this work package (expected outcome) The field of quality and compliance with international standards are issues of great importance in forensic laboratories but, it is not always self-evident how to approach these matters in a constructive manner. Quality is to be considered the backbone of forensic science since all the examination procedures, results and interpretations are intended to be used as evidence in court procedures. This Work Package will deliver five training events for forensic personnel across a broad range of topics related to accreditation and validation. The training is aimed at forensic practitioners, senior managers of forensic organisations, quality managers and National Accreditation Bodies (NABs). The intention is to provide knowledge and shared experience to help facilitate more organisations moving towards accreditation and increasing accreditation scope. The range of training topics are as follows: Accreditation as a Management Tool The Directors of the ENFSI Member organisations will be trained in how to use accreditation as a management tool to monitor and improve the organisation’s operational delivery, in order to meet customer requests (law enforcement agencies). A fundamental question is whether quality and management systems are hurdles to overcome or are a way to support structured common sense in organisations? For an organisation to be aware of quality issues and to apply them in its daily tasks, the managers need to be supportive and actively involved in the work from a quality viewpoint. Once this process is underway, managers find that almost all decisions made in an organisation can affect the quality of the “product” delivered to customers. All managers need to understand what management systems can bring to an organisation and avoid an approach that quality is something handled by the ‘quality team’ and embrace the idea that quality is a useful management tool. During the seminar the managers will have the opportunity to explore how management review, external assessments, internal audits, risk assessments etc can be of great importance as management tools. Implementation of the New ISO/IEC 17025:2017 Standard in Forensic Laboratories The new ISO/IEC 17025:2017 international standard is similar to the older version (ISO/IEC 17025:2005) but there are also significant differences that can be a challenge for forensic organisations when adapting their management systems to the new requirements. These new requirements include the need to do risk assessments of the business/work performed and to use decision rules when relevant. Thus, forensic personnel are to be trained in urgent and essential quality topics concerning the implementation of the new ISO 17025:2017 standard within the forensic community. To support the forensic organisations in complying with the ISO/IEC 17025:2017 there will be a training seminar in order to learn from practical examples and also to receive input from National Accreditation Bodies (NABs) in Europe, through the European Co-operation for Accreditation (EA). 19 Validation of Analytical Human Based Methods and “Black Boxes” (This Training Seminar/Workshop will be delivered on two occasions) Forensic science is continuously developing, as techniques advance and new applications in forensic science arise. How can forensic organisations prove that the methods and procedures that are being implemented are working as intended? This is through the process of “validation”. There are several different aspects that need to be considered when validating a method or procedure, which are heavily influenced by the breadth of scope of the specific method/procedure. There are basic features to a validation process and then there are issues that might not be covered by existing publications on validations which usually focus on analytical methods. However, there is an ENFSI document “Guidelines for the Single Laboratory Validation of Instrumental and Human Based Methods in Forensic Science” that will be considered in planning the seminars on validation. The seminars in this part of the Work Package are to provide an understanding of the basic features of validation but will also explore the challenges when validating comparative methods, interpretation procedures and “black box techniques”. Technical validation in combination with the competence of the forensic practitioner will also be considered. Next Step in Laboratory Accreditation Many forensic organisations have achieved accreditation to the ISO/IEC 17025 and/or ISO 17020 standards in various disciplines. Further, it is mandatory to be accredited for fingerprint and DNA work, according with Council Decision 2009/905/JHA. In addition, accreditation (or moves towards accreditation) are important criteria for being accepted for ENFSI Membership. So, what is the next step in laboratory accreditation for forensic organisations? With the current level of maturity in laboratory accreditation, how can organisations strive for continuous improvement in their daily work in effective and efficient ways? How can current management systems be made easier to manage and simplified for all personnel? For example, the merging of different management systems into one will be discussed and good examples will be presented at the seminar. Most organisations start with quite a limited extent for accreditation scope, covering one or two methods and/or standard operational procedures (SOPs). This does not usually reflect the full scope of activities covered by an organisation this will lead to discussions and a workshop on enlarging the scope of accreditation. As already indicated, the activities of forensic organisations are continuously changing through new methodologies and new item types being encountered as seized material. Non-routine methods might be used if the customer has a requirement and the relevant competence is available in the forensic organisation. How can this be included within the scope of accreditation? When the circumstances change, this requires the possibility of having a flexible scope e.g. new drugs arise or there is a need to change a procedure to extract a substance from a new matrix. Flexible accreditation is a very useful procedure whereby the accredited organisation has the possibility to enlarge the scope of accreditation between assessments done by the NAB. Some forensic organisations also other special quality challenges, as follows: Multi-site accreditation; Multi-discipline accreditation; Implementation of ISO 21043. Some European forensic organisations (25 out of the 63 ENFSI Members) also have the area of forensic medicine within their scope of activities. Therefore, there are additional questions about which ISO-standard is appropriate in this area. Can an autopsy be accredited as “sampling”? And, how can validation be handled? Representatives from the European cooperation for accreditation will be invited to take part in the exploration of how to handle accreditation issues in the field of forensic medicine. ------------------ All the training activities to be delivered in Work Package 3 are intended to make it easier for organisations to implement effective management systems that understand the possibilities that arise from compliance with international standards e.g. ISO/IEC 17025:2017. The key purpose for 20 encouraging forensic organisations to achieve accreditation (and extend the scope of their current accreditation), is to achieve robust procedures/methods performed by competent forensic practitioners. This will deliver high quality results and statements for law enforcement investigation/intelligence that can also be used in the court. Law enforcement agencies and the courts rely on receiving results/statements with a sound audit trail that can withstand scrutiny. II. Description of the work (activities) Please present a concise overview of the work in this work package in terms of planned activities to achieve the objectives of this work package. Please be specific, give a short name for each activity and number them (the same activities will have to be reproduced in the section IV). 3.1 Planning meeting to establish the final scope of the training seminar concerning the implementation of the new ISO 17025:20017 in forensic laboratories. There will be a focus on handling of risk assessment concept. 3.2 Preparation phase for the team to produce training material and presentations to facilitate the training seminar. European Co-operation for Accreditation (EA) will be invited as speakers and as participants. 3.3 Training seminar for quality managers in order to support the implementation of the new ISO 17025:2017. This is done by presentations, practical workshops and exchange of experience. 3.4 Writing a summary of the planning and performance of the seminar focusing on ISO 17025:2017. Also identifying issues that could be put forward to European Cooperation for Accreditation Laboratory Committee Technical Network on Forensics (EA LC TN Forensics). 3.5 Planning meeting to establish the final scope of the training on validation in the forensic science areas of expertise. This will include general concept of validation, validation of analytical and human- based methods/procedures as well as addressing the challenge to validate “black box-technology”. The last part refers to the new systems that use different algorithms to produce e.g. comparisons of patterns. 3.6 Preparation phase for the team to produce training material and presentations to facilitate the training seminar. 3.7 Training seminar (workshop) for personnel involved in validation processes. The areas that are to be addressed are described in 3.5. 3.8 Writing a summary of the planning and performance of the first seminar on the topic of validation. 3.9 During the seminar (see 3.7) there will be questions raised and the aim is collect these and study them in order to use the issued raised as a platform for the planning meeting for the second seminar on validation. 3.10 Planning meeting to establish the final scope of the second /“follow-up” training on validation in the forensic science areas of expertise. The issues collected in 3.9 will be considered during this planning stage. 3.11 Preparation phase for the team to produce training material and presentations to facilitate the training seminar. 3.12 Training seminar(workshop) on the topic of validation. This is intended to address remaining issues after the first seminar on validation or topics that have been collected during the phase of 3.9. 3.13 Writing a summary of the planning and performance of the second seminar on the topic of validation. 3.14 Planning meeting to establish the final scope of the agenda to the seminar on “Accreditation as a 21 management tool”. The participants at the seminar is planned to be the ENFSI representatives, which is the directors of the ENFSI member organisations. 3.15 Preparation phase for the team to produce training material and presentations to facilitate the training seminar. 3.16 Seminar on the topic of “Accreditation as a management tool”. This will include presentations and workshops. 3.17 Writing a summary of the planning and performance of the second seminar on the topic of accreditation as a management tool. 3.18 Planning meeting to establish the final scope of the agenda to the seminar on “Next step in laboratory accreditation”. The aim is to have one day on laboratory accreditation and one half-day on accreditation for forensic medicine. 3.19 Preparation phase for the team to produce training material and presentations to facilitate the training seminar. European Co-operation for Accreditation (EA) will be invited as speakers and participants. 3.20 Seminar on the topic of “Next step in laboratory accreditation”. This might address issues such as flexible accreditation, enlarging the scope of accreditation and multisite accreditation. 3.21 Writing a summary of the planning and performance of seminar in 3.20. 3.22 Writing a final document to report the activities in the work package and also the remaining issues that need to be addressed within ENFSI and probably also with EA. 3.23 End of the activities in Work Package 3. III. Expected outputs (incl. deliverables) Outputs are the products, capital goods and services which result from an Action’s activities. Deliverables are outputs which can be delivered to the Commission printed on paper or in a digital format. Limit the number of outputs and deliverables, do not include minor sub-items or internal working papers. Examples of outputs (excl. deliverables) and deliverables for work package 0: ▪ Outputs (excl. deliverables) – kick-off meetings, coordination meetings, steering committees ▪ Deliverables – report, minutes, agreements III.a. Expected output(s) (excl. deliverables) of this work package Output No. Output (a) Explanation (b) 3.1 The planning meeting will have 5 participants and Setting the agenda and defining the will take to 2 days excluding travel. scope of the different sections of the seminar. Disseminate the tasks among the team. 3.3 The seminar will be a 2 day activity with 16 hours The training will be a mix of training for 40 participants. presentations and workshops with exchange of experience. 3.5 The planning meeting will have 5 participants and Setting the agenda and defining the will take to 2 days excluding travel. scope of the different sections of the seminar. Disseminate the tasks among the team. 22  3.7 The first seminar on validation will be a 1-day The training will be a mix of activity with 8 hours training for 50 participants. presentations and workshops with (In conjunction will ENFSI Quality and Competence exchange of experience. liaison group meeting 2020) 3.10 The planning meeting will have 5 participants and Setting the agenda and defining the will take to 1 day excluding travel. scope of the different sections of the seminar. The agenda will take upcoming issues from the first seminar on validation into account. Disseminate the tasks among the team. 3.12 The second seminar on validation will be 1,5 days The training will be a mix of activity with 12 hours training for 25 participants. presentations and workshops with exchange of experience. 3.14 The planning meeting will have 3 participants and Setting the agenda and defining the will take to 2 days excluding travel. scope of the different sections of the seminar. Disseminate the tasks among the team. 3.16 The seminar on Accreditation as a management The training will be a mix of tool will be a 1 day activity with 8 hours training presentations and workshops with for 50 participants. (In conjunction with the ENFSI exchange of experience annual Meeting 2020) 3.18 The planning meeting will have 3 participants and Setting the agenda and defining the will take to 2 days excluding travel. scope of the different sections of the seminar. Disseminate the tasks among the team. 3.20 The seminar on next step in laboratory The training will be a mix of accreditation will be a 1 day activity with 8 hours presentations and workshops with training for 50 participants focusing on laboratory exchange of experience. The seminar activities. The seminar will continue with forensic will be start with the next step in medicine that might have a smaller audience. 1 laboratory accreditation and then day training for 4 hours for 20 participants. (In continue with addressing quality conjunction will ENFSI Quality and Competence issues in forensic medicine. European liaison group meeting 2021) Co-operation for Accreditation (EA) will be invited as presenters and participants. Please list outputs produced under this work package: (a) be specific as to the scope and level of ambition, therefore use a quantitative description where applicable (e.g. X regional seminars organised with X participants each, X hours of training (who was trained, where)) (b) please add here additional information which would help the evaluator to understand the characteristics/scope/level of ambition of the output(s) III.b. Expected deliverable(s) of this work package Deliverable Deliverable name/type (a) Format (b) Language (c) Beneficiaries (d) Months of No. implementation (e) 3.4 (D3.1) Summary report Electronic, English All M6 2 pages Deliverables: Forensic experts, 3.8 (D3.2) Summary report Electronic, English M20 European 2 pages Accreditation, National 3.13 (D3.3) Summary report Electronic, English Accreditation M26 23  2-3 pages Bodies, Law 3.17 (D3.4) Summary report Electronic, English enforcement, M36 Lawyers, 2 pages Judges 3.21 (D3.5) Summary report Electronic, English M36 2 pages 3.22 (D3.6) Report Electronic, English M36 4 pages Please list the deliverables produced under this work package. (a) the type/name of deliverable should be self-explanatory and could be: a publication (flyer / brochure / working paper / article / press release / slides / CD), website / web-tool, etc. (b) indicate the format (printed / electronic), the approximate number of pages and copies of a publication (c) specify each language in which the deliverable will be available (d) indicate the specific short / medium / long term beneficiaries for each deliverable (e) specify the month in which the deliverables will be actually completed. Month 1 marks the start of the action, and all deadlines should be relative to this starting date. IV. Distribution of activities to each Applicant/Co-applicant in this work package Establish a clear list of the activities described above indicating which activity is performed by which Applicant/Co-applicant. Applicant/Co- Effort in Activity No. Name of the activity applicant Man-Days 3.1 Planning meeting NCIS-Oslo NO 5 SFSB-Riga LV 8 NFC-Linkoping SE 7 3.2 Preparatory phase NCIS-Oslo NO 5 SFSB-Riga LV 10 NFC-Linkoping SE 10 3.3 Seminar NCIS-Oslo NO 4 SFSB-Riga LV 8 NFC-Linkoping SE 8 3.4 Summery NCIS-Oslo NO 2 SFSB-Riga LV 2 NFC-Linkoping SE 2 3.5 Planning meeting IFR-Krakow PL 13 NBIFL-Vantaa FI 4 3.6 Preparatory phase IFR-Krakow PL 15 NBIFL-Vantaa FI 5 3.7 Seminar IFR-Krakow PL 6 NBIFL-Vantaa FI 2 3.8 Summary IFR-Krakow PL 4 NBIFL-Vantaa FI 1 3.9 Collation of feed-back and raised issues IFR-Krakow PL 3 NBIFL-Vantaa FI 1 NFC-Linkoping SE 1 24  3.10 Planning meeting IFR-Krakow PL 6 NBIFL-Vantaa FI 2 3.11 Preparatory phase IFR-Krakow PL 9 NBIFL-Vantaa FI 3 3.12 Seminar IFR-Krakow PL 9 NBIFL-Vantaa FI 3 3.13 Summary IFR-Krakow PL 4 NBIFL-Vantaa FI 1 NFC-Linkoping SE 1 3.14 Planning meeting NFI-The Hague NL 3 FSI-Dublin IE 3 NFC-Linkoping SE 4 3.15 Preparatory phase NFI-The Hague NL 5 FSI-Dublin IE 5 NFC-Linkoping SE 5 3.16 Seminar NFI-The Hague NL 2 FSI-Dublin IE 2 NFC-Linkoping SE 2 3.17 Summary NFI-The Hague NL 1 FSI-Dublin IE 1 NFC-Linkoping SE 2 3.18 Planning meeting NFI-The Hague NL 3 NFC-Linkoping SE 7 3.19 Preparatory phase NFI-The Hague NL 4 NFC-Linkoping SE 8 3.20 Seminar NFI-The Hague NL 4 NFC-Linkoping SE 8 3.21 Summary NFI-The Hague NL 1 NFC-Linkoping SE 3 3.22 Report NCIS-Oslo NO 2 IFR-Krakow PL 2 NFI-The Hague NL 2 NFC-Linkoping SE 5 3.23 End of Work package 3 activities V. Travels If the costs for travel and subsistence (B.1+B.2) as presented in Part A, point 3 Budget of the application exceed 15% of the total costs, you should provide detailed information on the nature and objectives of each trip, its relevance to the project, location (EU/non-EU), number of participants. Objective, nature and Applicant/Co- Number of Location Trip No. DSA Units relevance to the project applicant; participants; (EU/non-EU) T.3.1 Team A Planning ENFSI 5 Non-EU 12 Meeting (Jan/Feb 2020) 25  T.3.2 Team C Planning ENFSI 3 EU 6 Meeting (Jan/Feb 2020) T.3.3 Seminar: ENFSI 45 EU or non-EU 145 Implementation of New ISO/IEC 17025:2017 Standard in Forensic Laboratories. (April-May 2020) T.3.4 Team B Planning ENFSI 5 EU or non-EU 12 Meeting 1 (April 2020) T.3.5 Seminar: ENFSI 58 EU 116 Accreditation as a Management Tool (May/June 2020) T.3.6 Seminar (First): ENFSI 55 EU or non-EU 112.5 Validation of Analytical human Based Methods and “Black-Boxes”. (Sept/Oct/Nov 2020) T.3.7 Team B Planning ENFSI 5 EU 4 meeting 2 (March 2021) T.3.8 Team D Planning ENFSI 3 EU 9 meeting (March 2021) T.3.9 Seminar (Second): ENFSI 30 EU/non-EU 77.5 Validation of Analytical human Based Methods and “Black-Boxes”. (May/June 2021) T.3.10 Seminar: ENFSI 53 forensic EU/non-EU 117.5 Next Step in Laboratory laboratory/ Accreditation. 23 forensic (Sept/Oct/Nov 2021) medicine (staying on for extra training) VI. Sub-contracting Indicate which activities will be sub-contracted and explain the reasons for sub-contracting (as opposed to the direct implementation by the applicant / co-applicant) (if any). Purchase of goods or services necessary for the implementation of activities by the applicant / co-applicant should not be considered sub-contracting. In principle, the applicant and co-applicant should have the capacity to carry out the activities of the action. Nevertheless, in some cases sub-contracting of the implementation of certain activities might be justified. No sub-contracting in Work Package 3 VII. Equipment 26 Describe and list the equipment to be purchased under this WP. No equipment to be purchased in Work Package 3 Per equipment item define in the boxes below which is the depreciation method to be applied: [insert name/type of equipment] ☐ The depreciation costs of equipment, in accordance with international accounting standards and the beneficiary’s usual accounting practices ☐ The full cost of purchase of equipment is eligible2 [insert name/type of equipment] ☐ The depreciation costs of equipment, in accordance with international accounting standards and the beneficiary’s usual accounting practices ☐ The full cost of purchase of equipment is eligible1  Work package 4 Work package: Training of Technical Experts Duration in months: 36 Name of the Applicant/Co-applicant leading this work package (if applicable): Estonian Forensic Science Institute (EFSI-Tallinn), Estonia I. Objective(s) of this work package (expected outcome) Through Work Package 4, ENFSI will deliver (under the supervision of EFSI-Tallinn in close cooperation with the Estonian Accreditation Centre, EAC) three EU-wide events to train senior forensic practitioners as ‘technical experts’ to work alongside National Accreditation Bodies (NABs) when assessing quality systems in forensic laboratories. This is capacity building in response to the demand from NABs. Such trained ‘technical experts’ are required to cover a wide range of needs: • the full range of forensic disciplines to be accredited • the large geographical area of the EU Member States • a variety of language skills The training events will be delivered for forensic disciplines selected on the basis that they are fast growing and technically demanding: • Cybercrime (or one of the many other titles like Digital Evidence Analysis, Forensic IT, Digital Forensic Technology, etc.) • Scene of Crime work • Facial Images Forensic Analysis and Identification This is a relatively new identification method in the field of biometrics. Extra work will be needed in this area to produce an EU-wide best practice guidance document which does not exist at the present time. This will support further training for this area in the future. Each training event will last for 5 days and will aim to train 30 participants at once. The importance of external organisation (Estonian Accreditation Centre) is to validate the training to fulfil the high EA (European Cooperation for Accreditation) requirements. In the short-term, Work Package 4 will deliver up to 90 new forensic technical experts across the EU. They will become available to support NABs across all EU Member State when conducting ISO 17025:2017 quality management system evaluation visits. In the long-term Work Package 4 will contribute towards the creation of the European Forensic Science 27 Area 2020. In particular, it will address the fifth item of the EU Action Plan: “Stimulate accreditation of forensic service providers and competence of forensic personnel on a voluntary basis”. II. Description of the work (activities) Please present a concise overview of the work in this work package in terms of planned activities to achieve the objectives of this work package. Please be specific, give a short name for each activity and number them (the same activities will have to be reproduced in the section IV). 4.1 Project launching /kick-off 1 day meeting to establish the final curricula and roadmap of the training seminars. There will be a focus on conceptual aim and expected outcomes. 4.2 Preparations for training events I-III. In this time the team will produce all training materials, presentations and workshops in order to facilitate these 5 days training seminars. Simultaneously there will run the selection of participants and venues establishment. 4.3 Sub-team (ST) Facial image comparison Planning meeting I: 1 day for 5 participants (key actors in facial image comparison in Europe), discussion about practical adjustments to ENFSI BPM for Facial Image Comparison (ENFSI_BPM-DI-01, January 2018 mainly created by London Metropolitan Police) to include in the new training manual for assessors. 4.4 Training seminar (5 days) for 27 EU member-state forensic technical experts and to 3 participants by invitation. The training will be targeted to the scene of crime examiners. The training will include presentations and practical workshops. All activities will be monitored and assessed by the Estonian Accreditation Centre. 4.5 ST Facial image comparison Planning meeting II: 1 day for 5 participants (key actors in facial image comparison in Europe), based on the new training manual, a training curriculum for assessors will be discussed and subsequently consulted with an accreditation body. 4.6 Interim 1 day Meeting (Summary of the first and Planning of the second training) to follow-up and improve the process. 4.7 Training seminar (5 days) for 27 EU member-state forensic technical experts and to 3 participants by invitation. The training will be targeted to the forensic IT or Cybercrime examiners. The training will include presentations and practical workshops. All activities will be monitored and assessed by the Estonian Accreditation Centre. 4.8 Interim 1 day Meeting (Summary of the second and Planning of the third training) to follow-up and improve the process. 4.9 ST Facial image comparison Planning meeting III: 1 day for 5 participants (key actors in facial image comparison in Europe), testing of the training curriculum and final draft of the training sessions for the training seminar (4.10) 4.10 Training seminar (5 days) for 27 EU member-state forensic technical experts and to 3 participants by invitation. The training will be targeted to the Facial images analysing examiners. The training will include presentations and practical workshops. All activities will be monitored and assessed by the Estonian Accreditation Centre. 4.11 Drafting a final report, including all the performed activities in the work package. Gathering to the last drafting meeting to approve the final version of the report. 4.12 End of the activities in Work Package 4. III. Expected outputs (incl. deliverables) Outputs are the products, capital goods and services which result from an Action’s activities. 28 Deliverables are outputs which can be delivered to the Commission printed on paper or in a digital format. Limit the number of outputs and deliverables, do not include minor sub-items or internal working papers. Examples of outputs (excl. deliverables) and deliverables for work package 0: ▪ Outputs (excl. deliverables) – kick-off meetings, coordination meetings, steering committees ▪ Deliverables – report, minutes, agreements III.a. Expected output(s) (excl. deliverables) of this work package Output No. Output (a) Explanation (b) 4.1 The planning meeting will have 11 participants and Setting the agenda and establishing will last 1 day (0,5 + 0,5) the final curricula and roadmap for all training seminars. Disseminating the tasks among the team members. 4.3 Sub-team Facial image comparison Planning Discussion about adjustments to meeting I (1 full day, 5 participants) ENFSI BPM, development of a new training manual 4.4 The first training seminar will be a 5 days activity The training will be a mix of with 36 hours of training for 30 participants. presentations and workshops with exchange of experience. 4.5 Sub-team Facial image comparison Planning Follow-up on the new training manual meeting II (1 full day, 5 participants) and development of the training curriculum 4.6 The interim planning meeting will have 9 Setting the agenda and making participants and will last 1 day (0,5 + 0,5) follow-up how to improve the process. Disseminate the tasks among the team. 4.7 The second training seminar will be a 5 days The training will be a mix of activity with 36 hours of training for 30 presentations and workshops with participants. exchange of experience. 4.8 The 2nd summary and planning meeting will have Setting the agenda and making 11 participants and will last 1 day (0,5 + 0,5) follow-up how to improve the process. Disseminate the tasks among the team. 4.9 Sub-team Facial image comparison Planning Final draft (after consultation with an meeting II (1 full day, 5 participants) accreditation body) and testing of the training curriculum and designing of final draft of the training sessions for 4.10 4.10 The third training seminar will be a 5 days activity The training will be a mix of with 36 hours of training for 30 participants. presentations and workshops with exchange of experience. 4.11 Final report drafting meeting together with all 11 Concentrating to the preliminarily participants and will last 1 day (0,5 + 0,5) generated draft of the final report to agree the last version. Please list outputs produced under this work package: (a) be specific as to the scope and level of ambition, therefore use a quantitative description where applicable (e.g. X regional seminars organised with X participants each, X hours of training (who was trained, where)) (b) please add here additional information which would help the evaluator to understand the characteristics/scope/level of ambition of the output(s) 29 III.b. Expected deliverable(s) of this work package Deliverable Deliverable name/type (a) Format (b) Language (c) Beneficiaries (d) Months of No. implementation (e) 4.1 (D4.1) Meeting summary report Electronic, English All M2 2-pages Deliverables: Forensic experts, 4.3 (D4.2) Meeting summary Electronic, English European M7 report; draft of the TBC-pages Accreditation, training manual National Accreditation 4.5 (D4.3) Meeting summary Electronic, English Bodies, M12 report; Draft of the TBC-pages Law training curriculum enforcement, Lawyers, Judges 4.6 (D4.4) Meeting summary report Electronic, English M12 2-pages 4.8 (D4.5) Meeting Summary report Electronic, English M20 Meeting summary 2-pages report; 4.9 (D4.6) Final draft of the training Electronic, English M20 curriculum TBC-pages 4.11 (D4.7) Final report Electronic, English M36 10-pages Please list the deliverables produced under this work package. (a) the type/name of deliverable should be self-explanatory and could be: a publication (flyer / brochure / working paper / article / press release / slides / CD), website / web-tool, etc. (b) indicate the format (printed / electronic), the approximate number of pages and copies of a publication (c) specify each language in which the deliverable will be available (d) indicate the specific short / medium / long term beneficiaries for each deliverable (e) specify the month in which the deliverables will be actually completed. Month 1 marks the start of the action, and all deadlines should be relative to this starting date. IV. Distribution of activities to each Applicant/Co-applicant in this work package Establish a clear list of the activities described above indicating which activity is performed by which Applicant/Co-applicant. Applicant/Co- Effort in Activity No. Name of the activity applicant Man-Days 4.1 Planning meeting EFSI-Tallinn EE, 23 FSI-Zurich CH 4.2 Preparations for training events I-III EFSI-Tallinn EE, 216 FSI-Zurich CH 4.3 Planning meeting I (Facial image comparison) EFSI-Tallinn EE, 10 FSI-Zurich CH 4.4 Training seminar 1 EFSI-Tallinn, FSI- 40 Zurich CH 4.5 Planning meeting II (Facial image comparison) EFSI-Tallinn EE 9 30  4.6 Summary meeting EFSI-Tallinn EE 15 4.7 Training seminar 2 EFSI-Tallinn EE, 35 FSI-Zurich CH 4.8 Summary meeting EFSI-Tallinn EE, 15 FSI-Zurich CH 4.9 Planning meeting III (Facial image comparison) EFSI-Tallinn EE, 10 FSI-Zurich CH 4.10 Training seminar 3 EFSI-Tallinn EE, 35 FSI-Zurich CH 4.11 Report EFSI-Tallinn EE, 108 FSI-Zurich CH 4.12 End of work package 4 activities V. Travels If the costs for travel and subsistence (B.1+B.2) as presented in Part A, point 3 Budget of the application exceed 15% of the total costs, you should provide detailed information on the nature and objectives of each trip, its relevance to the project, location (EU/non-EU), number of participants. Objective, nature and Applicant/Co- Number of Location Trip No. DSA Units relevance to the project applicant; participants; (EU/non-EU) WP4 Kick-Off Meeting 1 T.4.1 in Tallinn EE ENFSI 4 EU 8 (Jan 2020) WP4 Sub-team Facial comparison Planning T.4.2. ENFSI 5 EU or non-EU 5 meeting I in London UK (Mar 2020) WP4 Sub-team Facial comparison Planning T.4.3 ENFSI 3 non-EU 3 meeting II in Zürich CH (Sep 2020) WP4 Technical Experts T.4.4. training I in Tallinn EE ENFSI 31 EU 155 (Oct 2020) WP4 Training I Summary/ Training II T.4.5 Planning meeting in ENFSI 4 EU 8 Tallinn, EE (Nov 2020) WP4 Technical Experts T.4.6 training II in Tallinn EE ENFSI 30 EU 150 (Mar 2021) WP4 Training II Summary/ Training III T.4.7 Planning meeting in ENFSI 7 EU 14 Tallinn EE (Mar/Apr 2021) WP4 Sub-team Facial comparison Planning T.4.8 ENFSI 5 EU 5 meeting II in Warsaw PL (Sep 2021) 31  WP4 Technical Experts T.4.9 training III in Tallinn EE ENFSI 32 EU 160 (Sep 2021) WP4 Report writing /Closing meeting in T.4.10 ENFSI 4 EU 8 Tallinn EE (Nov 2021) VI. Sub-contracting Indicate which activities will be sub-contracted and explain the reasons for sub-contracting (as opposed to the direct implementation by the applicant / co-applicant) (if any). Purchase of goods or services necessary for the implementation of activities by the applicant / co-applicant should not be considered sub-contracting. In principle, the applicant and co-applicant should have the capacity to carry out the activities of the action. Nevertheless, in some cases sub-contracting of the implementation of certain activities might be justified. A sub-contract will be set up with the Estonian Accreditation Centre, a monopoly organisation in Estonia (National Accreditation Body) to represent European Co-operation for Accreditation (EA). Their key role will be to assess the curricula used for the training events, to monitor the training as delivered during the events and to provide certification to all the participants who successfully complete the training. VII. Equipment Describe and list the equipment to be purchased under this WP. No equipment to be purchased in Work Package 4 Per equipment item define in the boxes below which is the depreciation method to be applied: [insert name/type of equipment] ☐ The depreciation costs of equipment, in accordance with international accounting standards and the beneficiary’s usual accounting practices ☐ The full cost of purchase of equipment is eligible3 [insert name/type of equipment] ☐ The depreciation costs of equipment, in accordance with international accounting standards and the beneficiary’s usual accounting practices ☐ The full cost of purchase of equipment is eligible1  Work package 5 Work package: Production of New and Updated BPMs [Give a name to your work package] Duration in months: 36 Name of the Applicant/Co-applicant leading this work package (if applicable): Institute of Forensic Research (IFR-Krakow), Poland I. Objective(s) of this work package (expected outcome) This work package will develop series of Best Practice Manuals (BPMs), either new or updated/expanded versions, covering the following forensic disciplines: 32  BPM1. Digital Image Authentication [New document] BPM2. Examination of Fibres [Updated/expanded version] BPM3. Examination of gunshot residues (GSR) [Updated/expanded version] BPM4. Handwriting Examination [Updated/expanded version] BPM5. Voice Comparison [New document] BPM6. Human Forensic DNA Profiling [New document] BPM7. Examination of Glass [Updated/expanded version] In 2014-2015 a series of 10 BPMs were developed and published by ENFSI using a common BPM template. The 7 BPMs to be developed in the AFORE project will broaden the range on offer to forensic practitioners, with new forensic fields, including digital image authentication, voice comparison and the rapidly developing area of genetic analysis. Updated/expanded BPM versions will be produced in other areas (fibres, GSR, handwriting and glass). The BPMs can be used forensic service providers to establish and maintain working practices in specific forensic fields and their use will help to deliver reliable results, maximize the quality of the information obtained and produce robust evidence. The use of consistent methodology and the production of more comparable results will facilitate interchange of data between laboratories. The key objective of this work package is to improve mutual trust by encouraging the continuous quality improvement of forensic procedures. The use of BPMs covering a wide spectrum of the forensic disciplines being delivered by forensic service providers in Europe, will lead to the better alignment of procedures and, thereby, enhance the quality of forensic services available to law enforcement and justice across Europe. BPMs will be freely available to forensic service providers and other interested parties throughout Europe and beyond. National Accreditation Bodies (NABs) are encouraged to take ENFSI BPMs into consideration when carrying out the accreditation of processes that are being delivered by forensic service providers. Thus, the widening range of BPMs produced in the AFORE project, will stimulate their use amongst forensic service providers. Further, ENFSI will cooperate with the European Committee for Standardization (CEN) and European Co-operation for Accreditation (EA) to ensure that the continuing development of European and international standards for forensic science will include requirements, procedures and processes as developed in the BPMs. There is no doubt that the development of BPMs will stimulate the accreditation of forensic service providers. The EU Council Conclusions and Action Plan on the way forward in view of the creation of a European Forensic Science Area (June 2016) contains a specific action point “Best Practice Manuals for forensic disciplines”, where ENFSI is encourages to: • Share existing BPMs • Develop new and updated BPMs • Stimulate the use of BPMs by forensic service providers • Translate BPMs into EU languages II. Description of the work (activities) Please present a concise overview of the work in this work package in terms of planned activities to achieve the objectives of this work package. Please be specific, give a short name for each activity and number them (the same activities will have to be reproduced in the section IV). The team members were divided into 7 Sub-teams (S-T), each dedicated to particular BPM (1. Digital Image Authentication, 2. Examination of Fibres, 3. Examination of gunshot residues (GSR), 4. Handwriting Examination, 5. Voice Comparison, 6. Human Forensic DNA Profiling, 7. Examination of Glass). A work package leader was nominated and he will coordinate the work of sub-teams by cooperation with sub-team leaders. He will be responsible for consistency of the documents produced, their compatibility with other BPMs developed by ENFSI and other regulations on development of this type of document. A work package leader will meet with the sub-teams at the beginning of the process of BPM development, and will monitor the progress during realization of the project by video conferences and 33 phone calls, as well as exchange emails, and by face to face meetings when needed. He will be also responsible for management of editing of the documents and supervision of their printing and distribution. His work will be supported by co-workers responsible for BPMs edition, typesetting, corrections, etc., as well as technical and administrative work associated with their printing and distribution. The sub-teams will be chaired by sub-team leaders, who will be responsible for coordination of work within the sub-team, including sharing of work. They will also chair the meetings of the sub-teams. At the beginning of the project, the work package leader and sub-team leaders will take part in the kick-off meeting, where detailed information about the project will be presented, including the administration and financial issues. All seven sub-teams will meet in person 4/5 times during the period of project to discuss strategic parts of the documents and to harmonize the parts developed by particular experts. The face-to-face meetings of experts will be organized preferably every 4-6 months. In the meantime, they will conduct video conferences and phone calls, as well as exchange emails to discuss the current issues. If needed, the work package leader will be invited to the video conferences or contacted by phone or email. The planned and finalized documents will be presented during ENFSI Expert Working Group annual meetings). The BPMs will be finally edited and printed. The electronic versions of the BPMs will be published on ENFSI homepage and the information will be distributed among the stakeholders. Hard copies of the BPMs will be distributed among forensic laboratories and stakeholders. III. Expected outputs (incl. deliverables) Outputs are the products, capital goods and services which result from an Action’s activities. Deliverables are outputs which can be delivered to the Commission printed on paper or in a digital format. Limit the number of outputs and deliverables, do not include minor sub-items or internal working papers. Examples of outputs (excl. deliverables) and deliverables for work package 0: ▪ Outputs (excl. deliverables) – kick-off meetings, coordination meetings, steering committees ▪ Deliverables – report, minutes, agreements III.a. Expected output(s) (excl. deliverables) of this work package Output No. Output (a) Explanation (b) 5.1 Kick-off meeting Detailed information about the administration and financial issues will be given to sub-team leaders 5.1 4 Sub-team 1 expert meetings Content of the BPM on Digital Image Authentication will be discussed 5.2 5 Sub-team 2 expert meetings Content of the BPM on Examination of Fibres will be discussed 5.3 4 Sub-team 3 expert meetings Content of the BPM on Examination of GSR will be discussed 5.4 5 Sub-team 4 expert meetings Content of the BPM on Handwriting Examination will be discussed 5.5 5 Sub-team 5 expert meetings Content of the BPM on Voice Comparison will be discussed 5.6 4 Sub-team 6 expert meetings Content of the BPM on Human Forensic DNA Profiling will be discussed 34 5.7 4 Sub-team 7 expert meetings Content of the BPM on Examination of Glass will be discussed 5.8 Presentation of the assumptions of BPMs at ENFSI The structure and assumed content Expert Working Group annual meetings (5 of BPM will be presented by team- meetings, 5 BPM separately) members to other experts in the field in a form of seminar 5.9 Presentation of the developed BPMs at ENFSI Final document will be presented to Expert Working Group annual meetings (7 50 – 150 experts in the specific field meetings, each BPM separately) in the form of oral presentation (lecture) or workshop Please list outputs produced under this work package: (a) be specific as to the scope and level of ambition, therefore use a quantitative description where applicable (e.g. X regional seminars organised with X participants each, X hours of training (who was trained, where)) (b) please add here additional information which would help the evaluator to understand the characteristics/scope/level of ambition of the output(s) III.b. Expected deliverable(s) of this work package Deliverable Deliverable name/type (a) Format (b) Language I Beneficiaries (d) Months of No. implementation D5.1 Best practise manual on printed / English All M36 Deliverables: digital image electronic Forensic authentication experts, European D5.2 Best practise manual on printed / English Accreditation, M36 fibres electronic National Accreditation D5.3 Best practise manual on printed / English Bodies, M36 forensic examination of electronic Law GSR enforcement, Lawyers, Judges D5.4 Best practise manual on printed / English M36 Forensic Handwriting electronic Examination D5.5 Best practise manual on printed / English M36 Forensic Voice Comparison electronic D5.6 Best practise manual on printed / English M36 Human Forensic DNA electronic Profiling D5.7 Best practise manual on printed / English M36 Forensic Examination of electronic Glass Please list the deliverables produced under this work package. (a) the type/name of deliverable should be self-explanatory and could be: a publication (flyer / brochure / working paper / article / press release / slides / CD), website / web-tool, etc. (b) indicate the format (printed / electronic), the approximate number of pages and copies of a publication (c) specify each language in which the deliverable will be available (d) indicate the specific short / medium / long term beneficiaries for each deliverable (e) specify the month in which the deliverables will be actually completed. Month 1 marks the start of the action, and all deadlines should be relative to this starting date. IV. Distribution of activities to each Applicant/Co-applicant in this work package 35 Establish a clear list of the activities described above indicating which activity is performed by which Applicant/Co-applicant. Applicant/Co- Effort in Activity No. Name of the activity applicant Man-Days • NFC-Linkoping SE 5.1 Development of BPM1 on Digital Image 240 • Amped SRL IT Authentication • BKA-Wiesbaden DE • University of Catania IT • FSI-Zurich CH • Forlab, University of Florence IT • FSCL-Vilnius LT • NIFE-Bucharest RO • MPFSL-London UK • NFI-The Hague NL • NICC-Brussels BE • RaCIS-Rome IT • FFPO-Ecully FR 5.2 Development of BPM2 on Forensic Examination of • IFR-Krakow PL 140 • BKA-Wiesbaden DE Fibres • FSI-Zurich CH • NFC-Linkoping SE • NICC-Brussels BE • Northumbria University UK • BKA-Wiesbaden DE 5.3 Development of BPM3 on Forensic Examination of 120 • IFR-Krakow PL GSR • LKA-Dusseldorf DE • NFI-The Hague NL • NICC-Brussels BE • LPC-Lisbon PT 5.4 Development of BPM4 on Forensic Handwriting 144 • FSI-Zurich CH Examination • IFR-Krakow PL • SPAFS-Glasgow UK • University of Porto PT • NBIFL-Vantaa FI • NFL-Ljubljana SI • LKA-Berlin DE • BKA-Wiesbaden DE 5.5 Development of BPM5 on Forensic Voice 238 • GCSP-Madrid ES Comparison • FSCL-Vilnius LT • LKA-Berlin DE • LKA-Munich DE • NWFSC -St Petersburg RU • University of York UK • Institute Neurology 5.6 Development of BPM6 on Human Forensic DNA 200 & Genetics CY Profiling • Forensic Institute of the State AL • FSD-Athens GR • DAC-SPS-Rome IT • NFC-Linkoping SE • NFI-The Hague NL • NICC-Brussels BE 36  • Oslo University Hospital NO • University of Lausanne CH • NCIS-Oslo NO 5.7 Development of BPM7 on Forensic Examination of 150 • BKA-Wiesbaden DE Glass • FSIFG-Pointoise FR • SFSB-Riga LV • Cellmark-Abingdon UK 5.8 Editing and printing of BPMs IFR-Krakow PL 84 5.9 Distribution/Publishing of BPMs IFR-Krakow PL 25 5.10 Coordination of BPMs development IFR-Krakow PL 63 V. Travels If the costs for travel and subsistence (B.1+B.2) as presented in Part A, point 3 Budget of the application exceed 15% of the total costs, you should provide detailed information on the nature and objectives of each trip, its relevance to the project, location (EU/non-EU), number of participants. Objective, nature and Applicant/Co- Number of Location Trip No. DSA Units relevance to the project applicant; participants; (EU/non-EU) T.5.1 S-T 1 expert meeting ENFSI 9 EU 18 (February 2020) T.5.2 S-T 1 expert meeting ENFSI 9 EU or NON-EU 18 (June 2020) T.5.3 Workshop at ENFSI ENFSI 9 EU or NON-EU 9 EWG (Expert Working Group) meeting (September 2020) T.5.4 S-T 1 expert meeting ENFSI 9 EU 18 (January 2021) T.5.5 S-T 1 expert meeting ENFSI 9 EU 18 (June 2021) T.5.6 Seminar at ENFSI EWG ENFSI 9 EU or NON-EU 9 meeting (September 2021) T.5.7 S-T 2 expert meeting ENFSI 5 EU or NON-EU 15 (April 2020) T.5.8 S-T 2 expert meeting ENFSI 5 EU 5 (June 2020) T.5.9 Workshop at ENFSI ENFSI 5 EU 5 EWG meeting (June 2020) 37 T.5.10 S-T 2 expert meeting ENFSI 5 EU or NON-EU 10 (November 2020) T.5.11 S-T 2 expert meeting ENFSI 5 EU or NON-EU 15 (April 2021) T.5.12 S-T 2 expert meeting ENFSI 5 EU or NON-EU 7.5 (June 2021) T.5.13 Seminar at ENFSI EWG ENFSI 5 EU or NON-EU 5 meeting (June 2021) T.5.14 S-T 3 expert meeting ENFSI 5 EU 10 (March 2020) T.5.15 S-T 3 expert meeting ENFSI 6 EU 12 (August 2020) T.5.16 Workshop at ENFSI ENFSI 6 EU 6 EWG meeting (October 2020) T.5.17 S-T 3 expert meeting ENFSI 5 EU 10 (February 2021) T.5.18 S-T 3 expert meeting ENFSI 5 EU 10 (August 2021) T.5.19 Seminar at ENFSI EWG ENFSI 6 EU 6 meeting (October 2021) T.5.20 S-T 4 expert meeting ENFSI 5 EU 10 (February 2020) T.5.21 S-T 4 expert meeting ENFSI 6 EU or NON-EU 12 (June 2020) T.5.22 S-T 4 expert meeting ENFSI 5 EU 10 (October 2020) T.5.23 S-T 4 expert meeting ENFSI 6 EU 12 (January 2021) T.5.24 S-T 4 expert meeting ENFSI 5 EU 10 (June 2021) T.5.25 Seminar at ENFSI EWG ENFSI 5 EU or NON-EU 5 meeting (October 2021) T.5.26 S-T 5 expert meeting ENFSI 6 EU 18 (February 2020) T.5.27 S-T 5 expert meeting ENFSI 5 EU 15 (May 2020) T.5.28 Workshop at ENFSI ENFSI 6 EU 6 EWG (September 2020) 38 T.5.29 S-T 5 expert meeting ENFSI 5 NON-EU 15 (November 2020) T.5.30 S-T 5 expert meeting ENFSI 5 EU 15 (January 2021) T.5.31 S-T 5 expert meeting ENFSI 5 EU 15 (April 2021) T.5.32 Seminar at ENFSI EWG ENFSI 6 EU 6 meeting (September 2021) T.5.33 S-T 6 expert meeting ENFSI 10 EU 30 (January 2020) T.5.34 S-T 6 expert meeting ENFSI 10 EU or NON-EU 20 (April 2020) T.5.35 Workshop at ENFSI ENFSI 10 EU or NON-EU 10 EWG meeting (April 2020) T.5.36 S-T 6 expert meeting ENFSI 10 EU 30 (January 2021) T.5.37 S-T 6 expert meeting ENFSI 10 EU or NON-EU 20 (April 2021) T.5.38 Seminar at ENFSI EWG ENFSI 10 EU or NON-EU 10 meeting (April 2021) T.5.39 S-T 7 expert meeting ENFSI 4 EU or NON-EU 12 (May 2020) T.5.40 S-T 7 expert meeting ENFSI 4 EU 8 (September 2020) T.5.41 S-T 7 expert meeting ENFSI 3 NON-EU 9 (December 2020) T.5.42 S-T 7 expert meeting ENFSI 4 EU or NON-EU 12 (April 2021) T.5.43 Seminar at ENFSI EWG ENFSI 5 EU or NON-EU 4 meeting (September 2021) T.5.44 S-T 7 expert meeting ENFSI 4 EU or NON-EU 12 (November 2021) T.5.45 Management travel – S- ENFSI 1 EU 2 T 1 expert meeting (February 2020) T.5.46 Management travel – S- ENFSI 1 EU 2 T 5 expert meeting 39  (February 2020) T.5.47 Management travel – S- ENFSI 1 EU 2 T 3 expert meeting (March 2020) T.5.48 Management travel – S- ENFSI 1 EU 2 T 2 expert meeting (April 2020) T.5.49 Management travel – S- ENFSI 1 EU 2 T 6 expert meeting (April 2020) T.5.50 Management travel – S- ENFSI 1 EU 2 T 7 expert meeting (May 2020) T.5.51 Management travel – S- ENFSI 1 EU 2 T 4 expert meeting (June 2020) T.5.52 Management travel – S- ENFSI 1 EU 2 T 1 expert meeting (January 2021) T.5.53 Management travel – S- ENFSI 1 EU 2 T 3 expert meeting (January 2021) T.5.54 Management travel – S- ENFSI 1 EU 2 T 4 expert meeting (January 2021) T.5.55 Management travel – S- ENFSI 1 EU 2 T 5 expert meeting (January 2021) T.5.56 Management travel – S- ENFSI 1 EU 2 T 2 expert meeting (April 2021) T.5.57 Management travel – S- ENFSI 1 EU 2 T 6 expert meeting (April 2021) T.5.58 Management travel – S- ENFSI 1 EU 2 T 7 expert meeting (April 2021) VI. Sub-contracting Indicate which activities will be sub-contracted and explain the reasons for sub-contracting (as opposed to the direct implementation by the applicant / co-applicant) (if any). Purchase of goods or services necessary for the implementation of activities by the applicant / co-applicant should not be considered sub-contracting. In principle, the applicant and co-applicant should have the capacity to carry out the activities of the action. Nevertheless, in some cases sub-contracting of the implementation of certain activities might be justified. No sub-contracting in Work Package 5. VII. Equipment 40 Describe and list the equipment to be purchased under this WP. No equipment to be purchased in Work Package 5 Per equipment item define in the boxes below which is the depreciation method to be applied: - [insert name/type of equipment] ☐ The depreciation costs of equipment, in accordance with international accounting standards and the beneficiary’s usual accounting practices ☐ The full cost of purchase of equipment is eligible4 - [insert name/type of equipment] ☐ The depreciation costs of equipment, in accordance with international accounting standards and the beneficiary’s usual accounting practices ☐ The full cost of purchase of equipment is eligible1 41  4.2. Implementation timetable Action Title: Accreditation of Forensic Laboratories in Europe (AFORE) MONTHS [M 1 = January 2020 / M 36 = December 2022] M 10 M 11 M 12 M 13 M 14 M 15 M 16 M 17 M 18 M 19 M 20 M 21 M 22 M 23 M 24 M 25 M 26 M 27 M 28 M 29 M 30 M 31 M 32 M 33 M 34 M 35 M 36 M1 M2 M3 M4 M5 M6 M7 M8 M9 Number and name of the activity Work Package 1 (Project Management, Finance Management, Finance Administration, Kick-off Meeting, Dissemination Event. Activity 1.1 AFORE Project Kick-Off x Meeting (January 2020). Activity 1.2 Project Manager monitoring progress of Work Packages (WP2 to WP5) through x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x regular communications with activity teams, meetings and internal reporting mechanisms. Activity 1.3 Mid-Term Technical Progress Report x x x Project Manager prepares mid-term AFORE technical progress report for EC. Activity 1.4 Final Technical Report Project Manager prepares x x x x final AFORE technical report for EC. 42 Activity 1.5 Pre-Financing Arrangements. Project Finance Team x x receive pre-financing from EC and distribute to beneficiaries, as appropriate. Activity 1.6 Finance Administration Tasks. Project Finance Team provide budget administration services to x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x the Work package teams (budget distribution, invoice payment, travel & subsistence payment, collecting and archiving financial documents etc). Activity 1.7 Finance Management Tasks. Project Finance Team monitor and analyse the AFORE budget spend x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x against project plan, monitor cash-flow and undertake forward financial planning. Activity 1.8 Final Finance Statement. Project Finance Team x x x x prepare the final AFORE finance statement for the EC. Activity 1.9 AFORE Dissemination Event x x x x (Preparation and implementation) Work Package 2 Accreditation Model for Crime Scene Investigation 43 Activity 2.1 Management and detailed x x x x x x x x x x x x x x x x x x x x x x planning (project meetings) Activity 2.2 Education and training x x x x x x x x x Seminars (3 events) Activity 2.3 Identification and x x x x x x x x x x x x x x x x x x x x description of the processes of crime scene investigation Activity 2.4 Elements of Quality x x x x x x x x x x x x x x x x x x x x x x x x x Management System Activity 2.5 Survey on the level of quality system of x x x x x x x x organizations carrying out crime scene investigation Activity 2.6 x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x Communication Activity 2.7 x x x x x x x x Dissemination and support Activity 2.8 Study visits (planning and x x x x x x x x implementation) Activity 2.9 x x x x x x x x x x x x x x x x x x x x x x x x x x x x Best Practice Manual Work Package 3 Training of Forensic Personnel in Accreditation Matters Activity 3.1 New ISO 17025/planning x x meeting Activity 3.2 New ISO 17025/ preparation x x x phase 44 Activity 3.3 New ISO 17025/ Training x seminar Activity 3.4 x New ISO 17025/ Summary Activity 3.5 x Validation/ planning meeting Activity 3.6 Validation/ Preparation x x x x x x phase Activity 3.7 Validation/ Training seminar x 1 (Workshop) Activity 3.8 x Validation/ Summary Activity 3.9 Validation/ collation of feed x x x x x back Activity 3.10 x Validation/ planning meeting Activity 3.11 Validation/ preparation x x X phase Activity 3.12 Validation/ Training seminar x x 2 (Workshop) Activity 3.13 x x Validation/ Summary Activity 3.14 Management tool/ Planning x x meeting Activity 3.15 Management tool/ x x x x Preparation phase Activity 3.16 x x Management tool/ Seminar 45 Activity 3.17 x x Management tool/ Summary Activity 3.18 x x x Next step/ Planning meeting Activity 3.19 Next step/ Preparation x x x x x x phase meeting Activity 3.20 x x Next step/ Training seminar Activity 3.21 x x Next step/ Summary Activity 3.22 x x Report writing Activity 3.23 x End of project Work Package 4 Training of Technical Assessors Activity 4.1 x x Kick-off meeting Activity 4.2 Preparations for training x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x events I-III Activity 4.3 Sub-team Facial comparison x Planning meeting I Activity 4.4 Technical experts training x seminar I (SoC) Activity 4.5 Sub-team Facial comparison x Planning meeting II 46 Activity 4.6 Summary / planning x meeting Activity 4.7 Technical experts training x seminar II (FIT/Cyber) Activity 4.8 Summary / planning x meeting Activity 4.9 Sub-team Facial comparison x Planning meeting III Activity 4.10 Technical experts training x x x x x x x x x x x x seminar III (Facial Image Analysis) Activity 4.11 x x x x Report writing / Meeting Activity 4.12 x End of project Work Package 5 Development of New and Updated Best Practice Manuals BPM1: Digital Image Authentication Activity 5.1 Development of Best x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x practise manual on digital image authentication Activity 5.2 Expert meetings on x x x x development of BPM on digital image authentication Activity 5.3 Workshops on BPM on x x digital image authentication BPM2: Examination of Fibres Activity 5.4 x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x Development of Best 47 practise manual on fibres Activity 5.5 Expert meetings on x x x x x development of BPM on fibres Activity 5.6 x x Workshops on BPM on fibres BPM3: Examination of Gunshot Residues (GSR) Activity 5.7 Development of Best x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x practise manual on forensic examination of GSR Activity 5.8 Expert meetings on x x x x development of BPM on forensic examination of GSR Activity 5.9 Workshops on BPM on x x forensic examination of GSR BPM4: Handwriting Examination Activity 5.10 Development of Best x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x practise manual on Forensic Handwriting Examination Activity 5.11 Expert meetings on development of BPM on x x x x x Forensic Handwriting Examination Activity 5.12 Workshop on BPM on x Forensic Handwriting Examination BPM5: Voice Comparison Activity 5.13 Development of Best x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x practise manual on Forensic Voice Comparison Activity 5.14 Expert meetings on x x x x x development of BPM on Forensic Voice Comparison Activity 5.15 Workshops on BPM on x x Forensic Voice Comparison 48  BPM6: Human Forensic DNA Profiling Activity 5.16 Development of Best x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x practise manual on Human Forensic DNA Profiling Activity 5.17 Expert meetings on development of BPM on x x x x Human Forensic DNA Profiling Activity 5.18 Workshops on BPM on x x Human Forensic DNA Profiling BPM7: Examination of Glass Activity 5.19 Development of Best x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x practise manual on Forensic Examination of Glass Activity 5.20 Expert meetings on development of BPM on x x x x x Forensic Examination of Glass Activity 5.21 Workshops on BPM on x Forensic Examination of Glass Coordination of Work Package 5 Activities Activity 5.22 x x x x x x x x x x x x x x x x x x x x x x x x Editing and printing of BPMs Activity 5.23 Distribution/Publishing of x x x x x x x x x x x x x x x x BPMs Activity 5.24 Coordination of BPMs x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x development Activity 5.25 Meetings with the sub-team x x x x x x x x x x x x x x x x x x x x x x x x x x members 49 4.3. Types of eligible activities, complementarity and ethics 4.3.1. Complementarity and synergies with other actions (max 4000 characters) Indicate actions with similar objectives funded from other sources (in particular all similar actions funded from the budget of the EU) which might overlap with the activities of the action (if applicable) and explain what measures will be taken to avoid overlaps and ensure synergies. ENFSI has been awarded Direct Grants by the EU over many years. In the initial years, this was from the ISEC Fund (General Programme on Security & Safeguarding Liberties / Specific Programme on Prevention of and Fight against Crime) and more lately from the Internal Security Fund – Police (ISF- Police). This is the list of EU funded projects: -------- 2009 Project (HOME/2009/ISEC/MO/4000000798) “Sustainable Quality Within European Forensic Science (SQWEFS)” -------- 2010 Project (HOME/2010/ISEC/MO/4000001759) “Strengthening the Evaluation of Forensic Results across Europe (STEOFRAE)” -------- 2011 Project (HOME/2011/ISEC/MO/4000002384) “Improving Forensic Methodologies across Europe (IFMAE)” -------- 2012 Project (HOME/2012/ISEC/MO/ENFSI/4000004278) “Towards European Standardisation through Best Practice Manuals (TEFSBPM)” -------- 2013 Project (HOME/2013/ISEC/MO/ENFSI/4000005962) “Towards the Vision for European Forensic Science 2020 (TVEFS-2020)” -------- 2014 Project (HOME/2014/ISFP/AG/ENFSI/4000007822) “Towards the Development of Pan-European Databases in Forensic Science (TDPEDFS)” -------- 2016 Project (779485-STEFA-ISFP-2016-AG-IBA-ENFSI) “Steps Towards a European Forensic Science Area (STEFA)” -------- The 2009 to 2014 projects have already been completed and the final reports have been accepted by the EC. The 2016 project is due for completion after a 24-month implementation on 31st December 2019. Each of the previous ENFSI projects has involved sets of activities that have sought to address specific areas of forensic interest at that time. Each year, the activities have been clustered together under the general theme of the project. Thus, the activities have been linked in the following way: 2009 (quality); 2010 (forensic interpretation); 2011 (forensic methods); 2012 (best practice manuals); 2014 (forensic databases). The 2013 and 2016 projects have broader themes, being a collection of more diverse activities seeking to address specific aspects of the EU Vision for European Forensic Science with the creation of a European Forensic Science Area by 2020. However, it is important to note that all the previous projects from 2009 to 2016 have all involved activities with objectives that seek to promote cooperation between police and judicial authorities across EU Member States in the field of forensic science. This general aim is at the very heart of the EU Vision for European Forensic Science. The new 2018 project (AFORE) is also aiming to make progress towards the European Forensic Science Area 2020, specifically focusing on the general theme of forensic laboratory accreditation to international standards. This is one of the specific Action Points (5 - Stimulate accreditation of forensic 50 service providers and competence of forensic personnel on a voluntary basis) within the EU Council Conclusions and Action Plan (2016) on the way forward in view of the creation of a European Forensic Science Area. In the broadest terms, there are synergies between all the ENFSI Direct Grant projects from 2009 to date. No activities within the current project (AFORE) overlap directly with work that has already been delivered through previous EU Direct Grants (2009 – 2014) nor with objectives specified within the project currently being implemented (2016). 4.3.2. Does your action involve any or more of the following: • Do your activities involve human participants? Yes No o Are they vulnerable individuals or groups? Yes No o Are they children/minors? Yes No • Do your activities involve physical interventions on the study participants? Yes No o Do they involve invasive techniques? Yes No o Do they involve collection of biological samples? Yes No • Do your activities involve personal data collection and/or processing? Yes No o Do they involve the collection and/or processing of sensitive personal data (e.g.: health, sexual lifestyle, ethnicity, political opinion, religious or philosophical conviction)? Yes No o Do they involve processing of genetic information? Yes No o Do they involve tracking or observation of participants? Yes No o Do they involve further processing of previously collected personal data (secondary use)? Yes No • Do your activities involve dual-use items in the sense of Regulation 428/2009, or other items for which an authorisation is required? Yes No • Are there any other ethics issues that should be taken into consideration? Yes No If yes, please specify which: NOT APPLICABLE 4.3.3. Addressing ethical issues (max 2000 characters) If you have indicated 'Yes' for one or more of the questions indicated under 4.3.3, please describe your strategy on how to deal with the ethical issues during the implementation of your action (which ethical principles you will take into account, which applicable international, EU and national law you will comply with, etc.). No activities within the AFORE activities have the primary objective to collect personal data. However, the activities will involve discussions about forensic evidence and hence some personal data may be handled. The overarching ethical principle will be The European Convention on Human Rights (A8: Right to respect for private and family life). Further, the relevant piece of legislation is the General Data Protection Regulation (2018). A further consideration is Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (OJ L 8, 12/01/2001, p 1). Local legislation in specific countries will also be applied (e.g. UK Data Protection Act). Thus, all regulations/legislation will be followed as far as they apply to the AFORE project. 51 Practical steps will be taken as follows: • As far as reasonably practicable, the personal data held by the project will be kept to a minimum through the handling of data not connected to individuals/random data and steps to anonymize data. • Access to personal data will be controlled with reasonable security measures to protect it from unauthorised access. • There will be no intention for personal data to be searchable on the basis of an individual. • Activities involving human participants as end-users (e.g. people being trained), will involve registration to provide appropriate information (e.g. name, e-mail & affiliation). This data will be stored and used exclusively for tracking participants. It will not be processed further. • Permission will be sought from Individuals trained as ‘technical experts’ (to support National Accreditation Bodies, NABs), before their names can be included in registers for NABs or EA. 52  PART 5 – PRESENTATION OF APPLICANTS AND ACTION MANAGEMENT 5.1. Applicants 5.1.1. Partnership (max 2000 characters) Explain why the individual Applicant and Co-applicants are the best suited to participate in this action. When building your partnership you should think of organisations that can help you reaching an objective/solving a problem. The Applicant and Coordinator for the AFORE project is ENFSI (European Network of Forensic Science Institutes). The allocation for a Direct Award for an action grant appears within the ISF-Police 2018 Annual Work Programme based on ENFSI being “best placed to implement the priorities identified by the Commission in the area of forensic science” and “ENFSI will benefit from continued support with a view to move towards a European Forensic Science Area by 2020, with particular focus on the accreditation of forensic laboratories”.. ENFSI is the only forensic science network within Europe, helping to maintain quality and develop forensic services across the continent. It involves the cooperation of organisations spread across Europe including EU Member States (in April 2019 there are 69 members in 37 countries). Member organisations must fulfil stringent criteria as set out in ENFSI policies including the requirement to have achieved (or show evidence of progress towards) accreditation to international standards. ENFSI’s aims are achieved through membership meetings, expert meetings, and open forensic science meetings along with the work of the Board, Standing Committees (R&D and Quality & Competence Committees) and Expert Working Groups (EWGs). The 17 EWGs, containing expert practitioners, provide the focus for activity within their own forensic disciplines. ENFSI maintains close working relationships with many international organisations, e.g. EC, Eurojust, Europol, CEPOL, EA, ILAC. There will be 8 formal beneficiaries alongside ENFSI in the delivery of the AFORE project. These are all ENFSI Member organisations. In addition, 32 further organisations mainly drawn from the European forensic community will provide additional manpower for the AFORE activities. Overall, over 100 experts will be involved. 5.1.2. Roles of Applicants (max 2000 characters) Explain what the Applicant and each Co-applicant will do in the action. Each Co-applicant should have a specific and well-clarified role and should actively participate in the activities of the action. The AFORE project will be delivered by ENFSI as the Coordinator engaged alongside 7 ENFSI Members as formal beneficiaries, supported by 32 additional forensic organisations (most ENFSI Members). Thus, the plan to deliver the AFORE project is centred on ENSFI alongside a total of 41 organisations providing people with specific expertise for the implementation of the work activities. In total, there are over 100 people explicitly identified to deliver the AFORE. These individuals, drawn from a broad cross- section of forensic disciplines, will provide a very wide range of experience and skills, as required in the different work areas. The provision of these people (forensic practitioners) represents the most significant contribution being made by the participating organisations. The work-force for the AFORE project is structured into 4 Work Packages, in addition to the management Work Package (each led by an Work Package Team Leader) and the individual structures of those teams can be seen in Part B Section 5.1.3 (below). 53 Thus, each individual Work Package Team member will provide personal knowledge and experience to the work of their team. In addition, each individual will also be a representative of their employer (beneficiaries or other organisations) and, thereby, will provide the AFORE project with access to the resources and wider expertise within those organisations. 5.1.3. Staff involved List all staff included in the budget (under Budget heading A) by function (e.g. project manager, financial manager, researcher etc.) and describe shortly their tasks. There are 5 Work Package Teams for the AFORE project with the following team structures: Work Package 1 (Management) Project Manager: Dr Richard Gill (EFSI-Tallinn) Financial Management / Financial Administration / Project Administration: The ENFSI Secretariat will provide the financial management, financial administration and project administration work for the AFORE project. This will include Isabelle Jopp, the LEAR (Legal Entity Appointed Representative) for ENFSI eV. Isabelle Jopp was replaced by Bianca Benisch as the LEAR from 17 June 2020. Additional administrative support will be provided through a sub-contract. Work Package 2 Work Package Team Leader: Katri Matveinen (NBIFL-Vantaa FI) Team Members: Henna Kuskelin (NBIFL-Vantaa FI) / Tore Walstad (NCIS-Oslo NO) / Geir Hansen (NCIS-Oslo NO) / Monika Hilgert (BKA-Wiesbaden DE) / Jennifer Schusky (BKA-Wiesbaden DE) / Kaja Ventsel (EFSI-Tallinn EE) / Piotr Trojanowski (CFLP-Warsaw PL) / Agnieszka Łukomska (CFLP-Warsaw PL) / Åsa Klasen (NFC-Linkoping SE) / TBA (NFI-The Hague NL) / TBA (ANZPAA AU) / Fernando Viegas (LPC-Lisbon PT) / Liv Jørgensen (NCIS-Oslo NO) Work Package 3 Work Package Team Leader: Christina Bertler Edlund (NFC-Linkoping SE) Team Members: Titti Risberg (NFC-Linkoping SE) / Mikael Weddfelt (NFC-Linkoping SE) / Kaja Dalen Krogsaeter (NCIS-Oslo NO) / Jana Aumeistere (SFSB-Riga LV) / Maija Alksne (SFSB-Riga LV) / Grzegorz Zadora (IFR-Krakow PL) / Aleksandra Michalska (IFR-Krakow PL) / Karolina Sekula (IFR- Krakow PL) / Aysegul Sahin (ATK-Istanbul TR) / Tanja Vakkalainen (NBIFL-Vantaa FI) / Jos Toth (NFI- The Hague NL) / Chris Enright (FSI-Dublin IE) Work Package 4 Work Package Team Leader: Wim Neutoboom (EFSI-Tallinn EE) Team Members: Merike Rump (EFSI-Tallinn EE) / Viktor Krutob (EFSI-Tallinn EE) / Toomas Tiivel (EFSI- Tallinn EE) / Keith Fryer (EFSI-Tallinn EE) / Pavel Laptev (EFSI-Tallinn EE) / Maris Puust (EFSI-Tallinn EE) / Kertu Kulm (EFSI-Tallinn EE) / Ullar Lanno (EFSI-Tallinn EE) / Grit Schüler (FSI-Zurich CH) / Zuzana Obertova (EFSI-Tallinn EE) Work Package 5 Work Package Team Leader: Dariusz Zuba (IFR-Krakow PL) Support to Work Package Team Leader 1: Anna Krupa (IFR-Kravow PL) 54 Support to Work Package Team Leader 2: Krzysztof Adamski (IFR-Kravow PL) BPM1 Lead (Digital Image Authentication): Klara Eklund (NFC-Linkoping SE) BPM1 Team Members: Martino Jerian (Amped SRL, IT) / Marco Fontani (Amped SRL, IT) / Alessandro Piva (Forlab, University of Florence, IT) / Sebastiano Battiato (University of Catania, IT) / Patrick de Smet (NICC-Brussels BE) / Stefan Ott (BKA-Wiesbaden DE) / Martin Wermuth (FSI-Zurich CH) / Arjan Memeret (NFI-The Hague NL) / Kestutis Grazelis (FSCL-Vilnius LT) / Denis Perraud (FFPO-Ecully FR) / Gheorghe Pop (NIFE-Bucharest RO) / Simon Latham (MPFSL-London, UK) / Pietro Coli (RaCIS-Rome IT) BPM2 Lead (Forensic Examination of Fibres): Jolanta Was-Gubala (IFR-Krakow PL) BPM2 Team Members: Susanne Johansson (NFC-Linkoping SE) / Maria Kambosos (BKA-Wiesbaden DE) / Laurent Lepot (NICC-Brussels BE) / Sabine Hess (FSI-Zurich CH) / Kelly Sheridan (Nothumbria University, Newcastle, UK) / Ray Palmer (Nothumbria University, Newcastle, UK) BPM3 Lead (Forensic Examination of GSR): Ludwig Niewoehner (BKA-Wiesbaden DE) BPM3 Team Members: Zuzanna Brożek-Mucha (IFR-Krakow PL) / Amalia Bouver-Stamouli (NFI-The Hague NL) / Sylvia Steffen (LKA-Dusseldorf DE) / Bart Nys (NICC-Brussels BE) / Martin Barth (BKA- Wiesbaden DE) BPM4 Lead (Forensic Handwriting Examination): Andreia Vieira (LPC-Lisbon PT) BPM4 Team Members: Erich Kuperschmid (FSI-Zurich CH) / Elina Rönkä (NBIFL-Vantaa FI) / Nataša Žener (NFL-Ljubljana SI) / Tomasz Dziedzic (IFR-Krakow PL) / Maria João Branco (University of Porto, PT) / Gerhard Grube (LKA-Berlin DE) / Jonathan Morris (SPAFS-Glasgow UK) / Dorijan Kerzan (NFL- Ljubljana SI) BPM5 Lead (Forensic Voice Comparison): Isolde Wagner (BKA-Wiesbaden DE) BPM5 Team Members: Julia Fischer-Weppler (BLKA-Munich DE) / Miriam Rolfes (LKA-Berlin DE) / Bernardas Salna (FSCL-Vilnius LT) / Carlos Delgado Romero (GCSP-Madrid ES) / Timur Svirava (NWFSC-St Petersburg RU) / Vincent Hughes (University of York, UK) BPM6 Lead (Human Forensic DNA Profiling): Stavroulla Xenophontos (Institute of Neurology & Genetics, CY) BPM6 Team Members: Ela Zaimi (Forensic Institute of the Albanian State Police) / Ricky Ansell (NFC- Linkoping SE) / Ate Kloosterman (NFI-The Hague NL) / Astrid Quak (NFI-The Hague NL) / Tacha Hicks Champod (University of Lausanne, CH) / Tom Heylen (NICC-Brussels BE) / Peter Gill (Oslo University Hospital, NO) / Aikaterini Kondili (FSD-Athens GR) / Paula Di Simone (DAC-SPS-Rome IT) BPM7 Lead (Forensic Examination of Glass): Knut-Endre Sjastad (NCIS-Oslo NO) BPM7 Team Members: Olga Liepa (SFSB-Riga LV) / Nathalie Caron (FSIFG-Pontoise FR) / Peter Weiss (BKA-Wiesbaden DE) / Tina Lovelock (Cellmak-Abingdon, UK) 5.2 Project management 5.2.1. Project management (max 2000 characters) Explain the overall project management concept, in particular how decisions will be taken and how permanent and effective communication will be ensured. Project Manager: Richard Gill BSc, PhD, C.Chem, FRSC, F.Chrom.Soc Dr Richard Gill has been the project manager for all the Direct Grants awarded to ENFSI by the EU over many years: 55 2009 Project (HOME/2009/ISEC/MO/4000000798) 2010 Project (HOME/2010/ISEC/MO/4000001759) 2011 Project (HOME/2011/ISEC/MO/4000002384) 2012 Project (HOME/2012/ISEC/MO/ENFSI/4000004278) 2013 Project (HOME/2013/ISEC/MO/ENFSI/4000005962) 2014 Project (HOME/2014/ISFP/AG/ENFSI/4000007822) 2016 Project (779485-STEFA-ISFP-2016-AG-IBA-ENFSI) Dr Gill will monitor the AFORE progress against the work plan and provide support to the 4 work streams. Further, he will provide a liaison point for the EC on project related matters and will draft the mid-term report and the final project report. He will also provide progress updates for the ENFSI Board and the ENFSI community. Other Project Staff: The project manager will be supported 4 key individuals who will be the Team Leaders for the Work Packages. All these individuals have very extensive and relevant experience in the areas where they will lead the day-to-day work within the respective activities. Work Package 2 - Katri Matveinen (employed by NBIFL-Vantaa, FI) Work Package 3 - Christina Bertler Edlund (employed by NFC-Linkoping, SE) Work Package 4 - Wim Neutoboom (employed by EFSI-Tallinn, EE) Work Package 5 - Dariusz Zuba (employed by IFR-Kravow, PL) Financial Management / Financial Administration / Project Administration: The ENFSI Secretariat will provide the financial management, financial administration and project administration work for the AFORE project. This will include Isabelle Jopp (and subsequently Bianca Benisch from 17 June 2020) as the LEAR (Legal Entity Appointed Representative) for ENFSI eV. The ENFSI Secretariat has extensive experience in handling EU direct grant projects over many years. 5.2.2. Risks and measures to mitigate them (max 2000 characters) Describe possible risks, uncertainties, difficulties related to the implementation and the measures/strategy of the action that you plan to undertake to mitigate them. AFORE Risks: • Unavoidable changes to the key project staff during the implementation. • Unexpected high local workloads (particularly forensic casework) within the participating organisations causing potential delays. • Potential difficulties (delays, technical quality issues) with the engagement of external contractors particularly in public service organisations where procurement is often handled remotely from the operational units. • Difficulties in obtaining access to shared information between institutes. • Limited numbers of trainees for training events. 56 AFORE Risk Mitigation: • The project partners (mainly ENFSI institutes) have a history of working together. This ‘forensic network’ is a close community where organisations and people know each other and have a shared vision to advance forensic science. This common commitment and mutual understanding will help to minimise the risks. • Effective communication between the Project Manager, the activity teams, and the partner organisations will be critical. This will ensure that any potential manpower resource problems (e.g. staff changes) are identified and managed early. • The ENFSI Board will play a key role in communicating with the wider ENFSI community and outside organisations to promote the benefits of the project and encourage engagement (e.g. promoting training events). • The project activities have well planned timetables at the outset, but the project teams are prepared to modify these as necessary to accommodate changes in the availability of key people. • The procurement of external contractors will start as early as possible and the relevant project participants will remain actively engaged from the outset (e.g. producing detailed user requirements) and then stay involved throughout the process to ensure that the contracts deliver value for money and effective services. 5.2.3. Monitoring and evaluation (max 2000 characters) Describe how you intend to monitor and evaluate the advancement of the action. Explain which quantitative and qualitative indicators you propose to use for the evaluation of the reach and coverage of activities of the action and results of the action. The AFORE Project Manager (Dr Richard Gill) will monitor the project over the 2-year implementation period, checking on the work progress against the project plan. The monitoring will be achieved by regular interaction between the Project Manager and the Work Package Team Leaders and their Teams, to help identify changing risks and applying appropriate mitigating actions. This project management work will ensure that the outcomes and deliverables are achieved and thereby there will be the greatest opportunity for the project to have the expected impact by delivering the benefits to the target groups influenced by forensic science across Europe. The expected impact of the project is likely to be relatively long-term after the AFORE project has been delivered. The project is designed to stimulate the number of European forensic organisations that move towards and achieve accreditation against the ISO/IEC 17025 international standard. Further, it aims to encourage organisations to expand the scope of their existing accreditation (i.e. cover more forensic science areas). All this is part of the EU Vision for a European Forensic Science Area 2020. Thus, the evaluation of the AFORE project impact will take place in the years following the implementation. The key monitoring route will be surveys by the ENFSI Quality & Competence Committee (QCC). Such surveys of all ENFSI Members are conducted to provide information about forensic service delivery across different areas. They will evaluate the take up and effectiveness of the various outputs and deliverables arising from the AFORE project (impact of training on quality management systems, implementation of best practice manuals and the changing status of accreditation for the ENFSI Members across Europe. In addition, the ENFSI QCC is in regular contact with EA (European Accreditation) and this will provide good feedback as to how the enhanced pool of trained ‘technical experts’ has impacted upon their work. 5.2.4. Dissemination strategy and visibility (max 2000 characters) 57 Describe the dissemination strategy: how will you reach the short, medium and long term beneficiaries? Explain what will be disseminated (key message, deliverables), to whom (short, medium and long term beneficiaries), why (purpose), how (method and tools) and when (timing). Please note rules on visibility of the EU funding in the Grant Agreement. The original plan for AFORE dissemination, with the face-to-face events documented below, has been severely disrupted by the COVID-19 pandemic across Europe during 2020 and 2021. Replacement events will be used for the dissemination process during the extension to the AFORE project. The dates for those events will be finalised as the COVID-19 pandemic retreats and the movement of people around Europe returns to normality. ------------------------------ All the AFORE project activities will engage with the wider European forensic community to share aims and disseminate results. Several different ways: Specific AFORE Events • Seminar: accreditation of crime scene investigation – M5 (WP2) • Seminar: implementation of internal audits to crime scene investigation – M14 (WP2) • Seminar: introduction to crime scene investigation processes – M21 (WP2) • Seminar: implementation of new ISO/IEC 17025:2017 standard in forensic laboratories – M4/M5 (WP3) • Seminar: accreditation as a management tool – M5/M6 (WP3) • Training seminar/workshop: Validation of analytical, human based methods and “black boxes” (WP3) Event I – M9/M10/M11 (WP3) Event II -M17/M18 (WP3) • Training seminar/workshop: Next steps in laboratory accreditation – M21/M22/M23 (WP3) • Technical experts training seminar: I: Scene of Crime – M10 (WP4) II: Forensic information technology / Cybercrime – M15 (WP4) III: Facial image analysis – M21 (WP4) Dissemination at Regular ENFSI Expert Working Group (EWG) Events • ENFSI EWG Meeting – Digital Imaging (WP5/BPM1) Workshop: M9 Seminar: M21 • ENFSI EWG Meeting – Textile & Hair (WP5/BPM2) Workshop: M6 Seminar: M18 • ENFSI EWG Meeting – Firearms & GSR (WP5/BPM3) Workshop: M10 Seminar: M22 • ENFSI EWG Meeting – Handwriting (WP5/BPM4) Seminar: M22 • ENFSI EWG Meeting – Forensic Speech & Audio Analysis (WP5/BPM5) Workshop: M9 Seminar: M21 • ENFSI EWG Meeting – DNA (WP5/BPM6) Workshop: M4 Seminar: M16 • ENFSI EWG Meeting – Paint & Glass (WP5/BPM7) Seminar: M21 AFORE Dissemination Conference • A dissemination event on accreditation for the whole AFORE project (50 participants). 58 Publications • Policy document + Best Practice Manual (BPM) on accreditation in crime scene investigation work (WP2) • 7 BPMs, new and updated, in printed copies and freely available on the ENFSI public website (WP5) --------------------- All dissemination work will be conducted in line with the rules of visibility for EU funding. 5.2.5 Sustainability and long-term impact of the results of the action (max. 2000 characters) Describe the planned follow-up of the action after the financial support of the European Union has ended. How will the sustainability of the results of the action be assured? Are the results of the action likely to have a long-term impact? How? ENFSI is a permanent well-established European forensic network, with a clear desire for cooperation and mutual support. The AFORE project results will further promote this cooperation and the continued existence of ENFSI will ensure its sustainability. All the outcomes and deliverables are about stimulating and expanding the accreditation of European forensic laboratories with reference to the ISO/IEC 17025 international standard, moving towards the EU Vision for European Forensic Science. Thus, there are 69 ENFSI institutes across Europe with very strong reasons to use the AFORE outcomes. AFORE resources (training materials, best practice manuals, new standards etc) will be available on the ENFSI website such that all laboratories can continue to profit from the work for years ahead. Common purpose, international standards and shared resources will foster sustainability when the EU funding has ended. Further, ENFSI internal structures will continue to promote the AFORE outcomes. The 17 ENFSI Expert Working Groups hold regular meetings and operate within a written framework that involves ‘exchanging information & expertise through meetings’, ‘harmonising methods’, ‘producing best practice manuals’ and ‘promoting quality assurance. In addition, the ENFSI Quality & Competence Committee (QCC) has a responsibility in ‘supporting the ENFSI Members to comply with international standards and best practice’. The QCC holds an annual meeting (Quality & Competence Liaison Group, QCLG) for Quality Managers in all ENFSI institutes. Thus, the AFORE deliverables (training resources, best practice manuals, guidance documents, trained individuals to support National Accreditation Bodies, etc) will continue to be discussed at regular intervals. Overall, the regular structures, meetings and agendas within ENFSI will be very significant in ensuring that the AFORE project is sustainable, with a long-term impact of wider European forensic accreditation. 59  PART 6 INFORMATION CONCERNING OTHER EU GRANTS/PROCUREMENT 6.1. Grant applications or offers submitted by the Applicant and Co-applicants to EU institutions or agencies under grants/procurement for which the evaluation process is not yet finalised: Year Name of EU Reference number and Name of Applicant/Co- Role Amount Programme title applicant (Euro) NOT APPLICABLE 6.2. EU actions of the Applicant and Co-applicants: please indicate any action/project of the Applicant and Co-applicants that has been awarded funding from an EU institution or agency in the last 4 years should be listed. This includes awards under grant/procurement Name of EU Reference number and title of Name of Role Amount Action/project programme the action/project Applicant/Co- awarded webpage applicant (Euro) (*) HOME/2011/ISEC/MO/4000002384 Applicant for ISEC Funding Improving Forensic Methodologies across ENFSI Direct Grant / € 649,931.98 Not applicable Europe (IFMAE) Coordinator HOME/2012/ISEC/MO/ENFSI/4000004278 Applicant for ISEC Towards European Forensic Direct Grant / Funding Standardisation through Best Practice ENFSI Coordinator € 537,982.63 Not applicable Manuals (TEFSBPM) HOME/2013/ISEC/MO/ENFSI/4000005962 Applicant for ISEC Funding Towards the Vision for European Forensic ENFSI Direct Grant / € 645,649.00 Not applicable Science 2020 (TVEFS-2020) Coordinator HOME/2014/ISFP/AG/ENFS/4000007822 Applicant for ISF-Police Towards the Development of Pan- Direct Grant / Funding European Databases in Forensic Science ENFSI Coordinator € 1,425,821.00 Not applicable (TDPEDFS) 779485-STEFA-ISFP-2016-AG-IBA-ENFSI Applicant for ISF-Police Funding Steps Towards a European Forensic ENFSI Direct Grant / € 1,500,000.00 Not applicable Science Area (STEFA) Coordinator (*) If the funding was awarded to a partnership, only the amount awarded to the Applicant / Co-applicant should be noted 60